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Item 4F
CITY OF SOUTHLAKI MEMORANDUM March 22, 2011 TO: Shana Yelverton, City Manager FROM: Chris Tribble, Director of Community Services SUBJECT: Approve Signature Contracting Services as the primary contract for landscape services for Group 5 in the amount not to exceed $15,000 Action Requested: Approve Signature Contracting Services as the primary contract for landscape services for Group 5 in the amount not to exceed $15,000. Background Information: The FY 2010-2011 Parks Division General Fund Budget contains a line item amount of $500,500 for contract landscape services. Group 5 services include trash pick-up and mowing. An evaluation committee consisting of four staff members reviewed all submitted bids and scored them based on the overall cost, ability to perform, equipment listings, required licenses, references, and past performance. There were eight bidders for Group 5 of which Signature Contracting Services scored the highest. Group 5 consists of brush hog mowing in open space natural areas. Please see submitted bid sheets detailing Group 5 service areas. Financial Considerations: $500,500 is allocated in the FY 2011 General Fund Operating Budget for contract landscape services. Strategic Link: This item is linked to the City's Strategy Map related to the focus area of Performance Management and Service Delivery and meets the corporate objectives to Provide Attractive and Unique Spaces for Enjoyment of Personal Interests, Improve Performance of Delivery and Operational Processes, and Invest to Provide and Maintain High Quality Public Assets. Citizen Input/ Board Review: N/A Shana Yelverton, City Manager City Council Meeting Date — March 29, 2011 Page 2 of 2 Legal Review: The agreement was previously reviewed by the City Attorney. Alternatives: ■ Approval as presented ■ Approval with input as desired ■ Decision not to approve Supporting Documents: Supporting documents include the following: ■ Evaluation Matrix ■ Contract with Bid Staff Recommendation: Approve Signature Contracting Services as the primary contract for landscape services for Group 5 in the amount not to exceed $15,000. EVALUATION MATRIX Fill in solicitation number here RFB1101B540MR110004 GROUP # 1 EVALUATION SCORES: This portion of the matrix is used to determine evaluation points based on the the evaluation ofthe responses received. Highest evaluation score receives maximum number of points. Fields in red are variable. All others are computed. Points to be awarded: 65 ("$EVALPOINT ) Raw Points AMERICAN LANDSCAPE SYSTEMS 41.00 48.455 DYNA-MIST IRRIGATION 55.00 65.000 HIGHLAND LANDSCAPING 38.50 45.500 L&G SERVICES DBA TRACTOR WORKS O'DONNELLS LANDSCAPE SERVICES 49.00 57.909 SIGNATURE CONTRACTING SMITH LAWN AND TREE 12.25 14.477 SPRINKLE AND SPROUT 34.00 40.182 SUNTERRA LANDCARE SERVICES 26.25 31.023 TRUGREEN LANDCARE 34.25 40.477 Lowest Raw Evaluation 12.25 ("$LOWEVAL ) PRICES: This portion of the matrix is used to determine evaluation points based on the lowest and best responsive price submitted. Lowest and best price receives maximum points. Points to be awarded: 35 AMERICAN LANDSCAPE SYSTEMS DYNA-MIST IRRIGATION HIGHLAND LANDSCAPING L&G SERVICES DBA TRACTOR WORKS O'DONNELLS LANDSCAPE SERVICES SIGNATURE CONTRACTING SMITH LAWN AND TREE SPRINKLE AND SPROUT SUNTERRA LANDCARE SERVICES TRUGREENLANDCARE Hinh-t Prima Offer Points $1,300.00 32.586 $1,808.00 30.490 $8,482.54 2.950 $730.00 34.938 $715.00 35.000 $1,812.83 30.470 $1,356.50 32.353 $3,205.00 24.726 AR AR9 Sd .RNIRNAFFFR FINAL SCORE: This portion of the worksheet is used to determine the award based on evaluation points and price points. POINTS Offeror Evaluation Price Total RECOMMENDATION AMERICAN LANDSCAPE SYSTEMS 48.455 32.586 81.041 DYNA-MIST IRRIGATION 65.000 30.490 95.490 Recommend Award HIGHLAND LANDSCAPING 45.500 2.950 48.450 L&G SERVICES DBA TRACTOR WORKS O'DONNELLS LANDSCAPE SERVICES 57.909 34.938 92.847 SIGNATURE CONTRACTING SMITH LAWN AND TREE 14.477 35.000 49.477 SPRINKLE AND SPROUT 40.182 30.470 70.652 SUNTERRA LANDCARE SERVICES 31.023 32.353 63.376 TRUGREEN LANDCARE 40.477 24.726 65.203 Page 1 EVALUATION MATRIX Fill in solicitation number here IRFBI10IB540MR110004 GROUP # 2 EVALUATION SCORES: This portion of the matrix is used to determine evaluation points based on the the evaluation ofthe responses received. Highest evaluation score receives maximum number of points. Fields in red are variable. All others are computed. Points to be awarded: 65 ("$EVALPOINT ) Raw Points AMERICAN LANDSCAPE SYSTEMS 41.00 48.455 DYNA-MIST IRRIGATION 55.00 65.000 O'DONNELLS LANDSCAPE SERVICES 49.00 57.909 SMITH LAWN AND TREE 12.25 14.477 SPRINKLE AND SPROUT 34.00 40.182 TRUGREEN LANDCARE 34.25 40.477 Lowest Raw Evaluation 12.25 ("$LOWEVAL ) PRICES: This portion of the matrix is used to determine evaluation points based on the lowest and best responsive price submitted. Lowest and best price receives maximum points. Points to be awarded: 35 Offeror Offer Points AMERICAN LANDSCAPE SYSTEMS $896.00 28.129 DYNA-MIST IRRIGATION $958.00 27.402 NELLS LANDSCAPE SERVICES $310.00 35.000 LAWN AND TREE $369.00 34.308 (LE AND SPROUT $2,984.97 3.635 MEN LANDCARE 1 $1,564.00 20.296 Minh—t Pri,a .10 ORd W .RNIRNAFFFR FINAL SCORE: This portion of the worksheet is used to determine the award based on evaluation points and price points. POINTS Offeror Evaluation Price Total RECOMMENDATION AMERICAN LANDSCAPE SYSTEMS 48.455 28.129 76.583 DYNA-MIST IRRIGATION 65.000 27.402 92.402 O'DONNELLS LANDSCAPE SERVICES 57.909 35.000 92.909 Recommend Award SMITH LAWN AND TREE 14.477 34.308 48.785 SPRINKLE AND SPROUT 40.182 3.635 43.817 TRUGREEN LANDCARE 40.477 20.296 60.774 Page 1 EVALUATION MATRIX Fill in solicitation number here IRFBI10IB540MR110004 GROUP # 3 EVALUATION SCORES: This portion of the matrix is used to determine evaluation points based on the the evaluation ofthe responses received. Highest evaluation score receives maximum number of points. Fields in red are variable. All others are computed. Points to be awarded: 65 ("$EVALPOINT ) Raw Points AMERICAN LANDSCAPE SYSTEMS 41.00 48.455 DYNA-MIST IRRIGATION 55.00 65.000 O'DONNELLS LANDSCAPE SERVICES 49.00 57.909 SMITH LAWN AND TREE 12.25 14.477 SPRINKLE AND SPROUT 34.00 40.182 TRUGREEN LANDCARE 34.25 40.477 Lowest Raw Evaluation 12.25 ("$LOWEVAL ) PRICES: This portion of the matrix is used to determine evaluation points based on the lowest and best responsive price submitted. Lowest and best price receives maximum points. Points to be awarded: 35 AMERICAN LANDSCAPE SYSTEMS DYNA-MIST IRRIGATION NELLS LANDSCAPE SERVICES LAWN AND TREE (LE AND SPROUT MEN LANDCARE Hinh—t Prima Offer Points $4,745.00 24.573 $4,862.00 EP 24.003 $2,604.00 35.000 $2,737.00 34.352 $7,186.40 12.682 $2,917.00 33.476 S7 1RR An .RNIRNAFFFR FINAL SCORE: This portion of the worksheet is used to determine the award based on evaluation points and price points. POINTS Offeror Evaluation Price Total RECOMMENDATION AMERICAN LANDSCAPE SYSTEMS 48.455 24.573 73.027 DYNA-MIST IRRIGATION 65.000 24.003 89.003 O'DONNELLS LANDSCAPE SERVICES 57.909 35.000 92.909 Recommend Award SMITH LAWN AND TREE 14.477 34.352 48.830 SPRINKLE AND SPROUT 40.182 12.682 52.864 TRUGREEN LANDCARE 40.477 33.476 73.953 Page 1 EVALUATION MATRIX Fill in solicitation number here IRFBI10IB540MR110004 GROUP # 4 EVALUATION SCORES: This portion of the matrix is used to determine evaluation points based on the the evaluation ofthe responses received. Highest evaluation score receives maximum number of points. Fields in red are variable. All others are computed. Points to be awarded: 65 ("$EVALPOINT ) Raw Points LANDSCAPESYSTEMS O'DONNELLS LANDSCAPE SERVICES SIGNATURE CONTRACTING SMITH LAWN AND TREE SPRINKLE AND SPROUT SUNTERRA LANDCARE SERVICES TRUGREENLANDCARE Lowest Raw Evaluation 12.25 46.550 55.633 65.000 13.908 38.603 29.803 38.886 ("$LOWEVAL ") PRICES: This portion of the matrix is used to determine evaluation points based on the lowest and best responsive price submitted. Lowest and best price receives maximum points. Points to be awarded: 35 LANDSCAPE SYSTEMS )ONNELLS LANDSCAPE SERVICES ;NATURE CONTRACTING ITH LAWN AND TREE RINKLE AND SPROUT NTERRA LANDCARE SERVICES UGREENLANDCARE Hinh-t Prima Offer Points IL $3,445.00 31.121 $4,661.00 27.622 $12,164.50 6.033 $4,364.00 28.476 $11,647.22 P 7.521 $2,096.68 35.000 $11,593.00 7.677 419 19A 5n .RNIRNAFFFR FINAL SCORE: This portion of the worksheet is used to determine the award based on evaluation points and price points. POINTS Offeror Evaluation Price Total RECOMMENDATION AMERICAN LANDSCAPE SYSTEMS 46.550 31.121 77.671 O'DONNELLS LANDSCAPE SERVICES 55.633 27.622 83.255 Recommend Award SIGNATURE CONTRACTING 65.000 6.033 71.033 SMITH LAWN AND TREE 13.908 28.476 42.385 SPRINKLE AND SPROUT 38.603 7.521 46.124 SUNTERRA LANDCARE SERVICES 29.803 35.000 64.803 TRUGREEN LANDCARE 38.886 7.677 46.563 Page 1 EVALUATION MATRIX Fill in solicitation number here IRFBI10IB540MR110004 GROUP # 5 EVALUATION SCORES: This portion of the matrix is used to determine evaluation points based on the the evaluation ofthe responses received. Highest evaluation score receives maximum number of points. Fields in red are variable. All others are computed. Points to be awarded: 65 ("$EVALPOINT ) Raw Points AMERICAN LANDSCAPE SYSTEMS 41.00 46.550 L&G SERVICES DBA TRACTOR WORKS 49.50 56.201 O'DONNELLS LANDSCAPE SERVICES 49.00 F 55.633 SIGNATURE CONTRACTING 57.25 65.000 SMITH LAWN AND TREE 12.25 13.908 SPRINKLE AND SPROUT 34.00 38.603 SUNTERRA LANDCARE SERVICES 26.25 29.803 TRUGREEN LANDCARE 34.25 38.886 Lowest Raw Evaluation 12.25 ("$LOWEVAL ) PRICES: This portion of the matrix is used to determine evaluation points based on the lowest and best responsive price submitted. Lowest and best price receives maximum points. Points to be awarded: 35 LANDSCAPE SYSTEMS L&G SERVICES DBA TRACTOR WORKS O'DONNELLS LANDSCAPE SERVICES SIGNATURE CONTRACTING SMITH LAWN AND TREE SPRINKLE AND SPROUT SUNTERRA LANDCARE SERVICES TRUGREENLANDCARE Hinh-t Prima Offer Points IL $4,040.00 8.579 $4,100.00 8.067 $1,005.00 34.488 $1,378.00 31.304 $1,298.50 F 31.982 $3,760.00 10.970 $1,301.10 31.960 $945.00 35.000 U -inn nn .9zN1r NnFFFa FINAL SCORE: This portion of the worksheet is used to determine the award based on evaluation points and price points. POINTS Offeror Evaluation Price Total RECOMMENDATION AMERICAN LANDSCAPE SYSTEMS 46.550 8.579 55.129 L&G SERVICES DBA TRACTOR WORKS 56.201 8.067 64.268 O'DONNELLS LANDSCAPE SERVICES 55.633 34.488 90.121 SIGNATURE CONTRACTING 65.000 31.304 96.304 Recommend Award SMITH LAWN AND TREE 13.908 31.982 45.891 SPRINKLE AND SPROUT 38.603 10.970 49.572 SUNTERRA LANDCARE SERVICES 29.803 31.960 61.764 TRUGREEN LANDCARE 38.886 35.000 73.886 Page 1 EVALUATION MATRIX Fill in solicitation number here RFB1101B540MR110004 GROUP # 6 EVALUATION SCORES: This portion of the matrix is used to determine evaluation points based on the the evaluation ofthe responses received. Highest evaluation score receives maximum number of points. Fields in red are variable. All others are computed. Points to be awarded: 65 ("$EVALPOINT ) Raw Points AMERICAN LANDSCAPE SYSTEMS 41.00 48.455 DYNA-MIST IRRIGATION 55.00 65.000 HIGHLAND LANDSCAPING 38.50 45.500 O'DONNELLS LANDSCAPE SERVICES 49.00 57.909 SMITH LAWN AND TREE 12.25 14.477 SPRINKLE AND SPROUT 34.00 40.182 SUNTERRA LANDCARE SERVICES 26.25 31.023 TRUGREEN LANDCARE 34.25 40.477 Lowest Raw Evaluation 12.25 ("$LOWEVAL ) PRICES: This portion of the matrix is used to determine evaluation points based on the lowest and best responsive price submitted. Lowest and best price receives maximum points. Points to be awarded: 35 Offeror Offer Points AMERICAN LANDSCAPE SYSTEMS $350'00 12.966 DYNA-MIST IRRIGATION $4 33.00 7.627 HIGHLAND LANDSCAPING $375.90 10.771 O'DONNELLS LANDSCAPE SERVICES $186.00 26.864 SMITH LAWN AND TREE $90.00 35.000 SPRINKLE AND SPROUT $300.00 17.203 SUNTERRA LANDCARE SERVICES $162.45 28.860 TRUGREEN LANDCARE $258.00 20.763 Hinh-t Prima Sd93 nn .RNIRNAFFFR FINAL SCORE: This portion of the worksheet is used to determine the award based on evaluation points and price points. POINTS Offeror Evaluation Price Total RECOMMENDATION AMERICAN LANDSCAPE SYSTEMS 48.455 12.966 61.421 DYNA-MIST IRRIGATION 65.000 7.627 72.627 HIGHLAND LANDSCAPING 45.500 10.771 56.271 O'DONNELLS LANDSCAPE SERVICES 57.909 26.864 84.773 Recommend Award SMITH LAWN AND TREE 14.477 35.000 49.477 SPRINKLE AND SPROUT 40.182 17.203 57.385 SUNTERRA LANDCARE SERVICES 31.023 28.860 59.883 TRUGREEN LANDCARE 40.477 20.763 61.240 Page 1 EVALUATION MATRIX Fill in solicitation number here IRFBI10IB540MR110004 GROUP # 7 EVALUATION SCORES: This portion of the matrix is used to determine evaluation points based on the the evaluation of the responses received. Highest evaluation score receives maximum number of points. Fields in red are variable. All others are computed. Points to be awarded: 65 ("$EVALPOINT') Raw Points AMERICAN LANDSCAPE SYSTEMS 41.00 54.388 O'DONNELLS LANDSCAPE SERVICES 49.00 65.000 SMITH LAWN AND TREE 12.25 16.250 SUNTERRA LANDCARE SERVICES 26.25 34.821 TRUGREEN LANDCARE 34.25 45.434 Lowest Raw Evaluation 12.25 ("$LOWEVAL') PRICES: This portion of the matrix is used to determine evaluation points based on the lowest and best responsive price submitted. Lowest and best price receives maximum points. Points to be awarded: 35 AN LANDSCAPE SYSTEMS NELLS LANDSCAPE SERVICES LAWN AND TREE RRA LANDCARE SERVICES TEEN LANDCARE Offer Points $500.00 32.013 $684.00 28.775 $330.25 Ir 35.000 $947.18 24.144 $1,989.00 5.811 Lowesc,rice F 4.33U.zM L,>LuwvrrtKj Minh—t Pri,a S9 QRQ nn .9zN1r NAFFFR FINAL SCORE: This portion of the worksheet is used to determine the award based on evaluation points and price points. POINTS Offeror Evaluation Price Total RECOMMENDATION AMERICAN