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Item 4BCity of Southlake, Texas 101 u • RETN u November 12, 2003 TO: FROM: SUBJECT Honorable Mayor and Members of City Council Billy Campbell, City Manager Agenda Item Comments and Other Items of Interest for City Council Meeting November 18, 2003 5A. Approve minutes for the October 7, 2003, and the November 4, 2003, City Council meetings. The minutes have been included in your packet. Contact Lori Farwell if you have any questions or comments. 5B. Authorize the Mavor to enter into an Interlocal Aureement between the Citv of Fort Worth and 5C the City of Southlake for participation in Fort Worth's Environmental Collection Center and Household Waste Program. In 2002, one hundred and seven (107) households participated in our drop -off event by bringing hazardous waste to the collection center. The proposed Fort Worth agreement extends the DPS program that citizens have become accustomed to. Residents that need to discard approved waste will have the option of traveling to the environmental collection center in Ft. Worth or dropping off the waste at one of our drop off events. The cost for the service this year will be $52 per participating household. Contact Fire Chief Robert Finn if you have any questions. ZA03 -074, Plat Revision for Clariden Ranch, Phase IA. The property is located on the northwest corner of South Fork Road and Silver Spur Drive on the south side of West Bob Jones Road. The property owner is combining two lots into one for the purpose of adding to their existing home and is abandoning and relocating a section of drainage easement. The purpose of this request is to combine two lots into one lot and relocate a drainage easement for a more buildable area. There is an existing drainage structure within the easement being abandoned and relocated that must be relocated into the new easement and accepted by the City before this plat will be accepted for filing in the County Plat records or a building permit issued for the proposed building addition. This requirement is stipulated in the plat review summary. There are no other Honorable Mayor and City Council Agenda Item Comments and Other Items of Interest City Council Meeting November 18, 2003 Page 2 of 7 issues regarding this request. Contact Bruce Payne or Dennis Killough if you have any additional questions. 7A. Ordinance No. 858, 2nd Reading, Providing regulations on the use, location, and display of primary flags in residential areas Councilmember Keith Shankland has been monitoring this item. Contact him if you have any questions. 7B. Ordinance No. 480 -426, (ZA03 -064), 2' Reading, Zoning Change and Site Plan for Dr. Marciano Office Complex. This application was initially submitted as a revised site plan for the medical office and retail building proposed. However, the specific use permit required for covered parking is not permitted in the C -2 district. The applicant has submitted a request for S -P -1 site plan district zoning with C -2 uses to allow up to 10 covered parking spaces. The applicant is also requesting a 10% reduction in parking and a variance to allow a driveway on Briarwood Drive, which is a local street. Staff recommended that they request this driveway to allow safer traffic flow and better emergency access through the property. The applicant has not indicated the type of screening they will be providing on the north property line. Contact Bruce Payne or Dennis Killough if you have any questions. 7C. Ordinance No. 480 -WW, 2 " Reading, an amendment to the Comprehensive Zoning Ordinance No. 480, as amended, relating to discontinuance of nonconforming uses This is in response to the Court of Appeals ruling on the Hanson Aggregate case and is intended to better define what constitutes an abandonment or discontinuance of a non - conforming use. There has been no change since the City Council's approval of the first reading. Contact Bruce Payne or Dennis Killough if you have any questions. 7D. Resolution No. 03 -074, Specific Use Permit for the sale of alcoholic beverages at Camille's Sidewalk Caf6. This restaurant is to be located in the Wyndham Plaza, Gateway Plaza Phase II, retail building located at the northwest corner of N. Nolen Drive and E. Southlake Boulevard, just east of the Car Toys store. There are no unresolved issues regarding this request. Contact Bruce Payne or Dennis Killough if you have any questions. Honorable Mayor and City Council Agenda Item Comments and Other Items of Interest City Council Meeting November 18, 2003 Page 3 of 7 7E. Approval of the proposed SPDC Capital Improvement Plan and fiscal year 2003 -04 Budget The SPDC has previously reviewed and approved the CIP. While the SPDC CIP has been planned to accompany the regular CIP budget, it is being