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Item 4ECITY OF SOUTHLAKI MEMORANDUM March 22, 2011 TO: Shana Yelverton, City Manager FROM: Chris Tribble, Director of Community Services SUBJECT: Approve O'Donnell's Landscape Services as the primary contract for landscape services for Groups 2,3,4,6 and 7 in the amount not to exceed $275,000 and as the alternate contract award for Group 1 and 5 for landscape services Action Requested: Approve O'Donnell's Landscape Services as the primary contract for landscape services for Groups 2,3,4,6 and 7 in the amount not to exceed $275,000 and as the alternate contract award for Group 1 and 5 for landscape services. Background Information: The FY 2010 -2011 Parks Division General Fund Budget contains a line item amount of $500,500 for contract landscape services. Services include trash pick -up, mowing, edging, fertilization, seasonal color, bed mulch, clean -up, irrigation, tree, turf, shrub, groundcover, etc. Maintenance of City medians, ROW, and roundabouts include trash pick -up, mowing, and trimming. An evaluation committee consisting of four staff members reviewed all submitted bids and scored them based on the overall cost, ability to perform, equipment listings, required licenses, references, and past performance. There were seven bidders for Group 2, six bidders for Group 3, seven bidders for Group 4, eight bidders for Group 6, and five bidders for Group 7, of which O'Donnell's Landscape Services scored the highest. We are asking the City Council to award primary and alternate contracts to ensure continuation of all landscaping services. Group 2, 3, 4, 6 and 7 consists of mowing and landscape services for park areas, right of ways, and round abouts. Please see submitted bid sheets detailing Group 2, 3, 4, 6 and 7 service areas. Financial Considerations: $500,500 is allocated in the FY 2011 General Fund Operating Budget for contract landscape services. Shana Yelverton, City Manager City Council Meeting Date — March 29, 2011 Page 2 of 2 Strategic Link: This item is linked to the City's Strategy Map related to the focus area of Performance Management and Service Delivery and meets the corporate objectives to Provide Attractive and Unique Spaces for Enjoyment of Personal Interests, Improve Performance of Delivery and Operational Processes, and Invest to Provide and Maintain High Quality Public Assets. Citizen Input/ Board Review: N/A Legal Review: The agreement was previously reviewed by the City Attorney. Alternatives: • Approval as presented • Approval with input as desired • Decision not to approve Supporting Documents: Supporting documents include the following: • Evaluation Matrix • Contract with Bid Staff Recommendation: Approve O'Donnell's Landscape Services as the primary contract for landscape services for Groups 2,3,4,6 and 7 in the amount not to exceed $275,000 and as the alternate contract award for Group 1 and 5 for landscape services. EVALUATION MATRIX Fill in solicitation number here RFB1101B540MR110004 GROUP # 1 EVALUATION SCORES: This portion of the matrix is used to determine evaluation points based on the the evaluation ofthe responses received. Highest evaluation score receives maximum number of points. Fields in red are variable. All others are computed. Points to be awarded: 65 ( "$EVALPOINT ) Raw Points AMERICAN LANDSCAPE SYSTEMS 41.00 48.455 DYNA -MIST IRRIGATION 55.00 65.000 HIGHLAND LANDSCAPING 38.50 45.500 L &G SERVICES DBA TRACTOR WORKS $715.00 35.000 O'DONNELLS LANDSCAPE SERVICES 49.00 57.909 SIGNATURE CONTRACTING $3,205.00 24.726 SMITH LAWN AND TREE 12.25 14.477 SPRINKLE AND SPROUT 34.00 40.182 SUNTERRA LANDCARE SERVICES 26.25 31.023 TRUGREEN LANDCARE 34.25 40.477 Lowest Raw Evaluation 12.25 ( "$LOWEVAL ) PRICES: This portion of the matrix is used to determine evaluation points based on the lowest and best responsive price submitted. Lowest and best price receives maximum points. Points to be awarded: 35 AMERICAN LANDSCAPE SYSTEMS DYNA -MIST IRRIGATION HIGHLAND LANDSCAPING L &G SERVICES DBA TRACTOR WORKS O'DONNELLS LANDSCAPE SERVICES SIGNATURE CONTRACTING SMITH LAWN AND TREE SPRINKLE AND SPROUT SUNTERRA LANDCARE SERVICES TRUGREENLANDCARE Hinh -t Prima Offer Points 7 32.586 Evaluation Price Total RECOMMENDATION 30.490 48.455 2.95 $730.00 34.938 $715.00 35.000 $1,812.83 30.470 $1,356.50 32.353 $3,205.00 24.726 AR AR9 Sd .RNIRNAFFFR FINAL SCORE: This portion of the worksheet is used to determine the award based on evaluation points and price points. POINTS Offeror Evaluation Price Total RECOMMENDATION AMERICAN LANDSCAPE SYSTEMS 48.455 32.586 81.041 DYNA -MIST IRRIGATION 65.000 30.490 95.490 Recommend Award HIGHLAND LANDSCAPING 45.500 2.950 48.450 L &G SERVICES DBA TRACTOR WORKS O'DONNELLS LANDSCAPE SERVICES 57.909 34.938 92.847 SIGNATURE CONTRACTING SMITH LAWN AND TREE 14.477 35.000 49.477 SPRINKLE AND SPROUT 40.182 30.470 70.652 SUNTERRA LANDCARE SERVICES 31.023 32.353 63.376 TRUGREEN LANDCARE 40.477 24.726 65.203 Page 1 EVALUATION MATRIX Fill in solicitation number here IRFBI10IB540MR110004 GROUP # 2 EVALUATION SCORES: This portion of the matrix is used to determine evaluation points based on the the evaluation ofthe responses received. Highest evaluation score receives maximum number of points. Fields in red are variable. All others are computed. Points to be awarded: 65 ( "$EVALPOINT ) Raw Points AMERICAN LANDSCAPE SYSTEMS 41.00 48.455 DYNA -MIST IRRIGATION 55.00 65.000 O'DONNELLS LANDSCAPE SERVICES 49.00 57.909 SMITH LAWN AND TREE 12.25 14.477 SPRINKLE AND SPROUT 34.00 40.182 TRUGREEN LANDCARE 34.25 40.477 Lowest Raw Evaluation 12.25 ( "$LOWEVAL ) PRICES: This portion of the matrix is used to determine evaluation points based on the lowest and best responsive price submitted. Lowest and best price receives maximum points. Points to be awarded: 35 Offeror Offer Points AMERICAN LANDSCAPE SYSTEMS $896.00 28.129 DYNA -MIST IRRIGATION $958.00 27.402 NELLS LANDSCAPE SERVICES $310.00 35.000 LAWN AND TREE $369.00 34.308 (LE AND SPROUT $2,984.97 3.635 MEN LANDCARE 1 $1,564.00 20.296 Minh —t Pri,a A7 ORd W .RNIRNAFFFR FINAL SCORE: This portion of the worksheet is used to determine the award based on evaluation points and price points. POINTS Offeror Evaluation Price Total RECOMMENDATION AMERICAN LANDSCAPE SYSTEMS 48.455 28.129 76.583 DYNA -MIST IRRIGATION 65.000 27.402 92.402 O'DONNELLS LANDSCAPE SERVICES 57.909 35.000 92.909 Recommend Award SMITH LAWN AND TREE 14.477 34.308 48.785 SPRINKLE AND SPROUT 40.182 3.635 43.817 TRUGREEN LANDCARE 40.477 20.296 60.774 Page 1 EVALUATION MATRIX Fill in solicitation number here IRFBI10IB540MR110004 GROUP # 3 EVALUATION SCORES: This portion of the matrix is used to determine evaluation points based on the the evaluation ofthe responses received. Highest evaluation score receives maximum number of points. Fields in red are variable. All others are computed. Points to be awarded: 65 ( "$EVALPOINT ) Raw Points AMERICAN LANDSCAPE SYSTEMS 41.00 48.455 DYNA -MIST IRRIGATION 55.00 65.000 O'DONNELLS LANDSCAPE SERVICES 49.00 57.909 SMITH LAWN AND TREE 12.25 14.477 SPRINKLE AND SPROUT 34.00 40.182 TRUGREEN LANDCARE 34.25 40.477 Lowest Raw Evaluation 12.25 ( "$LOWEVAL ) PRICES: This portion of the matrix is used to determine evaluation points based on the lowest and best responsive price submitted. Lowest and best price receives maximum points. Points to be awarded: 35 AMERICAN LANDSCAPE SYSTEMS DYNA -MIST IRRIGATION NELLS LANDSCAPE SERVICES LAWN AND TREE (LE AND SPROUT MEN LANDCARE Hinh —t Prima Offer Points $4,745.00 24.573 $4,862.00 EP 24.003 $2,604.00 35.000 $2,737.00 34.352 $7,186.40 12.682 $2,917.00 33.476 A7 1RR An .RNIRNAFFFR FINAL SCORE: This portion of the worksheet is used to determine the award based on evaluation points and price points. POINTS Offeror Evaluation Price Total RECOMMENDATION AMERICAN LANDSCAPE SYSTEMS 48.455 24.573 73.027 DYNA -MIST IRRIGATION 65.000 24.003 89.003 O'DONNELLS LANDSCAPE SERVICES 57.909 35.000 92.909 Recommend Award SMITH LAWN AND TREE 14.477 34.352 48.830 SPRINKLE AND SPROUT 40.182 12.682 52.864 TRUGREEN LANDCARE 40.477 33.476 73.953 Page 1 EVALUATION MATRIX Fill in solicitation number here IRFBI10IB540MR110004 GROUP # 4 EVALUATION SCORES: This portion of the matrix is used to determine evaluation points based on the the evaluation ofthe responses received. Highest evaluation score receives maximum number of points. Fields in red are variable. All others are computed. Points to be awarded: 65 ( "$EVALPOINT ) Raw Points LANDSCAPESYSTEMS O'DONNELLS LANDSCAPE SERVICES SIGNATURE CONTRACTING SMITH LAWN AND TREE SPRINKLE AND SPROUT SUNTERRA LANDCARE SERVICES TRUGREENLANDCARE Lowest Raw Evaluation 12.25 46.550 55.633 65.000 13.908 38.603 29.803 38.886 ( "$LOWEVAL ) PRICES: This portion of the matrix is used to determine evaluation points based on the lowest and best responsive price submitted. Lowest and best price receives maximum points. Points to be awarded: 35 LANDSCAPE SYSTEMS )ONNELLS LANDSCAPE SERVICES ;NATURE CONTRACTING ITH LAWN AND TREE RINKLE AND SPROUT NTERRA LANDCARE SERVICES UGREENLANDCARE Hinh -t Prima Offer Points IL $3,445.00 31.121 $4,661.00 27.622 $12,164.50 6.033 $4,364.00 28.476 $11,647.22 P 7.521 $2,096.68 35.000 $11,593.00 7.677 419 19A 5n .RNIRNAFFFR FINAL SCORE: This portion of the worksheet is used to determine the award based on evaluation points and price points. POINTS Offeror Evaluation Price Total RECOMMENDATION AMERICAN LANDSCAPE SYSTEMS 46.550 31.121 77.671 O'DONNELLS LANDSCAPE SERVICES 55.633 27.622 83.255 Recommend Award SIGNATURE CONTRACTING 65.000 6.033 71.033 SMITH LAWN AND TREE 13.908 28.476 42.385 SPRINKLE AND SPROUT 38.603 7.521 46.124 SUNTERRA LANDCARE SERVICES 29.803 35.000 64.803 TRUGREEN LANDCARE 38.886 7.677 46.563 Page 1 EVALUATION MATRIX Fill in solicitation number here IRFBI10IB540MR110004 GROUP # 5 EVALUATION SCORES: This portion of the matrix is used to determine evaluation points based on the the evaluation ofthe responses received. Highest evaluation score receives maximum number of points. Fields in red are variable. All others are computed. Points to be awarded: 65 ( "$EVALPOINT ) Raw Points AMERICAN LANDSCAPE SYSTEMS 41.00 46.550 L &G SERVICES DBA TRACTOR WORKS 49.50 56.201 O'DONNELLS LANDSCAPE SERVICES 49.00 F 55.633 SIGNATURE CONTRACTING 57.25 65.000 SMITH LAWN AND TREE 12.25 13.908 SPRINKLE AND SPROUT 34.00 38.603 SUNTERRA LANDCARE SERVICES 26.25 29.803 TRUGREEN LANDCARE 34.25 38.886 Lowest Raw Evaluation 12.25 ( "$LOWEVAL ) PRICES: This portion of the