LANDSCAPE SYSTEMS 54.388 32.013 86.401 O'DONNELLS LANDSCAPE SERVICES 65.000 28.775 93.775 Recommend Award SMITH LAWN AND TREE 16.250 35.000 51.250 SUNTERRA LANDCARE SERVICES 34.821 24.144 58.965 TRUGREEN LANDCARE 45.434 5.811 51.245 Page 1 March 17, 2011 Signature Contracting Services LLC. 1510 Jelmak Grand Prairie, Texas 75050 ATTN: Mr. Jason Bell Subject: RFB1011B540DK100027 PROVIDE LANDSCAPE SERVICES FOR CITY OF SOUTH LAKE Dear Mr. Bell: The City of Southlake is pleased to inform you that Signature Contracting Services LLC of Grand Prairie, Texas is one of three (3) vendors being awarded "RFB1011B540DK100027 PROVIDE LANDSCAPE SERVICES FOR CITY OF SOUTHLAKE" The award and this agreement are based on your bid to the City, copy enclosed. This is a multiple vendor award contract. Your company's portion of the award is attached. This award was approved by the City of Southlake City Council on MARCH 29, 2011. The terms and conditions proposed and accepted in this agreement are as follows: Line Items Awarded Group 5 as the Primary Award and Group 4 as the Alternate Award. Payment Terms: Net 30 days (Unless otherwise noted — such as pre- and/or partial payment) Estimated Quantities: The City does not guarantee to purchase any minimum or maximum quantity but does contemplate purchasing the awarded items exclusively during the term of the contract from the successful vendors. Method of Payment: Shall be made by purchasing card or purchase order. Delivery Terms: FOB Destination Delivery Locations: Vendor Delivery or City employee pick-up. Term of Contract: The term of awarded contract is as follows: Effective start date is April 7, 2011 through December 31, 2011 and is eligible for up to four (4) one (1) year annual renewals beginning on January 1, 2012. City Contact: DAVE KIELICH 817-748-8107 or TRAVIS EDWARDS 817-748-8034 Send all billing to: City of Southlake 1400 Main Street, Suite 440, Accounts Payable Southlake, TX 76092 Other Charges: The City of Southlake is a tax exempt municipal corporation and is exempt from all federal, state, and local sales taxes. All other specifications, terms and conditions shall be as provided in the original procurement documents. No other attachments to or in response to this agreement will be accepted unless approved in writing by the Purchasing Manager or an authorized representative of the City of Southlake. Thank you for participating in our procurement process. Please call 817.748.8312 with any questions. Sincerely Tim Slifka Purchasing Manager City of Southlake 1400 Main Street, Suite 440 Southlake, Texas 76092 tslifka(@ci.southlake.tx.us Phone / Fax: 817.748.83121817.748.8048 Contract and Award Accepted: Signed: DATE: Mayor John Terrell 1400 Main Street, Suite 440 Southlake, Texas 76092 2 4 Appendix A — Scope of Services Project Title; PROVIDE LANDSCAPE SERVICES FOR CITY OF SOUTHLAKE Scope of Services Contact Questions about the technical nature of the Scope of Services, etc. may be directed to DAVE KIELICH, PH. 817-748-8107, or e-mail: dkielichLci.southlake.tx.us Special Conditions The following special conditions shall prevail over areas of conflict in previous pages: THIS IS AN "AS PERFORMED / AS REQUESTED" SERVICES CONTRACT. VENDOR SHALL BE PAID ONLY FOR WORK PERFORMED. ALL SERVICE QUANTITIES ARE ESTIMATED AND TOTAL SERVICE QUANTITIES SHALL VARY. Bid Evaluation Factors Emphasis Factor 35 % Overall Vendor Cost of Services 35 % Vendors Ability to Perform Requested Services 25 % Vendors References 5 % Vendors Past Performance With City Brand Manufacture Reference The City has determined that any manufacturer's brand defined in the Scope of Services meets the City's product and support need. The manufacturer's reference is not intended to be restrictive, and is only descriptive of the type and quality the City desires to purchase. Quotes for similar manufactured products of like quality will be considered if the Bid is fully noted with the manufacturer's brand name and model. The City reserves the right to determine products and support of equal value, and whether other brands or models meet the City's product and support needs. Key Events Schedule Bid Release Date Pre -Bid Meeting 10:00 AM CST Located at Southlake Town Hall Room 3A&B 1400 Main Street Southlake, Texas 76092 Release of Addendum # 1 Deadline for Submittal of Written Questions Sealed Bids Due to and Opened by City Anticipated Committee Evaluation Review Date Anticipated City Council Approval Anticipated Contract Award January 31, 2011 Monday, February 7, 2011 February 14, 2011 3:00 PM CST February 17, 2011 Shown on First Page of this RFB Week of February 28, 2011 March 15, 2011 March 21, 2011 City of'Southlake - RFB110IB540MR110004 - Page 6 of 44 7. Scope of Services The City of Southlake is seeking vendor(s) to provide landscape services for various City locations. These services shall consist of, but not be limited too; finish cut mowing, semi -rough cut mowing, rough cut mowing, Right of Way mowing, Brush Hog mowing, landscaping services, irrigation services, fertilizer, weed control and pesticide applications. Definitions of these types of mowing and other services are provided within the Scope of Services. Vendor shall provide all materials, equipment and labor required to perform all requested work identified within the Scope of Services. Vendor shall maintain current licenses and certifications, as required, to perform all requested services during the contract period and period of any renewals. Vendor shall submit copies of all currently held licenses required to perform requested services with their bid submittal. Vendor shall submit yearly updates of license renewals as required. The City shall perform random vendor required license checks as it deems necessary. Vendor shall submit copies of current license status as requested by the City. Vendor shall adhere to all Federal, State and local laws governing requested services. The City reserves the right to award individually, by group and/or by line item. Service frequencies shown are estimated only and in no way are a guaranteed amount of services to be performed. The City shall provide vendor with a contact person who shall oversee the landscape related services with the City. This City contact shall be the point of contact for the vendor for all landscape service related questions or issues. Vendor will be paid on an "As Performed / As Requested" basis. City shall have final word on when services are to be performed. Vendor will supply City with anticipated weekly mowing schedule once services are awarded. City may modify schedule to fit City needs. City will coordinate any mowing or service schedule changes with vendor. Vendor must provide to City contact a weekly mowing list of all areas serviced to be confirmed by City to allow for payment approval. Vendor shall be expected to provide the following services: A. Mowing Services Finish Cut Mowing. This style of mowing service shall consist of the following: • All visible debris picked up prior to mowing • Vendor shall not mow when area is too wet to prevent turf damage • Straight Level Cut • All grass clippings should be mulched utilizing proper equipment • No visible thatch or clippings left behind. All visible thatch or clippings shall be collected and disposed of by vendor. Clippings will not be blown into drain inlets. • All sidewalks, edges, boarders, fences and tree areas shall be line trimmed or edged as required • All areas serviced shall be free of any related debris following services • Replacement of dead or dying landscape materials and / or turf will be at City expense unless caused by vendor negligence. • Grass height shall be as determined by City based on City requirements City of'Southlake - RFB1101B540MR110004 - Page 7 of 44 Semi -Rough Cut Mowing. This style of mowing service shall consist of the following: • All visible debris picked up prior to mowing • Vendor shall not mow when area is too wet to prevent turf damage • Straight Level Cut • No visible piles of thatch or clippings left behind. All visible piles of thatch or clippings shall be collected and disposed of by vendor. • All sidewalks, edges, boarders, fences and tree areas shall be line trimmed • All areas serviced shall be free of any related debris following services • Replacement of dead or dying landscape materials and / or turf will be at City expense unless caused by vendor negligence. • Grass height shall be as determined by City based on City requirements Rough -Cut Mowing. This style of mowing service shall consist of the following: • All visible debris picked up prior to mowing • Vendor shall not mow when area is too wet to prevent turf damage • All areas shall not exceed a maximum vegetation height of seven (7) inches. This will include open area, fence line, trees, hydrants, etc...... • All sidewalks, edges, boarders, fences and tree areas shall be line trimmed as required to maintain maximum allowable vegetation height. In select areas vendor will be required to maintain a minimum sixty inch (60") mowed strip on either side of sidewalk. These mowed strips shall be maintained at a five (5) inch height. City contact shall coordinate with vendor as to mowing schedule. • Vendor must immediately notify City contact of any debris removal issues identified during mowing services which obstruct vendor's ability to perform required rough -cut mowing services. • Replacement of dead or dying landscape materials and / or turf will be at City expense unless caused by vendor negligence. • All areas serviced shall be free of any related debris following services Right of Way Mowing. This style of mowing service shall consist of the following: • All visible debris picked up prior to mowing • Vendor shall not mow when area is too wet to prevent turf damage • All areas shall not exceed a maximum vegetation height of seven (7) inches. This will include open area, fence line, trees, hydrants, etc...... • All sidewalks, edges, boarders, fences and tree areas shall be line trimmed as required to maintain maximum allowable vegetation height. In select areas vendor will be required to maintain a minimum sixty inch (60") mowed strip on either side of sidewalk. These mowed strips shall be maintained at a five (5) inch height. City contact shall coordinate with vendor as to mowing schedule. • Vendor must immediately notify City contact of any debris removal issues identified during mowing services which obstruct vendor's ability to perform required right of way mowing services. • All areas serviced shall be free of any related debris following services • Replacement of dead or dying landscape materials and / or turf will be at City expense unless caused by vendor negligence. City of'Southlake - RFBI10IB540MR110004 - Page 8 of 44 • Not all identified Right of Way areas are maintained by the City. Some areas may be maintained by HOA, homeowner or business owner. Brush Hog Mowing. These mowing services shall consist of the following: • All visible debris picked up prior to mowing • Vendor shall not mow when area is too wet to prevent turf damage • Thatch and clippings may be left behind • All areas shall not exceed a maximum vegetation height of twelve (12") inches. • Vendor must immediately notify City contact of any debris removal issues identified during brush hog mowing services which obstruct vendor's ability to perform required services. • All areas services shall be free of any related debris following mowing services • Vendor shall immediately notify City contact of any mowing related issues they encounter during mowing services. B. Landscaping Services Vendor shall provide all materials, equipment and labor required to perform: • Flower Beds weeded and maintained • Provide weed control in all expansion joints and cracks of walkways, parking lots, buildings, curbs, fence lines, sound walls, manhole structures and drain inlets as required within mowing areas. • Color change out of flower beds as requested. Standard flower types, depending on season or time of requested change shall be used. • Over Seeding with perennial Double Eagle or equivalent Ryegrass in requested areas • Replacing dead areas of grass by seeding or sod per City direction • Replacing dead landscaping with City approval. Vendor shall inform City contact immediately of identified dead or dying landscaping. • Replacement of dead or dying landscape materials and / or turf will be at City expense unless caused by vendor negligence. • Tree, bush and hedge planting services • Bush, Brush and Hedge trimming services as required to maintain desired appearance. • Tree maintenance is provided by another contracted vendor. Vendor shall perform safety related pruning to remove small branches overhanging walk ways or pedestrian areas which may cause injury. This cost will be included in landscape or mowing costs. A separate charge may not be listed for this incidental pruning. • Vendor shall immediately notify City contact of any landscape or tree related issues identified while performing landscape services. City of'Southlake - RFBI101B540MR110004 - Page 9 of 44 C. Irrigation Services All irrigators shall comply with Texas Administrative Code subsection G, Chapter 344.71. Contracts. Any questions related to this Administrative Code should be addressed to Mr. Paul Ward, Chief Building Official, City of Southlake at mailto:pward�),ci.southlake.tx.us or 817-748-8278. Vendor shall perform weekly spot check of irrigation systems during mowing or other services and notify City contact of any issues found. • Vendor shall be required to operate all irrigation systems to confirm system performance to maintain landscape and /or turf areas. Failure to confirm irrigation system operations shall be considered vendor negligence. • Detailed list submitted to City contact identifying irrigation areas