Item 10B
M E M O R A N D U M
October 7, 2003
To:
Billy Campbell, City Manager
From:
Bruce Payne, Planning Director
Subject: Consider Interlocal Agreement with the City of Colleyville for GIS
Services
Action Requested:
Authorize the Mayor to execute an Interlocal Agreement between
the City of Southlake and the City of Colleyville for GIS services.
Background
Information:
The City of Colleyville has requested a continuance of the
Interlocal Agreement that was originally approved October 1999.
The City of Colleyville has again requested GIS services on a
limited basis, provided by a full time staff member with Southlake.
The services were and will continue to be provided by a GIS
Analyst two days a week. The GIS Analyst, a full-time Southlake
employee, will spend three days per week on Southlake
assignments and will work out of the City Hall building in
Southlake. The agreement proposed will again be for a one year
period beginning October 1, 2003 and ending September 30, 2004.
Financial
Considerations:
The annual cost of the GIS Analyst (regular earnings and benefits)
totals approximately $44,800. Under the terms of the interlocal
agreement, Colleyville would receive about 40% of the employee’s
time during the regular business week. The City of Colleyville
agrees to pay $22,000 annually for their portion of the staff time.
The City of Colleyville also agrees to pay any overtime costs
associated with the Colleyville project, at a rate of time and one-
half the hourly wage of the GIS Analyst for any time exceeding 16
hours per week. This time, if any, will be invoiced bi-weekly to
the City of Colleyville. The City of Colleyville also agrees to pay
the cost of supplies (not to exceed $4000 per year) to the City of
Southlake.
Citizen Input/
Board Review:
N/A
Legal Review:
The City Attorneys have reviewed the previous conditions and
terms of the previous Interlocal agreements for GIS services.
Alternatives:
Approve it, deny it, or modify it.
Supporting
Documents:
City of Southlake /City of Colleyville Interlocal Agreement
Staff
Recommendation:
Staff recommends approval of the interlocal agreement between
the City of Colleyville and the City of Southlake.
INTERLOCAL AGREEMENT
FOR GEOGRAPHIC INFORMATION SYSTEM (GIS) SERVICES
CITY OF SOUTHLAKE AND CITY OF COLLEYVILLE
th
This Contract and Agreement, entered into the 7 day of October, 2003, by and between
the City of Southlake and the City of Colleyville, municipal corporations herein called
“Cities,” the parties acting herein under the authority and pursuant to the terms of
Chapter 791, INTERLOCAL COOPERATION CONTRACTS, Texas Local Government
WITNESSETH THAT:
Code,
WHEREAS
, the City Councils of the Cities of Southlake and Colleyville jointly
find that it will be in the best interest of the public to enter into this agreement for the
purposes set out herein below,
NOW, THEREFORE,
it is mutually agreed between each participating City that:
1.Geographic Information Systems (GIS) is a program funded by the City of
Southlake that allows city staff to interact with a computer software program to ascertain
information that will be used by the city, for city purposes.
2.A full-time staff person known as a GIS Analyst will spend two (2) days
per week (sixteen (16) hours) building, preparing, and analyzing information provided
by the City of Colleyville.
The anticipated duties of the GIS Analyst for the City of Colleyville during the next
fiscal year are as follows:
Orthorectify all data to match the 2003 Orthophotography.
Analyze data and create maps for the new Master Plan project.
Analyze data and create maps for potential Fire Station Locations.
Develop and maintain new utility map books.
Develop and maintain a system for merging GIS and the Utility Work
Order system.
Continue involvement with staff in GPS data acquisition and
implementation.
Prepare and present a GIS needs assessment for each department.
Continue maintenance of maps and all data layers as well as
developing council exhibits and providing the necessary training to
City staff.
Develop other projects as necessary
3.The City of Southlake shall employ the GIS Analyst to administer and
coordinate the activities for the Colleyville GIS project. The GIS Analyst will provide a
monthly progress report to the City of Colleyville Director of Public Works that will
include digital updates.
4. The City of Colleyville shall contribute $22,000 plus the cost of
supplies, (not to exceed $4,000 per year) to the City of Southlake. The
City of Colleyville will pay $22,000 by October 31, 2003 for the next
year of service. The City of Colleyville agrees to pay any overtime
costs at a rate of time and one-half the hourly wage of the GIS Analyst
for any time exceeding 16 hours per week attributable to the City of
Colleyville projects or meetings. This time, if any, will be invoiced bi-
weekly to the City of Colleyville. Costs associated with supplies will
be billed or invoiced directly to the City of Colleyville.
5.This contract and agreement shall be for the period of one (1) year
beginning October 1, 2003.
Passed and approved by the City Council of the City of Southlake, Texas this the
_______ day of ____________________, 2003.
________________________
Mayor Andy Wambsganss
ATTEST:
______________________________
Lori Farwell
City Secretary
Approved as to form and legality:
_______________________________
City Attorney
City of Southlake, Texas
Passed and approved by the City Council of the City of Colleyville, Texas this the
_______ day of ____________________, 2003.
________________________
Mayor Joe Hocutt
ATTEST:
______________________________
Cynthia Singleton
City Secretary
Approved as to form and legality:
_______________________________
City Attorney
City of Colleyville, Texas