matrix is used to determine evaluation points based on the lowest and best responsive price submitted. Lowest and best price receives maximum points. Points to be awarded: 35 LANDSCAPE SYSTEMS L &G SERVICES DBA TRACTOR WORKS O'DONNELLS LANDSCAPE SERVICES SIGNATURE CONTRACTING SMITH LAWN AND TREE SPRINKLE AND SPROUT SUNTERRA LANDCARE SERVICES TRUGREENLANDCARE Hinh -t Prima Offer Points IL $4,040.00 8.579 $4,100.00 8.067 $1,005.00 34.488 $1,378.00 31.304 $1,298.50 F 31.982 $3,760.00 10.970 $1,301.10 31.960 $945.00 35.000 U -inn nn .aN1r NnFFFa FINAL SCORE: This portion of the worksheet is used to determine the award based on evaluation points and price points. POINTS Offeror Evaluation Price Total RECOMMENDATION AMERICAN LANDSCAPE SYSTEMS 46.550 8.579 55.129 L &G SERVICES DBA TRACTOR WORKS 56.201 8.067 64.268 O'DONNELLS LANDSCAPE SERVICES 55.633 34.488 90.121 SIGNATURE CONTRACTING 65.000 31.304 96.304 Recommend Award SMITH LAWN AND TREE 13.908 31.982 45.891 SPRINKLE AND SPROUT 38.603 10.970 49.572 SUNTERRA LANDCARE SERVICES 29.803 31.960 61.764 TRUGREEN LANDCARE 38.886 35.000 73.886 Page 1 EVALUATION MATRIX Fill in solicitation number here RFB1101B540MR110004 GROUP # 6 EVALUATION SCORES: This portion of the matrix is used to determine evaluation points based on the the evaluation ofthe responses received. Highest evaluation score receives maximum number of points. Fields in red are variable. All others are computed. Points to be awarded: 65 ( "$EVALPOINT ) Raw Points AMERICAN LANDSCAPE SYSTEMS 41.00 48.455 DYNA -MIST IRRIGATION 55.00 65.000 HIGHLAND LANDSCAPING 38.50 45.500 O'DONNELLS LANDSCAPE SERVICES 49.00 57.909 SMITH LAWN AND TREE 12.25 14.477 SPRINKLE AND SPROUT 34.00 40.182 SUNTERRA LANDCARE SERVICES 26.25 31.023 TRUGREEN LANDCARE 34.25 40.477 Lowest Raw Evaluation 12.25 ( "$LOWEVAL ) PRICES: This portion of the matrix is used to determine evaluation points based on the lowest and best responsive price submitted. Lowest and best price receives maximum points. Points to be awarded: 35 Offeror Offer Points AMERICAN LANDSCAPE SYSTEMS $350.00 12.966 DYNA -MIST IRRIGATION $413.00 7.627 HIGHLAND LANDSCAPING $375.90 10.771 O'DONNELLS LANDSCAPE SERVICES $186.00 26.864 SMITH LAWN AND TREE $90.00 35.000 SPRINKLE AND SPROUT $300.00 17.203 SUNTERRA LANDCARE SERVICES $162.45 28.860 TRUGREEN LANDCARE $258.00 20.763 Hinh -t Prima Sd93 nn .RNIRNAFFFR FINAL SCORE: This portion of the worksheet is used to determine the award based on evaluation points and price points. POINTS Offeror Evaluation Price Total RECOMMENDATION AMERICAN LANDSCAPE SYSTEMS 48.455 12.966 61.421 DYNA -MIST IRRIGATION 65.000 7.627 72.627 HIGHLAND LANDSCAPING 45.500 10.771 56.271 O'DONNELLS LANDSCAPE SERVICES 57.909 26.864 84.773 Recommend Award SMITH LAWN AND TREE 14.477 35.000 49.477 SPRINKLE AND SPROUT 40.182 17.203 57.385 SUNTERRA LANDCARE SERVICES 31.023 28.860 59.883 TRUGREEN LANDCARE 40.477 20.763 61.240 Page 1 EVALUATION MATRIX Fill in solicitation number here IRFBI10IB540MR110004 GROUP # 7 EVALUATION SCORES: This portion of the matrix is used to determine evaluation points based on the the evaluation of the responses received. Highest evaluation score receives maximum number of points. Fields in red are variable. All others are computed. Points to be awarded: 65 ( "$EVALPOINT') Raw Points AMERICAN LANDSCAPE SYSTEMS 41.00 54.388 O'DONNELLS LANDSCAPE SERVICES 49.00 65.000 SMITH LAWN AND TREE 12.25 16.250 SUNTERRA LANDCARE SERVICES 26.25 34.821 TRUGREEN LANDCARE 34.25 45.434 Lowest Raw Evaluation 12.25 ( "$LOWEVAL') PRICES: This portion of the matrix is used to determine evaluation points based on the lowest and best responsive price submitted. Lowest and best price receives maximum points. Points to be awarded: 35 AN LANDSCAPE SYSTEMS NELLS LANDSCAPE SERVICES LAWN AND TREE RRA LANDCARE SERVICES TEEN LANDCARE Offer Points $500.00 32.013 $684.00 28.775 $330.25 Ir 35.000 $947.18 24.144 $1,989.00 5.811 Lowesc,rice F 4.33U.zM L,>LuwvrrtKj Minh —t Pri,a S9 QRQ nn .RN1r NAFFFR FINAL SCORE: This portion of the worksheet is used to determine the award based on evaluation points and price points. POINTS Offeror Evaluation Price Total RECOMMENDATION AMERICAN LANDSCAPE SYSTEMS 54.388 32.013 86.401 O'DONNELLS LANDSCAPE SERVICES 65.000 28.775 93.775 Recommend Award SMITH LAWN AND TREE 16.250 35.000 51.250 SUNTERRA LANDCARE SERVICES 34.821 24.144 58.965 TRUGREEN LANDCARE 45.434 5.811 51.245 Page 1 March 17, 2011 O'Donnell's Landscape Svcs. Inc. PO Box 96072 Southlake, Texas 76092 ATTN: Mr. Scott O'Donnell Subject: RFB1011B54ODK100027 PROVIDE LANDSCAPE SERVICES FOR CITY OF SOUTHLAKE Dear Mr. Bell: The City of Southlake is pleased to inform you that O'Donnell's Landscape Svcs. Inc. of Southlake, Texas is one of three (3) vendors being awarded "RFB101iB540DK100027 PROVIDE LANDSCAPE SERVICES FOR CITY OF SOUTHLAKE" The award and this agreement are based on your bid to the City, copy enclosed. This is a multiple vendor award contract. Your company's portion of the award is attached. This award was approved by the City of Southlake City Council on MARCH 29, 2011. The terms and conditions proposed and accepted in this agreement are as follows: Line Items Awarded Groups 2, 3, 4, 6 and 7 as Primary award and Group 5 as an Alternate award. Payment Terms: Net 30 days (Unless otherwise noted — such as pre- andfor partial payment) Estimated Quantities: The City does not guarantee to purchase any minimum or maximum quantity but does contemplate purchasing the awarded items exclusively during the term of the contract from the successful vendors. Method of Payment: Shall be made by purchasing card or purchase order. Delivery Terms: FOB Destination Delivery Locations: Vendor Delivery or City employee pick -up. Term of Contract: The term of awarded contract is as follows: Effective start date is April 7, 2011 through December 31, 2011 and is eligible for up to four (4) one (1) year annual renewals beginning on January 1, 2012. City Contact: DAVE KIELICH 817- 748 -8107 or TRAVIS EDWARDS 817 - 748 -8034 Send all billing to: City of Southlake 1400 Main Street, Suite 440, Accounts Payable Southlake, TX 76092 Other Charges: The City of Southlake is a tax exempt municipal corporation and is exempt from all federal, state, and local sales taxes. All other specifications, terms and conditions shall be as provided in the original procurement documents. No other attachments to or in response to this agreement will be accepted unless approved in writing by the Purchasing Manager or an authorized representative of the City of Southlake. Thank you for participating in our procurement process. Please call 817.748.8312 with any questions Sincerely, Tim Slifka Purchasing Manager City of Southlake 1400 Main Street, Suite 440 Southlake, Texas 76092 tslifka(@ci.southlake.tx.us Phone 1 Fax: 817.748.83121817.748.8048 Contract and Award Accepted: Signed: DATE: Mayor John Terrell 1400 Main Street, Suite 440 Southlake, Texas 76092 Appendix A — Scope of Services 2 4 Q Project Title; PROVIDE LANDSCAPE SERVICES FOR CITY OF SOUTHLAKE Scope of Services Contact Questions about the technical nature of the Scope of Services, etc. may be directed to DAVE KIELICH PH. 817 -748 -8107, or e -mail: dkielichLci.southlake.tx.us Special Conditions The following special conditions shall prevail over areas of conflict in previous pages: THIS IS AN "AS PERFORMED / AS REQUESTED" SERVICES CONTRACT. VENDOR SHALL BE PAID ONLY FOR WORK PERFORMED. ALL SERVICE QUANTITIES ARE ESTIMATED AND TOTAL SERVICE QUANTITIES SHALL VARY. Bid Evaluation Factors Emphasis Factor 35% Overall Vendor Cost of Services 35% Vendors Ability to Perform Requested Services 25% Vendors References 5% Vendors Past Performance With Cit Brand Manufacture Reference The City has determined that any manufacturer's brand defined in the Scope of Services meets the City's product and support need. The manufacturer's reference is not intended to be restrictive, and is only descriptive of the type and quality the City desires to purchase. Quotes for similar manufactured products of like quality will be considered if the Bid is fully noted with the manufacturer's brand name and model. The City reserves the right to determine products and support of equal value, and whether other brands or models meet the City's product and support needs. Key Events Schedule Bid Release Date Pre -Bid Meeting 10:00 AM CST Located at Southlake Town Hall Room 3A &B 1400 Main Street Southlake, Texas 76092 Release of Addendum # 1 Deadline for Submittal of Written Questions Sealed Bids Due to and Opened by City Anticipated Committee Evaluation Review Date Anticipated City Council Approval Anticipated Contract Award January 31, 2011 Monday, February 7, 2011 February 14, 2011 3:00 PM CST February 17, 2011 Shown on First Page of this RFB Week of February 28, 2011 March 15, 2011 March 21, 2011 City of'Southlake - RFB110IB540MR110004 - Page 6 of 44 7. Scope of Services The City of Southlake is seeking vendor(s) to provide landscape services for various City locations. These services shall consist of, but not be limited too; finish cut mowing, semi -rough cut mowing, rough cut mowing, Right of Way mowing, Brush Hog mowing, landscaping services, irrigation services, fertilizer, weed control and pesticide applications. Definitions of these types of mowing and other services are provided within the Scope of Services. Vendor shall provide all materials, equipment and labor required to perform all requested work identified within the Scope of Services. Vendor shall maintain current licenses and certifications, as required, to perform all requested services during the contract period and period of any renewals. Vendor shall submit copies of all currently held licenses required to perform requested services with their bid submittal. Vendor shall submit yearly updates of license renewals as required. The City shall perform random vendor required license checks as it deems necessary. Vendor shall submit copies of current license status as requested by the City. Vendor shall adhere to all Federal, State and local laws governing requested services. The City reserves the right to award individually, by group and /or by line item. Service frequencies shown are estimated only and in no way are a guaranteed amount of services to be performed. The City shall provide vendor with a contact person who shall oversee the landscape related services with the City. This City contact shall be the point of contact for the vendor for all landscape service