brought to you for consideration in order to allow consideration of the Bob Jones development award of bids to take place and any subsequent construction approved to be completed prior to the next spring softball season. The proposed 5 -year SPDC CIP contains the planned funding amounts for the four out -years as well as a breakdown of projects in the current -year CIP (projects funded in the upcoming fiscal year). The budget is a result of the previous year's staff CIP Technical Committee project review, the prior year Parks Board recommendation and SPDC approval, the Council adoption of the City's CIP on February 18, 2003, and input from the Parks Board at their July 14, 2003 meeting. The SPDC approved this CIP document at their August 27, 2003 meeting. The proposed SPDC project budget as approved by the SPDC is $2,030,855 for fiscal year 2003 -04. Contact Sharen Elam or Malcolm Jackson with questions or comments. 10A. Consider SP03 -068, Variance to Sign Ordinance No. 704 -A, for Fitness in Motion located at 2707 East Southlake Boulevard (FM 1709), Suite 110. This item was tabled at your last meeting due to a plan revision by the applicant. The original request was to add text to the existing sign, located on the east side of the building, to better clarify their product. This proposal was similar to the sign located on the west side of the building facing S. Nolen Drive. The additional text increased the sign area from 34 square feet to 71 square feet. The maximum area permitted is 34 square feet. The revised plan does not add any new sign text, but increases the sign area by 23 square feet and increases the letter size of "Fitness" from the permitted 18 inches to 33 inches. Contact Bruce Payne or Dennis Killough if you have any questions. 10B. Award of bid to J.C. Commercial, Incorporated for Bob Jones Park improvements. Staff worked with the consulting firm of Dunkin, Sims, Stoffels on the design of the next phase of improvements for Bob Jones Park. The major components of the project include the lighting of six (6) softball fields, ball field fencing and clay infields, parking lot expansion, flatwork, pipe Honorable Mayor and City Council Agenda Item Comments and Other Items of Interest City Council Meeting November 18, 2003 Page 4 of 7 rail fencing, concession building, and irrigation. The engineering estimate on the base items of the project was approximately $1,500,000. The City received and opened six bids on October 27, 2003 with a low bid of $1,540,000, being submitted by J.C. Commercial, Incorporated. J.C. Commercial is a firm known for having constructed numerous parks and park - related facilities. Funding in the amount of $1,576,168 is available in the SPDC fund for this project. Parks Board recommended approval (9 -0) at their November 10, 2003 meeting and SPDC will consider this item on November 18, 2003 prior to the City Council meeting. Subject to SPDC approval, staff recommends City Council award of bid for the Bob Jones Park Improvements to J.C. Commercial, Incorporated, in the amount of $1,540,000, with a 2.3% contingency for a total project budget of $1,576,168. IOC. Award of bid to Anderson Water Well Service for Bob Jones Park well and pump. Staff has been working with the consulting firm of Dunkin, Sims, Stoffels on the design of the next phase of improvements for Bob Jones Park to include a southern well and pump. The well would be located near the southern pond and used for irrigation purposes as necessary. The engineering estimate on the project was approximately $110,000. Due to its specialized nature, the well was bid separate from the other Bob Jones Park improvements in order to get the lowest possible cost. The City received and opened three bids on October 30, 2003, in accordance with State bidding procedures. Low bid was $119,500, and submitted by Anderson Water Well Service. In business since 1972, Anderson Water Well Service offers commercial, residential, and municipal water wells and service and has completed work for the City of Southlake including drilling at Lonesome Dove Park and Koalaty Park. They are also members of the Texas and National Ground Water Associations. Funding in the amount of $123,085 is available in the SPDC fund for this project. Parks Board recommended approval (9 -0) at their November 10, 2003 meeting and SPDC will consider this Honorable Mayor and City Council Agenda Item Comments and Other Items of Interest City Council Meeting November 18, 2003 Page 5 of 7 item on November 18, 2003 prior to the City Council meeting. Staff recommends City Council award of bid for the Bob Jones Park well to Anderson Water Well Service in the amount of $119,500, plus a three percent (3 %) contingency for a total project budget of $123,085. 11. 