Item 5A (2)CITY OF SOUTHLAKE
REGULAR CITY COUNCIL MEETING MINUTES: NOVEMBER 4, 2003
LOCATION: 1400 Main Street, Southlake, Texas
Council Chambers in Town Hall
CITY COUNCIL PRESENT Mayor Andy Wambsganss; Mayor Pro Tern W. Ralph Evans;
Deputy Mayor Pro Tern Rex Potter; Councilmembers: Carolyn Morris, Keith Shankland, Greg
Standerfer and Tom Stephen.
CITY COUNCIL ABSENT: None.
STAFF PRESENT City Manager Billy Campbell, Assistant City Manager Shana Yelverton,
Assistant to the City Manager John Eaglen, Executive Secretary Kim Bush, Library Administer
Kerry McGeath, Manager of Technical Services Gary Gregg, Audio Visual Technician Pam
Jordan, Director of Community Services Malcolm Jackson, Deputy Director of Community
Services Steve Polasek, Senior Parks Planner Chris Carpenter, Economic Development
Specialist Betsy Boyett, Director of Finance Sharen Elam, Director of Human Resources Kevin
Hugman, Director of Planning Bruce Payne, Senior Planner Dennis Killough, Director of Public
Safety Rick Black, Chief of Fire Robert Finn, Chief of Police Marlin Price, Director of Public
Works Pedram Farahnak, Deputy Director of Public Works Charlie Thomas, City Attorney Tim
Sralla, and City Secretary Lori Farwell.
WORK SESSION The work session was called to order by Mayor Wambsganss at 5:36 p.m.
City Council reviewed the agenda items with city staff and applicants. Council added agenda
items 8B, 10A, 10B, and 10D to table to November 18, 2003, to the consent agenda. The work
session ended at 6:11 p.m.
REGULAR SESSION:
Agenda Item No. 1, Call to order The regular session was called to order by Mayor
Wambsganss at 6:11 p.m.
Agenda Item No. 2A, Executive Session Mayor Wambsganss announced that the City Council
would be going into Executive Session pursuant to the Texas Government Code, Section
551.071, consultation with city attorney; Section 551.072, deliberation regarding real property;
Section 551.073, deliberation regarding prospective gift; Section 551.074, deliberation regarding
personnel matters; Section 551.076, deliberation regarding security devices; and Section
551.087, deliberation regarding economic development negotiations. City Council adjourned for
Executive Session at 6:12 p.m. Executive Session began at 6:30 p.m. and ended at 6:33 p.m.
Agenda Item No. 2B, Reconvene Mayor Wambsganss reconvened the regular meeting at 7:00
p.m. The Mayor asked if there was any action necessary as a result of the executive session. No
action was necessary.
Agenda Item No. 3, Invocation The invocation was given by Scott Berry, First Baptist Church.
Mayor Wambsganss led the audience in the Pledge of Allegiance.
UNOFFICIAL CITY COUNCIL MEETING MINUTES, NOVEMBER 4, 2003
PAGE I OF 5
Agenda Item No. 4A, Mayor's Report Mayor Wambsganss announced upcoming meetings and
events. The Mayor presented a plaque to Colonel Bill Brandt in honor of Veteran's Day. The
Mayor presented proclamations to Liz Durham and Wendi Carlucci for their work on the Liberty
Garden. Park Board Chairman Bobby Rawls and Community Services Director Malcolm
Jackson also presented Ms. Durham and Ms. Carlucci framed photos of the garden and free
training from Fort Worth Bobcat so they can learn how to drive bobcats.
Agenda Item No. 4B, City Manager's Report Director of Public Safety Rick Black and Chief of
Fire Robert Finn introduced John Hosier of the M.R. and Evelyn Hudson Foundation who
awarded to the City of Southlake $30,000 in matching funds to purchase a new chassis for an
ambulance.
Agenda Item No. 4C, Park and Recreation Board Report: This report was incorporated in the
Liberty Garden presentation.
Agenda Item No. 4D, SPIN Report: A written report was included in Council's packet.
Agenda Item No. 4E, Local Business Report Michael Chidiac introduced his business,
Josephine's Restaurant, to Council.
CONSENT AGENDA:
5A. Annrove minutes for the October 7. 2003. and the October 21. 2003. Citv Council
meetings The October 7, 2003, minutes were tabled to the November 18, 2003, City
Council meeting. The October 21, 2003, minutes were approved as presented.