needing repair or areas of concern. • Detailed list of performed repairs submitted to City contact within 48 hours of completion to include, type of repair, hours spent and supplies used. • Monitor rain and freeze sensor operation. Vendor shall be responsible for monitoring these sensor operations to ensure correct performance. • Vendor shall provide City with irrigation schedule and shall notify City of any changes to irrigation schedule. • City shall coordinate with vendor any changes to schedule of irrigation for Special Events as required. • Replacement of dead or dying landscape materials and / or turf will be at City expense unless caused by vendor negligence. • Irrigation repairs or New Installations consisting of, but not limited to: • Spray nozzle replacement • Leaking supply pipe repair • Controller repairs or replacements as required • Raising or lowing sprinkler heads as required or requested • New installation or expansion of service in existing areas • Service call for repair of system • System controller programming • Vendor shall immediately notify City contact of any identified irrigation repairs detailing repair required and location information. • Prior written or email approval of all non -emergency irrigation repairs exceeding five hundred dollars ($500.00) shall be required. Vendor shall notify City contact of required repairs and cost estimates for all non -emergency situations exceeding five hundred dollars ($500.00). City contact will respond within 24 hours or less with approval or denial or repair request. • Emergency irrigation repairs shall be completed as required. Vendor shall immediately notify City contact of any required emergency irrigation repairs. City of'Southlake - RFB110IB540MR110004 - Page 10 of 44 D. Fertilizer and Weed Control Application Services Vendor shall: • Provide written or email notice to City contact 24 hours prior to any application. Failure to provide prior application notice may result in vendor non-payment for any work performed. • Pre -emergent application • Spring Green up fertilizer application • Weed and Feed applications as required or requested • Fall fertilizer application • Provide MSDS sheets for any weed control or fertilizer products utilized in the course of providing services E. Pesticide and Herbicide Application Services Vendor shall: All pesticide and herbicide applications must comply with Texas Department of Agriculture (TDA) rules and regulations. Provide pesticide and herbicide application to control insect infestation or weeds as needed or required Provide written or email notice to City contact 24 hours prior to any application. If emergency application is required vendor must provide email or phone notification to City contact prior to application. Failure to provide prior application information may result in vendor non-payment for any work performed. F. Other Vendor Provided Services • Core Aeration. Vendor shall perform core aeration on select areas as requested. Plugs will require removal and disposal. G. Vendor Responsibility Vendor shall report to City contact within 24 hours any areas which cannot be serviced during a regularly scheduled service and the reason for the inability of vendor to service area. City will review issue and advise vendor within 24 hours of notification as to required vendor or City course of action. Trash, Litter and Debris Removal: Litter shall be collected on each site prior to vendor employees conducting landscape services. Litter includes, but is not limited to, paper, glass, cans, etc. (generally items 2" or larger). All litter collected must be disposed of by the vendor. Debris such as organic plant material, grass clippings, sticks, fallen limbs, etc. must be removed from the grounds, parking lots, sidewalks and drain inlets the same day of mowing and disposed of by the vendor as required by individual mowing type scope of services. All plant beds shall be maintained 100% free of litter and large items of debris (items larger than grass clippings and mulch). City of'Southlake - RFBI101B540MR110004 - Page 11 of 44 • Vendor shall provide supervisory level contact person to perform monthly walk through of all service areas with City contact to identify any issues or potential issues. • Weekly checklist provided to City contact detailing all work performed by vendor during the previous week. This checklist is to be submitted to City contact by Tuesday of the week following service. • Vendor shall be responsible for any vendor caused damage to property or landscape. This vendor responsibility may include replacement or repair of damaged property or landscape to before damaged condition. • All vendor employees while working on City property will wear uniforms to serve as a means of identifying the vendor's employees. H. Vendor Work Hours Vendor work hours shall not begin earlier than 7:00 AM and must complete services by 8:00 PM unless otherwise agreed to in writing by the City. Some locations shall have more restrictive mowing and service times. These locations shall be identified individually and hours for service shall be coordinated with awarded vendor. No work shall be performed on weekends without prior written approval of City. Vendor shall coordinate mowing and services schedule with City. I. Invoicing Vendor must submit detailed invoicing to Accounts Payable contact. Invoice should list in detail the location(s), services performed, and date services performed. All original invoices must be submitted to: City of Southlake Attn: Accounts Payable 1400 Main Street, Suite 440 Southlake, Texas 76092 A copy of the invoice should be additionally submitted to City contact to allow department to verify and approve invoicing. J. Vendor Equipment Vendor's equipment shall be clean and maintained in proper operating condition at all times. All guards and safety devices shall be in place and in proper working order. Vendor shall submit with their bid a list of equipment vendor anticipates utilizing in the performance of this service contract. This list, at a minimum, should detail equipment type, age and number of available units to perform these contracted services. Vendor shall be required to drop off equipment and move transport vehicles to another location in certain service areas. These areas will be as identified by City. Transport vehicles are not to be left in retail areas except for drop off and pick up of required equipment. K. Miscellaneous The City is in the process of installing 23 medians located on FM 1709 (Southlake Boulevard). Vendor shall be responsible for the mowing (if required), landscaping and City of'Southlake - RFB110IB540MR110004 - Page 12 of 44 irrigation systems of these medians once completed. These areas may require Finish Cut mowing. Completion of all medians is not expected at the time this contract is awarded. Current anticipated median design plans are included in this bid packet and attached as Attachment B. Vendor shall submit bid cost based on design plans. If landscape design of medians is drastically changed from current design plans City will meet with awarded vendor and may modify pricing for the median services at a later date pending City review and approval. A contract amendment may be created and approved by vendor and City to address any drastic design changes or additions. L. Aerial Views The City has provided aerial views or ground level photos of all areas to be serviced and is attached as `Attachment A'. All areas to be serviced are enclosed within an estimated colored border which represents the type of mowing services required. The color legend is as follows: Red = Finish Cut per Scope of Services Blue = Semi -Rough Cut per Scope of Services Blue Dash Line = Semi -Rough Cut per Scope of Services Yellow = Rough Cut per Scope of Services Yellow Dash Line = Trail which requires Rough mowing per Scope of Services Orange = Brush Hog mowing per Scope of Services Light Green = Future Sites. These sites will be added to contract as they are completed. A contract amendment will be completed for each additional area as required. Vendor is responsible to confirm areas to receive mowing services prior to submitting their bid. City of'Southlake - RFBI10IB540MR110004 - Page 13 of 44 WGINAL PROPOSAL TO THE CITY OF SOUTHLAKE TO PROVIDE LANDSCAPE SERVICES RFB-1011 B54ODK100027 FROM SIGNATURE CONTRACTING SERVICES, LLC. 1510 JELMAK GRAND PRAIRIE, TEXAS 75050 214-596-1434 SIGNATURE CONTRACTING SERVICES, LLC RESPONSES TO CITY OF SOUTHLAKE - RFB-1011B54ODK100027 APPENDIX B - BID DOCUMENTS TABLE OF CONTENTS COVERPAGE......................................................................................................................... TAB —1 PROPOSED PRODUCTS and/or SERVICES RESPONSES SIGNATURE CONTRACTING SERVICES BROCHURE COST OF PROPOSED PRODUCTS and/or SERVICES PROPOSED PRICING FOR GROUP # 5 BIDDER'S EXPERIENCE/STAFF............................................................................................ TAB-2 REFERENCES......................................................................................................................... TAB — 3 TRADE SECRETES and/or CONFIDENTIAL INFORMATION .............................................. TAB — 4 FEDERAL, STATE and/or LOCAL IDENTIFICATION INFORMATION COOPERATIVE GOVERNMENT PURCHASING NOTICE TERM OF CONTRACT & OPTION TO EXTEND CONTRACT TERMS & CONDITIONS MISCELLANEOUS FINANCIAL RESPONSIBILITY PROVISIONS INSURANCE REQUIREMENTS COPY OF INSURANCE CERTIFICATE INDEMNIFICATION INDEMNITY FOR INTELLECTUAL PROPERTY BOND REQUIREMENTS ......................................................... TAB — 5 CONFLICT OF INTEREST....................................................................................................... TAB 6 INSTRUCTIONS FORM CJQ ADDENDUM# 1.................................................................................................................... TAB — 7 SIGNATURE EQUIPMENT LIST............................................................................................. TAB - 8 Appendix B — Bid Document Submittal Checklist: (To determine validity of bid) Appendix B (pages _14_ through _43, must be included in the bid submittal. Appendix C (page _43J Conflict of Interest Form must be included in the bid submittal. f Learned of this Request for Bids by the following means: Newspaper Advertisement outhlake Website ❑ Mailed Me a Copy ❑ City E-mail Notification ❑ Cold Call to City ❑ Other City of Southlake - RFB1101B540MR110004 - Page 14 of 44 Appendix B — Bid Document (continued) L REQUIRED BID INFORMATION IN ORDER FORA BID TO BE CONSIDERED COMPLETE, AND TO BE EVALUATED FOR A CONTRACT AWARD BY THE CITY, BIDDER MUST SUBMIT ALL OF THE FOLLOWING INFORMATION: 1. Proposed Products and/or Services A. Product or Service Description: Bidders should utilize this section to describe the technical aspects, capabilities, features and options of the service or product and/or service proposed in accordance with the required Scope of Services as identified in Appendix A. Promotional literature, brochures, or other technical information may be used. B. Additional Hardware Descriptions: Bidders should also include in this section a detailed description of what additional hardware and/or software, if any, would be required by the City in order to fully utilize the goods and/or services proposed. C. Material Safety Data Sheets (MSDS): If applicable, the successful Bidder shall provide the City with applicable MSDS documentation as required by applicable laws and regulations. D. Guarantees and Warranties: Each Bidder shall submit a complete copy of any warranties or guarantees provided by the :manufacturer or Bidder with the Bid submitted. E. Project Schedule/Delivery Date: Bidder must provide a project schedule noting all projected completion dates for segments of the Project, from start-up to completion, and all delivery dates for goods covered by the RFB. The Bid Document must show the number of days required to deliver and install the product or equipment after the receipt of the City's Purchase Order. 2. Cost of Proposed Products and/or Services A. Pri. 'cim: Pricing shall reflect the full Scope of Services defined herein, inclusive of all associated cost for delivery, Iabor, insurance, taxes, overhead, and profit. B. Schedule of Pricing: Bidder shall quote unit pricing in accordance with the itemized listing of products or contract segments stated in the Scope of Services and using the following format: NMl Mowing and Landscaping Services GR4LI� � ,V Ily)§ Ql?�IN;G� AMID A11TD CAPE SERVii�" ( R� 1. RUSTIN PARK Map 1 48 Mowing Services Per Scope of Services $ $ 48 Landscape Services Per Scope of Services $ $ City ofSouthlake - RFB110IB540MR110004 - Page 15 of 44 LANDSCAPE SERVICES FOR CITY OF SOUTHLAKE, TEXAS RFB-1011B54ODK100027 The following bid information is provided by SIGNATURE CONTRACTING SERVICES, LLC in response to the requirements listed in RFB—1011BS40DK100027: 1. Proposed Products and/or Services A. Product or Service -- Signature Contracting Services, LLC has only one Product and that Product is "Unconditional Customer satisfaction". We commit to do whatever it takes to provide exceptional service by professional personnel to deliver complete customer satisfaction. To assist us in this effort we have the most modern, up to date equipment, serviced and maintained by our certified mechanics. Our service shop is staffed 24/7 by a staff of five (5) qualified mechanics. All our equipment is serviced daily. Our field crews have been trained in the recommended operation of our equipment, Federal, State and City Safety requirements and emergency procedures. A company brochure has been included for your review and consideration. B. Additional Hardware Descriptions — We do not anticipate any additional hardware or software will be required by the City of Southlake to utilize our products or services. C. Material Safety Data Sheets (MSDS) —We do not feel that MSDS sheets are applicable to our product or service. D. Guarantees and Warranties — Any and all guarantees and/or warranties, if any as a result of our proposal will be passed on to the City of Southlake. E. Group # 5 — Brush Hog Mowing. We will maintain the areas designated for "Brush Hog Mowing" for a total of (10) cycles annually as designated by the City of Southlake. We will start each cycle at 0700 hrs. on Monday and will complete the mowing cycle on all designated sites on or before 1600 hrs. on Friday of the same cycle or as directed by the City of Southlake. Vegetation will be maintained at a height not to exceed 12". . 