related questions or issues. Vendor will be paid on an "As Performed / As Requested" basis. City shall have final word on when services are to be performed. Vendor will supply City with anticipated weekly mowing schedule once services are awarded. City may modify schedule to fit City needs. City will coordinate any mowing or service schedule changes with vendor. Vendor must provide to City contact a weekly mowing list of all areas serviced to be confirmed by City to allow for payment approval. Vendor shall be expected to provide the following services: A. Mowing Services Finish Cut Mowing. This style of mowing service shall consist of the following: • All visible debris picked up prior to mowing • Vendor shall not mow when area is too wet to prevent turf damage • Straight Level Cut • All grass clippings should be mulched utilizing proper equipment • No visible thatch or clippings left behind. All visible thatch or clippings shall be collected and disposed of by vendor. Clippings will not be blown into drain inlets. • All sidewalks, edges, boarders, fences and tree areas shall be line trimmed or edged as required • All areas serviced shall be free of any related debris following services • Replacement of dead or dying landscape materials and / or turf will be at City expense unless caused by vendor negligence. • Grass height shall be as determined by City based on City requirements City of'Southlake - RFB1101B540MR110004 - Page 7 of 44 Semi -Rough Cut Mowing. This style of mowing service shall consist of the following: • All visible debris picked up prior to mowing • Vendor shall not mow when area is too wet to prevent turf damage • Straight Level Cut • No visible piles of thatch or clippings left behind. All visible piles of thatch or clippings shall be collected and disposed of by vendor. • All sidewalks, edges, boarders, fences and tree areas shall be line trimmed • All areas serviced shall be free of any related debris following services • Replacement of dead or dying landscape materials and / or turf will be at City expense unless caused by vendor negligence. • Grass height shall be as determined by City based on City requirements Rough -Cut Mowing. This style of mowing service shall consist of the following: • All visible debris picked up prior to mowing • Vendor shall not mow when area is too wet to prevent turf damage • All areas shall not exceed a maximum vegetation height of seven (7) inches. This will include open area, fence line, trees, hydrants, etc...... • All sidewalks, edges, boarders, fences and tree areas shall be line trimmed as required to maintain maximum allowable vegetation height. In select areas vendor will be required to maintain a minimum sixty inch (60 ") mowed strip on either side of sidewalk. These mowed strips shall be maintained at a five (5) inch height. City contact shall coordinate with vendor as to mowing schedule. • Vendor must immediately notify City contact of any debris removal issues identified during mowing services which obstruct vendor's ability to perform required rough -cut mowing services. • Replacement of dead or dying landscape materials and / or turf will be at City expense unless caused by vendor negligence. • All areas serviced shall be free of any related debris following services Right of Way Mowing. This style of mowing service shall consist of the following: • All visible debris picked up prior to mowing • Vendor shall not mow when area is too wet to prevent turf damage • All areas shall not exceed a maximum vegetation height of seven (7) inches. This will include open area, fence line, trees, hydrants, etc...... • All sidewalks, edges, boarders, fences and tree areas shall be line trimmed as required to maintain maximum allowable vegetation height. In select areas vendor will be required to maintain a minimum sixty inch (60 ") mowed strip on either side of sidewalk. These mowed strips shall be maintained at a five (5) inch height. City contact shall coordinate with vendor as to mowing schedule. • Vendor must immediately notify City contact of any debris removal issues identified during mowing services which obstruct vendor's ability to perform required right of way mowing services. • All areas serviced shall be free of any related debris following services • Replacement of dead or dying landscape materials and / or turf will be at City expense unless caused by vendor negligence. City of'Southlake - RFBI10IB540MR110004 - Page 8 of 44 • Not all identified Right of Way areas are maintained by the City. Some areas may be maintained by HOA, homeowner or business owner. Brush Hog Mowing. These mowing services shall consist of the following: • All visible debris picked up prior to mowing • Vendor shall not mow when area is too wet to prevent turf damage • Thatch and clippings may be left behind • All areas shall not exceed a maximum vegetation height of twelve (12 ") inches. • Vendor must immediately notify City contact of any debris removal issues identified during brush hog mowing services which obstruct vendor's ability to perform required services. • All areas services shall be free of any related debris following mowing services • Vendor shall immediately notify City contact of any mowing related issues they encounter during mowing services. B. Landscaping Services Vendor shall provide all materials, equipment and labor required to perform: • Flower Beds weeded and maintained • Provide weed control in all expansion joints and cracks of walkways, parking lots, buildings, curbs, fence lines, sound walls, manhole structures and drain inlets as required within mowing areas. • Color change out of flower beds as requested. Standard flower types, depending on season or time of requested change shall be used. • Over Seeding with perennial Double Eagle or equivalent Ryegrass in requested areas • Replacing dead areas of grass by seeding or sod per City direction • Replacing dead landscaping with City approval. Vendor shall inform City contact immediately of identified dead or dying landscaping. • Replacement of dead or dying landscape materials and / or turf will be at City expense unless caused by vendor negligence. • Tree, bush and hedge planting services • Bush, Brush and Hedge trimming services as required to maintain desired appearance. • Tree maintenance is provided by another contracted vendor. Vendor shall perform safety related pruning to remove small branches overhanging walk ways or pedestrian areas which may cause injury. This cost will be included in landscape or mowing costs. A separate charge may not be listed for this incidental pruning. • Vendor shall immediately notify City contact of any landscape or tree related issues identified while performing landscape services. City of'Southlake - RFBI101B540MR110004 - Page 9 of 44 C. Irrigation Services All irrigators shall comply with Texas Administrative Code subsection G, Chapter 344.71. Contracts. Any questions related to this Administrative Code should be addressed to Mr. Paul Ward, Chief Building Official, City of Southlake at mailto :pward�),ci.southlake.tx.us or 817 - 748 -8278. Vendor shall perform weekly spot check of irrigation systems during mowing or other services and notify City contact of any issues found. • Vendor shall be required to operate all irrigation systems to confirm system performance to maintain landscape and /or turf areas. Failure to confirm irrigation system operations shall be considered vendor negligence. • Detailed list submitted to City contact identifying irrigation areas needing repair or areas of concern. • Detailed list of performed repairs submitted to City contact within 48 hours of completion to include, type of repair, hours spent and supplies used. • Monitor rain and freeze sensor operation. Vendor shall be responsible for monitoring these sensor operations to ensure correct performance. • Vendor shall provide City with irrigation schedule and shall notify City of any changes to irrigation schedule. • City shall coordinate with vendor any changes to schedule of irrigation for Special Events as required. • Replacement of dead or dying landscape materials and / or turf will be at City expense unless caused by vendor negligence. • Irrigation repairs or New Installations consisting of, but not limited to: • Spray nozzle replacement • Leaking supply pipe repair • Controller repairs or replacements as required • Raising or lowing sprinkler heads as required or requested • New installation or expansion of service in existing areas • Service call for repair of system • System controller programming • Vendor shall immediately notify City contact of any identified irrigation repairs detailing repair required and location information. • Prior written or email approval of all non - emergency irrigation repairs exceeding five hundred dollars ($500.00) shall be required. Vendor shall notify City contact of required repairs and cost estimates for all non - emergency situations exceeding five hundred dollars ($500.00). City contact will respond within 24 hours or less with approval or denial or repair request. • Emergency irrigation repairs shall be completed as required. Vendor shall immediately notify City contact of any required emergency irrigation repairs. City of'Southlake - RFB110IB540MR110004 - Page 10 of 44 D. Fertilizer and Weed Control Application Services Vendor shall: • Provide written or email notice to City contact 24 hours prior to any application. Failure to provide prior application notice may result in vendor non - payment for any work performed. • Pre - emergent application • Spring Green up fertilizer application • Weed and Feed applications as required or requested • Fall fertilizer application • Provide MSDS sheets for any weed control or fertilizer products utilized in the course of providing services E. Pesticide and Herbicide Application Services Vendor shall: All pesticide and herbicide applications must comply with Texas Department of Agriculture (TDA) rules and regulations. Provide pesticide and herbicide application to control insect infestation or weeds as needed or required Provide written or email notice to City contact 24 hours prior to any application. If emergency application is required vendor must provide email or phone notification to City contact prior to application. Failure to provide prior application information may result in vendor non - payment for any work performed. F. Other Vendor Provided Services • Core Aeration. Vendor shall perform core aeration on select areas as