A new, shorter format for minutes was discussed by the Mayor and Council. It was
agreed that future minutes will not include individual discussions on any subject but will
reflect the speakers' names, the motions, and a record of votes. The meeting audio tapes
will be retained permanently, and the video tapes will be maintained for a two year
period. Regarding the October 7 meeting minutes, Council agreed that Item #I OE (Define
the scope of the 2025 Plan Steering Committee) will be done in the shorter format, and
they agreed to table those minutes until the November 18 meeting.
5B. Authorize the Mayor to execute a residential developer's agreement for Oak Pointe, a 27-
acre, 26 -lot, subdivision on the west side of Ridgecrest Drive, north of Dove Street
5C. ZA03 -070, Preliminary Plat for Mustang Business Park, on property located on the
northeast corner of Brumlow Avenue and State Highway 26. Current Zoning: I -1 Light
Industrial District and I -2 Heavy Industrial District
8B. Ordinance No. 480 -WW, 1 st Reading, an amendment to the Comprehensive Zoning
Ordinance No. 480, as amended, relating to discontinuance of nonconforming uses
10A. Approval of redisposition of funds collected from fountains in Town Square.
10B. Approval of a contract with Aetna for employee medical benefits.
UNOFFICIAL CITY COUNCIL MEETING MINUTES, NOVEMBER 4, 2003
PAGE 2OF5
lOD. Consider SP03 -068, Variance to Sign Ordinance No. 704 -A, for Fitness in Motion
located at 2707 East Southlake Boulevard (FM 1709), Suite 110 Tabled to the November
18, 2003, Council meeting.
Motion was made to approve Items 5A to table the minutes for the October 7, 2003, meeting to
November 18, 2003, and approve the minutes for the October 21, 2003, meeting; 513; 5C
requiring the developer to make his best efforts to retain the existing landscaping and subject to
Preliminary Plat Review Summary No. 3, dated October 29, 2003; 813; 1OA; 1013; and table Item
IOD to the November 18, 2003, meeting.
Motion: Standerfer
Second: Shankland
Items 513; 5C requiring the developer to make his best efforts to retain the existing landscaping;
813; 1OA; 1013; and table Item IOD to the November 18, 2003, meeting:
Ayes: Evans, Morris, Potter, Shankland, Standerfer, Stephen, Wambsganss
Nays: None
Approved: 7 -0
Item 5A - table the minutes for the October 7, 2003, meeting to November 18, 2003, and approve
the minutes for the October 21, 2003 meeting:
Ayes: Evans, Morris, Shankland, Standerfer, Stephen, Wambsganss
Nays: None
Abstains: Potter
Approved: 6 -0 -1
REGULAR AGENDA
Agenda Item 6. Public Forum No one spoke.
Agenda Item 7A. Ordinance No. 858, 2nd Reading, Providing regulations on the use, location,
and display of primary flags in residential areas. Council member Keith Shankland presented this
item to the Council. Council discussed the ordinance and decided to table it to their next meeting.
No one spoke during the public hearing.
Motion was made to table this item to the November 18, 2003, City Council meeting.
Motion: Shankland
Second: Standerfer
Ayes: Evans, Morris, Potter, Shankland, Standerfer, Stephen, Wambsganss
Nays: None
Approved: 7 -0
Aizenda Item 7B. Ordinance No. 480 -294b_ (ZA03 -072) 2 Reading_ Zoning Chance and
Concept Plan for Harris Methodist Southlake on property located on the south side of East
Southlake Boulevard (FM 1709) and 1,500' east of Carroll Avenue. Current Zoning: S -P -2
General Site Plan District with 0-1 uses. Reauested Zoning: S -P -2 General Site Plan District
with 0-1 uses. SPIN Neighborhood 98. Senior Planner Dennis Killough presented this item to
the Council. Council discussed the request.
UNOFFICIAL CITY COUNCIL MEETING MINUTES, NOVF,MBER 4, 2003
PAGE 3 OF 5
No one spoke during the public hearing.
