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Item 7ECity of Southlake Department of Planning STAFF REPORT February 14, 2003 CASE NO ZA02 -121 PROJECT: Art in the Square (alcohol sales) REQUEST: Southlake Women's Club is requesting approval of a specific use permit to allow the sale of alcoholic beverages during the special events of Art in the Square. ACTION NEEDED: 1. Conduct public hearing 2. Consider specific use permit approval ATTACHMENTS: (A) (B) (C) (D) (E) (F) Background Information Vicinity Map Plans and Support Information Surrounding Property Owners Map Surrounding Property Owners Responses Resolution No. 03 -015 STAFF CONTACT: Dennis Killough (481 -2073) Bruce Payne (481 -2036) Case No. ZA02 -121 BACKGROUND INFORMATION OWNER/APPLICANT: Southlake Women's Club PURPOSE: The purpose of this request is to redefine the area for which alcohol may be permitted during the Art in the Square festival. PROPERTY SITUATION: Southlake Town Square, Phase I LEGAL DESCRIPTION: Southlake Town Square, Phase I LAND USE CATEGORY: Mixed Use CURRENT ZONING: "NR -PUD" Non - Residential Planned Unit Development District HISTORY: This is the fourth annual Art in the Square. This event is typically held the last Friday Saturday and Sunday of April. P &Z ACTION: January 23, 2003; Approved (7 -0) COUNCIL ACTION: February 4, 2003; Approved to Table on Consent (7 -0) until February 18, 2003. STAFF COMMENTS: The past events had confined the sale and consumption of alcoholic beverages to the Le Bistro area. This year the Art in the Square festival is proposing to allow the public to carry drinks throughout the festival to improve the flow of the event and allow families to stay together while viewing the exhibits. The beer and wine sales will remain confined to the Le Bistro area. Wristbands will be sold to those wishing to purchase and consume alcoholic beverages. The event area will be gated and monitored by event staff and security and no alcohol will be allowed to enter or leave the event. An event description and site exhibit are included as attachment `C' of this packet. If approved, it is the intent to allow this SUP to continue each year during the three days of this event so long as the event remains within the originally approved scope. N: \Cotmuunity Development \WP - FILES \MEMO \2002cases \02 -121 SUP.doc Case No. ZA02 -121 Attachment A Page 1 Vicinity Map outhlake Tavern Square Art in the Square 1000 0 1000 2000 3000 Feet N Case No. ZA02 -121 E Attachment B Page 1 The Southlake Women's Club proposes 2 changes to Art in the Square 2003 on April 25 -27. Hours, general set up and goal to be a premier art fair will remain the same. Though beer and wine will be sold only in the Le Bistro area (Mi Cocina to Eddie Bauer), the public will be able to carry drinks though out the festival. This will improve the flow of the event and allow families to stay together. Wristbands will be sold and no alcohol will be allowed to enter or leave the festival. Gatekeepers will wear identifying vests /clothes, 2 gatekeepers will be posted all 11 entrances/exits to the festival and gates will be clearly marked with barricades. All gatekeepers will be trained and regularly monitored by the volunteer committee of Art in the Square. Art in the Square will continue to work closely with the City's Department of Public Safety and TABC. A third stage will be added to Art in the Square 2003. It will be located in the parking lot behind Pottery Barn and Crate and Barrel and will be separated from the rest of the event. Two concerts are planned, Friday and Saturday night from 9- 10:30pm. This is after the rest of the event closes for the night. Gates will open at 8 pm. Tickets will be pre -sold by the Southlake Women's Club and 2000 seats will be available. The concert area will be enclosed with fencing and 2 tents inside the fenced area will sell beer, wine, drinks and concessions. The food /drink tents will be open during concert time only though the stage, which contains high tech audio equipment and dames, will be open for tours during the day. Best Buy is providing the stage and entertainment, though the performers are "to be announced ", both concerts will be geared to families. Gatekeepers will be stationed at all exits to assure that no alcohol comes in or goes out of the concert area. Best Buy will provide additional security. Art in the Square will continue to work closely with Town Square and the City's Department of Public Safety to ensure a safe environment. Parking and traffic flow have been discussed. Since the concert area uses 312 parking spaces and the main part of the art fair will be closing down, both Brian Stebbins and Chief Price agree that 1491 available parking spaces appear to be sufficient. Art in the Square has not, in the past, filled all the parking spaces in Town Square. Signs will be posted at the old post office for additional parking spaces and signs will be posted at the entrance to South View telling concert goers not to park in the neighborhood. All Art in the Square volunteers will be required to car pool. Chief Price will be communicating with the entertainers for any special security needs. Police presence at the concerts and afterward to assist with traffic flow will be determined by the Department. Case No. ZA02 -121 Attachment C Page 1 rsacK stage 38 39 42 43 44 ` 40 41 v- . -4 trl� Est'. mot._ , 1Z t 18 f. ,- �, 46 17 :�` i o _ a .