Item 4BCity of Southlake, Texas
WI u•;:►IMMu
February 14, 2003
TO: Honorable Mayor and Members of City Council
FROM: Billy Campbell, City Manager
SUBJECT: Agenda Item Comments and Other Items of Interest for City Council Meeting
February 18, 2003
Agenda Item No. 5A. Approval of the minutes of the City Council regular meeting held on February
4, 2003. The minutes have been included in your information. If you have any questions, contact Lori
Farwell.
a Item No. 5B_ Resolution No. 03 -009_ Abaointina the Chair of the Board of Directors for the
Tax Increment Reinvestment Zone Number One, City of Southlake, Texas, for 2003 - Section
311.009(f) of the Tax Increment Financing Act (the "Act') states the following: "Each year the
governing body of the municipality shall appoint one member of the board to serve as chairman for a
term of one year that begins on January 1 of the following year." Resolution No. 03 -009 provides for
the City Council to meet this requirement. After discussion, the Board of Directors at their January 21,
2003 meeting recommended the appointment of Mayor Pro -Tem Ralph Evans to serve as the TIRZ
Board of Directors Chair for 2003. Please contact John Eaglen with questions or comments relating to
this agenda item.
Agenda Item No. 7A. Ordinance No. 839, 2" d Reading, Changing street names of Oaklane North and
Oaklane South to Pin Oak Circle East of Randol Mill Avenue, there is a horseshoe shaped street in
the Oak Hill Mobile Home Park named Oak Lane North and Oak Lane South with 54 lots fronting the
street. There is also another street named Oak Lane located in Cedar Oaks Estates south of Sleepy
Hollow Trail.
The Oak Hill Mobile Home Estates is presently being platted and re -named Pin Oak Estates and one
property owner owns a large number of the present lots. To eliminate the confusion that exists with
the duplication of the street named Oak Lane, staff has suggested a name change for the horseshoe
shaped street known as Oak Lane North and Oak Lane South. The developer pursuing the re-
development suggested the name of Pin Oak Circle.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting February 18, 2003
Page 2 of 15
Property owners along Oak Lane North and Oak Lane South were informed of the street name change
on December 12, 2002. As of this date, no comments have been received. City Council approved this
ordinance on 1 st reading, January 21, 2003.
The cost of each sign including installation is approximately $220. We need two (2) signs which will
cost a total of $440. If you have any questions, contact Pedram Farahnak
Agenda Item No. 7B. Ordinance No. 843, 2nd Reading, Consider declaring a one hundred twenty (120)
day moratorium on solicitation or selling of merchandise by any individual, institution, or rgoup
organized for political, religious, charitable or profitable purposes on the streets, street right -of -ways,
or medians within the City of Southlake Recently, people have been standing at roadway intersections
seeking donations for charities. Although current ordinance does not comprehensively address this
activity, the Director of Public Safety has received reports from the public and from police officers that
these individuals may be pursuing the donations in an unsafe manner. People seeking the donations
have been viewed walking in public roadways where traffic is moving and, in some cases, obstructing
the flow of traffic. The Director of Public Safety and Director of Planning have developed an
ordinance which implements a one - hundred and twenty day (120) moratorium on all solicitation
activities on public streets, street right -of -ways, medians or other areas of vehicular passage to: 1)
ensure the physical safety of those who solicit; 2) ensure unimpeded traffic flow on public streets, and
3) provide the Departments of Public Safety and Planning the opportunity to determine appropriate and
safe locations in the city in which solicitation activities may take place. If you have any questions,
please contact Rick Black.
Agenda Item No. 7C. Resolution No. 03 -013, (ZA02 -119) Specific Use Permit for Special Events to
allow a concert associated with Art in the Square. The purpose of this request is to receive approval of
a specific use permit for a special event to allow a concert in conjunction with the Art in the Square
festival in the Southlake Town Square.