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows:
AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED, THE
COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE,
TEXAS; GRANTING A ZONING CHANGE ON A CERTAIN TRACT OR
TRACTS OF LAND WITHIN THE CITY OF SOUTHLAKE, TEXAS BEING
LEGALLY DESCRIBED AS LOT 1, BLOCK 1, GORBUTT ADDITION, AN
ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS,
ACCORDING TO THE PLAT RECORDED IN VOLUME 388 -156, PAGE 12,
PLAT RECORDS, TARRANT COUNTY, TEXAS, AND BEING
APPROXIMATELY 12.47 ACRES, AND MORE FULLY AND COMPLETELY
DESCRIBED IN EXHIBIT "A" FROM "S -P -2" GENERALIZED SITE PLAN
DISTRICT WITH "O -1" OFFICE DISTRICT USES AND THE "C -2" LOCAL
RETAIL COMMERCIAL DISTRICT USE OF AMBULATORY SURGERY,
IMAGING CENTER, AND ASSOCIATED SERVICES AND "O -1" OFFICE
DISTRICT TO "S -P -2" GENERALIZED SITE PLAN DISTRICT WITH "O -1"
OFFICE DISTRICT USES AND THE "C -3" LOCAL RETAIL COMMERCIAL
DISTRICT USES OF AMBULATORY SURGERY, IMAGING CENTER,
SHORT STAY BEDS, AND ASSOCIATED SERVICES TO INCLUDE
MEDICAL RELATED RETAIL, SUCH AS PHARMACY AND DURABLE
MEDICAL GOODS, AS DEPICTED ON THE APPROVED CONCEPT PLAN
ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT `B ",
SUBJECT TO THE SPECIFIC REQUIREMENTS CONTAINED IN THIS
ORDINANCE; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING
ALL OTHER PORTIONS OF THE ZONING ORDINANCE; DETERMINING
THAT THE PUBLIC INTEREST, MORALS AND GENERAL WELFARE
DEMAND THE ZONING CHANGES AND AMENDMENTS HEREIN MADE;
PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL
ORDINANCES; PROVIDING A SEVERABIL,ITY CLAUSE; PROVIDING
FOR A PENALTY FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS
CLAUSE; PROVIDING FOR PUBLICATION IN THE OFFICIAL
NEWSPAPER; AND PROVIDING AN EFFECTIVE DATE.
Motion was made to approve Ordinance No. 480 -294b (ZA03 -072), 2 nd Reading, subject to
Revised Concept Plan Review Summary No. 2, dated October 3, 2003, and to grant the requested
variances.
Motion:
Standerfer
Second:
Evans
Ayes:
Evans, Morris, Shankland, Standerfer, Stephen, Wambsganss
Nays:
Potter
Approved:
6 -1
Agenda Item 8A. Ordinance No. 480 -426, (ZA03 -064) 1 st Reading, Zoning Change and Site Plan
for Dr. Marciano Office Complex on property located at 2000 East State Highway 114. Current
Zoning: C -2 Local Retail Commercial District. Requested Zoning: S -P -1 Detailed Site Plan
District. SPIN Neighborhood #6 . Senior Planner Dennis Killough presented this item to the
UNOFFICIAL CITY COUNCIL MEETING MINUTES, NOVEMBER 4, 2003
PAGE 4OF5
Council. Architect Skip Blake of Blake Architects, 1202 S. White Chapel Boulevard, Southlake,
answered Council's questions.
Motion was made to approve Ordinance No. 480 -426 (ZA03 -064), 1 st Reading, subject to Site
Plan Review Summary No. 4, dated October 17, 2003, and to grant requested variances and to
prohibit Christmas tree sales, tires, batteries, and other auto accessory sales, and to add an 8 foot
screening device along the north property line as required by the Comprehensive
Zoning Ordinance No. 480, as amended.
Motion: Standerfer
Second: Evans
Ayes: Evans, Morris, Potter, Shankland, Standerfer, Stephen, Wambsganss
Nays: None
Approved: 7 -0
Agenda Item 10C. Consider SP03 -064, Variance to Sign Ordinance No. 704 -A, for Smoothie
Factory located at 711 East Southlake Boulevard (FM 1709), Suite 100. Senior Planner Dennis
Killough presented this item to the Council. Council discussed this request.
Motion was made to approve SP03 -064, Variance to Sign Ordinance No. 704 -A, for Smoothie
Factory located at 711 East Southlake Boulevard (FM 1709), Suite 100.
Motion: Standerfer
Second: Potter
Ayes: Evans, Morris, Potter, Shankland, Standerfer, Stephen, Wambsganss
Nays: None
Approved: 7 -0
Agenda Item 10E. Authorize the Mayor to execute a Contract for Sale regarding the sale of
approximately 2.232 acres of city -owned property at the northeast corner of FM 1709 and
Pearson Lane This item was withdrawn by the applicant.
Agenda Item 12. Meeting adjourned With there being no further business to discuss, Mayor
Wambsganss adjourned the meeting at 8:09 p.m.
Andy Wambsganss
Mayor
ATTEST:
Lori A. Farwell
City Secretary
UNOFFICIAL CITY COUNCIL MEETING MINUTES, NOVEMBER 4, 2003
PAGE 5OF5