11A. Discuss changes to the Comprehensive Zoning Ordinance No. 480_ as amended_ as it pertains to requiring a concept or site plan approval with all zoning changes and requiring Planning and Zoning Commission and City Council approval for all concept and site plans on property already zoned and 1113. Discuss changes to the Comprehensive Zoning Ordinance No. 480, as amended, as it pertains to screening requirements and the appropriate use of stockade- type fencing_ These items were placed on the agenda for discussion at the request of Councilmembers Morris and Potter. The staff will make a short presentation describing the present requirements and will be prepared to answer any questions. 11C. Discuss the City's position on CISD's use of portable classrooms This item was placed on the agenda at the request of Councilmember Standerfer. To facilitate the discussion, included in your packet (hard copies only) are minutes from a Zoning Board of Adjustment meeting relating to similar requests from CISD. Contact Councilmember Standerfer if you have questions. OTHER ITEMS OF INTEREST 1. Ad Valorem Taxes Based on Appraisals of Homesteads for Disabled and Over -65 Homeowners. Several Council members have requested information related to Proposition 13 (H.B. 136). As a result of the recent constitutional amendment election, the Constitution now permits counties, cities and towns, and junior college districts to establish an ad valorem tax freeze on homesteads of the disabled and of the elderly and their spouses. Staff has received the requested information from TAD to assist with determining the property values that qualify for the tax freeze. Based on the January 2003 values, we have approximately 100,236,341 of appraised value owned by disabled or over -65 homeowners in Southlake. This value equates to approximately $463,092 property tax revenue that would be frozen if Council chooses to permit Honorable Mayor and City Council Agenda Item Comments and Other Items of Interest City Council Meeting November 18, 2003 Page 6 of 7 the tax freeze. Staff plans to include this item on the December 2, 2003 agenda. Contact Sharen Elam or myself if you have concerns or comments. 2. Dog Park Community interest in a dog park has been growing during the past year. On September 6, 2003 the City held the first ever Boo Boo's Buddies Pet Celebration. Approximately 1,200 people attended with their pets and the event raised over $6,500 for the construction of a dog park. At their October 13, 2003 meeting, the Parks and Recreation Board provided staff with direction to proceed with further study and review of developing a dog park within the City's parks system, including identifying potential sites. Staff identified several potential locations for a dog park and sent invitations to meet with residents abutting those properties. The purpose of the meetings is to gain feedback from the residents regarding potential uses of the proposed sites, including the development of a dog park. This is an important step in the project review process. It is staffs intent, whenever feasible, to directly involve residents who may be impacted by future park development. It should be noted that the study and review of a dog park continues and a proposed site(s) has not been recommended or presented at this time, but you may hear from some of these residents. Please contact Malcolm Jackson with any questions or comments. 3. Tree Mitigation and Reforestation Fund Quarterly Report. The following report represents activity during the preceding three month period. CITY OF SOUTHLAKE PARKS AND RECREATIONS TREE MITIGATION AND REFORESTATION FUND REPORT Reporting Period: 10 -1 -03 thru I I -1 -03 TREE MITIGATION CASES Total Number of New Cases: 2 Number of Pending Cases: 6 Total Mitigation Amount (diameter inches): 834" pending on final building plans reviews. Honorable Mayor and City Council Agenda Item Comments and Other Items of Interest City Council Meeting November 18, 2003 Page 7 of 7 REFORESTATION FUND Reforestation Fund Deposits: $0 Reforestation Fund Expenditures: $12,950 Current Reforestation Fund Balance: $51,295.81 Contact Malcolm Jackson if you have any questions. no Staff Extension Numbers: Black, Rick, DPS Director, 481 -2406 Campbell, Billy, City Manager, 481 -1409 Eaglen, John, Assistant to the City Manager, 481 -1433 Elam, Sharen, Finance Director, 481 -1713 Farahnak, Pedram, Public Works Director, 481 -2308 Farwell, Lori, City Secretary, 481 -1519 Finn, Robert, Fire Chief, 481 -2913 Hugman, Kevin, Human Resources Director, 481 -1952 Jackson, Malcolm, Community Services Director, 481 -1527 Killough, Dennis, Senior Planner, 481 -2073 Last, Greg, Economic Development Director, 481 -1671 Payne, Bruce, Planning Director, 481 -2036 Yelverton, Shana, Assistant City Manager, 481 -1429