The SUP for the Art in the Square event was approved last year to allow it as an annual event subject
to staff approval, not requiring additional P &Z or City Council approval unless a significant change
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting February 18, 2003
Page 3 of 15
was made to the scope of the event. The arts and crafts booths, food and drink vendors and free
entertainment within the main square of Town Square are essentially the same as previous years and
are not part of this request. This request is for the additional concert event
The concert is scheduled for the evenings of April 25 & 26, 2003 beginning at 9:00 PM and ending at
10:30 PM each evening. The concerts would follow the closing of the Art in the Square booths. The
stage and seating will be located in the large parking lot behind Pottery Barn and Crate and Barrel.
There are 2,000 seats proposed. The area will be gated and secured by event staff provided by the
sponsor Best Buy with additional support from Southlake DPS.
It is the intent that the Art in the Square portion remain as previously approved. If the applicant wishes
to hold the same or similar concert event next year or any other time, they must re -apply and receive
the necessary approvals as required by the city codes.
An event description and site exhibit are included in your packet for this item. The Planning and
Zoning Commission recommended approval (7 -0) on January 23, 2003, for April 25 -26, 2003.
If you have any questions regarding this item, please contact Bruce Payne or Dennis Killough.
Agenda Item No. 7D. Resolution No. 03 -014_ (ZA02 -120) Specific Use Permit for the sale of alcoholic
beverages during the special events concert associated with the events of Art in the Square. This SUP
is for the sale of alcohol in the concert event area during the dates and times of the proposed concert
event only. The Planning and Zoning Commission recommended approval (7 -0) on January 23, 2003,
for event dates April 25 -26, 2003.
If you have any questions regarding this item, please contact Bruce Payne or Dennis Killough.
Agenda Item No. 7E. Resolution No. 03 -015, (ZA02 -121) Specific Use Permit for the sale of alcoholic
beverages associated with the events of Art in the Square. This SUP for the sale of alcohol proposes to
revise the parameters of the previously approved alcohol sales SUP for Art in the Square.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting February 18, 2003
Page 4 of 15
The past events had confined the sale and consumption of alcoholic beverages to the Le Bistro area
located along Civic Place and Grand Avenue. This year the Art in the Square festival is proposing to
allow the public to carry drinks throughout the festival to improve the flow of the event and allow
families to stay together while viewing the exhibits. The beer and wine sales will remain confined to
the Le Bistro area. Wristbands will be sold to those wishing to purchase and consume alcoholic
beverages. The event area will be gated and monitored by event staff and security and no alcohol will
be allowed to enter or leave the event.
An event description and site exhibit are included as attachment `C' of this packet. If approved, it is
the intent to allow this SUP to continue each year during the three days of this event so long as the
event remains within the originally approved scope. The Planning and Zoning Commission
recommended approval (7 -0) on January 23, 2003.
If you have any questions regarding this item, please contact Bruce Payne or Dennis Killough
Agenda Item No. 7F. Resolution No. 03 -019, Approval of a Mass Gathering Permit associated with the
events of Art in the Square. Art in the Square is an annual fundraising event with proceeds designated
for child and family charities. Promoter and co- sponsors of this event include the Southlake Women's
Club, City of Southlake and Southlake Town Square. This free event is scheduled for April 25 — 27,
2003 in Southlake Town Square and includes concert events on Friday and Saturday nights from 9
p.m. to 10:30 p.m. Chapter 3 of the City Code governs amusements and entertainments, specifically
mass gatherings and outdoor music festivals. This ordinance, currently being updated by the Planning
and Public Safety Departments, requires a hearing to be conducted with the promoter to ensure
compliance with the ordinance via interview and investigation by the county health officer and deputy
director of police services. On Jan. 28, 2003, DPS officials met with representatives of the Southlake
Women's Club and reviewed the ordinance and application. Council must conduct a public hearing
and then approve or deny the permit request. If you have any comments or questions, contact Rick
Black.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting February 18, 2003
Page 5 of 15
Agenda Item No. 8A. Ordinance No. 480 -417, 1 st Reading (ZA02 -086) Zoning Change and
Development Plan for Oak Pointe. The property is located on the west side of Ridgecrest Drive,
approximately 1200' north of East Dove St. and is approximately 27 acres. The current zoning is AG,
the proposed zoning is RPUD and the LUD is "Low Density Residential." There are 26 residential lots
proposed and five common area /open space lots. The density is 0.96 dwelling units per acre. The
smallest residential lot is ± 21,000 SF, the largest is ± 35,000 SF and the average lot size is ± 25,000
SF. There are ± 9 acres or 33% of open space. The uses and regulations generally follow the SF -20A
zoning district with the following exceptions:
• Special Exception Uses:
Allow servant or family quarters by Special
Exception Use Permit as allowed in the SF- I A
zoning district;
• Minimum Lot Width:
Allow 85' width on lots having 50%
frontage on a curve (SF -20A 100')
• Minimum Floor Area:
3,500 S.F. (SF -20A 1,800)
• Minimum Front Yard:
45' for Lots fronting Ridgecrest (SF -20A 35')
• Minimum Side Yard
Adjacent to a Street:
20' (SF -20A 35', except P &Z or CC can allow
up to 15')
The applicant requests the following variances:
1) Review Item No. la - requiring a street stub into the west boundary connecting to the dedicated
public roadway easement stub for Sweet Street.
