Loading...
Item 7CCity of Southlake Department of Planning STAFF REPORT February 14, 2003 CASE NO ZA02 -119 PROJECT: Art in the Square Concert REQUEST: On behalf of Southlake Venture West L.P., Southlake Women's Club is requesting approval of a specific use permit for special events to allow a concert associated with Art in the Square. ACTION NEEDED: 1. Conduct public hearing 2. Consider specific use permit approval ATTACHMENTS: (A) (B) (C) (D) (E) (F) Background Information Vicinity Map Plans and Support Information Surrounding Property Owners Map Surrounding Property Owners Responses Resolution No. 03 -013 STAFF CONTACT: Dennis Killough (481 -2073) Bruce Payne (481 -2036) Case No. ZA02 -119 BACKGROUND INFORMATION OWNER: Southlake Venture West L.P. APPLICANT: Southlake Women's Club PURPOSE: The purpose of this request is to receive approval of a Specific Use Permit for a special event to allow a concert in conjunction with the Art in the Square festival. PROPERTY SITUATION: Southlake Town Square, Phase I, Block 3R1 LEGAL DESCRIPTION: Southlake Town Square, Phase I, Block 3R1 LAND USE CATEGORY: Mixed Use CURRENT ZONING: "NR -PUD" Non - Residential Planned Unit Development District P &Z ACTION: January 23, 2003; Approved (7 -0) for April 25 -26, 2003. COUNCIL ACTION: February 4, 2003; Approved to Table on Consent (7 -0) until February 18, 2003. STAFF COMMENTS: This concert is proposed as a part of the 4th annual Art in the Square Event. The SUP for the Art in the Square Event was approved last year to allow it as an annual event subject to City Staff approval and would not be required additional P & Z or City Council approval unless a significant change was made to the scope of the event. The primary portion of the Event, being the arts and crafts booths, food and drink venders and free entertainment within the main square of Town Square are essentially the same as previous years and is not part of this request. This request is for the additional concert event only. The concert is scheduled for the evenings of April 25 & 26, 2003 beginning at 9:00 PM and ending at 10:30 PM each evening. The beginning of the concerts would follow the closing of the Art in the Square booths. The concert stage and seating will be located in the large parking lot behind Pottery Barn and Crate and Barrel. There are 2,000 seats proposed. The area will be gated and secured by event staff provided by the sponsor Best Buy with additional support from Southlake DPS. It is the intent that the Art in the Square portion remain as previously approved. If the applicant wishes to hold the same or similar concert event next year or any other time, they must re -apply and receive the necessary approvals as required by the City codes. Case No. Attachment A ZA02 -119 Page 1 An event description and site exhibit are included as attachment `C' of this packet. M \Community Development \WP - FILES \MEMO \2002cases \02- 119.doc Case No. ZA02 -119 Attachment A Page 2 Vicinity Map outhlake Town Square Art in the Square 1000 0 1000 2000 3000 Feet OEM Qj S Case No. ZA02 -119 E Attachment B Page 1 The Southlake Women's Club proposes 2 changes to Art in the Square 2003 on April 25 -27. Hours, general set up and goal to be a premier art fair will remain the same. Though beer and wine will be sold only in the Le Bistro area (Mi Cocina to Eddie Bauer), the public will be able to carry drinks though out the festival. This will improve the flow of the event and allow families to stay together. Wristbands will be sold and no alcohol will be allowed to enter or leave the festival. Gatekeepers will wear identifying vests /clothes, 2 gatekeepers will be posted all 11 entrances/exits to the festival and gates will be clearly marked with barricades. All gatekeepers will be trained and regularly monitored by the volunteer committee of Art in the Square. Art in the Square will continue to work closely with the City's Department of Public Safety and TABC. A third stage will be added to Art in the Square 2003. It will be located in the parking lot behind Pottery Barn and Crate and Barrel and will be separated from the rest of the event. Two concerts are planned, Friday and Saturday night from 9- 10:30pm. This is after the rest of the event closes for the night. Gates will open at 8 pm. Tickets will be pre -sold by the Southlake Women's Club and 2000 seats will be available. The concert area will be enclosed with fencing and 2 tents inside the fenced area will sell beer, wine, drinks and concessions. The food /drink tents will be open during concert time only though the stage, which contains high tech audio equipment and dames, will be open for tours during the day. Best Buy is providing the stage and entertainment, though the performers are "to be announced ", both concerts will be geared to families. Gatekeepers will be stationed at all exits to assure that no alcohol comes in or goes out of the concert area. Best Buy will provide additional security. Art in the Square will continue to work closely with Town Square and the City's Department of Public Safety to ensure a safe environment. Parking and traffic flow have been discussed. Since the concert area uses 312 parking spaces and the main part of the art fair will be closing down, both Brian Stebbins and Chief Price agree that 1491 available parking spaces appear to be sufficient. Art in the Square has not, in the past, filled all the parking spaces in Town Square. Signs will be posted at the old post office for additional parking spaces and signs will be posted at the entrance to South View telling concert goers not to park in the neighborhood. All Art in the Square volunteers will be required to car pool. Chief Price will be communicating with the entertainers for any special security needs. Police presence at the concerts and afterward to assist with traffic flow will be determined by the Department. Case No. ZA02 -119 Attachment C Page 1 0 B tp CEN 0 S-F T I VATCHEI ;� �F Case No. Attachment C ZA02-119 Page 2 bacK Stage 3$ 39 4+ 4243 44 a. 20 7-MMINAMIN Le Bistro b -1 �5 J -46 '1 c co am �n - 4s ° Town Hall 0 ,'!i �. 