2. Cost of Proposed Products and/or Services. A. Pricing — We propose to provide pricing for Group # 4 and Group # 5. The pricing matrix for the two groups has been completed and includes the cost of labor, material, equipment, insurance, taxes, overhead and profit. B. Schedule of Pricing — We have provided unit pricing in the format as required by the City of Southlake. 0' 2UPren �`?ua.�tc� �I�✓r.� � C- A.T O. w� ��r�•! c �i.1104 SIGNATURE CONTRACTING SERVICES LLC 214.596.1434 OFFICE. & 214.596.1634 FAX DBE • WRE • HUB Certified Erosion Control Services • SWPPP plans and manuals. • Erosion Control matting—Curlex/Straw Matt Channel & Slope Protection -- Liners /(HPTRM) high performance turfreiuforcemelat Mats Levee Repairs • Mitigation areas • Hydro- nulchiug, seeding, fertilizing • Straw mulching • Turfplacenlent-Block.Sod/Roll Sod: • Top Soil -Compost • Vegetative Watering • Erosion control logs /Silt fence - TxD:ot approved /Filter Socks/Inlet Protection • Rock Ater dams -Type I/Type II/Type.III- ® Constnlction entrances -Type. UType II • 'Free protection • Slope relnediation Fencing; + Chain Link • Wrought Iran • Privacy Wood • Barbed Wire • Ciistotn Landscape • Landscaping, shrubs, trees, grasses, flowers • Irrigation -- Perin/Temp-licensed • Che meal application.— licensed • Arborist & Horticultmist certified Har�dscape. Retaining walls • Paveis •. Articulating, block reinforcement a Interlock Block — Keystone/. Versa-Lok Block Cotrstruetion • &c.avation ® Clearing/Gi2ibbing • Site Demolition •. Concrete and asphalt demolition • Concrete. and asphaltinstallation e masomy •. Cast Stone: • Metal Build ngs ]Underground Utilities • Water/Gas/Electric/Fiber Optic • Boring • Coring • 'Trenching Maintenance • Disaster relief clean up • Mowing, weed eating • Tree trinuning • Tractor mowing SIGNATURE. CONTRACTING SERVICES LLC• 1510 JELMAK GRAND PRAIRIE, TEXAS 75050.214-596-1434 214-596A 634.FAX 4 AUSTIN BRIDGE & ROAD CHESAPEAKE CITY OF CARROLLTON CITY OF DALLAS. CITY OF DESOTO CITY OF DUNCAN VILLE CITY OF GRAND PRAIRIE CITY OF IR-!ING CITY OF KELLER CITY OF LANCASTER CITY OF MIDLOTHIAN CITY OF SOUTHLAKE CITY OF TYLER D.FW AIRPORT ED BELL GOODFELLOW AIR FORCE BASE GLENN THURMAN INC ITANES G0 JRJ PAVING LP KIENWT LANDMARK STRUCTURES LITEX INDUSTRIES MCCLENDON CONSTRUCTION MICHEALS NORTHSTAR CONSTRUCTION PATCO UTILITIES INC. PETEMMAN & ASSOCIATES INC PHILLIPS MAY CORP PROLOGIS SCR CONSTRUCTION Si LOUIS STREAM REALTY TEXAS STERLING TRINITY RIVER AUTHORITY US CORPS OF ENGINEERS WW WEBBER LLC ZACHRY ZL CONSTRUCTION SIGNATURE CONTRACTING SERVICES LLC • 1510 JELMAK • GRAND PRAIRIE, TEXAS 75050.214-59&1434.2.14-596-1634 FAX rr Prairie; Hwy 161-Irving City.of Rowlett City of North Richland Hills Capella Park -Dallas Lune-NRH h Mustang Dr-DFW Airport SIGNATURE CONTRACTING SERVICES LLG •.1510 JELMAK • GRAND PRAIRIE, TEXAS 75050.21.4-596-1434. 214-596-1634 FAX 0 LICENSE/ASSOCIATIONS/AWARDS HUB CERTIFIED No. 12.05605.281.900 IRRIGATOR LICENSE No. L10009020 CHEMICAL LICENSE No. 13691 Nursery Floral No. 0471135 , WBE CERTIFIED. No. CSW5454 w TUCP 0e013 DBE CERTIFIED No. WFDB39343YI109 WOMEN'S BUSINESS COUNCIL SOUTHWEST r . tvard j�r}�trutauat•rartti �irrnur:,�ri��ata'irr•cr SIGNATURE CONTRACTING SERVICES LK. 15101ELMAK.- GRAND PRAERIE,TEXAS 75050 - 214596-1.434.214-596-1634 FAX 12 J Turn Key service capabilities set Signature Contracting Services,. L,L.C. apart fidin many others: in today's market place. Quality, Professionalism, Experience and integrity goes into everything, we do. We possess and Maintain over 54 years of combined Ownership and Experience in the industry. We currently work with Ow era, Developers, Property Managers, General Contractors; TXDOT, Municipalities, and Government Agencies :on a wide variety of projects. Signature Contracting. Services, L.L.C. employs a Project Management Group that practices Quality Assurance to ensure that your project is not only a priority to us, but is perfect. Our success is bused on Customer Relationships and Service. We would appreciate the opportunity to service your Project or Property the "Signature way. Single Source k1aiingerneltt With the Knowledge, Skills and Abilities on Band we are able to self perforin Commercial and Private Installations of Landscaping, Irrigation and full lvlaintenance.of.both. Signature Co.ntracting:Seiviccs,L.L.C, gives you the advantage of working: with one contractor instead of,a variety and assures one source of control. Ili-liouse resources consist of 'a sizeable Equipment Fleet and. Maintenance Shop, Estimating Department, Safety Personnel,, Accounting and Labor put :all .responsibility for your Project, big or .small, under one point of control allowing for efficiency and cost savings that benefit the customer. Our - coordinated team approach accounts for a notable. record ofProjectS completed on or ahead of schedule and within Customer's Budgets, Resources Signature Contracting Services; L:L.C. invests in every Project. the power of proven resources: our Employees, our Equipment, And our Financial position, We buy volume materials and supplies; producing lower costs for the end user. Whatever the project, our Insurance, Bonding and Banking strength ,allows us to provide. you. security. We are a DBE, WBE and HUB Certified Contractor. • Conimereial Landscaping & Irrigation 1. We Self Perform and with Our Own Equipment .2. We. Can Handle Any Size Landscaping Project and Meet Your Schedule 3. We Provide Design. -Build with Our Irrigation Installs 4. We Can Perform .with Licensed:Iirigator and Chemical Applications 5. We Perform Tree Trimming and Tractor -Mowing • Erosion Control Construction. L We Install Silt Fencing, Curlex, Rock Filter Darns and Construction Entrances. 2. We Manufacture, Distribute and Install Erosion Control Logs "Wattles" 3 We Hydro inulch various seed mixes and perform Sod installations: a General Contracting 1: We Provide.Full Service Installations of Walls(all types), fencing (all types), Slope. remediation, Levee Repairs 2. We Construct and or Repair Concrete and Asphalt demolition and new installation 3. We. Provide Utility Relocates; Utility InstaIls'and Directional..Boring 4. We Provide Disaster Relief clean up Safety° l: Established Safety —Department With Experienced Staff 2. Extensive Safety Training 3. Written Safety Policy and Procedure Manual. 4. Safety Awards s 11itivau Resources 1. Our Most Important Resource is our Employees 2. Adherence to All Employment Policies and Laws 3., Random Drug Testing. for Drug free Job. Sites 4. Extensive Pre -Employment Testing it Equipment 1. A Sizeable Selection of heavy and Light equipment for immediate Dispatch, i.e.; Trucks, Trailers, Backhoes, Skid Steers; Trenchers,. Tractors, Mowers,.Hydromulcher, etc. 2, A 5000 sf Corporate Office, frilly equipped facility on 4 acres and Satellite Stations throughout the USA. 3. Dispatched Field Servicemen • manatenient lufol•1111tion Systems 1. Extensive Computer Nehvork Utilized for Thorough Job Costing and Budgeting to Insure the Most Competitive Pricing for the Customer 2. Daily Field Reporting is Documented Thoroughly 3. All Managers Prow Foreman through President Utilize the Network . SIGNATURE CONTRACTING SERVICES LLC - 151D JELMAK • GRAND PRAIRIE, TEXAS 75050.214-596-1434. 214-596-1634 FAX Y. 7 Ji{(r9 P� -a The Texas Comptroller of Public Accounts (CPA), hereby certifies that. Signature Contracting Services; LLC has successfully met the established requirements of the State of Texas Historically Underutilized Business (HUB) Program to be recognized as a HUB. This certificate, printed 31-May-2008, supersedes any registration and certificate previously issued by the HUB Program. If there are any changes regarding the information (i.e,, business structure, ownership, day-to-day management, operational control, addresses, phone and fax numbers or authorized signatures) provided in the submission of the business' application far registration/certification as a HUB, you must immediately (within 30 clays of such changes) notify the HUJB Program in wriiing. 'rhe CPA reserves the right to conduct a compliance review at any time to confirm HUB eligibility. HUB certification. may be suspended or revoked upon findings of ineligibility. Certi.ficateNlD Number: 12056.05281900 FileNendor Number: 53555 Approval mate: 27-May-2008 Expiration Date: 27-May-2012 Division Paul A. Gibson, Manager Statewidd HUB Program Texas Comptroller of Public Accounts Texas Procurement and Support Services Note: In order for State agencies and institutions of higher education (universities): to be credited for utilizing this business as a HUB, they must award payment under the Certificdte/VI© Number Identified above, Agencies and universities are encouraged to.validate HUB certification prior to issuing a notice of award by accessing -the Internet (htlp://www window:state.tx.ustpro.cdremetit//singl./hu.boniy.html) or by contacting the HUB grogram at (888) 863-5881 or .(512) 463-5872 N p cd U c� x Lid �sN N t!S N N� F�V CO l �E 1 Q U u .a � G a� tn r a' n a o 0 .x >R it h V.k ryryL CJ- ^! 4 N UZ -y t It VI v; ro Q 5� �Y S 6a-7 Y c r i w 00 :.0 ;o V- I a V— V— I r N LO (M0 0 O z 0 W V ;� Marsha Newberry is. Owner and Managing Partner for Signature Contracting Services, LLC. Her background includes Real Estate Brokerage, Real Estate Development, Property Management, Construction and Landscape Business: owner.. William "Willie" Propes is an Owner and Partner for Signature Contracting Services, LLC. His background includes Bo -Medical Engineering, Utility Company Owner, Construction Management and Landscaping. Corey Tompkins is an Owner and Partner for Signature Contracting Services, LLC. His background includes Electrical Engineering, Construction Management and Landscape Business owner. ;,a,-^.t 'Y`.+„a: 4 ¢h. � i tIor f 'rbc t 1 mid z 6-i,r.. 7u � s §der edP Cer�. 2. FAMILY PARK Map 1 48 Mowing Services Per Scope of Services $ $ 48 Landscape Services Per Scope of Services $ $ 3. CENTRAL PARK Ma 1 48 Mowing Services Per Scope of Services $ $ 48 Landscape Services Per Scope of Services $ $ 4. 1709 RIGHT OF WAY FROM CARROLL AVE TO 1600 E. FM 1709 Ma 2 48 Mowing Services Per Scope of Services $ $ 48 Landscape Services Per Scope of Services $ $ 5. SUMMIT PARK Map 3 48 Mowing Services Per Scope of Services $ $ 48 Landscape Services Per Scope of Services $ $ 6. FRANK CORNISH PARK Map 4 48 Landscape Services Per Scope of Services $ $ 7. MC PHERSON PARK Ma 5 48 Mowing Services Per Scope of Services $ $ 48 Landscape Services Per Scope of Services $ $ 8. DPS HEADQUARTERS Map 6 48 Mowing Services Per Scope of Services $ $ 48 Landscape Services Per Scope of Services $ $ City of Southlake - RFB1101B540MR110004 - Page 16 of 44 Ierr #� a, y.,} F i �' ✓st E, Zrsimad(�t p:Dsnpwt� rv. Ser�ca Fey eat ;,C .S. .k -F:i h C E k ! .,Q, .'s Prdts/eyes �5�$� � ���'�-^"�„ S .e'h�zpAa a f zxr_x.1c .d'{t, .: 8a.,.. ,f .�#i : .... Sad„�.e i3 ✓ :f4c y # aCQened �Y _ � �'"°t A� id €€ S� rt. .a?r... P 3 S5tY4t 1?n, 9. TOWN HALL Map 7 48 Landscape Services Per Scope of Services $ $ 10. TREE WELLS ON ANY NAMED STREET WITHIN TOWN SQUARE Map 8 48 Landscape Services Per Scope of Services $ $ 11. CARROLL AVENUE RIGHT OF WAY AND MEDIANS FROM SH 114 TO FM 1709 Map 9 48 Mowing Services Per Scope of Services $ $ 48 Landscape Services Per9 Scope of Services $ $e' q F `<c, ..=x�t?s } I 3i C. t' S . ... _ 0,._. e�f LS 7€a 41 ,C.}y�h . � »-: J �i � c'Y t .. y F� € E _� ES ._s.. �i � ,i .._ 3' m 3 •{ d` tf ';,.fie E H 0�4. ��a TOTAL GROUP 1 $ City of Southlake - RFB1100540MR110004 - Page 17 of 44 te�n#Estirae�: jj,ant ajsci O'fi'.}m;pP'.�"'yi'.`6 tron=afpPrtdue %Sere,,_p_ CJantos�''#`a ded' e@ r3 12. SOUTHLAKE SPORTS COMPLEX Map 10 48 Mowing Services Per Scope of Services $ $ 48 Landscape Services Per Scope of Services $ $ 13. DPS WEST Map 11 48 Mowing Services Per Scope of Services $ $ 48 Landscape Services Per Scope of Services $ $ 14. S. KIMBALL MEDIANS Map 12 48 Mowing Services Per Scope of Services $ $ 48 Landscape Services Per Scope of Services $ $ 15. BICENTENNIAL PARK Map B 48 Mowing Services Per Scope of Services $ $ 48 Landscape Services Per Scope of Services $ $ 7€C`c�C` & u 5k ° adz'}'ia":i m. �kx T xj" 'jE i4 . « t �#C. i ..1ir �%L,„�aSEdrf�kk:'tx€kiFa I . ANA Y E.) � TOTAL GROUP 2 $ City of Southlake - RFB1101B540MR110004 - Page 18 of 44 �i1i13Titl 4'LSGrIo1 Q';ocnet��Seryices '171 �Y°r" t.,n�t ,t • � .r., � . ...�T4.. , �. ,.. .,..., ..r-.r .„w�r ,..n , YiY N>..4..... S S ��X° Ss.,. .. _3,, t�:.,£�. ', � C©S`X�nCji� , ,,3��rGtw� e 4..- N �.�.W.:: .� 1' �i v, . 