2) Review Item No. 2a - requiring a minimum 125' rear lot line width on certain lots.
The Planning and Zoning Commission recommended approval (7 -0) subject to review, granting the
requested variances. Applicant is willing to install temporary fire lane along south boundary of site
through the city property if it can be worked out with the city. He is also willing to move the entrance
(street intersecting Ridgecrest) approximately 125' to the south.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting February 18, 2003
Page 6 of 15
The plan before you designates the required Sweet Street connection as a 24' wide common
area/emergency & pedestrian access easement rather than a 50' public right of way. This street
connection is required by the subdivision ordinance. It will provide a needed connection to N. White
Chapel Boulevard, allowing an alternate route for White Chapel, Sweet Street and Ridgecrest residents
during any street closures will provide a more direct access for Ridgecrest residents to the future
school on White Chapel, and will help disperse traffic in the area by offering multiple traffic routes.
The street intersecting Ridgecrest has been relocated ± 45' to the south.
If you have any questions regarding this item, please contact Bruce Payne or Dennis Killough
Agenda Item No. 8B. Ordinance No. 480 -TT, l Reading, An amendment to the Comprehensive
Zoning Ordinance No. 480, as amended, as it pertains to the Planned Unit Development District
PUD . During the discussions and work session held by the City Council on the Southlake Town
Square request for residential brownstones, a concern was raised regarding the ability to request
ancillary uses within the Planned Unit Development Districts (i.e. residential uses in a NRPUD and
commercial uses in a RPUD). The current regulations for PUDs permit an applicant to request up to
10% of the land area within the PUD boundary to have ancillary uses. The City Council approved an
amendment (480 -RR) removing the provision on November 19, 2002.
Following more discussions on the Southlake Town Square residential brownstones, additional
concerns were raised about the ability to make future requests for attached, townhouse or apartment
type residential units within the RPUD zoning district. The City Council directed staff to bring forward
an amendment removing language regarding these types of structures and to add language limiting the
RPUD district to single - family detached type residential units. Staff was also asked to include a
minimum lot area provision for RPUD. A RPUD comparison matrix is included in this packet for
purpose of the lots size discussion.
This amendment also removes some language regarding ancillary uses and mixed use type
development that no longer applies following the removal of ancillary use provisions.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting February 18, 2003
Page 7 of 15
The Planning and Zoning Commission recommended denial (6 -0) on February 6, 2003.
Their reasons were as follows: 1) they did not see any issues specific to the R -PUD that created a need
for such changes to be made; 2) they stated that the brownstone issue was separate and distinct from
the R -PUD and therefore should not be tied to making such changes; and 3) they noted that such
changes should be considered in a comprehensive fashion (in the way that the MH study was done).
They also noted that suggested changes to the city's PUD standards should be made in light of the
results of the Southlake 2025 planning effort, which would provide a solid land planning basis for
making changes.
A super - majority vote in the affirmative by the City Council (at least 3 /4 of all members) is required to
over -rule the P &Z` s recommendation for denial of this request.