� 16 o N 7 ri 4$ cn Town Hall y f 49 1 k - `'� + .1 �1► „. nor 1 1 y - 2 P& -- 53 52 C� 1 ate- a A " '' `, 91 10 '- 10 All 3 ;_p +r 11 54 f-i w" $ ii a � .� � � � 1 i IN © ' 0 +� ;� 1 4 55 s 16 t3�� � 3 � 4 � 3 �� Ifi �� >• ro w 4 2 2 d Kid's Korner z ire 7 � lleelT � g r 57 �■ 0 H r 1 2 13 _ >3 59 4I '� �'' 16 6 0 Surrounding Property Owners Art in the Square �. W w co PROSPECT STREET CVIG PL MAIN ST w Z MAIN ST F-- 0 < off FOUNTAIN P LU 6 Case No. Attachment D ZA02 -121 Page 1 Owner Zoning Land Use Acreage 1. B. Paulsen 1. SF -20A L Med. Density Residential 1. 0.47 2. M. Wright 2. SF -20A 2. Med. Density Residential 2. 0.53 3. Southlake Venture West 3. SP -1 3. Mixed Use 3. 2.28 4. U.S. Postal Service 4. SP -1 4. Mixed Use 4. 2.86 5. Fetchel Group 5. NR -PUD 5. Mixed Use 5. 30.8 6. PKB Enterprises 6. NR -PUD 6. Mixed Use 6. 40.5 7. Tx. Health Resources 7. SP -2 7. Office Commercial 7. 12.6 8. S. Carroll /1709 Ltd 8. SP -2 8. Office Commercial 8. 29.1 9. A. Prade 9. SP -2 9. Office Commercial 9. 18.0 10. Southlake Venture 10. SP -2 10. Med. Density Residential 10. 0.51 11. Southlake Venture 11. SP -2 11. Med. Density Residential 11. 0.25 12. Greenway Rowlett 12. SP -2 12. Med. Density Residential 12. 1.17 13. J. Strunck 13. AG 13. Med. Density Residential 13. 3.00 14. Mendez Ltd 14. AG 14. Med. Density Residential 14. 3.00 Case No. Attachment D ZA02 -121 Page 1 Surrounding Property Owner Responses Art in the Square Notices Sent: Thirteen (13) Responses: None Case No. ZA02 -121 Attachment E Page 1 RESOLUTION NO. 03 -015 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, GRANTING A SPECIFIC USE PERMIT FOR THE SALE OF ALCOHOLIC BEVERAGES ON PROPERTY WITHIN THE CITY OF SOUTHLAKE, TEXAS, BEING LEGALLY DESCRIBED AS SOUTHLAKE TOWN SQUARE, PHASE 1, AND BEING 42.013 ACRES, MORE FULLY AND COMPLETELY DESCRIBED IN EXHIBIT "A ", AND AS DEPICTED ON THE APPROVED DEVELOPMENT PLAN ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT `B" AND PROVIDING AN EFFECTIVE DATE. WHEREAS, a Specific Use Permit for the sale of alcoholic beverages has been requested by a person or corporation having a proprietary interest in the property zoned as "NR -PUD" Non - Residential Planned Unit Development District to include "C -3" General Commercial District uses; and, WHEREAS, in accordance with the requirements of Sections 45.1 (1) and 45.6 of the City's Comprehensive Zoning Ordinance, the Planning and Zoning Commission and the City Council have given the requisite notices by publication and otherwise, and have afforded the persons interested and situated in the affected area and in the vicinity thereof, and, WHEREAS, the City Council does hereby find and determine that the granting of such Specific Use Permit is in the best interest of the public health, safety, morals and general welfare of the City. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS: SECTION 1. A Specific Use Permit is hereby granted for the sale of alcoholic beverages on the property being legally described as Southlake Town Square, Phase I, an addition to the City of Southlake, Tarrant County, Texas, according to the plat recorded in Cabinet A, Slides 4892 and 4893, Plat Records, Tarrant County, Texas, and being approximately 42.013 acres, more fully and completely Case No. Attachment F ZA02 -121 Page 1 described in Exhibit "A ", and as depicted on the approved development plan attached hereto and incorporated herein as Exhibit "B" and providing an effective date, subject to the provisions contained in the comprehensive zoning ordinance and the restrictions set forth herein. The following specific requirements and special conditions, if any, shall be applicable to the granting of this Specific Use Permit: 1 2. 4. SECTION 2. This resolution shall become effective on the date of approval by the City Council. PASSED AND APPROVED THIS DAY OF , 2003. CITY OF SOUTHLAKE Rick Stacy, Mayor ATTEST: Lori Farwell City Secretary Case No. Attachment F ZA02 -121 Page 2 EXHIBIT "A" Being legally described as Southlake Town Square, Phase I, an addition to the City of Southlake, Tarrant County, Texas, according to the plat recorded in Cabinet A, Slides 4892 and 4893, Plat Records, Tarrant County, Texas, and being approximately 42.013 acres. Case No. ZA02 -121 Attachment F Page 3 Back Stage ..�:. 38 39 4 4243 44 40 r • a 45 � 19 a �"a mow 18 46 17 o u.aa *1 6 �.. � o � 48 G Town Hall � 4 Co 49 14 �: 5 0 Mar Im 1 2 3 1 2 2 3 ' r 9 ��� 4 R I� 4 �? � � � 53 52 10 2` Q 3 4 6 10 54 - as ill 31' r � , 0 ;, 13 55 ► Kti4 terry® 11 2 y Iaf 16 84� 3 ® 4 d H 16 sra ■ V i 6 4 Z 6 Z a 5 a om ror �i Kid's Korner ��' - •' IF R11 R 47 1 i 6 i x::,41 a I► '� 13 59 16 164 60 _ 3 EXHIBIT "C" This page reserved for the approved City Council motion. Case No. ZA02 -121 Attachment F Page 5