Item 10BCity of Southlake, Texas
MEMORANDUM
November 11, 2003
TO: Billy Campbell, City Manager
FROM: Malcolm Jackson, Director of Community Services (xt. 1527)
SUBJECT: Award of bid to J.C. Commercial, Incorporated for Bob Jones Park
Improvements
Action Requested: City Council award of bid to J.C. Commercial, Inc., for construction of Bob
Jones Park Improvements in the amount of $1,540,000, plus a 2.3%
contingency for a total project amount of $1,576,168.
Background
Information: Staff has been working with the consulting firm of Dunkin, Sims, Stoffels on
the design of the next phase of improvements for Bob Jones Park. The major
components of the project include the lighting of six (6) softball fields, ball
field fencing and clay infields, parking lot expansion, flatwork, pipe rail
fencing, concession building, and irrigation. The engineering estimate on the
base items of the project was approximately $1,500,000. Alternate items not
included as part of the base bid were concrete parking lots instead of asphalt,
shade canopies over the bleachers and center plaza area, playground
equipment, batting cages, tree installation, additional pipe rail fencing, overlay
of two existing soccer parking lots, warm up area enhancements, and electric
gates for the soccer area entrances. Alternate items are typically included as
part of the bid documents to provide an opportunity for additional
improvements should funding allow.
The City received and opened six bids on October 27, 2003, in accordance
with State bidding procedures. Bids on the project ranged from a high of
$2,191,226 to a low of $1,540,000, with low bid being submitted by J.C.
Commercial, Incorporated.
J.C. Commercial is a firm known for having constructed numerous parks and
park related facilities. They have completed work for such entities as the City
of McKinney, City of Plano, City of Bedford, and the City of North Richland
Hills. A reference check was performed with the aforementioned entities, as
well as engineering and architectural firms, and J.C. Commercial, Incorporated
has earned a reputation for providing professional, quality workmanship.
Financial
Considerations: Funding in the amount of $1,576,168 is available in the SPDC fund for this
project. Low bid was submitted in the amount of $1,540,000.
The approved SPDC CIP has $1,728,855 available for construction of this
phase to include the softball field improvements, pipe rail fencing, irrigation,
Billy Campbell, City Manager
November 11, 2003
Page 2
and water well. Current funding levels do not provide for the overlay of the
north soccer field parking lots.
Citizen Input/
Board Review:
Parks Board approved (6 -1) recommendation of the Bob Jones Park revised
site plan at their August 11, 2003 meeting.
SPDC approved the proposed CIP budget (4 -1) at their August 27, 2003
meeting.
SPDC approved authorization (3 -2) to bid the Bob Jones Park Improvements
project as shown on the revised site plan at their August 27, 2003 meeting.
Parks Board recommended approval (9 -0) of award of bid at their November
10, 2003 meeting.
SPDC will consider this item prior to City Council at their November 18, 2003
meeting.
Legal Review: Process followed State bidding procedures. Contract documents and
specifications reviewed by City Attorney.
Alternatives: City Council alternatives include:
• Approval of base bid as submitted.
• Rejection of all bids as submitted.
Supporting
Documents: Bid Tabulation
Staff
Recommendation: City Council award of bid to J.C. Commercial, Inc., for construction of Bob
Jones Park Improvements in the amount of $1,540,000, plus a 2.3%
contingency for a total project amount of $1,576,168.
Billy Campbell, City Manager
November 11, 2003
Page 3
City of Southlake
COMMUNITY SERVICES DEPARTMENT
BID TABULATIONS
PROJECT NAME: Bob Jones Park Improvements DATE: October 27, 2003
PROJECT NO: 03001A ENGR. EST.: $1,500,000
Bidder
Bid Bond (5 %) or
Power of Attorney
Bid Total
cashiers check
J.C. Commercial, Inc.
Yes
Yes
$1,540,000
Le-,visville, Texas
Sprinkle N Sprout
Yes
Yes
$1,548,505
Roanoke, Texas
North Texas Contracting, Inc.
Yes
Yes
$1,610,000
Keller, Texas
The Frymire Company
Yes
Yes
$1,720,000
Fort Worth, Texas
Ed A. Wilson, Inc.
Yes
Yes
$1,930,000
Fort Worth, Texas
Inter CAN- Construction
Yes (cashiers check)
N/A
$2,191,226
Carrollton, Texas