If you have any questions regarding this item, please contact Bruce Payne or Dennis Killough.
Agenda Item No. 8C. Ordinance No. 841, Ist Reading, Approval of Wholesale System Access Fees
required by the contract for water service between the City of Southlake and the City of Fort Worth
dated September 4, 2002. On August 6, 2002 the Southlake City Council authorized the Mayor to
execute a contract for water service between the City of Fort Worth and the City of Southlake for
wholesale purchase of water. Subsequently, the Fort Worth City Council authorized and executed the
contract on September 4 th 2002. Entering into this standard contract has put us in the position of
having to pass along Fort Worth's system access fee to customers tying into the system.
In accordance with section 16. 1, "System Access Fees," Southlake agrees to pay Fort Worth a
wholesale system access fee for each new or enlarged connection for water service made Southlake's
service area served by the general benefit facilities of the Fort Worth Water System. The wholesale
system access fee to Southlake for each such connection shall be based upon the size of the water
meter. Sections 16.1 through 16.9 of the water service contract between Southlake and Fort Worth has
been included for your review with this memorandum. Provided in you packet information is the
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting February 18, 2003
Page 8 of 15
"System Access Fees" (schedule, showing fees) ranging from $372.05 for a 3 /4" to $28,525.07 for a 10"
meter.
This ordinance provides the mechanism needed to collect the fee, as required by the new contract.
Contact Pedram Farahnak with any questions on this issue.
Agenda Item No. 8D. ZA02 -123, Plat Revision, Lot 14, Block 1, Loch Meadow Estates The property
is located at 3053 Loch Meadow Court, east of Ridgecrest Drive adjacent to Grapevine Lake. The
property is zoned SF -lA. The purpose of this request is to subdivide a 2.84 acre residential lot into two
residential lots for single - family residences. One lot will be approximately 1.6 acres and the other lot
approximately 1.2 acres.
The Planning and Zoning Commission recommended approval (6 -0) subject to review on February 6,
2003.
There are no unresolved issues regarding this request. If no council members or other concerned
parties have any issues to discuss, this item could be placed on the consent agenda.
If you have any questions regarding this item, please contact Bruce Payne or Dennis Killough.
Agenda Item No. 10A. Authorize the Mayor to execute a residential Developer's Agreement for
Vermilion Addition, located on the north side of West Southlake Boulevard (FM 1709), west of Jellico
Circle The final plat for the Vermilion Addition was approved on January 9, 2003. The construction
of public facilities in the Vermilion Addition includes the construction of 1,240 linear feet of a cul -de-
sac street, 2,300 linear feet of water line, 1,720 linear feet of sanitary sewer line, 1,600 linear feet of
force main and 2,400 linear feet of storm water drainage and a sanitary sewer lift station. In the future,
when a gravity sewer line on the south side of FM 1709 is available, the lift station can be taken out of
service. This future lift station abandonment has been simplified by the fact that the developer has
been required to bore a gravity line underneath and across FM 1709 to facilitate tying the sanitary
sewer from Vermilion Addition into the gravity line south of FM 1709 in the future. The developer is
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting February 18, 2003
Page 9 of 15
requesting that the City Council give him credit on wastewater impact fees in Vermilion Addition
estimated to be $18,902. The estimated cost of the bore is $25,786.30
The developer is also requesting that the City allow him to satisfy the park land dedication requirement
by constructing a trail and entry signage in Royal and Annie Smith Park which is adjacent to the
Vermilion Addition. This would be in lieu of paying a park fee of $23,496. The Park Board approved
this recommendation on February 11, 2003.
The developer requests wastewater fee credit in the amount of $18,902 and to construct a trail in lieu
of a park fee of $23,496. If you have any questions, contact Pedram Farahnak
Agenda Item No. lOB. Authorize the Mayor to execute a residential Developer's Agreement for
Clariden Ranch, Phase III, a 59 -lot subdivision located on North White Chapel Boulevard Clariden
Ranch Phase III is the third addition of Clariden Ranch being developed by this developer on the west
side of N. White Chapel Boulevard south of Bob Jones Road. In 2001, the developer constructed
Clariden Ranch Phase IA, IB and II (formerly known as Crown Ridge).