requested. Plugs will require removal and disposal. G. Vendor Responsibility Vendor shall report to City contact within 24 hours any areas which cannot be serviced during a regularly scheduled service and the reason for the inability of vendor to service area. City will review issue and advise vendor within 24 hours of notification as to required vendor or City course of action. Trash, Litter and Debris Removal: Litter shall be collected on each site prior to vendor employees conducting landscape services. Litter includes, but is not limited to, paper, glass, cans, etc. (generally items 2" or larger). All litter collected must be disposed of by the vendor. Debris such as organic plant material, grass clippings, sticks, fallen limbs, etc. must be removed from the grounds, parking lots, sidewalks and drain inlets the same day of mowing and disposed of by the vendor as required by individual mowing type scope of services. All plant beds shall be maintained 100% free of litter and large items of debris (items larger than grass clippings and mulch). City of'Southlake - RFBI101B540MR110004 - Page 11 of 44 • Vendor shall provide supervisory level contact person to perform monthly walk through of all service areas with City contact to identify any issues or potential issues. • Weekly checklist provided to City contact detailing all work performed by vendor during the previous week. This checklist is to be submitted to City contact by Tuesday of the week following service. • Vendor shall be responsible for any vendor caused damage to property or landscape. This vendor responsibility may include replacement or repair of damaged property or landscape to before damaged condition. • All vendor employees while working on City property will wear uniforms to serve as a means of identifying the vendor's employees. H. Vendor Work Hours Vendor work hours shall not begin earlier than 7:00 AM and must complete services by 8:00 PM unless otherwise agreed to in writing by the City. Some locations shall have more restrictive mowing and service times. These locations shall be identified individually and hours for service shall be coordinated with awarded vendor. No work shall be performed on weekends without prior written approval of City. Vendor shall coordinate mowing and services schedule with City. I. Invoicing Vendor must submit detailed invoicing to Accounts Payable contact. Invoice should list in detail the location(s), services performed, and date services performed. All original invoices must be submitted to: City of Southlake Attn: Accounts Payable 1400 Main Street, Suite 440 Southlake, Texas 76092 A copy of the invoice should be additionally submitted to City contact to allow department to verify and approve invoicing. J. Vendor Equipment Vendor's equipment shall be clean and maintained in proper operating condition at all times. All guards and safety devices shall be in place and in proper working order. Vendor shall submit with their bid a list of equipment vendor anticipates utilizing in the performance of this service contract. This list, at a minimum, should detail equipment type, age and number of available units to perform these contracted services. Vendor shall be required to drop off equipment and move transport vehicles to another location in certain service areas. These areas will be as identified by City. Transport vehicles are not to be left in retail areas except for drop off and pick up of required equipment. K. Miscellaneous The City is in the process of installing 23 medians located on FM 1709 ( Southlake Boulevard). Vendor shall be responsible for the mowing (if required), landscaping and City of'Southlake - RFB110IB540MR110004 - Page 12 of 44 irrigation systems of these medians once completed. These areas may require Finish Cut mowing. Completion of all medians is not expected at the time this contract is awarded. Current anticipated median design plans are included in this bid packet and attached as Attachment B. Vendor shall submit bid cost based on design plans. If landscape design of medians is drastically changed from current design plans City will meet with awarded vendor and may modify pricing for the median services at a later date pending City review and approval. A contract amendment may be created and approved by vendor and City to address any drastic design changes or additions. L. Aerial Views The City has provided aerial views or ground level photos of all areas to be serviced and is attached as `Attachment A'. All areas to be serviced are enclosed within an estimated colored border which represents the type of mowing services required. The color legend is as follows: Red = Finish Cut per Scope of Services Blue = Semi -Rough Cut per Scope of Services Blue Dash Line = Semi -Rough Cut per Scope of Services Yellow = Rough Cut per Scope of Services Yellow Dash Line = Trail which requires Rough mowing per Scope of Services Orange = Brush Hog mowing per Scope of Services Light Green = Future Sites. These sites will be added to contract as they are completed. A contract amendment will be completed for each additional area as required. Vendor is responsible to confirm areas to receive mowing services prior to submitting their bid. City of'Southlake - RFBI10IB540MR110004 - Page 13 of 44 Appendix B — Bid Document - -- , '� " - Submittal Checklist: (To determine validity of bid) a � �: " pppeadiz Ii (pages _14_ through _43, must be included in the hid submittal. } lr( Annendis C (page _43_) Couilict of Interest Form must be included in the bid submittal• �'• S L Ylyv� ❑ Newspaper Advertisement 1 City E -mail Notification rMrl C!411 to ON I learned of this Request for Bids by the following means: REMOVED FROM PRICING SCHEDULE: Item # 34 is being removed from initial bid. A contract amendment shall be created to add this location to awarded vendors contract, per type of mowing services required, once area has completed construction services. BICENTENNIAL PARK 34. ADDITIONAL / EXPANSION AREA Man 32 38 ( Mowing Services Per 38 f Landscape Services Per 2. THERE ARE NO OTHER CHANGES. Sharon Guess Assistant Director Finance - Administration City of Southlake IN THE SUBMISSION OF HIS BID, BIDDER MUST ACKNOWLEDGE RECEIPT OF THIS ADDENDUM, BIDDER SHALL ACKNOWLEDGE THIS ADDENDUM BY SIGNING AND RETURNING ONE COPY OF THIS NOTICE WITH THEIR BID. SIGNED: DATED: 2 - Q I-C�' � Z � `� COMPANYNAME :`��NA1��t= 5- ��5c�td�E City OfSW&8ke • finance Department • 7400 Main Sneet 5110 440 • Swthlare Texas 78092 877.748,8392 An EEO/Affirmative Adon Institutfpn 2. THERE ARE NO OTHER CHANGES. r Sharen Jackso Director of Fi ce City of Southlab IN THE SUBMISSION OF HIS BID, BIDDER MUST ACKNOWLEDGE RECEIPT OF THIS ADDENDUM. BIDDER SHALL ACKNOWLEDGE THIS ADDENDUM BY SIGNING AND RETURNING ONE COPY OF THIS NOTICE WITH THEIR BID. ' �;� SIGNED: DATED: -L 1 ° 1 %'C' ti, COMPANYNAME: `�O+J�EL�'s �rArtDScE S�tLS , "�fiC My ofSadhlake • FlnanceDepaMent • 1400 Man Stra84 Sufte440 • SoulNaka Texas 75092 817.74 &8312 An EEO /Af rniativa Action Institution Appendix B — Bid Document (continued) I. REQUIRED BID INFORMATION IN ORDER FOR A BID TO BE CONSIDERED COMPLETE, AND TO BE EVALUATED FOR A CONTRACT AWARD BY THE CITY, BIDDER MUST SUBMIT ALL OF THE FOLLOWING INFORMATION: 1. Proposed Products and/or Services A. Product or Service Description: Bidders should utilize this section to describe the technical aspects, capabilities, features and options of the service or product and/or service proposed in accordance with the required Scope of Services as identified in Appendix A. Promotional literature, brochures, or other technical information may be used. B. Additional Hardware Descri Uons: Bidders should also include in this section a detailed description of what additional hardware and/or software, if any, would be required by the City in order to fully utilize the goods and/or services proposed. C. Material Safety Data Sheets MSDS : If applicable, the successful Bidder shall provide the City with applicable MSDS documentation as required by applicable laws and regulations. D. Guarantees and Warranties Each Bidder shall submit a complete copy of any warranties or guarantees provided by the manufacturer or Bidder with the Bid submitted. E. Pro Schedule/Delivg Date: Bidder must provide a project schedule noting all projected completion dates for segments of the Project, from start-up to completion, and all delivery dates for goods covered by the RFB. The Bid Document must show the number of days required to deliver and install the product or equipment after the receipt of the City's Purchase Order. 2. Cost of Proposed Products and/or Services A. Pricing Pricing shall reflect the full Scope of Services defined herein, inclusive of all associated cost for delivery, labor, insurance, taxes, overhead, and profit. B. Schedule of Pricier Bidder shall quote unit pricing in accordance with the itemized listing of products or contract segments stated in the Scope of Services and using the following format: City of Southlake - RFBI10IB540MR110004 - Page 15 of 44 City of Southlake - RFBI101B540MR110004 - Page 16 of 44 2. FAMILY PARK Map 1 48 Mowing Services Per Scope of Services $ 48 Landscape Services Per Scope of Services $ 7- $ " A(& O 3. CENTRAL PARK Map 1 48 Mowin g Services Per Sc2pe of Services $ 44 $ - L, 48 Landscape Services Per Scope of Services $ - $ ®,440 4. 1709 RIGHT OF WAY FROM CARROLL AVE TO 1600 E. FM 1709 Map 2 48 Mowing Services Per Scope of Services $ LOS _ $ , I 'L o 48 Landscape Services Per Sco a of Services $ $ 1 �� 5. SUMMIT PARK Map 3 48 Mowing Services Per Scope of Services $ bO - 48 Landscape Services Per Scope of Services $ - LO - $ L.0 p 6. FRANK CORNISH PARK Map 4 48 Landscape Services Per Scope of Services $ 2 $ q la ©"' 7. MC PHERSON PARK Map 5 48 Mowing Services Per Scope of Services $ (A $ 48 Landscape Services Per Scope of Services $ 2 $ 9 too 8. DPS HEADQUARTERS Map 6 48 Mowing Services Per Scope of Services $ S .- $ -4 1 6LIU 48 Landscape Services Per Scope of Services $ 2 -0 - $ 960 City of Southlake - RFBI101B540MR110004 - Page 16 of 44 VVNt A5 %,er%,:CeS e Sw�k e,n.�fio.rcei v;a st`aw.�5 �-olaaSe��a* l � .}�rar+� -' See- City of Southdake - RFB1101B540MR110004 - Page 17 of 44 9. TOWN HALL Map 7 48 Landsca a Services Per Scope of Services $ W41 r TREE WELLS ON ANY NAMED 10. STREET WITHIN TOWN SQUARE Map 8 48 Landscape Services Per Scope of Services $ - $^ CARROLL AVENUE RIGHT OF WAY AND MEDIANS FROM SH 114 11. TO FM 1709 Map 9 48 Mowing Services Per Scope of Services $ 33� $ 48 Landscape Services Per scope of Services $ 15 $ TOTAL GROUP 1 $ VVNt A5 %,er%,:CeS e Sw�k e,n.