16. ROYAL AND ANNIE SMITH PARK Map 14 38 Mowing Services Per Scope of Services $ $ 38 Landscape Services Per Scope of Services $ $ 17. SOUTHLAKE SPORTS COMPLEX Map 15 38 Mowing Services Per Scope of Services $ $ 38 Landscape Services Per Scope of Services $ $ 18. DPS WEST Map 16 38 Mowing Services Per Scope of Services $ $ 38 Landscape Services Per Scope of Services $ $ 19. PUBLIC WORKS FACILITY Map 17 38 Mowing Services Per Scope of Services $ $ 38 Landscape Services Per Scope of Services $ $ 20. SENIOR CENTER Map 18 38 Mowing Services Per Scope of Services $ $ 38 Landscape Services Per Scope of Services $ $ 21. STONE LAKES Map 19 38 Mowing Services Per Scope of Services $ $ 38 Landscape Services Per Scope of Services $ $ City of Southlake - RFB1101B540MR110004 - Page 19 of 44 �, Q ,Decrz tion of i'rQd4tSeroe�`In,�f t;ost 'z�dci� 22. LOCH. MEADOW LIFT STATION Map 20 38 Mowing Services Per Scope of Services $ $ 38 Landscape Services Per Scope of Services $ $ 23. PUMP STATION # I Map 21 38 Mowing Services Per Scope of Services $ $ 38 Landscape Services Per Scope of Services $ $ 24. PUMP STATION # 2 Map 22 38 Mowing Services Per Scope of Services $ $ 38 Landscape Services Per Scope of Services $ $ 25. SOUTH CARROLL MEDIANS Map 23 38 Mowip& Services Per Scope of Services $ $ 38 Landscape Services Per Scope of Services $ $ 26. S. KIMBALL MEDIANS Map 24 38 Mowing Services Per Scope of Services $ $ 38 Landscape Services Per Scope of Services $ $ 27. EAST HAVEN PARK Map 25 38 Mowing Services Per Scope of Services $ $ 38 Landscape Services Per Scope of Services $ $ 28. KOALATY PARK Map 26 38 Mowing Services Per Sco e.of Services $ $ 38 Landscape Services Per Scope of Services $ $ City of Southlake - RFE110IB540MR110004 - Page 20 of 44 �IteEstri�"e ^srV,...,E�u).FbF➢'7 Qari e�yM lX ,Y;sc tidrif'radtsjSecestkoste L.. t k�F �ai''b 4a:,-n.5" lr,',.tShFiT_}S Y.:'Jy�...._94r»im-'k't,q de'rz. W'tN.«r.'IsA:7�:1, 29. LIBERTY PARK AT SHELTONWOOD Map 27 38 Mowing Services Per Scope of Services $ $ 38 Landscape Services Per Scope of Services $ $ 30. LONESOME DOVE PARK Map 28 38, Mowing Services Per Scope of Services $ $ 38 Landscape Services Per Scope of Services $ $ 31. NOBLE OAKS PARK Map 29 38 Mowing Services Per Scope of Services $ $ 38 Landscape Services Per Scope of Services $ $ 32. OAK POINTE PARK SIDEWALKS Map 30 38 Mowing Services Per Scope of Services $ $ 38 Landscape Services Per Scope of Services $ $ 33. BICENTENNIAL PARK Map 31 38 Mowing Services Per Scope of Services $ $ 38 Landscape Services Per Scope of Services $ $ City of Southlake - RFBI101B540MR110004 - Page 21 of 44 �Tem rs�meuaitaa ng . Desct�o c�rodzetsecs a sxtii Cod.xe�iciodP�e 1 F 34. BICENTENNIAL PARK ADDITIONAL I EXPANSION AREA Map 32 38 Mowing Services Per Scope of Services $ $ 38 Landscape Services Per Scope of Services $ $ 35. BOB JONES PARK Map 33 38 Mowing . Services Per Scope of Services $ $ 38 Landscape Services Per Scope of Services $ $ 36. CHESAPEAKE PARK Map 34 38 Mowing Services Per Scope of Services $ $ 38 Landscape Services Per Scope of Services $ $ K 5G-`�t�8 �.€ . ';e �`") af_.. tw 3� ..4i..�,.d "wh €� � ii'. r_ LA diy,` $. pT .3 a! � - n, �.r<Acm Y ¢�G 3 IRtt ^�:_ 3., 3 yY ^- "xii _ k ,y- °�-?5 ..i... t;z:E G .5. ,.•pd,.. �v `,Y'�f i .,As�� ' 4' TOTAL GROUP 3 $ City of South lake - RFB1101i3540MR1.10004 - Page 22 of44 I�tenn #� t ;Es��mafed Quar�lat� of ,. SPet ervices �.7e�cription7 of�'roducts/Services ` ' i, Urnt Cosh _ �xtendedrP'rice�' r � GROUP 4 R(?VGH 1V OWM0 37. BOB JONES NATURE CENTER Map 35 32 Mowing Services Per Scope of Services $-oS p 38. BOB JONES NATURE CENTER TRAILS Map 36 32 Mowing Services Per Scope of Services $ ao $ 39, PINE LOT Map 37 32 Mowing Services Per Scope of Services $ 15 as $ 40. HIGHLAND AND WHITE CHAPEL LOT Map 38 32 Mowing Services Per Scope of Services So $ �n $ 4ol4, —� 41, HARBOR COURT TRAILHEAD Map 39 32 Mowing Services Per Scope of Services $ �%r.� ot� $ 0 42. SUTTON PLACE Map 40 32 Mowing Services Per Scope. of Services $ '7 5 ca 43. MIRON TOWER Map 41 32 Mowing Services Per Scope of Services $ Li 5 $ to 0 44. FLORENCE TOWER Map 42 32 Mowing Services Per Scope of Services $ C� City of Southlake - RFBI10IB540MRI I0004 _ Page 23 of 44 rItemstim�ted 3 Quaitrty of Des�n icon ofProd�cts/Service„ U��t Cost Extended Pace 45. DOVE TOWER Map 43 32 Mowing Services Per Scope of Services $ O $ 45. N. CARROLL LIFT STATION Map 44 32 Mowing,,ff Services Per Scope of Services $ T � $ 114 Llt) ~" 47. BANK STREET LIT STATION Map 45 32 Mowing Services Per Scope of Services 50 $ oa 48. LONESOME DOVE LIFT STATION Map 46 32 MowingServices Per Scope of Services $ 5 aes $ """ 49. SHADY LANE LIFT STATION Map 47 32 Mowing Services Per Scope of Services $ l�' lro $ 446 50. WHITE CHAPEL LIFT STATION Map 48 32 Mowing Services Per Scope of Services f $ "t do $ NAP) 51. QUAIL RUN LIFT STATION Map 49 32 Mowing Services Per Scope of Services $Jr a� $ 0 52. DOVE ESTATES LIFT STATION Map 50 32 Mowing Services Per Scope of Services $ Jr $ 53. NOLAN MEDIAN Map 51 32 Mowing Services Per Scope of Services $ 45 o-o $ 4 LIO 54. OAK POINTE PARK Map 52 32 Mowing Services Per Scope of Services $ jY5 5 s)q, 64,0 City of Southlake - RFB1101B540MR110004 - Page 24 of 44 Iteirz # ` J] y ,1V;4 L t,E 1 Estin�aed Quaitty ,of ` [gyp 1 p µ �%qi�p a LiV�i.VS P el��'_14GL1.}a" °'n ; Des�r�ptiori of Produe�slServacesy t Unit Colt Extezde�1 Fnce 3 ' 55. _BOB JONES PARK Ma 53 32 MowingServices Per Scope of Services $ J $ 56. RIGHT OF WAY — YELLOW AREAS Ma 54 32 Mowing Services Per Scope of Services $ $ f TOTAL GROUP 4 City of Southlake - RFB1101B540MR110004 - Page 25 of 44 Itir[ # Estimated Quazltii3�{o f escntion ofroductslServices s k Untt Cbst 4 Extei�dec�`Prtce , GROVP 5 BRUSH HO;G MQWING '' 57. ROYAL AND ANNIE SMITH PARK Map 55 LA-enj 10 Mowin Services Per Sco e of Services $�, $ 58. SOUTHLAKE SPORTS COMPLEX M!lp 56 10 Mowing Services Per Scope of Services $ 55 $ 6'50 59. BOB JONES NATURE CENTER Map 57 10 Mowing Services Per Scope of Services $ 175 e-o $ 1 7 50 `- 60. PUBLIC WORKS FACILITY Map 58 10 Mowing Services Per Scope of Services $ $ 61. SENIOR CENTER Map 59 10 Mowing Services Per Scope of Services $ e,v $ 9 62. RANDOL MILL AND JONSON ROAD LOT Map 60 10 Mowing Services Per Scope of Services $ 9 5 a-0 $ 850 63. LOT ACROSS FROM BOB JONES PARK Map 61 10 Mowing Services Per Scope of Services Sp $ ate+ 64. KUUMOOD Map 62 10 MowingServices Per Scope. of Services o $ 5 C e� $ 65. PUMP STATION # 1 Map 63 10 Mowing Services Per Scope of Services $ City of Southlake - RPB1101B540MR110004 - Page 26 of 44 Itam # �, Es�llipm`�tined quantity of I e�.0 P.r;.�e� t � DeScnp�oz� of Prod�c�/Sefryzce� f,� F .S xeS,.` [.?, � � �rw Sf, �s,'• ,t.� � ' � Unit Cost �;� Extended Pdtrjce Y ,I .,t ,f�i a,1 ( a, 66. BOB.JONES PARK Map 64 10 Mowing Services Per Scope of Services a5 ° $ Sy ` T S i1 TOTAL GROUP 5 City of Southlake - RFB1101B540MR110004 - rage 27 of 44 #Ettmac-�P I'a GY €antis q pki h% 'sp' ys Y[uSV {!VA �eQ). ��.. f ecvrl o£ Produc'/rvreefs Ni S'§$ Rf ti".y9�.a5,rk,8 � 7u%t Coitxl� 4 'F...:.3'�.;Ka, ehdedPrres GR� ��'LANDSGAPS���'VI!�E�� r ROUNDABOUTS 68. SOUTH CARROLL AND CONTINENTAL Map 65 20 Landscape Services Per Scope of Services $ $ 69. SOUTH WHITE CHAPEL AND CONTINENTAL Map 66 20 Landscape Services Per Scope of Services $ $ 70. NORTH WHITE CHAPEL AND DOVE Map 67 20 Landscape Services Per Scope of Services $ $ 71. NORTH CARROLL AND DOVE Map 68 20 Landscape Services Per Scope of Services $ $ 72. S. PEYTONVILLE —1709 PORTAL Map 69 20 Landsca a Services Per Scope of Services $ $ 73. WHITE CHAPEL —1709 PORTAL Map 70 20 Landscape Services Per Scope of Services $ $ TOTAL GROUP 6 $ City of Southdake - RFB1101B540MR110004 - Page 28 of 44 "4f tou'; y d'l # 4 s akecL uv� '`.. F. vt tip- H Y' ^>"'I - -. ^ 3 VG % d�� c tib °dtx t ' ervree d'S L7ri g ?pnced ' es ;,' 74. MEDIAN # 1 48 Mowing and Landscape Services Per Scope of Services $ $ 75. MEDIAN # 2 48 Mowing and Landscape Services Per Scope of Services $ $ 76. MEDLAN # 3 48 Mowing and Landscape Services Per Scope of Services $ $ 77. MEDIAN # 4 48 Mowing and Landscape Services Per Scope of Services $ $ 78. MEDIAN # 5 48 Mowing and Landscape Services Per Scope of Services $ $ 79, MEDIAN # 6 48 Mowing and Landscape Services Per Scope of Services $ $ 8o, MEDIAN # 7 48 Mowing and Landscape Services Per Scope of Services $ $ MEDIAN # 8 48 Mowing and Landscape Services Per Scope of Services $ $ 82, MEDIAN # 9 48 Mowing and Landscape Services Per Scope of Services $ $ City of Southlake - RFB110IB540MR110004 _ Page 29 of 44 rn #Rstmaea?t�y33]ecAazf) ., `Y .g ,,... ,;�. .�T��V�t'�s", .. .;':�,„ F d PxkuctslSerurces��a�tszenietr Y,. .E _..:w.S 3t.[..'e+ r L ¢" � � .31 � .S `t�, �g.: ��Y .> i9"a' N a€•1't } 83. MEDIAN # 10 48 Mowing and Landscape Services Per Scope of Services $ $ 84. MEDIAN # 11 48 Mowing and Landscape Services Per Scope of Services $ $ 85. MEDIAN # 12 48 Mowing and Landscape Services Per Scope of Services $ $ 86. MEDIAN # 13 48 Mowing and Landscape Services Per Scope of Services $ $ 87. MEDIAN # 14 48 Mowing and Landscape Services Per Scope of Services $ $ 88. MEDIAN # 15 48 Mowing and Landscape Services Per Scope of Services $ $ 89. MEDIAN # 16 48 Mowing and Landscape Services Per Scope of Services $ $ 90. MEDIAN # 17 48 Mowing and Landscape Services Per Scope of Services $ $ 91. MEDIAN # 18 48 Mowing and Landscape Services Per Scope of Services $ $ City of Southlake - RFBI10IB540MR110004 - Page 30 of 44 §t fe ��.'=E ... ::^ 7 tried Quar ts# of �.. ��ervzce��Per��Z'eat'-�i �3 t ais3 vtti Rf J' � I�escri fio o rod A., Nz �,.'°`S,`.;�.;'t4"'`y�. :z.�.�..f3 d-�..,�>�:��� �� .:� �� .-�t�*.:� r l�s"�;Y� zts 4' � �;���, ;��.,,E��?':�.w�;�:��:e a 3 Rs�� MS:,« �;���GK•:' 92. MEDLAN # 19 48 Mowing and Landscape Services Per Scope of Services $ $ 93. MEDIAN # 20 48 Mowing and Landscape Services Per Scope of Services $ $ 94. MEDIAN # 21 48 Mowing and Landscape Services Per Scope of Services $ $ 95. MEDIAN # 22 48 Mowing and Landscape Services Per Sco e of Services $ $ 96. MEDLAN # 23 48 Mowing and Landscape Services Per Scope of Services $ $ e5� 77 rq3; r.;�'Lla,r��"<„�"'tk<.�.:r.r.�.-., oh;; l _:i.�y'i '€ -,y A g;, W k.P." 5. 4' 3 SS">�T74�1t"?u'+"C'�ri�:=tx3s:".-.`_"sitk4s�=ra.x.ii,�s, 4 �."'Y4'. '+i -e r. � -' q.� u q S sr fl,..T �^s..# �mrNa'. TOTAL GROUP 7 $ City of Southlake - RFBI101B540MR110004 - Page 31 of 44 'G tem Esflm�ted a �5 I3eSGr . zdn oPtocul ctslSrvtesP {gk. U 1t�:os� v, `tendeeKr�c a" ac'3u�3t�x '■■�4fJ��'� /�z�k r�l�3zi',S! fy"�'�'f�'{k�� �}Y c.E �y�g'<6�& �^'J �Q�3F�3E �� s€d"t!q��o-'L�.t� �z'y�/k+` Xi�j i�■1� i�'.�st°ZR'��k.�'[�Y'% ���a��' fe8 K` w4F %::ii}I.%,{ii?'v .3Fe�6 fel7.�ll,�4Sti 5�..,..f .FE`y�.,W.,a MONTHLY WALK-THROUGH OF TOWN SQUARE AREAS AS REQUIRED AND OTHER AREAS AS REQUESTED BY CITY 97. 12 Monthly Walk -Through of Town Square Service Area (GROUP 9 1) or Other Areas As Requested or Required $ $ IrrI�aton'er1e�a... 98, As Requested Licensed Irrigator $ Pr. Hr. 99. As Requested Irrigation Tech $ Pr. Hr. 100, As Requested Irrigation Helper $ Pr. Hr. 101. As Requested Trip Charge or .Fee to Adjust Irrigation or Other Repair Services $ Pr Trip 102. As Requested Parts Cost + Vendor Mark -Up % for Irrigation New or Repair Parts % Cost + % 103. As Requested Other Irrigation Services Charges. Please list: $ City of South take - RFB110IB540MR110004 - Page 32 of 44 N i'x tem x i Y f I;stimdted'bntrf Cif'tY>.aM..wppy'+�,"^r:-:i F L S'.� - ' E �eScri °too a'roduc#sleres kxLLc<;.?$iz<y:-z3 's'�:W"�:i'##'...y,, ' iJnt Gos t'hi.ry,3Xr}�:.${F+''sa,L',.::";r¢�:c-Ht+'iY'�; Este deed : c, '�'."7 ^✓s 104. As Requested Provide Common Bermuda Sod and Installation to Include all Required Services Per Sq. Ft Pr. Sq. Ft $ 105. As Requested Provide and Apply No -Float Mulch as Required/Requested Per Cu. Ft. $ 106. As Requested Color Change Out of FIower Beds Per Provided Flat Price Based on a 4" Pot Plant Size Per Scope of Services Per Installed Flat $ 107. As Requested Rye Grass Over -Seeding. Priced Per Pound of Seed Applied to include All Related Char es. Per Pound $ IF �'�'ty,MEI�I IIZ2 OAT °ONR� ' ESERC�� xs 108. As Requested Fertilizer Application Per Pound of Chemical Applied $ 109. As Requested Vendor Material Cost + Mark -Up % for Any Applied Fertilizer % Cost + % 110. As Requested Pesticide or Herbicide Application Per Unit of Measure of Chemical Applied $ Ill, As Requested Vendor Material Cost + Mark -Up % for Any Applied Pesticide or Herbicide % Cost + % 112. As Requested Core Aeration of Turf per Scope of Services Per Sq. Ft. $ 113. Per Request Other Vendor Charges. Please list: $ $ 114. Per Request Other Vendor Charges. Please list: $ $ City of Southlake - RFB1101B540MR110004 - Page 33 of 44 Zterri # @@�,,.�F��9'&� „s t y"stxaed Qutrty bI yp�•'' .s6px �$ � py. -G�Ap' �}'+3�K i'`� �. i'` { - L 0f be1?a oil? atucS/,arvri,Cba k' S�4^&� � R�^: �� �"5"'5.t'. � �,�,..i” ��`:.%;Y '..i �afiP�f� «:' � � �4; �;� F�e decPc .< i "$�"(� i�'4^'G'I�` 9"' . 115. Per Request Other Vendor Charges. Please list: $ $ 116. Per Request Other Vendor Charges. Please list: $ $ .aA e uR. s`a 'i '.4 <• - Y •- h -.-.� .f Stbti . q . ,a .. ;.'i. e4 ig " 1 MIS t34�»,i.. :`>:i�.`.' u 5 TOTAL MISCELLANEOUS ITEMS I $ City of Southlake - RFB1101B540MR110004 - Page 34 of 44 l 3. Bidder's Experience / Staff j A. Project Team: Identify all members of the Bidder's team (including both team members and management) who will be providing any services proposed and include information which details their experience. B. Removal or Replacement of Staff: If an assigned staff person must be removed or replaced for any reason, the replacement person must be approved by City prior to joining the project. C. Business Establishment: State the number of years the Bidder's business has been established and operating. If Bidder's business has changed names or if the principals operating the business operate any similar businesses under different names, or have operated any other businesses or changed the legal status or form of the business within the last five (5) years, all names, of predecessor business names, affiliated entities, and previous business entities operated by the principals, if different than present, must be .provided; State the number of years experience the business has:; and the number of employees: /g3 5- D. Project Related Experience: All Bids must include detailed information that details the Bidder's experience and expertise in providing the requested services that demonstrates the Bidder's ability to logically plan and complete the requested project. City of Southlake - RM 101B540MR110004 - Page 35 of 44 3. Bidder's Experience/Staff A. Project Team; 1. Corey Tompkins — Over twenty years of general construction, landscape, irrigation and management experience. 