In developing the Clariden Ranch Phase IA, IB and II, the developer was required to relocate a portion
of T.W. King Boulevard and construct an off -site sewer line and sanitary sewer lift station that serves
those developments. The City granted the developer some credits from impact fees and administrative
processing and inspection fees.
The construction of Clariden Ranch, Phase III includes the installation of 7,450 linear feet of water line
and 5,780 linear feet of sanitary sewer line. It also includes the construction of 6,000 linear feet of
streets and 2,215 linear feet of underground storm sewer.
The developer is requesting some additional credits in Clariden Ranch Phase III for the construction of
T.W. King Boulevard and sanitary sewer lines constructed in Clariden Ranch Phase IA, IB and 11.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting February 18, 2003
Page 10 of 15
The developer is requesting additional Roadway Impact fee credit in the amount of $16,520. The
reason for this request is because his cost of reconstructing T.W. King Blvd. was $85,600 and his
roadway impact fee credit and inspection fee credit in Phase IA, IB and II was only $69,080.
The developer is also requesting sanitary sewer impact fees credit in Phase III for construction of the
off -site sewer line and lift station in Phase IA, IB and II in the amount of $69,703. The reason for this
request is because his cost of constructing the sanitary sewer line and lift station in Phase IA, IB and 11
was $156,310 and his sanitary sewer impact fee credit and inspection fee credit was only $56,415. The
off -site sanitary sewer line and lift station will serve other properties.
The developer will also receive a reimbursement for an over -sized 12" water line in T.W. King
Boulevard per the City's oversize reimbursement policy.
If the roadway impact fee credit is granted, the credit will amount to $16,520. If the sanitary sewer
impact fee credit is granted, the credit will amount to $69,703. The reimbursement for the oversized
water line is estimated to be $9,053. The developer will pay a park fee of $88,500 in lieu of park land
dedication. If you have any questions, please contact Pedram Farahnak.
Agenda Item No. 10C. Resolution No. 03 -010, Calling the General Election for May 3, 2003 This
resolution sets out the procedures for conducting the General Election and includes the following
information as required by the Election Code: the date of the election, the offices to be voted on, the
polling place locations for early voting and election day, and the dates and hours for early voting and
election day voting.
Included for your consideration are the appointments of the Election Judge and Alternate Election
Judge. The City Secretary and I met with Southlake residents Robert Flaherty and Mark Spriggs who
are experienced election officials with Tarrant County and who have expressed an interest in serving as
officials in our May election. It is our recommendation that Mr. Flaherty be appointed Election Judge
and Mr. Spriggs be appointed Alternate Election Judge.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting February 18, 2003
Page 11 of 15
Last year, we paid the Election Judge, Alternate Election Judge, and clerks $8.00 per hour. This year,
we are recommending $9.00 per hour for the two judges and $8.00 per hour for the clerks in hopes of
offering more incentive for future elections. We are trying to create a new pool of individuals to work
our elections and feel that increasing the pay will help us maintain loyal workers.
This year presents challenges regarding the days and hours of early voting because the first weekend is
Easter and the second weekend is Art In The Square. For these reasons, the City Secretary is
recommending there be no early voting on either weekend and instead, offer extended hours the last
two days of early voting, April 28 and 29 (7:00 a.m. to 7:00 p.m.). We will advertise these extended
hours and feel they will accommodate more voters than would the weekend hours.
If you have any questions, please contact Lori Farwell.
Agenda Item No. 10D. Resolution No. 03 -018, Approval of contract for election services with Tarrant
Elections Administration and the City of Southlake. In researching the possibility of
contracting with Tarrant County, the City Secretary contacted the cities of Arlington, Colleyville, and
Mansfield who all contract with the County for election services. All three cities provided positive
feedback regarding their experience with the County. They all recommend this process and expect to
continue contracting with the County in the future.
The contract separates the County's duties from the City Secretary's duties and includes cost estimates
and equipment rental agreements.