�fio.rcei v;a st`aw.�5 �-olaaSe��a* l � .}�rar+� -' See- City of Southdake - RFB1101B540MR110004 - Page 17 of 44 City ofSouthlake - RFB110IB540MR110004 - Page 18 of 44 12. SOUTHLAKE SPORTS COMPLEX Map 10 48 Mowing Services Per Scope of Services $ 5 $ 1 CC�� 48 Landscape Services Per Scope of Services $ _ $ `tom 13. DPS WEST Map 11 48 Mowing Services Per Scope of Services $ (Do $ 2, laaD t 48 Landscape Services Per Scope of Services $ m $ b o 14. S. KIMBALL MEDIANS Map 12 48 Mowing Services Per Scope of Services $ 3 ^ $ 0 :5 48 Landscape Services Per Scope of Services $ $ a 15. BICENTENNIAL PARK Ma 13 48 Mowing Services Per Scope of Services $ 'bO $ 3 r % b 48 Landscape Services Per Sco a of Services $ - 2 - 2 $ I , o %G A TOTAL GROUP 2 $ 1 '�o City ofSouthlake - RFB110IB540MR110004 - Page 18 of 44 r _ F 16, ROYAL AND ANNIE SMITH PARK Ma 14 38 Mowing Services Per Scope of Services $ L k L A $ 38 Landscape Services Per Scope of Services $ -1 _ $ 17, SOUTHLAKE SPORTS COMPLEX Map 15 38 Mowing Services Per Scope of Services $ `d $ d LO 38 Landscape Services Per Scope of Services $ _ $ Z�Cn DPS WEST Map 16 18 38 Mowing Services Per Scope of Services $ 38 Landscape Services Per Scope of Services $ $ 19, PUBLIC WORKS FACILITY Map 17 38 Mowing Services Per Scope of Services $ °10 38 Landscape Services Per Scope of Services $ VC $ SENIOR CENTER Map 18 20 38 Mowing Services Per Scope of Services $ �S ~ $ L, 'Al 0 38 Landscape Services Per Scope of Services $ , $ Lto(., 38 STONE LAKES Mowing Services Per Scope of Services Map 19 $ � 2-~ $ SYO— 21 38 1 Landscape Services Per Scope of Services $ - L(06 .. $ City ofSouthlake - RFBI101B540MR110004 - Page 19 of 44 } 3 22. LOCH MEADOW LIFT STATION Ma 20 38 Mowing Services Per Scope of Services $� ~ $ ` ► I yo 38 Landscape Services Per Scope of Services $ S a $ 23 PUMP STATION # 1 Ma 21 38 Mowing Services Per Scope of Services $ (PO .. $ 38 Landscape Services Per Scope of Services $ 5 p $ 9 247 PUMP STATION # 2 Map 22 38 Mowing Services Per Scope of Services $ &A ~ $ ~ 3� 38 Landscape Services Per Scope of Services $ 5 $ 1 '1 co 25 SOUTH CARROLL MEDIANS Map 23 38 Mowing Services Per Scope of Services $ .. $ 38 Landscape Services Per Scope of Services $ 5 $ 19 o 2b S. KIMBALL MEDIANS ap 24 38 Mowing Services Per Scope of Services $ ., $ 1 , 38 Landscape Services Per Scope of Services 27, EAST HAVEN PARK Map 25 38 Mowing Services Per Scope of Services $ $ 33�s 38 Landscape Services Per Scope of Services $ r $ 28. KOALATY PARK Map 26 38 Mowing Services Per Scope of Services $ -1 $ p $ 38 Landscape Services Per Scope of Services $ 1 X 370' $ City of Southlake - RFB1101B540MR110004 - Page 20 of 44 i LIBERTY PARK AT 29_ SHELTONWOOD Map 27 38 Mowing Services Per Scope of Services $ 925 — $ 38 Landsca a Services Per Scope of Services $ Ll] ' $ CEO 3 fl LONESOME DOVE PARK Map 28 38 -- Mowing Services Per Scope of Services $ 1 r $ � 38 Landscape Services Per Scope of Services $ $ 31. NOBLE OAKS PARK Map 29 38 Mowing Services Per Scope of Services $ '6O $►�� 38 Landscape Services Per Scope of Services $ S $ 9 32, 38 OAK POINTE PARK SIDEWALKS Mowing Services Per Scope of Services Ma 30 $ $ CZ� 38 Landscape Services Pcr Scope of Services $ y $ 33. 38 BICENTENNIAL PARK Mowing Services Per Scope of Services Ma 31 $ 5 ®~ $ 3$ 1 Landscape Services Per Scope of Services $ 3� $ City ofSouthtake - RFB1101B540MR110004 - Page 21 of 44 Item # Estimated Quantity of Services Per Year 38 Description of Products /Services BICENTENNIAL PARK ADDITIONAL /EXPANSION AREA Mowin er Sco rvices Landsca e Services Per Scope of Services BOB .TONES PARK Mowing Services Per Scope of Services Landscape Services Per Scope of Services CHESAPEAKE PARK Mowing Services Per Sco e of Services Landscape Services Per Scope of Services TOTAL GROUP 3 Unit Cost Ma $ $ Ma 33 $ LALo® $ Z� a Ma 34 $ �-�� $ P Extended Price $ $ (Do w $ t 0"R yA $ A $ 34. 35. 38 38 36. 38 38 City of Southlake - RFB1101 B540MR110004 - Page 22 of 44 City of Southlake RFB1101B540MR110004 - Page 23 of 44 45. 32 32 32 32 32 32 32 32 32 32 DOVE TOWER Mowin Services Per Scope of Services N. CARROLL LIFT STATION Mowing Services Per Scope of Services BANK STREET LIFT STATION Mowin Services Per Sco a of Services LONESOME DOVE LIFT STATION Mowing Services Per Scope of Services SHADY LANE LIFT STATION Mowing Services Per Scope of Services WHITE CHAPEL LIFT STATION Mowing Services Per Scope of Services QUAIL RUN LIFT STATION Mowing Services Per Scope of Services DOVE ESTATES LIFT STATION Mowing Services Per Scope of Services NOLAN MEDIAN Mowing, Services Per Scope of Services OAK POINTE PARK Mowing Services Per Scope of Services Ma 43 $ 30 Map 44 $ � - Map 45 $ S Map 46 Map 47 $ . Ma 48 $ -7-Z P Map 49 $ � ^ Ma 50 $ Map 51 $ 7-�L Map 52 $ 1 0th w $ $ $ $ $ $ $ $ $ -104 ~ 1 46. 47. 48. 49 50. 51. 52. 53 54. City of Southlake - RFBI10IB540MR110004 - Page 24 of 44 ADCL-,JDA TV40 � �(e. \v� cS 71 is !� • .-] City of Southlake - RFB1101B540MR110004 - Page 25 of 44 � r r MODIFICATION OF SCHEDULE OF PRICING Modify Schedule of Pricing price submittal requirements for Item 56. Remove SH 114 Right of Way from cost of Item 56 and list this area as a separate chargeable area Item 56A. MODIFIED SCHEDULE OF PRICING: PLEASE COMPLETE AS PART OF YOUR SUBMITTED BID WAY YELLOW f AS Map 54 G SH 114 Per Scope of Services $ WAY YELLOW AREAS SH 114 vices Per Scope of go-c City al5authlake 0 F1n4nce Uepardnent • 140o Main SSM Suke440 • SoAbke, Tws76092 An EEolAffirmaM Aedan Institution ORIGINAL SCHEDULE OF PRICING: RIGHT OF 56 EXCLUDIN 32 Mowin Sen RIGHT OI 56A. As Re Tested Mow Ser WAY YELLOW f AS Map 54 G SH 114 Per Scope of Services $ WAY YELLOW AREAS SH 114 vices Per Scope of go-c City al5authlake 0 F1n4nce Uepardnent • 140o Main SSM Suke440 • SoAbke, Tws76092 An EEolAffirmaM Aedan Institution ORIGINAL SCHEDULE OF PRICING: r City of Southlake - RFB110IB540MR110004 - Page 26 of 44 57. ROYAL AND ANNIE SMITH PARK Map 55 10 Mowing Services Per Scope of Services $ C Jb $ 58. SOUTHLAKE SPORTS COMPLEX Map 56 10 Mowing Services Per Scope of Services $ 1 00 $ 59. BOB JONES NATURE CENTER Map 57 10 Mowing Services Per Scope of Services $ $ °150 60. PUBLIC WORKS FACILITY Map 58 10 Mowing Services Per Scope of Services $ k Qo $ p bow 61. SENIOR CENTER Map 59 10 Mowing Services Per Scope of Services $ 0 5 v $ 62, RANDOL MILL AND JONSON ROAD LOT Map 60 10 Mowing Services Per Scope of Services $ $ 63. LOT ACROSS FROM BOB JONES PARK Map 61 10 Mowing Services Per Scope of Services $ U0 — $ (.0 (30 64. KIRKWOOD Map 62 10 Mowin g Services Per Scope of Services $ 90— $ c k ao — 65. PUMP STATION # 1 Map 63 10 Mowing Services Per Scope of Services $ City of Southlake - RFB110IB540MR110004 - Page 26 of 44 City of Southlake - RFB1101B540MR110004 - Page 27 of 44 r ROUNDABOUTS w 68. CONTINENTAL Map 65 20 Landsca a Services Per Sco a of Services $ 69, SOUTH WHITE CHAPEL AND CONTINENTAL Map 66 20 Landscape Services Per Scope of Services $ 3Z $ 70. NORTH WHITE CHAPEL AND DOVE Map 67 20 Landscape Services Per Scope of Services $ 3 L $ GLA ca 71. NORTH CARROLL AND DOVE Map 68 20 Landscape Services Per Scope of Services $ `tom $ 72. S. PEYTONVILLE —1709 PORTAL Map 69 20 Landscape Services Per Scope of Services $ '7 73. WHITE CHAPEL —1709 PORTAL Map 70 20 Landscape Services Per Scope of Services $ -S A $ TOTAL GROUP 6 $ City of Southlake - RFB110IB540MR110004 - Page 28 of 44 City of Southlake - RFB1101B540MR110004 - Page 29 of 44 74• MEDIAN # 1 48 Mowing and Landscape Services Scope of Services Per $ - $ 9 ` -4`1. 75. MEDIAN # 2 48 Mowing and Landscape Services Scope of Services Per $ !)D $ 1 `-1`10 76• MEDIAN # 3 48 Mowing and Landscape Services Scope of Services Per $ 50 $ -1 1 L koa" 77. MEDIAN # 4 48 Mowing and Landscape Services Scope of Services Per $ .30 $ k . t o `A D 78• MEDIAN # 5 48 Mowing and Landscape Services Scope of Services Per $ 2'L ' $ 79• 1 MEDIAN # 6 48 Mowing and Landscape Services Scope of Services Per $ - L"L - $ 1 oSCo ' 80. MEDIAN # 7 48 Mowing and Landscape Services Scope of Services Per $ 81. MEDIAN # 8 48 Mowing and Landscape Services Scope of Services Per $ 3 0 - $ 1,'Ayo - 82. MEDIAN # 9 48 Mowing and Landscape Services Scope of Services Per $ �� a $ 1 , LAO City of Southlake - RFB1101B540MR110004 - Page 29 of 44 I L City of Southlake - RFB1101B540MR110004 - Page 30 of 44 83. MEDIAN # 10 NNW 48 Mowing and Landscape Services Scope of Services Per _ 84. MEDIAN # 11 48 Mowing and Landscape Services Scope of Services Per $ - L'L 85. MEDIAN # 12 48 Mowing and Landscape Services Scope of Services Per $ `Z'Z $ 1 O Sla 86. 48 MEDIAN # 13 Mowing and Landscape Services Scope of Services Per $ Sc�� $ 87. MEDIAN # 14 48 Mowing and Landscape Services Scope of Services Per $ - L7- - $ t o S(a '- 88. 89• 48 MEDIAN # 15 Mowing and Landscape Services Scope of Services MEDIAN # 16 Per $ 30 $ 1 ILAtAO �. Mowing and Landscape Services 48 Scope of Services Per $ 90. MEDIAN # 17 Mowing and Landscape Services 48 Scope of Services Per $ �O� $ - Z,400 - 91. MEDIAN # 18 Mowing and Landscape Services Per 48 Scope of Services $ 5� ~ $ - , A lva City of Southlake - RFB1101B540MR110004 - Page 30 of 44 r S. City of Southlake - RFB110IB540MR110004 - Page 31 of 44 7 MEDIAN # 19 48 Mowing and Landscape Services Per Scope of Services $ `i yc9 93. MEDIAN # 20 48 Mowing and Landscape Services Per Scope of Services $ 94. MEDIAN # 21 48 Mowing and Landscape Services Per Scope of Services $ �a�° $ + y 95. MEDLAN # 22 48 Mowing and Landscape Services Per Scope of Services $ a $ 96. MEDIAN # 23 48 Mowing and Landscape Services Per Scope of Services TOTAL GROUP 7 $ $ k"140— City of Southlake - RFB110IB540MR110004 - Page 31 of 44 City of Southlake - RFB1101B540MR110004 - Page 32 of 44 MONTHLY WALK - THROUGH OF TOWN SQUARE AREAS AS REQUIRED AND OTHER AREAS AS RE UESTED BY CITY 97, 12 Monthly Walk- Through of Town Square Service Area (GROUP # 1 or Other Areas As Requested or Required $ loo $ — I Lo w 98. As Requested Licensed Irrigator $ (OS Pr. Hr. 99. As Requested Irrigation Tech $ - 31 � Pr. Hr. 100. As Requested Irrigation Helper $ Pr. Hr. 101. As Requested Trip Charge or Fee to Adjust Irrigation or Other Repair Services $ Pr Tri 102, As Requested Parts Cost + Vendor Mark -Up % for Irrigation New or R air Parts % 0 Ie} Cost + % 103. As Requested Other Irrigation Services Charges. Please list: $ City of Southlake - RFB1101B540MR110004 - Page 32 of 44 Item 4 Estimated Quantity of Services Per Year Description of Products /Services Unit Cost Extended Price Rye Grass Over - Seeding. Priced Per Pound of Seed Applied to Include All Related Charges. FERTILIZATION AND WEED CONTROL SERVICES 104. Provide Common Bernluda Sad and lnstall�tion to Include all Required As Requested Services Per Sq. Ft 108. Requested Pr. Sq. Ft 'Z 109. As Requested [ Any e Material Cost + Mark- Up- %- -f6r A7pplie ilizer 105. Provide and Apply No -Float Mulch as As Re uested Required/Requested Per Cu. Ft. $ 1 (05 Pesticide or- Pirbicide Ap ion Per it oMeasure of Chemical A lie 106. As Requested Color Change Out of Flower Beds Per Provided Flat Price Based on a 4" Pot Plant Size Per Scope of Services 107. As Requested Rye Grass Over - Seeding. Priced Per Pound of Seed Applied to Include All Related Charges. FERTILIZATION AND WEED CONTROL SERVICES 108. Requested Fertilizer Application Per Pound of Chemical Applied 109. As Requested [ Any e Material Cost + Mark- Up- %- -f6r A7pplie ilizer 1 10. As Requested Pesticide or- Pirbicide Ap ion Per it oMeasure of Chemical A lie As Requested Vendor Material Cost + Mark -Up % for Any Applied Pesticide or Herbicide, 112. As Requested Core Aeration of Turf per Scope of Services Other Vendor Charges. Please list: Per Installed Flat % Ck to Per Pound no a/ Cost + % Cost + Per Sq. Ft. $ ,catal ltd i A 113, Per Request $ .