49 •� Ka -T F - 13 Is ` 14 so pp g -- .w� i9 1r.� ` 1 9E.:. 53 52 X11 3 ` 1 f ?' a 12 12 'o r ' l3 © © $ @ r 16 8 3 3 4 0 3 �� 1 56 IN V w� 5 4 2 5 6 2 4 5 r ~� Ir -� Kid's Korner �' ■` e Y .Y.- T.JIe}.�..J P Id e - e 8 47 - 09 (8 .► 12 a�c � 12 13 13, r 2 !► 1`-11 vio_59 16 60 Surrounding Property Owners Art in the Square �. W w PROSPECT STREET CVIG PL F MAIN ST w Z MAIN ST - F-- � < off FOUNTAIN P uL Uj Case No. ZA02 -119 Attachment D Page 1 Owner Zoning Land Use Acreage 1. B. Paulsen 1. SF -20A L Med. Density Residential 1. 0.47 2. M. Wright 2. SF -20A 2. Med. Density Residential 2. 0.53 3. Southlake Venture West 3. SP -1 3. Mixed Use 3. 2.28 4. U.S. Postal Service 4. SP -1 4. Mixed Use 4. 2.86 5. Fetchel Group 5. NR -PUD 5. Mixed Use 5. 30.8 6. PKB Enterprises 6. NR -PUD 6. Mixed Use 6. 40.5 7. Tx. Health Resources 7. SP -2 7. Office Commercial 7. 12.6 8. S. Carroll /1709 Ltd 8. SP -2 8. Office Commercial 8. 29.1 9. A. Prade 9. SP -2 9. Office Commercial 9. 18.0 10. Southlake Venture 10. SP -2 10. Med. Density Residential 10. 0.51 11. Southlake Venture 11. SP -2 11. Med. Density Residential 11. 0.25 12. Greenway Rowlett 12. SP -2 12. Med. Density Residential 12. 1.17 13. J. Strunck 13. AG 13. Med. Density Residential 13. 3.00 14. Mendez Ltd 14. AG 14. Med. Density Residential 14. 3.00 Case No. ZA02 -119 Attachment D Page 1 Surrounding Property Owner Responses Art in the Square Notices Sent: Thirteen (13) Responses: One (1) from within the 200' notification area... • David Palmer, Southlake Carroll /1709, Ltd. (SEC) "We're resolutely in favor." Case No. ZA02 -119 Attachment E Page 1 RESOLUTION NO. 03 -013 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, GRANTING A SPECIFIC USE PERMIT FOR A SPECIAL EVENT TO ALLOW A CONCERT ASSOCIATED WITH ART IN THE SQUARE ON PROPERTY WITHIN THE CITY OF SOUTHLAKE, TEXAS, BEING LEGALLY DESCRIBED AS BLOCK 3R1, SOUTHLAKE TOWN SQUARE, PHASE 1, MORE FULLY AND COMPLETELY DESCRIBED IN EXHIBIT "A ", AND AS DEPICTED ON THE APPROVED CONCEPT PLAN ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT `B" AND PROVIDING AN EFFECTIVE DATE. WHEREAS, a Specific Use Permit for a special event to allow a concert associated with Art in the Square has been requested by a person or corporation having a proprietary interest in the property zoned as "NR -PUD" Non - Residential Planned Unit Development District to include "C -3" General Commercial District uses; and, WHEREAS, in accordance with the requirements for the approval of all special events held in outdoor spaces established in the development regulations for Southlake Town Square, the Planning and Zoning Commission and the City Council have given the requisite notices by publication and otherwise, and have afforded the persons interested and situated in the affected area and in the vicinity thereof; and, WHEREAS, the City Council does hereby find and determine that the granting of such Specific Use Permit is in the best interest of the public health, safety, morals and general welfare of the City. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS: SECTION 1. A Specific Use Permit is hereby granted for a special event to allow a concert associated with Art in the Square on the property being legally described as Block 3R1, Southlake Town Square, Case No. Attachment F ZA02 -119 Page 1 Phase 1, an addition to the City of Southlake, Tarrant County, Texas, as recorded in Cabinet A, Slides 6888 and 6889, Plat Records, Tarrant County, Texas, and more fully and completely described in Exhibit "A ", and as depicted on the approved Concept Plan attached hereto and incorporated herein as Exhibit `B" and providing an effective date, subject to the provisions contained in the comprehensive zoning ordinance and the restrictions set forth herein. The following specific requirements and special conditions shall be applicable to the granting of this Specific Use Permit: 1. 2. 3. 4. SECTION 2. This resolution shall become effective on the date of approval by the City Council. PASSED AND APPROVED THIS DAY OF , 2003. CITY OF SOUTHLAKE LIM Rick Stacy, Mayor ATTEST: Lori Farwell City Secretary Case No. Attachment F ZA02 -119 Page 2 EXHIBIT "A" Being legally described as Block 3R1, Southlake Town Square, Phase 1, an addition to the City of Southlake, Tarrant County, Texas, as recorded in Cabinet A, Slides 6888 and 6889, Plat Records, Tarrant County, Texas. Case No. ZA02 -119 Attachment F Page 3 EXHIBIT `B" Case No. Attachment F ZA02 -119 Page 4 EXHIBIT "C" This page reserved for the approved City Council motion. Case No. ZA02 -119 Attachment F Page 5