2. Willie Propes — Over twenty-five years of general construction, landscape, irrigation and management experience. 3. Marsha Newberry— Over fifteen years of commercial, retail development including landscape, irrigation, and management. 4. Jason Bell — Over seven years experience in landscape, irrigation management. Currently is Operations Manager for all Signature projects. S. Lisa Beard — Over six years experience estimating landscape, irrigation and construction projects. Currently is Signature's Chief Estimator. 6. Karen Varner — Over seven years experience in accounting. 7. Ryan Davis — Over ten years experience in automobile, equipment repair and maintenance. Ryan is in charge of the repair and maintenance of all Signature Trucks and Equipment. 8. Roger Williams — Over ten years experience in landscape installation and maintenance. Roger is in charge of Signature's current mowing contract with the City of Southlake. B. Removal or Replacement of Staff — In the event a member of our staff must be removed or replaced, we will consult the City of Southlake, review the situation, and get approval from the City of Southlake before adding a new team member. C. Business Establishment— Signature Contracting Services, LLC has been in business for approximately five (5) years. Signature was incorporated in the State of Texas in 2006. We currently have (135) employees. D. Project Related Experience —Approximately (80%) of our current revenue is from repeat customers. We provide landscape and mowing services for (13) cities in the Dallas/Ft. Worth Metroplex, DFW International Airport, Chesapeake Energy, Texas Department of Transportation and the Trinity River Authority. We have been able to successfully plan, manage, coordinate and complete the specific requirements of multiple customers and feel that we will be able to manage the requirements of the City of Southlake. 4. References —Three (3) have been attached for your review and consideration. 4. References Bidder shall provide three (3) references where Bidder has performed similar to or the same types of services as described herein. Reference #1: Client I Company Name: <='-i Contact Name: J t t' 1 SJrG= %%�� Contact Title: it , 114of /fir/Gdo11�1�S `T Phone: Email: P?- 7413 Co Date and Scope of Work Provided: / O!i(l!/1f Zwo - xc) // -- GR ou,N 'Y' . Reference 2: Client 1 Company Name: _ me: �? Co t;Zzod Co tact Title: .J�C,P/ A# 'A I -A, 0 z Phone: aiil: /gym, �7 Date and Scope of Work Provided: / .2M $ - .ZO!/, Z.,q neb i eAPp5! 409*'ADl.o9n/ /�/1Y7-Z--ero9 W�,' AVOI le,. Reference #3: Client / Company Name: WM S ®A" 140771109 ,*Y-72�7yf3 Contact Name: Contact Title: ��?To.,/ Phone: Email: . / �4n1. Date and Scope of Work Provided: / 2a4=$ - xo // -- . US City of Southlake - RFB1101B540MR110004 - Page 36 of 44 5. Trade Secrets and/or Confidential Information Trade Secrets and/or Confidential Information: This bid _ (does) J+ (does not) contain trade secrets and/or confidential information. If applicable, describe such trade secrets and confidential information, and the basis for your assertion that such material qualifies for legal protection from disclosure. 6. Federal, State and/or Local Identification Information A. Centralized Master Bidders List registration number: AZIO 5`-D,f-ZBI FPO B. Prime contractor HUB / MWBE registration number: e7 C. An individual Bidder acting as a sole proprietor must also enter the Bidder's Social Security Number: # -�- 7. Cooperative Governmental Purchasing Notice Other governmental entities maintaining interlocal agreements with the City, may desire, but are not obligated, to purchase goods and services defined in this RFB from the successful Bidder. All purchases by governmental entities, other than the City, will be billed directly to and paid by that governmental entity. The City will not be responsible for another governmental entity's debts. Each governmental entity will place their own orders with the successful Bidder and be responsible for ensuring full compliance with the RFB specifications. Prior to other governmental entities placing orders, the City will notify the successful Bidder of their intent. Please indicate below if you will permit other governmental entities to purchase from your agreement with the City. [ ] Yes, Others can purchase S. Term of Contract and Option to Extend: *,No, Only the City can purchase Any contract resulting from this RFB shall be effective for twelve months from date of award. The City anticipates that contract shall be renewed pursuant to the availability of funds and at the discretion of the City. The following clauses shall be included in the contract: A. OOtion Clause: It is agreed that City will have the option to extend the contract for up to four (4) additional years, in one-year intervals. To exercise this option, the City shall serve notice 30 days prior to contract termination or to the end of any one-year extension. The Option to Extend will not be considered if funding is unavailable or if the vendor's past performance is not within the industry standard. B. Escalation Clause: Should market conditions prevail which dictate an increase, the successful vendor may submit documentation requesting permission to increase pricing no later than 30 days after receiving notice from the City of its intent to extend the agreement. Escalation may only occur at the time of renewal and only upon securing the approval of the City in writing. Requests for price adjustments must be solely for the purpose of accommodating an increase in the vendor's cost, not profits. Vendors shall show in this quote their anticipated percent of escalation if/when the option to extend is exercised. The percent quoted will be a maximum. In addition, the percentage proposed will be a factor in determining the best value to the City. It is the average price over the period of the contract That will be the price factor considered in the evaluation of this quote. Quotes in which negative or no escalation is shown will be considered as 0% escalation. City of Southlake - RFB110IB540MR110004 - Page 37 of 44 C. Price Increases Upon Extension.: if approved by the City, the Vendor shall modify the rates charged by the Vendor to reflect any changes shown in the comparative statement delivered to the City. The maximum increase allowed under this provision shall be four percent -(4%) per year. The City shall have authority, in its reasonable discretion, to determine the validity of any change in Vendor's rates. City cannot exercise the Option to Extend with any price increases unless the Vendor completes the section of the Quote requesting anticipated percentage of annual escalation. FIRST ADDITIONAL YEAR (FY 11-12) ESCALATION ........................ Z D % SECOND ADDITIONAL YEAR (FY 12-13) ESCALATION ................. CO % THIRD ADDITIONAL YEAR (FY 13-14) ESCALATION ...................... O % FOURTH ADDITIONAL YEAR (FY 14-15) ESCALATION ................... �' C % IT. CONTRACT TERMS AND CONDITIONS EXCEPT WHERE BIDDER MAKES SPECIFIC EXCEPTION IN THE SUBMITTED BID, ANY CONTRACT RESULTING FROM THIS RFB WILL CONTAIN THE FOLLOWING TERMS AND CONDITIONS, WHICH BIDDER HEREBY AKNOWLEDGES, AND TO WHICH BIDDER AGREES BY SUBMITTING A BID: 1. Delivery of Products and/or Services A. Payment Terms: Unless otherwise specified in the Scope of Services or otherwise agreed to in writing by the City, payment terms for the City are Net 30 days upon receipt of invoice. B. Warrqnly of Products and Services: All products furnished under this contract shall be warranted to be merchantable and good quality and fit for the purposes intended as described in this Bid, to the satisfaction of City and in accordance with the specifications, terms, and conditions of the Scope of Services, and all services performed shall be warranted to be of a good and workmanlike quality, in addition to, and not in lieu of, any other express written warranties provided. C. Late Delivery or Performance: If Bidder fails to deliver acceptable goods or services within the timeframes established in the Project Schedule, the City shall be authorized to purchase the goods or services from another source and assess any increase in costs to the defaulting Bidder, who agrees to pay such costs within ten days of invoice. D. FOB (delivery charge: All products offered shall be FOB final destination, with all delivery charges to be prepaid by the Bidder. The City does not accept C.O.D. or collect shipments. The contract price shall include all charges, including delivery, installation and set-up fees. All packing, crating, or other debris resulting from the delivery or set-up of the commodity purchased shall be removed and properly disposed by the successful Bidder at no additional cost to the City. E. Excess or Incorrect Commodities: Products or materials delivered in error or in excess of the quantity ordered shall be returned at the successful Bidder's expense, unless otherwise agreed to in writing by the City. F. Title to Goods and Risk of Loss: For goods to be provided by Bidders hereunder, if any, the title and risk of loss of the goods shall not pass to City until City actually receives, takes possession, and accepts the goods and the installation of such goods, has tested the system, and determined that it is in good and acceptable working order. City ofSouthlake _ RFB110IB540MR110004 - Page 38 of 44 2. Miscellaneous j A. Inde endent Contractor: Bidder agrees that Bidder and Bidder's employees and agents have no employer -employee relationship with City. Bidder agrees that if Bidder is selected and awarded a contract, City shall not be responsible for the Federal Insurance Contribution Act (FICA) payments, Federal or State unemployment taxes, income tax withholding, Workers Compensation Insurance payments, or any other insurance payments, nor will City furnish any medical or retirement benefits or any paid vacation or sick leave. B. Assignments: The rights and duties awarded the successful Bidder shall not be assigned to another without the written consent of the Purchasing Manager. Such consent shall not relieve the assigner of liability in the event of default by the assignee. C. Liens: Bidder shall indemnify and save harmless the City against any and all liens and encumbrances for all labor, goods, and services which may be provided to the City by Bidder or Bidder's vendor(s), and if the City requests, a proper release of all liens or satisfactory evidence of freedom from liens shall be delivered to the City. D. Gratuities / Bribes: Bidder certifies that no bribes in the form of entertainment, gifts, or otherwise, were offered or given by the successful Bidder, or its agent or representative, to any City officer, employee or elected representative, with respect to this RFB or any contract with the City, and that if any such bribe is found to have been made this shall be grounds for voiding of the contract E. Financial Partici ation: Bidder certifies that it has not received compensation from the City to participate in preparing the specifications or RFB on which the Bid is based and acknowledges that this contract may be terminated and/or payment withheld if this certification is inaccurate. F. Required Licenses: Bidder certifies that he holds all licenses required by the State of Texas for a provider of the goods and/or services described by the Scope of Services herein. G. Authoriy to Submit Bid and Enter Contract: The person signing on behalf of Bidder certifies that the signer has authority to submit the Bid on behalf of the Bidder and to bind the Bidder to any resulting contract. H. Compliance with Applicable Law: Bidder agrees that the contract will be subject to, and Bidder will strictly comply with, all applicable federal, state, and local laws, ordinances, rules, and regulations. 3. Financial Responsibility Provisions A. Insurance: The Bidder, consistent with its status as an independent contractor, shall carry, and shall require any of its subcontractors to carry, at least the following insurance in such form, with such companies, and in such amounts (unless otherwise specified) as City may require: Worker's Compensation and Employer's Liability insurance, including All States Endorsement, to the extent required by federal law and complying with the laws of the State of Texas; ii. Commercial General Liability insurance, including Blanket Contractual Liability, Broad Form Property Damage, Personal Injury, Completed Operations/Products Liability, Premises Liability, Medical Payments, Interest of Employees as additional insureds, and Broad Form General Liability Endorsements, for at least One Million Dollars ($1,000,000) Combined Single Limit Bodily Injury and Property Damage on an occurrence basis; iii. Comprehensive Automobile Liability insurance covering all owned, non -owned or hired automobiles to be used by the Contractor, with coverage for at least One Million Dollars ($1,000,000) Combined Single Limit Bodily Injury and Property Damage. City of Southlake - RFB1100540MR110004 - Page 39 of 44 ACORD,M CERTIFICATE OF LIABILITY INSURANCE Business Ins Technologies P. O. BOX 1346 Arlington, TX 76004-1346 INSURED signature Contracting Services LLC 1510 Jelmak St. Grand Prairie, TX 75050 1214-596-1434 COVERAGES LJA IV immluurT Tf 11/23/2010 THIS CERTIFICATEIS ISSUED AS A MAl IkKUr INrVKIYIA I lure ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. INSURERS AFFORDING COVERAGE INSURSRA: PEERLESS INDEMNITY INSURANCE CO INsuRERs: AM.ERICA FIRST INSURANCE COMPANY INSURERc: THE NETHERLANDS INSURANCE COMPANY INSURER D: INSURER E: THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLIL:Y YERIUU MLA R I t J. Ivv I VVI I n� i --- ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY eE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECTTD ALLTHE TERMS, EXCLUSIONSAND CONDITIONS OF SUCH POLICIES. AGGREGATE LiM)ITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. 