Tarrant County Election Administrator Robert Parten will be available to answer any questions you
may have during the work session. If you have any questions, please contact Lori Farwell
Agenda Item No. 10E. Approval of FY2002 -03 to FY2006 -07 Capital Improvements Program Please
note that we included the draft FY 02 -03 CIP spreadsheets for your review in last week's agenda
packet, along with a memo explaining the changes since your last review of the document. The
CIP was sent to you two weeks in advance so that you would have adequate time to review the projects
and associated figures. Planning Director Bruce Payne will be contacting you next week to determine
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting February 18, 2003
Page 12 of 15
if you have any questions about the rank -order of the projects or if there are any project details that
have not been clearly presented. As you are aware, the submitted CIP gives you a recommended list of
projects to be funded for FY 02 -03 and the amount of funding available in each fiend. The decision of
what projects are to be funded and the amount to be spent is ultimately a Council decision. If you have
any questions or need additional copies of the material, please contact Bruce Payne.
Agenda Item No. IOF. Approval to enter into an agreement with Dunkin, Sims, Stoffels, Inc., for the
design and engineering of the Bob Jones Park softball facility We are currently completing the initial
phase of construction at Bob Jones Park for the softball complex and are ready to proceed with the next
planned stage of construction involving renovation of the existing practice fields and all of the related
amenities.
During the month of December, staff contacted five architectural/engineering firms and requested
letters of interest and background information from each in regards to the design of the Bob Jones Park
softball facility improvements. Four firms submitted information and staff reviewed and scored their
portfolios and letters of interest, evaluating them in ten different categories with the top two firms
(Dunkin, Sims, Stoffels and Carter and Burgess) being invited for personal interviews. During the
interviews, Dunkin, Sims, Stoffels, Inc., demonstrated good presentation and communication skills, a
strong desire to work with the City, and an indication that they were capable of meeting the time
frames established for the project.
Dunkin, Sims, Stoffels, Inc. is a well known firm in the Dallas /Fort Worth area and their work focuses
primarily on the design of parks and recreational facilities. A reference check with area cities (Desoto,
The Colony, and McKinney) resulted in glowing recommendations and a high satisfaction rate. The
proposed contract is for $120,000, or 7.5% of the proposed construction budget of $1,600,000, with up
to, but not to exceed, an additional $22,000 for reimbursable expenses to include geotechnical studies,
surveying, and printing costs. Architectural/Engineering fees for a project of this size typically range
between 8% and 10% of the construction budget. The proposed project was recommended for
approval by the Parks Board (6 -0) at their February 10, 2003 meeting and will be considered by the
SPDC prior to City Council at their February 18, 2003 meeting. The SPDC results will be provided to
you during your consideration of this item. Funding for this project remains subject to the adoption by
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting February 18, 2003
Page 13 of 15
Council of the proposed SPDC Capital Improvements Program. If you have any question regarding
this item, contact Malcolm Jackson.
Item No. 11A. Review of Ordinance No. 635. Code of Ethics and Conduct. This item has
been included on the agenda for discussion at the request of Mayor Stacy (during the last City Council
meeting) and a copy of the current ordinance has been included in your pack (hard copy only).
OTHER ITEMS OF INTEREST
Economic Development Director Greg Last was awarded the "Economic Development Impact Award"
by the Southlake Chamber of Commerce at their awards luncheon on Tuesday of last week. The
award was given "For your accomplishments in creating a quality environment, exemplifying a
commitment to excellence, and making the City of Southlake a Center of economic stability for the
region. " In presenting the award, Anita Miller, Chair of the Board, identified many of the programs
and services that are offered by Greg and the Economic Development Department.
Also during the Chamber awards banquet the Southlake Youth Action Commission, on behalf of the
Chamber of Commerce, had the honor of presenting the "Youth of the Year" award to Tyler Flynn.
Tyler represents the city in a very upstanding and professional way. He has committed himself to
living for the future, and not in the present as some of today's youth chose. There were three finalists,
and honorable mention should be made for Ryan Summers and Marc Link for the recognition given to
their hard work and dedication to a variety of projects. These individuals not only set the example for
adults as well as their peers on how to carry oneself and the importance of the unselfish gift of giving
back to the city. Congratulations to each of them.