$ Other Vendor Charges. Please list: 114. Per Request $ $ City ofSouthlake - RFB1101B540MR110004 - Page 33 of 44 MODIFICATION OF SCHEDULE OF PRICING Modify Schedule of Pricing price submittal requirements for fertilizer, pesticide and herbicide from per pound or unit of measure price to a square foot price. ORIGINAL SCHEDULE OF PRICING: MODIFIED SCHEDULE OF PRICING: PLEASE COMPLETE AS PART OF YOUR SUBMITTED BID i o8, steel Fertilizer Application Per Pound of Chemical Apgod Per Sq. Ft. 104. As Requested Vend° I Cost + Mark-Up % for eel Fertilizer Cost +% 14. As Re reel Pesticide or He rnd'Applicatiou Ld °£ Measure of Chepriea] f�i lied $ ill. As nested Vendor Material Cost + Mwk-Up % for Any Applied Pesticide or Herbicide % Z Cost + % MODIFIED SCHEDULE OF PRICING: PLEASE COMPLETE AS PART OF YOUR SUBMITTED BID ADDITIONS TO PRICING SCHEDULE: 108. As quested Fertilizer Application Per Sq. Ft. of Chemical NMhLed Labor Cost) Per Sq. Ft. 149. As Requested Vendor Material Cost + Mark -Up % for Any Applied Fertilizer % 2 Cost + % 110. As Requested Pesticide or Herbicide Application Per Unit of Measure of Chemical Applied (Labor Cost) Per Sq. Ft. S ° ° `� Z ill. As Requested Vendor Material Cost + Mark -Up % for Any Pesticide or Herbicide % Z Cost + % ADDITIONS TO PRICING SCHEDULE: CltyofSQviftke ° MauroDWIPMnt ° 1400 Nab? Sft4 SU& 440 ° SoiWake, Tow 76092 817.748.8312 An FFAIAillrtnative Action lnstltution 117. As Re uested Tree, bush or hedge planting services. cost er'hr. Per Hr. 118. red Vendor ost y tree, bush or hedge mat0g re steel .Coat + % CltyofSQviftke ° MauroDWIPMnt ° 1400 Nab? Sft4 SU& 440 ° SoiWake, Tow 76092 817.748.8312 An FFAIAillrtnative Action lnstltution Other Vendor Charges. Please list: City of Southlake - RFB1101BS40MR110004 - Page 34 of 44 6 MODIFICATION OF SCHEDULE OF PRICING Modify Schedule of Pricing price submittal requirements for fertilizer, pesticide and herbicide from per pound or unit of measure price to a square foot price. ORIGINAL SCHEDULE OF PRICING: MODIFIED SCHEDULE OF PRICING: PLEASE COMPLETE AS PART OF YOUR SUBMITTED BID 108. ed Fertilizer Application Per Pound of Chemical AELhod Pe ;6 109. As Requested VC I Cost + MA -up % for 4y—AV69ed Fertilizer Cost * % 110. As Re rated u Pesticide or tetde Application of Measure of C died $ Ill. As RcqwAtod Vendor Material Cost t Mark % fior Any Applied PosOcide or Herbicide ° !o MODIFIED SCHEDULE OF PRICING: PLEASE COMPLETE AS PART OF YOUR SUBMITTED BID FM ADDITIONS TO PRICING SCHEDULE: 108. "Reqd Fertilizer Application Per Sq. Ft. of Chemical Applied .Labor Cost Pe ;6 109. As Re sted Venda terial Cost +Mark a far An A li ' ' er % Cost + % 110. As nested Pesticide or icide cation Per Unit ensure of Cbemic lied Cost Per Sq. Ft. 111. As Requested Vendor Material Cost + Mark -Up % for An Applied Pesticide or Herbicide Ca °° FM ADDITIONS TO PRICING SCHEDULE: CltyofSaulhlake • FmmCeDepatment • 140MabSowt SW 440 • SaAkke, TMa5 7B092 B17.748.8312 An EEOIAifimtatW Adlon Institution 117. As Requested Tree, bush or hedge planting services. Labor cost per hr. _ $ 'Per Hr. 118. As Requested Vendor .Material Cost + Mark -Up % for Any tree, bush or hedge material requested. u ®o �a /o Cost + % CltyofSaulhlake • FmmCeDepatment • 140MabSowt SW 440 • SaAkke, TMa5 7B092 B17.748.8312 An EEOIAifimtatW Adlon Institution 3. Bidder's Experience 1 Staff A. Proiect Team_ Identify all members of the Bidder's team (including both team members and management) who will be providing any services proposed and include information which details their experience. B. Removal or Replacement of Staff: If an assigned staff person must be removed or replaced for any reason, the replacement person must be approved by City prior to joining the project. C. Business Establishment State the number of years the Bidder's business has been established and operating. If Bidder's business has changed names or if the principals operating the business operate any similar businesses under different names, or have operated any other businesses or changed the legal status or form of the business within the last five (5) years, all names, of predecessor business names, affiliated entities, and previous business entities operated by the principals, if different than present, must be provided; State the number of years experience the business has: 40A ; and the number of employees: %WS D. Project Related Experience All Bids must include detailed information that details the Bidder's experience and expertise in providing the requested services that demonstrates the Bidder's ability to logically plan and complete the requested project. City of S'outhlake - RFB110IB540MR110004 - Page 35 of 44 4. References Bidder shall provide three (3) references where Bidder has performed similar to or the same types of services as described herein. Reference #1: Client 1 Company Name: h10�"C 1�k1►3ES� �sJ p P� � �C 5«'100 - Contact Name: Contact Title: :y�y SAt:,LSR tj:IZV-t -TOR -. Phone: Email: % \'1 TL\ 5 0 01 c� :I's 0 Ver J, - A _ br9 Date and Scope of Work Provided: - pc eSeY%-4 . M 0- Iewe*%A&%A. - L w%, le Z11:��, s�L.�� ®S �IvS �.��1k4.�f'oe:1. "VleS. R%® SgbrA �':t�as:n ScL.�6 �;S�tr:�} i+.tt�cl�n r^tcla5 aNNACC lots S - . cc 3 �:•ves a w ctle aan W Q�Q.a: w.m..►'�. a.�nA ig Av\-e [Ittk4:1 5er.,:Las *k cx Lj +kA es Pe 4 MaSA- SOSkIdV. rV-S. Reference 2: Client / Company Name: \d A (avr= CL® e C.r® F Contact Name: Contact Title: ��'�xv1 �t>Qt�tcJ� �CZa�P� Y1r\,ANA Phone: Email: I Z41 fit' &O�Q!t *N* e� Date and Scope of Work Provided: ®eToSsK '7 �re Se i %A, ` �Or✓lp�e �O�r�oSCa�f� �1hAn14�gen+c -M.k YW%ft%*s�n� q ��ci •� \ tars - r- ��] 1'V�ow . v�� Oo"sl%�py� . St*'.OAO, �i J rv.e S e. �p Out, Reference #3: Client / Company Name: r.-PIGLG vv Qi - A*F -4 Contact Name: Contact Title: I tsA\) G1AT%'j Awt_s - m L 2Ec`�o4L Phone: Email: S1 1 %2) k Lp fit' &O�Q!t *N* e� Date and Scope of Work Provi sA^{xr- 1 Lo Y�r,�R g ee �e� b p g t4 Clt�ne,rt A,f`+� g vM:CCBt In�ah a� w ®IS \J S Ur�ctol l -� �a`i t6s_ �O+rri,Ple_� � II AVI�SCa�1tr '1►nAV`��cw- rsa`EP � lNt�� Y1np�.3s �ri� �� 16g akia^ r.e pk4c, AS r`c � LOSA- tci. for Q^ ono sA e oL rmpases aati atis Uk t or kave cc AAka+n irv�o8'�- � � �- 4�talet �a� �s�'t S 4SSo C i �'�.ben S • - City of S uthlake - RFB1101B540MR110004 - Page 36 of 44 r ,_ Trade Secrets and/or Confidential Information U Trade Secrets and/or Confidential Information: This bid _ (does) (does not) contain trade secrets and/or confidential information. If applicable, describe such trade secrets and confidential information, and the basis for your assertion that such material qualifies for legal protection from disclosure. Federal, State and/or Local Identification Information 6. A. Centralized Master Bidders List registration number: B. Prime contractor HUB/ MWBE registration number: t"'"Jet ^ 7 �' `0 ` S ��' P "� � • or °J C. An individual Bidder acting as a sole proprietor :must also enter the Bidder's Social Security Number: # - Cooperative Governmental Purchasing Notice 7. Other governmental entities maintaining intcrlocal agreements with the City, may desire, but are not obligated, to purchase goods and services defined in this RFB from the successful Bidder. All purchases by governmental entities, other than the City, will be billed directly to and paid by that governmental entity. The City will not be responsible for another governmental entity's debts. Each governmental entity will place their own orders with the successful Bidder and be responsible for ensuring full compliance with the RFB specifications. Prior to other governmental entities placing orders, the City will notify the successful Bidder of their intent. Please indicate below if you will permit other governmental entities to purchase from your agreement with the City. [ 11 Yes, Others can purchase [ ] No, Only the City can purchase 8. Term of Contract and Option to Extend: Any contract resulting from this RFB shall be effective for twelve months from date of award. The City anticipates that contract shall be renewed pursuant to the availability of funds and at the discretion of the City. The following clauses shall be included in the contract: A. Option Clause It is agreed that City will have the option to extend the contract for up to four (4) additional years, in one -year intervals. To exercise this option, the City shall serve notice 30 days prior to contract termination or to the end of any one -year extension. The Option to Extend will not be considered if funding is unavailable or if the vendor's past performance is not within the industry standard. B. Escalation Clause Should market conditions prevail which dictate an increase, the successful vendor may submit documentation requesting permission to increase pricing no later than 30 days after receiving notice from the City of its intent to extend the agreement. Escalation may only occur at the time of renewal and only upon securing the approval of the City in writing. Requests for price adjustments must be solely for the purpose of accommodating an increase in the vendor's cost, not profits. Vendors shall show in this quote their anticipated percent of escalation if /when the option to extend is exercised. The percent quoted will be a maximum. In addition, the percentage proposed will be a factor in dete the best value to the City. It is the average price over the period of the contract that will be the price factor considered in the evaluation of this quote. Quotes in which negative or no escalation is shown will be considered as 0% escalation. City of So uthlake - RFB1101B540MR110004 - Page 37 of 44 C. Price Increases Upon Extension If approved by the City, the Vendor shall modify the rates charged by the Vendor to reflect any changes shown in the comparative statement delivered to the City. The maxim increase allowed under this provision shall be four percent (4 %) per year. The City shall have authority, in its reasonable discretion, to determine the validity of any change in Vendor's rates. City cannot exercise the Option to Extend with any price increases unless the Vendor completes the section of the Quote requesting anticipated percentage of annual escalation. FIRST ADDITIONAL YEAR (FY 11 -12) ESCALATION ........................ % SECOND ADDITIONAL YEAR (FY 12 -13) ESCALATION ................. Cn % THIRD ADDITIONAL YEAR (FY 13 -14) ESCALATION ...................... % FOURTH ADDITIONAL YEAR (FY 14 -15) ESCALATION ................... C ;Pz 4 % 4 r—P'L * QA:",C- 3� H. CONTRACT TERMS AND CONDITIONS EXCEPT WHERE BIDDER MANES SPECIFIC EXCEPTION IN THE SUBMITTED BID, ANY CONTRACT RESULTING FROM THIS RFB WILL CONTAIN THE FOLLOWING TERMS AND CONDITIONS, WHICH BIDDER HEREBY AKNOWLEDGES, AND TO WHICH BIDDER AGREES BYSUBMITTINGA BID: 1. Delivery of Products and /or Services A. Payment Terms Unless otherwise specified in the Scope of Services or otherwise agreed to in writing by the City, payment terms for the City are Net 30 days upon receipt of invoice. B. Warranty of Products and Services All products furnished under this contract shall be warranted to be merchantable and good quality and fit for the purposes intended as described in this Bid, to the satisfaction of City and in accordance with the specifications, terms, and conditions of the Scope of Services, and all services performed shall be warranted to be of a good and workmanlike quality, in addition to, and not in lieu of, any other express written warranties provided. C. Late Delivery or Performance If Bidder fails to deliver acceptable goods or services within the timeframes established in the Project Schedule, the City shall be authorized to purchase the goods or services from another source and assess any increase in costs to the defaulting Bidder, who agrees to pay such costs within ten days of invoice. D. FOB (delivery charges) All products offered shall be FOB final destination, with all delivery charges to be prepaid by the Bidder. The City does not accept C.O.D. or collect shipments. The contract price shall include all charges, including delivery, installation and set -up fees. All packing, crating, or other debris resulting from the delivery or set -up of the commodity purchased shall be removed and properly disposed by the successful Bidder at no additional cost to the City. E. Excess or Incorrect Commodities Products or materials delivered in error or in excess of the quantity ordered shall be returned at the successful Bidder's expense, unless otherwise agreed to in writing by the City. F. Title to Goods and Risk of Loss For goods to be provided by Bidders hereunder, if any, the title and risk of loss of the goods shall not pass to City until City actually receives, takes possession, and accepts the goods and the installation of such goods, has tested the system, and determined that it is in good and acceptable working order. City of Southlake RFB1101B540MR110004 - Page 38 of 44 2. Miscellaneous A. Independent Contractor Bidder agrees that Bidder and Bidder's employees and agents have no employer - employee relationship with City. Bidder agrees that if Bidder is selected and awarded a contract, City shall not be responsible for the Federal Insurance Contribution Act (FICA) payments, Federal or State unemployment taxes, income tax withholding, Workers Compensation Insurance payments, or any other insurance payments, nor will City furnish any medical or retirement benefits or any paid vacation or sick leave. B. Assignments : The rights and duties awarded the successful Bidder shall not be assigned to another without the written consent of the Purchasing Manager. Such consent shall not relieve the assigner of liability in the event of default by the assignee. C. Liens Bidder shall indemnify and save harmless the City against any and all liens and encumbrances for all labor, goods, and services which may be provided to the City by Bidder or Bidder's vendor(s), and if the City requests, a proper release of all liens or satisfactory evidence of freedom from liens shall be delivered to the City. D. Gratuities / Bribes Bidder certifies that no bribes in the form of entertainment, gifts, or otherwise, were offered or given by the successful Bidder, or its agent or representative, to any City officer, employee or elected representative, with respect to this RFB or any contract with the City, and that if any such bribe is found to have been made this shall be grounds for voiding of the contract E. Financial Partic�on Bidder certifies that it has not received compensation from the City to participate in preparing the specifications or RFB on which the Bid is based and acknowledges that this contract may be terminated and/or payment withheld if this certification is inaccurate. F. Required Licenses Bidder certifies that he holds all licenses required by the State of Texas for a provider of the goods and/or services described by the Scope of Services herein. G. Authori ty to Submit Bid and Enter Contract: The person signing on behalf of Bidder certifies that the signer has authority to submit the Bid on behalf of the Bidder and to bind the Bidder to any resulting contract. H. Compliance with Applicable Law: Bidder agrees that the contract will be subject to, and Bidder will strictly comply with, all applicable federal, state, and local laws, ordinances, rules, and regulations. 3. Financial Responsibility Provisions A. Insurance The Bidder, consistent with its status as an independent contractor, shall carry, and shall require any of its subcontractors to carry, at least the following insurance in such form, with such companies, and in such amounts (unless otherwise specified) as City may require: Worker's Compensation and Employer's Liability insurance, including All States Endorsement, to the extent required by federal law and complying with the laws of the State of Texas; ii. Commercial General Liability insurance, including Blanket Contractual Liability, Broad Form Property Damage, Personal Injury, Completed Operations/Products Liability, Premises Liability, Medical Payments, Interest of Employees as additional insureds, and Broad Form General Liability Endorsements, for at least One Million Dollars ($1,000,000) Combined Single Limit Bodily Injury and Property Damage on an occurrence basis; iii. Comprehensive Automobile Liability insurance covering all owned, non -owned or hired automobiles to be used by the Contractor, with coverage for at least One Million Dollars ($1,000,000) Combined Single Limit Bodily Injury and Property Damage. City of Southlake - RFB1101B540MR110004 - Page 39 of 44 - t'- x B. Indemnification Bidder agrees to defend, indemnify and hold harmless the City, all of its officers, Council members, agents and employees from and against all claims, actions, suits, demands, proceedings, costs, damages and liabilities, including reasonable attorneys' fees, court costs and related expenses, arising out of, connected with, or resulting from any acts or omissions of Bidder or any agent, employee, subcontractor, or supplier of Bidder in the execution or performance of this contract without regard to whether such persons are under the direction of City agents or employees. The Bidder agrees to protect and indemnify the City, all of its officers, Council members, agents and employees, from all claims, actions, suits, demands, proceedings, costs, damages and liabilities, including reasonable attorneys' fees, court costs and related expenses, arising out of any alleged infringement of patents or copyrights arising from the Contractor's performance under the Contractor's Bid, including attorneys' fees and court costs. C. Indemnity for Intellectual Property Bidder hereby warrants that the use or sale of the products, materials and services delivered hereunder will not infringe on the rights of any trade secrets, patent, copyright, registered trademark, or other intellectual property by right covering such materials and the successful Bidder agrees to indemnify and hold harmless the City for any and all costs, expenses, judgments, and damages which the City may have to pay or incur. D. Bond Requirements: Prior to the commencement of work on this Project, Bidder shall deliver to the City the following bonds issued by a good and sufficient surety licensed by the State of Texas and satisfactory to the City: L A payment bond in the amount of 100% of the total contract amount insuring the full and prompt payment of all persons performing labor and/or furnishing materials in connection with this Project; ii. A performance bond in the amount of 100% of the total contract amount insuring full, faithful, and prompt performance of the responsibilities contained in this contract within the time parameters provided herein. City of Southlake - RM1101B540MR110004 _ Page 40 of 44 Appendix C — Form CIQ INFORMATIONREGARDING VENDOR CONFLICT OFINTEJW ST QUESTIONNAIRE WHO: A person must file a conflict of interest questionnaire with the City if the person has a employment or business relationship with an officer of the City that results in taxable income exceeding $2,500 during the preceding twelve month period, or an officer or a member of the officer's family has accepted gifts with an aggregate value of more than $250 during the previous twelve month period and the person engages in any of the following actions: 1. contracts or seeks to contract for the sale or purchase of property, goods, or services with the City, including any of the following: a. written and implied contracts, utility purchases, purchase orders, credit card purchases and any purchase of goods and services by the City; b. contracts for the purchase