7 POLICY EFFECTIVE POLICY EXPIRATION LIMITS TYPE OF INSURANCE POLICY NUMBER DATE MMIDOm' OA7E MMIODfYY GENERAL LIABILITY EACH OCCURRENCE S1, 000,000 X COMMERCIAL GENERAL LIABILITY FIRE DAMAGE (Any one fire) S 10(),000 CLAIMS MADE � OCCUR MED EXP {Any one person) S 15,000 A CBP 1704927 11/03/10 11/03/11 PERSONAL & ADV INJURY $1, 000, 000 GENERAL AGGREGATE s2,000,000 PRODUCTS - COMPIOPAGG s2,000,000 GENT AGGREGATE LIMIT APPLIES PER: POLICY r3fl PROJECT LOC AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT (Ea accident) $1,000,000 X ANY AUTO ALL OWNED AUTOS BODILY INJURY (Per person) 5 A X SCHEDULED AUTOS X HIRED AUTOS BA 1823788 11/03/10 11/03/11 Saracci accident) {Per accldenl) $ X NON -OWNED AUTOS PROPERTY DAMAGE (Peraccident) $ GARAGE LIABILITY ANY AUTO AUTO ONLY- EA ACCIDENT S OTHER THAN EA ACC AUTO ONLY: AGG $ $ EXCESS LIABILITY X OCCUR CLAIMS MADE CU 8724616 11/03/10 11/03/11 EACH OCCURRENCE $ 9, O O O, O 0 0 AGGREGATE $910001000 s s B C DEDUCTIBLE X RETENTION $ 10,000 WORKERS COMPENSATION AND EMPLOYERS' LIABILITY WC 1714347 11/03/10 11/03/11 TH _ X TORY L MI7S OER $ E.L. EACH ACCIDENT $1, OOO, QOO E.L. DISEASE - EA EMPLOYEE s 1, 0 0 0 y D 0 0 E.L. DISEASE - POLICY LIMIT 31, 000, 000 B OTHER EQUIPMENT IM 8722653 11/03/1.0 11/03/11 ALL RISK EQUIPMENT $100,000 (RENTAL) DESCRIPTION OF OPERATIONSILOCATIONSIVEHICLESIEXCLUSIONS ADDED BY ENDORSEMENTISPECIAL FROVISIONS PROD: 10-08 PASSENGER AMENITIES PHASE II. ADDITIONAL INS ON GEN LIABILITY & AUTO LIABILITY: DCTA, ITS DIRECTORS & EMPLOYEES IF REQUIRED BY WRITTEN CONTRACT. WAIVER OF SUBROGATION APPLIES TO GENERAL LIABILITY, AUTO & WORKERS COMPENSATION IN FAVOR OF DCTA, ITS OFFICERS, DIRECTORS & EMPLOYEES IF REQUIRED BY WRITTEN CONTRACT. PRIMARY AND NONCONTRIBUTORY APPLIES CERTIFICATE HOLDER I I ADDITIONAL INSURED;INSURERLETTER: _ CANCELLATION $HOULDANY OF THE ABOVE DESCRIBEDPOUCIESBE CANCELLEDBEFORETHE EXPIRATION DATE THEREOF, THE ISSUMG INSURERWILL ENDEAVORTO MAIL 30 DAYSWRITTEN 'NOTICETO THE CERTIFICATEHOLDERNAMEDTO THE LEFT, BUT FAILURETO DO SO SHALL IMPOSE NO OBLIGATIONOR UABILITYDF ANY KIND UPON THE INSURERJTS AGENTSOR REPRESENTATIVES. DENTON COUNTY TRANSPORTATION AUTHOR'M (DCTA) ATTN: JENNIF'ER ROMERO 1660 S STEMMONS FREEWAY #250 LE►niISVILLE, TX 75067 AUTHORIZED REPRESENTA i 25-S (7197) I ORATION 1988 B. Indemnification: Bidder agrees to defend, indemnify and hold harmless the City, all of its officers, Council members, agents and employees from and against all claims, actions, suits, demands, proceedings, costs, damages .and liabilities, .including reasonable attorneys' fees, court costs and related expenses, arising out of, connected with, or resulting from any acts or omissions of Bidder or any agent, employee, subcontractor, or supplier of Bidder in the execution or performance of this contract without regard to whether such persons are under the direction of City agents or employees. The Bidder agrees to protect and indemnify the City, all of its officers, Council members, agents and employees, from all claims, actions, suits, demands, proceedings, costs, damages and liabilities, including reasonable attorneys' fees, court costs and related expenses, arising out of any alleged infringement of patents or copyrights arising from the Contractor's performance under the Contractor's Bid, including attorneys' fees and court costs. C. Indemnity for Intellectual Proper : Bidder hereby warrants that the use or sale of the products, materials and services delivered hereunder will not infringe on the rights of any trade secrets, patent, copyright, registered trademark, or other intellectual property by right covering such materials and the successful Bidder agrees to indemnify and hold harmless the City for any and all costs, expenses, judgments, and damages which the City may have to pay or incur. D. Bond Requirements: Prior to the commencement of work on this Project, Bidder shall deliver to the City the following bonds issued by a good and sufficient surety licensed by the State of Texas and satisfactory to the City: i. A payment bond in the amount of 100% of the total contract amount insuring the full and prompt payment of all persons performing labor and/or furnishing materials in connection with this Project; ii. A performance bond in the amount of 100% of the total contract amount insuring full, faithful, and prompt performance of the responsibilities contained in this contract within the time parameters provided herein. City of Southlake - RFBI10IB540MR110004 - Page 40 of 44 Appendix C -- Form CIQ . ...... ...... MF'ORMA.TIONREGARDING VENDOR CONFLICT OFINTEREST QUESTIO.NNATRE WHO: A person must file a conflict of interest questionnaire with the City if the person has a employment or business relationship with an officer of the City that results in taxable income exceeding $2,500 during the preceding twelve month period, or an officer or a member of the officer's family has accepted gifts with an aggregate value of more than $250 during the previous twelve month period and the person engages in any of the following actions: 1. contracts or seeks to contract for the sale or purchase of property, goods, or services with the City, including any of the following: a written and implied contracts, utility purchases, purchase orders, credit card purchases and any purchase of goods and services by the City; b. contracts for the purchase or sale of real property, personal property including an auction of property; C. tax abatement and economic development agreements; 2. submits a bid to sell goods or services, or responds to a request for proposal for services; . 3. enters into negotiations with the City for a contract; or 4. applies for a tax abatement andlor economic development incentive that will result in a contract with the City. THE FOLLOWING ARE CONSIDERED OFFICERS OF TBE CITY: 1. Mayor and City Council Members; 2. City Manager; 3. Board and Commission members appointed by the Mayor or City Council members; 4. Directors of 4A and 4B development corporations; 5. the executive directors or managers of 4A and 4B development corporations; and 6_ Directors of the City of 5outhlake who have authority to sign contracts on behalf of the City. EXCLUSIONS: A questionnaire statement need not be filed if the money -paid to a local government officer was a political contribution, a gift to a member of the officer's family from a family member; a contract or purchase of less than $2,500 or a transaction at a price and subject WASonlh1akeMsce1k=uuAChapWr 176.Atta0hmeatCSQ.M608.dao Page i 9f'3 City of Southlake - RFB1101B540MR110004 - Page 41 of 44 to terms available to the public; a payment for food, lodging, transportation or entertainment; or a transaction subject to rate or fee regulation by a governmental entity or agency. WHAT. A person or business that contracts witlt the City or who seeks to contract with the City .must fie a "conflict of interest questionnaire" (FORM CIQ) which is available online at www.cthics.state.tx.us and a copy of which is attached to this Guideline, The form contains mandatory disclosures regarding "employment or business relationships" with a municipal officer. Officials maybe asked to clarify or interpret various portions of the questionnaire. VMEN: The person or business must tile: 1. the questionnaire no later than seven days after the date the person or business begins contract discussions or negotiations with the municipality, or submits an application, responds to a request for proposals or bids, correspondence, or other writing related to a potential contract or agreement with the City; and 2. an updated questionnaire within seven days after the date of an event that would make a Mad questionnaire incomplete or inaccurate. It does not matter if the submittal of a bid or proposal results in a contract. The statute requires a vendor to file a FORM CIQ at the time a proposal is submitted or negotiations commence. 'WHERE: The vendor or potential vendor must mail or deliver a completed questionnaire to the Finance Department The Finance Department is required bylaw to post the statements on the CityyIs intereet website. ENFORCEMENT: Failure to file a questionnaire is a class c misdemeanor punishable by a fine not to exceed $500. It is an exception to prosecution that the person files a FORM CIQ not later than seven business days after the person received notice of a violation. NOTE: The City does not have a duty to ensure that a person files a Conflict of interest questionnaire. W:LSoutMake\MiscellaneouslChapter MAtlachmesd C]Q.0926UH.doe Psge 2 43 City of Southlake - RFB1101B540MR110004 - Page 42 of 44 CONFLICT OF INTEREST QUESTIONNAIRE FORM CIO For vendor or other parson doing business with local governmental entity Thk questlornaira reflects changes mada to the law by H.S. 1401, 80th Leg, Regular Sesalon, OFRCEllSEONLY This questiohnaireisbaingfled inaccordance withChapter176,Local GovemmentCnde omAeoelrad byp person who hasa business refaifmnhip as defined by Section 176.001(1.a)witha local governmental enf %r and the person meets raqurremenis under SacWh 176.13DNaj. By lawthis questionnaire must be filed with the records on mimWrolorof the Ioeat governmental entity not later than the 7th business day after the data the person becomes aware of facts that require the stalamshtthbefiied. See Section176.006,Local GovemmentCode. A person eommils an offense if the person knowingly violates Section 176 .06, Local GovemmentCode. An offense underthia section is a Class C misdemeanor. 1 Barrie of petson who has a business relationshipwidt local govemmewX entity. 2 ❑Checkihts blix ifyau are fifulgaut update taaprevWusty tiled questionnaire, (The law requires that you file an updated completed questionnaire with the apprapdate filing authority not Isle: than the 7th business day after lba dare Ipe originally Ned questionnaire becomes tncomplele or !nocwrpte.) 9 Mari* oTlocafgovemmentofficer with whom filer has business relationship. seemmploymentor /IJ A4 Nams of Oflcer TWB sec#on (item 3 including subparts A, s, C it Dj must he completed for each officer vAM wham the mer has an ernpiayment or alter buslness relalonshm as defined by Sac ion 178.001(1-a), Loral Government Code_ Attach addllonal pages to this Fami CIO as pecesaary. A_ Is Me local government o leer named fi M section rarslving or ttkelyio receive taxable inome, olh9rthan 1nYeWullt Income, from ft1S Mar of the qusstioruvore? Yes F-;X;FNo B. Is the Ilercil the quasiionneire receiving or ukefy to receiva taxable income, other iF.an Investmerd Income. hom or at the dlrscdon of the local government officer rmnied in this section AND the taxable iaconTe is not rocotved from the local governmental eniity? ElYes No Q. Is the f0ar of this questionnaire employed by a corporafion or other Lurslness entity wilh respect to which the local government officer serves as an o��i-ly�c�err or director, or holds an ownerstdp of 10 percent of more? Yes No D. Descrdre each employment or business reWarsfilp with the In,= government officer named in this section_ 4 iQ signature of person doing buahtafsyAh the gaYemtYiz;W aratry Ratr W_1SovtWakcWiscelianeouA0 apter 176.Attachmcni CI[Z.MO9.doc Alopted 06OW200T Page3 of-3 City of Southlake - RFB1101B540MR110004 - Page 43 of 44 Appendix D — No Intent to Submit Form If your firm has chosen not to submit a bid for this procurement, please complete this form and submit to: City of Southlake Purchasing Division, Department of Finance 1400 Main Street, Suite #440 Southlake, Texas 76092 Please check all items that apply: ❑ Do not sell the item(s) required ❑ Cannot be competitive ❑ Cannot provide Insurance required ❑ Cannot provide Bonding required ❑ Cannot meet specifications highlighted in the attached ❑ Cannot comply with Indemnification request requirement ❑ Job too large ❑ Job too small ❑ Do not wish to do business with the City of Southlake ❑ Other: COMPANY NAME (Please print): Authorized Officer Name (Please print): Telephone: Fax: (� City of Southlake - RFB1101B540MR110004 - Page 44 of 44 ADDENDUM NUMBER # 1 TO: All Bidders' DATE: February 14, 2011 REQUEST FOR BIDS: RFB110IBS40AM10004 LANDSCAPE SERVICES FOR CITY OFSOUTHLAKE BID DUE DATE: 3:00 p.m,, FRIIIAY FEBRUARY 25, 2011 1. ADDENDUM NO. 1, dated FEBRUARY 14, 2011, per Addendum #1, the City of Southlake is answering vendor questions asked during the Pre -Bid meeting and submitted vendor questions prior to February 14, 2011, modifying the Scope of Services and modifying the pricing schedule. QUESTION: Does rye grass over seeding services include scalping? ANSWER: Yes. QUESTION: What is the standard color flat size you are requesting? What is the number of plants per flat? ANSWER: The City is requesting 18 plants per flat. QUESTION: Will turf areas receiving over seeding this year be over seeded next year also? ANSWER: Yes, we believe so. Overseeding will be as requested by the City. QUESTION: Will the City specify the amount of fertilizer to be applied. ANSWER: No. Amount of chemical applied will vary depending on areas requested and manufacturer recommended application rates and guidelines. QUESTION: Will you specify brand of chemical for application? ANSWER: No. Vendor is the expert on what chemical is required for a given result at a given location. The vendor shall submit their bid on