Liberty Garden Funding Requests. The request for funding by the Liberty Garden Committee for
construction of a Liberty Garden in Bicentennial Park was presented to the Park Board at the February
10, 2003 meeting. Following substantive discussions on the project, the Park Board recommended
continuing the project in two distinct phases in which the pavilion construction would constitute the
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting February 18, 2003
Page 14 of 15
second phase. In addition to the $50,000 matching grant funds previously recommended for approval
from SPDC Funds, the Park Board recommended funding $40,000 from the Park Dedication Funds to
complete the construction of the initial phase of the Liberty Garden (5 -0 -1, Committee member
Durham abstained). The new approach recommended by the Park Board necessitates substantial
changes to the information and presentation packets. Because of the time needed to properly and
accurately prepare the packets, staff requested the item be removed from this agenda and to be
considered at a special meeting of SPDC prior to the City Council meeting of March 4, 2003. Please
call Malcolm Jackson with any questions.
Keep Southlake Beautiful Events
• Quarterly Cleanup January 11 — Keep Southlake Beautiful sponsored its quarterly cleanup
Saturday, January 11. Over 20 Adopt -A- Street Partners, involving 92 volunteers, picked up
trash along Southlake roadways. The volunteers spent 143 hours picking up 150 bags -worth
of trash. City street crews, lead by Jim Funderberg, aided KSB volunteers in the cleanup by
picking up the trash bags left along the roads. Kudos to Keep Southlake Beautiful Adopt -A-
Street partners and the city street crews. The next KSB quarterly cleanup is scheduled for
April 12 in conjunction with "Don't Mess With Texas Trash -Off' campaign.
• Tree Trimming Workshop January 30 at Durham Elementary School — KSB, the City of
Southlake and Carroll ISD offered a hands -on workshop to demonstrate the correct way to
trim trees January 30. Keith Martin, Landscape Administrator, presented the workshop,
answering questions and demonstrating proper tree trimming technique. Approximately 15
people attended even though the weather was very cold. Participants trimmed and mulched
trees and saved the Durham Landscape Committee 2 -3 days of landscape work!
Worth noting are the positive comments received by Todd Thompson, CISD representative
and Susie Craney, Southlake resident. Mr. Thompson said: "As a school district rep I truly
want you to know that your help is valuable to us. We simply don't have the number of
employees to provide this kind of service, though it is important to the aesthetics of the
school. Clubs, parent organizations, and individual volunteers, provide so many needed
services to make Carroll ISD a beautiful place. Thanks, too, to Keith Martin for his
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting February 18, 2003
Page 15 of 15
expertise and willingness to provide his services from the City of Southlake. It's a great
partnership." Ms. Craney commented: "Keith, you did an excellent job of highlighting
general tree care and answering the questions of the participants. I thought your
demonstrations and examples were extremely well done; and I had numerous compliments
from the attendees on both your presentation and the wealth of knowledge you shared with
us. Many people spend big money to get that kind of information from landscape
professionals; and you gave it willingly and at no charge!"
Just a reminder, I will be out of the office beginning Thursday, Feb. 27 through March 11. Shana
Yelverton will be available to address any issues.
Staff Extension Numbers:
Black, Rick, DPSDirector, 481 -2406
Campbell, Billy, City Manager, 481 -1409
Eaglen, John, Assistant to the City Manager, 481 -1433
Elam, Sharen, Finance Director, 481 -1713
Farahnak, Pedram, Public Works Director, 481 -2308
Farwell, Lori, City Secretary, 481 -1519
Hugman, Kevin, Director of Human Resources, 481 -1527
Jackson, Malcolm, Interim Director of Community Services, 481 -1527
Killough, Dennis, Senior Planner, 481 -2073
Last, Greg, Director of Economic Development, 481 -1671
Payne, Bruce, Planning Director, 481 -2036
Polasek, Steve, Deputy Director of Community Services, 481 -1543
Yelverton, Shana, Assistant City Manager, 481 -1429