the brand they normally use. The City will require notification of application and what chemical is being utilized but brand choice is up to the vendor. QUESTION: Is any tree trimming involved? Qyof50018ke • Finance Department • 74DOMain Street SIAD 440 • Southlake, reMS7M 817.748,8312 An EEQ1Affinnalve Action Inatltution ANSWER; Yes, but very minimal As stated in the bid document another vendor is contracted for tree related maintenance. Mowing and/or landscape vendor shall be required to perform minimal low hanging branch pruning as required in areas they provide services for. The City does not expect the mowing or landscape vendor to provide regular tree pruning services. QUESTION: Do you have a porter for Town Square? ANSWER: Yes. Inland Southwest Management LLC provides trash maintenance services within Town Square. Vendor is responsible for picking up debris during mowing or landscape services within their assigned service areas. QUESTION: Is a bid bond required? ANSWER: No. Only a payment and performance bond per page 40 section 3 paragraph D of the bid document. QUESTION: Are you completing only 23 of the 39 medians shown along FM 1709 Southlake Blvd? ANSWER: There are actually only 23 medians. There are 39 pages of drawings. Some of the medians are split into two drawings. MODIFICATION OF SCOPE OF SERVICES: Remove Color Change Out, Over Seeding and Mulching services from Landscape Services Scope of Services included in landscape service costs and list as a separate chargeable item in the Schedule of Pricing. Item #'s 105, 106 and 107 as listed in Schedule of Pricing. REMOVE from Scope of Services under Landscape Services: • Color change out of flower beds as requested. Standard flower types, depending on season or time of requested change shall be used. • Over Seeding with perennial Double Eagle or equivalent Ryegrass in requested areas. • Provide No -Float Mulch as requested or required. CllyofSoutldake ' finance&paMM • 1400 A9aln SM Suite 440 • Sauthlake rexas76092 817.749.8312 An EEO/A111rmativeActlon Inatitullon MODIFICATION OF SCHEDULE OF PRICING Modify Schedule of Pricing price submittal requirements for fertilizer, pesticide and herbicide from per pound or unit of measure price to a square foot price. ORIGINAL SCHEDULE OF PRICING: 108. As Requested Fertilizer A lication Per Poand of Chenucal A lied $ 109. As Requested Vendor Material Cost + Mark -Up % for Any Applied Fertilizer . % Cost +% 110. As Requested Pesticide or Herbicide Application Per Unit of Measure ofChemicalA lied $ Ill. As Rqucstd Vendor Material Cost + Mark -Up % for Any Applied Pesticide or Herbicide % cost +% MODIFIED SCHEDULE OF PRICING: PLEASE COMPLETE AS PART OF YOUR SUBMITTED BID 108. As Requested Fertilizer Application Per Sq_ Rat. of Chemical Applied Labor Cost Per Sq. Ft. $ 109. As Requested Vendor Material Cost + Mark -Up % for An Applied Fertilizer % Cost + 110. As Requested Pesticide or Herbicide Application Per Unit of Measure of Chemical Applied Labor Cost Per Sq. Ft. $ 111. As Requested Vendor Material Cost + Mark -Up % for Any A lied Pesticide or Herbicide % Cost + % ADDITIONS TO PRICING SCHEDULE: 117. As Re uested Tree, bush or hedge planting services. Labor cost per hr. $ Per Hr. 118. As Requested Vendor Material Cost + Mark -Up % for Any tree, bush or hedge material requested, % Cost + % CRY af5outlYake • FlnanceDepadmout • IMMain Sna Surre440 • SoulNake, Tons76092 817.748.8312 An EEOIAffirmatNe Action institution SIGNATURE EQUIPMENT LIST - 2011 YEAR CITY DESCRIPTION 2001 - 2009 40 Truck Fleet - All trucks are complete with fuel tanks to fill equipment in the field 2007 5 Ford F-550 - Complete with Generator, Air Hose, Welders, Tools for Field Service & Repair 2001 - 2009 25 Trailers - Various Sizes - Bumper Pull & Gooseneck - Haul -Dump -Trash 2008 2 Excavator Cat 320CL WJVarious Buckets & Hammers 2004-2007 4 Backhoe Cat 430 2004-2006 4 Skid Steer Cat 272C W/Various Attachments & Augers 2002 - 2006 4 Skid Steer Case 85XT 2004 1 Water Tower 12,000 Gallon 2003 - 2008 5 Water Trucks 2000 & 4000 gallon 2003 - 2006 3 Dump Truck 2007 2 Hydra Seeder T120Finn 2006 2 Straw Blower 2006 2 Drill Seeder & Broadcast Seeder & Crimper 2004 2 Chemical Spray Applicator & Trailer. 2008 2 Vactron Vermeer 2003 - 2007 4 Loader & Fork Lift 2002 - 2007 8 Trencher & Tillers 2006 1 Hydro -Axe 2004-2008 3 Wood Chipper 2008 2 Versadyne W/Fecon Head Mulcher 2008 6 *100HP Kubota Tractor 4WD 2008 6 *85HP Kubota Tractor 4WD 2007 4 *70HP Kubota Tractor W/TurF Tires 2008 6 20' Bat Wing Bush Hog 2007 4 15' Bat Wing Bush Hog 2007 2 15' Bat Wing (Finish Cut) Land Pride 2007 2 *Toro 580D Wide Area Mower 2008 2 *Toro 4100D Wide Area Mower 2004 2 30 Degree Slope & Ditch Mower - Deweeze by Harper Ind Mower 2007 18 *72" Kubota Zero Turn Mower W/Mulching/Side Discharge Combo Deck 2008 6 *72" Kubota Front Deck Mower W/Mulching/Side Discharge Combo Deck 2007 10 *60" Kubota ZTR Mower WIMulchinglSide Discharge Combo Deck 2008 3 *Kubota RTV 900 Utility Vehicle with Edgers -Brooms 2006 1 42" Scag Z Cat 2007 3 42" Scag Tiger Cub 2005 4 42" Scag Tiger Cub ZTR Mower 2007 4 36" Scag ZTR Mower 2004 2 Lesco 42" Walk Behind Mower 2004 3 Lesco 36" Walk Behind Mower 2008 8 *Toro Walk Behind Mowers 2005 - 2007 60 Eco String Trimmer 2005 - 2007 30 Echo Steel Edge Trimmer 2005 - 2007 22 Echo Backpack Blower * All Equipment With an Asterisk Meets TIER 11 Emissions Standards ADDENDUM NUMBER # 2 TO: All Bidders' DATE: February 19, 2011 REQUEST FOR BIDS: RFB1101B540MR110004 LANDSCAPE SERVICES FOR CITY OFSOUTHLAKE BID DUE DATE: 3:00 p.m., FRIDAY FEBRUARY 25, 2011 1. ADDENDUM NO. 2, dated FEBRUARY 1&.2011, per Addendum #2, the City of Southlake is answering additional vendor submitted questions and modifying the pricing schedule. QUESTION: How far off the street does the right of way extend? ANSWER: The right of way is defined as from the edge of the pavement to the fence line or utility poles. If there is neither a fence line nor utility poles, the right of way will extend twenty feet from the edge of the pavement. QUESTION: How do I determine what is HOA, home owner, or business maintained when trying to determine right of ways? ANSWER: Most HOA's Right of Way will have the subdivision name posted such as Timaaron, Estes Park and/or Diamond Circle Estates and will be maintained by the individual HOA. The back side of the subdivision, if it is on a road or street that is part of the mowing contract should be included in your costs such as South Ridge Lakes subdivision on North Peytonville road or Diamond Circle Estates where the front side on White Chapel is maintained by the HOA but the backside on Southlake Blvd is part of the bid. Undeveloped properties that are on the ROW streets and roads should also be included in your costs. Most businesses or companies that manage business properties maintain their property and should not be included in ROW costs. Also, school property, parks, and city facilities should not be included in your ROW costs. These costs are already incorporated into the individual area costs except for school property which is not included in this bid. Home owners are required to maintain their own right of way except when they are prevented because of ditch or public easement such as Dove Road between White Chapel and Carroll Avenue. In this case vendor shall be responsible for these areas. QUESTION: How many irrigation checks should we plan to perform a year? ANSWER: The number of irrigation checks performed is at the discretion of the awarded vendr the vendor's responsibility to maintain the irrigation systems in proper working ore CilyofSoahlake • Flnance0epartmerH • 1400 Mh51reet Sah440 • Saviblake, Texas76092 817748.8312 An EM/Affrrmadve action Inatitugon ff QUESTION: Should these irrigation system checks be included in a portion of the bid, or based on the hourly rate that we provide in the RFB? ANSWER: Any irrigation checks should be included in the vendors base bid cost for the area. A separate charge is not allowed for these irrigation checks. The bid does allow for a monthly walk-thru fee of service areas and an irrigation systems check may be performed by vendor at this time but additional inspections of irrigation systems may be required and shall not incur an additional charge. QUESTION: On the property labeled "Carroll Avenue Right of Way and Medians from SH114 to FM 1709", the map appears to contain only the medians. Does the property along the sides of Carroll Avenue require lawn or landscape services? ANSWER: Yes. The property on the East side of Carroll Avenue from the curb to the sidewalk is included. QUESTION: When pricing irrigation parts and fertilization material do we only need to provide a mark- up % or also include the pricing for some of the products? ANSWER: Only the mark-up percentage vendor is charging is required. QUESTION: Many of the properties in Group # I appear to have little mulch in the beds currently. Should we expect this to happen annually? ANSWER: Mulch depth in the various beds will be as directed by the City. QUESTION: Li reference to section 5 of the RFB "Estimated Quantities" should we expect that items such as mulch and seasonal color will be performed by the same company that was awarded each property? ANSWER: The City reserves the right to award this contract in the best interest of the City. We currently anticipate awarding all included services by Group but reserve the right to award in the best interest of the City. QUESTION: Do the tree wells need to be maintained, or would you like to see grass fill the area to the trunk? If you want them maintained, should mulch be installed in the tree wells at the some frequency as other landscape beds? ANSWER: Tree wells will be maintained per City direction. This may include full mulch, grass, plant material or a combination thereof. QUESTION: In order to maintain competitive pricing, can you tell us how many times each property in Group #1 was serviced in 2010? Do you expect a similar schedule in 2011? ANSWER: No. That information is not readily available. We have estimated the quantity at forty eight (48) services required for Group # 1 which is only an estimate. More or less services may be required depending on weather or other factors. CllyafSaatfilake - FinanceRepart wl - 1400 Man Street Suite440 - Sautfrlake, Tens7509Z 87Z748.837Z An EE0JAffirma1W Action rnstitution a QUESTION: In Central Park there is an area of landscaping to the South of the park, separated by parking that has the same type of plants as the parr. Map # 1 does not show that this is included Should we include this area in our bid? ANSWER: No. QUESTION: The tree wells in front of the Brownstones are on niarned streets. Are these included in the Town Square tree wells? ANSWER: No. Those currently are part of an HOA agreement and are not included. QUESTION: Are the Wax Myrtles in Summit Park supposed to be trimmed? ANSWER: Yes. Per the Landscaping Scope of Services, page # 9, trimming of bush, brush and hedge trimming services as required to maintain required appearance. QUESTION: At the entrances to Town Square on each side of Rustin Park there are landscaped areas. Which portion of the bid should these be included in? ANSWER: The areas not included in Map #1 for Rustin Park should be included within the 1709 ,Right of Way areas within Group #i. QUESTION: There is a pasture -style area on the East side of DPS HQ on Carroll. Is this included in the Group #1 bid? ANSWER: No. QUESTION: Is there landscaping and irrigation inside the fenced and gated parking lot at DPS HQ and is it part of the contract? ANSWER: Yes. There are turf areas and bushes located within this area. These areas may be viewed from the fence line. There are two (2) irrigation systems consisting of regular and drip irrigation systems located within this gated area. All areas of regular irrigation ;may be viewed from outside the secure area. The drip irrigation system located within the gated area consists of 13 raised beds. There is one large L shaped bed approximately 21' x 4', four raised beds approximately 14' x 5' and eight raised beds approximately 14' x 2'. We have included photos of these raised beds due to this being a secured area. QUESTION: Are the Boxwood and Indian Hawthorns on named streets included in tree well bid for Town Square? ANSWER: Yes. QUESTION: Do the Indian Hawthornbeds need to be included in tree well pricing for Town Square? ANSWER: Yes. If located on a named street. 06,of5outhleke • Frnence Department • 14tV Na14$0-m4 SW 440 • Soulhlake, Texas76092 817.748.8312 An EEO/Affirmative Action fneUtution MODIFICATION OF SCHEDULE OF PRICING Modify Schedule of Pricing price submittal requirements for Item 56. Remove SH 114 Right of Way from cost of Item 56 and list this area as a separate chargeable area item 56A. ORIGINAL SCHEDULE OF PRICING: 56. RIGHT OF WAY — YELLOW AREAS Map 54 32 Mowing Services Per Scope of Services $ $ MODIFIED SCHEDULE OF PRICING: PLEASE COMPLETE AS PART OF YOUR SUBMITTED BID 56. RIGHT OF WAY YELLOW AREAS EXCLUDING SH 114 Map 54 32 Mowjag Services Per Sco a of Services $ 4 S /?B 56A, RIGHT OF WAY YELLOW AREAS SH 114 As Requested Mowing Services Per Scope of Services $ 3i6co . c)c> CllyofSouthlake 0 Finance Department • 1400Maki Street Solle 440 • Soahlake, Taws76092 817,748.8312 An EEO/Affimiative Action Institution l ' 2. THERE ARE NO OTHER CHANGES. i Sharon 'a eiCso Director of Fi ce City of Southlake IN THE SUBIVMSSION OF HIS BID, BIDDER MUST ACKNOWLEDGE RECEIPT OF THIS ADDENDUM. BIDDER S�KNOWLEDGE THIS ADDENDUM IX SIGNING AND RETURNING ONE COPY OF THIS NOTI WI THEIR BID. � // SIGNED. f'% jff -y� "' _ DATED: -R `4P-JI-4o // COMPANY@Zffi:— J'I',-rW4 72i�P1' e /! 771 CdynfSwfhlaks • FlomoDoMmm" • 1400HafnSbeet, Suke440 • Soulhfake, Texas76092 817.748.0312 An EE01Affirmsfive Adlon lnsiltuthn