or sale of real property, personal property including an auction ofproperty; c. tax abatement and economic development agreements; 2. submits a bid to sell goods or services, or responds to a request for proposal for services; 3. enters into negotiations with the City for a contract; or 4. applies for a tax abatement and/or economic development incentive that will result in a contract with the City. THE FOLLOWING ARE CONSIDERED OFFICERS OF THE CITY: 1. Mayor and City Council Members; 2. City Manager; 3. Board and Commission members appointed by the Mayor or City Council members; 4. Directors of 4A and 4B development corporations; 5. the executive directors or managers of 4A and 4B development corporations; and 6. Directors of the City of Southlake who have authority to sign contracts on behalf of the City. EXCLUSIONS: A questionnaire statement need not be filed if the money paid to a local government officer was a political contribution, a gift to a member of the officer's family from a family member; a contract or purchase of less than $2,500 or a transaction at a price and subject WASauftu1ca1M1scall ssWliapror 176.AtbohmrntCIQ.092648.doe Page 1 of3 City of Southlake - RFB1101B540MR110004 - Page 41 of 44 J to terms available to the public; a payment for food, lodging, transportation or entertainment; or a transaction subject to rate or fee regulation by a governmental entity or agency. WHAT. A person or business that contracts with the City or who seeks to contract with the City must file a "conflict of interest questionnaire" (FORM CIQ) which is available online at www.ethics.state_tx_us and a copy of which is attached to this Guideline. The form. contains mandatory disclosures regarding "employment or business relationships" with a municipal officer. Officials may be asked to clarify or interpret various portions of the questionnaire. WREN: The person or business must file: 1. the questionnaire no later than seven days after the date the person or business begins contract discussions or negotiations with the municipality, or submits an application, responds to a Iequest for proposals or bids, correspondence, or other writing related to a potential contract or Agreement with the City; and 2. an updated questionnaire within seven days after the date of an event that would make a filed questionnaire incomplete or inaccurate. It does not matter if the submittal of a bid or proposal results in a contract. The statute requires a vendor to file a FORM CIQ at the time a proposal is submitted or negotiations commence. WHERE: The vendor or potential vendor must mail or deliver a completed questionnaire to the Finance Department. The Finance Department is required by law to pawl the statements on the Cky's internee website. ENFORCEMENT: Failure to file a questionnaire is a class c misdemeanor punishable by a fine not to exceed $500. It is an exception to prosecution #hat the person files a FORM CIQ not later than seven business days after the person received notice of a violation. NOTE: The City does not have a duty to ensure that a person files a conflict of interest questionnaire. WASOUt dW\ Miscdaneo=% Chaptw176 .AaaehmentCJQ.092609.doo Page 2 of3 City of Southlake - RFB110IB540MR110004 - Page 42 of 44 CONFLICT OF INTEREST QUESTIONNAIRE FORM CIO For vendor or other parson doing business with local governmental entity This gpesdlonnaha refbots chimps made m the Jew by H.B. 14et, Nth Leg, Pagular Session. OFPICEU3EONLY This questionnaire is being filed in accordance vith Chapter176, Local Governmentcode gaaR W.d bya person who has a business relationship 2% defined by Section 975.001(1 -a) with a local govetnmentalentity and the person meets requirements under Sedan 176.0Ms), By raw thisquestonnalre musthe fledwilhthe records administratorcfthe local governmental entity not later than the 7th bosir ess day af6erfhe date the person becomes aware offacta that require the sfatemoni lobe filed. See Sedan 176 .006,Loml Government Code. A person commits an offense if the person knowingly violates Section 176.006, Local GovammentCode. An offense underthts section is a Class C misdemeanor. 1 Name orpstson who her, a business rolationshlpwltlt local governmental enft 2 0 Checktlas box Wyou are vanganupdrotoa previously filed questionnaire. (The law requires that you file of updated completed questionnaire with the appropriate filing authority not later than the 7th businesr day afterthe data the orl®na11y tied questionnaire becomes incomplete or Inaccurate.) 3 Namaof focal governrnantotncerwrih whomflr er has employment or busttess relationsto. Name of oltieer This section (gem 3 including subparts A, B, C & D) must be completed for each officer with whom the i ler has an employment or ogler business relationship as didned by Section t7$ O0f[i a) Loral GovommentCode. Attach additional Pages to this Form CIO as necessary. A. Is the local 9marn neat office named in this sewn receiving or Rely th recaive taxable Income; other than Investment Income, from tha tiler of the quo6ton raise? Yes Pb B. Is the Moroi the quastlonnalre recel Ang or Ilkety to receive taxable income, other than ImrestnaM Income. from or at the dlradon of the local government aRtcer named In this section AND the taxable Income is not received tram the local govermentai erdlty? Yes - E No 0. Is the lifer of this questionnaire employed by a corporation or other business entity with respect to which the local government officer serves as an officer or director, or holds an ownership of 10 percent or more? YM D. Describe each mr#W rrsttt or business relatiarW9p with the local government ortleer named in gds section. 4 EWnahe® of pawn Ong bushfaer: *M the tlovammental OHIO Adopted 0612Sf2007 W:LSomrthtftkdM waaneoutlChapta' 176 At acb=entpQ0926D9.dw Page 3 ors City of Southlake - RFB1100540MR110004 - Page 43 of 44 l� )o Special Offer O'Donnell's would very much like to be providing our services in the community we call home both personally and professionally which is Southlake. We currently provide our services for several homeowners associations in Southlake and we have a strong desire to give back to our community, family, and friends. Because of this, O'Donnell's would like to offer the following special offer: If awarded the business in Groups 1, 2, and 3 O'Donnell's will provide up to a $2,500.00 each year in landscape improvements at Town Square. This could amount to a $10,000.00 based on annual renewals. If awarded the business in Groups 1, 2, and 3 O'Donnell's will provide up to three rye grass fertilization applications at Rustin Park, Family Park, and Central Park at no cost to the City of Southlake. O'Donnell's believes we have offered an extremely competitive price for Groups 1, 2, 3, 4, and 5. Our pricing is proven across the metroplex and we are confident that the references we provided will attest to it. The owners believe that by providing a fair value price that the City will see the value in doing business with O'Donnell's Landscape Services. 2140 E. Southlake Blvd, Ste. L607 Southlake, TX 76092 Tel: 817.562.4498 Metro: 972.424.3723 Fax: 817.562.4981 www.odonnellsiandscape.com ( -4 9 k o 10� �artc��cr ei cferot�es% Ync'. Proposed Products and/or Services A. Product or Service Description: O'Donnell's has included a brochure and a DVD for your perusal to gain a better understanding of our features of our company. O'Donnell's is licensed by the Texas Department of Agriculture for lawn care applications and the Texas Commission on Environmental Quality for irrigation repair and installation work. Several employees are members of the Texas Nursery and Landscape Association (TNLA), and our Senior Vice President of Operations holds a Masters Degree in Horticulture from Oklahoma State University. Our company believes in the investment and utilization of state of the art equipment whenever possible whether it be the latest zero turn radius mowers, our large area mowers utilized for finish cut mowing, our heavy duty tractors for field mowing, or our riding lawn care equipment. These pieces of equipment give us the capabilities of doing a Iot of work in a shorter period of time reducing our overall cost to our clients. B. Additional Hardware „Descri Descriptions: O'Donnell's mentioned our investment and utilization of state of the art equipment. We also believe in state of the art communication with our clients. All of our managers are provided a BIackBerry in order to take pictures, send emai Is, send texts, and talk directly with our clients. Communication in our service business is one the most crucial ingredients to our success with our clients. We have several clients that we provide our Nextel /Sprint Direct Connect contact information for immediate responses and alerts. We would offer this to any city employee at no additional cost to the City of Southlake. The city will not require any additional hardware and/or software to do business with O'Donnell's. C. Material Safe Data Sheets MSDS : O'Donnell's will provide all MSDS sheets prior to any requested lawn care applications by the City of Southlake. D. Guarantees and Warranties: O'Donnell's guarantees 100% satisfaction with our service delivery. All trees and /or plants will carry a six month warranty.. E. Project Schedule/Delivery Date: O'Donnell's will adhere to the schedule of estimated quantities per Group provided by the City of Southlake. Our company is large enough to handle all of these services in any given week on a weekly basis if so desired. Because we have more than 130 employees, there is no service request we can meet. O'Donnell's is capable of beginning services as early as March 7, 2011. At the time of start up, O'Donnell's can have all Groups serviced the first week and we can continue to provide the services on a weekly basis or as required per the request of the city. Communication: O'Donnell's will provide a weekly report of what was completed. The report will provide days /dates for each service delivered. Our field superintendent is available to meet with the city officials each week to discuss scheduling. As mentioned above, we believe that communication is essential to our success and we have equipped our managers and all foreman, irrigators, and lawn care applicators with communication equipment to ensure our communication is second to none. ,- 2140 E. Southlake Blvd, Ste. L607 Southlake, TX 76092 Tel: 817.562.4498 Metro: 972.424.3723 Fax: 817.562.4981 www.odonnellslandscai)e.com 0 V� 0 _�Clc&cJeloiloeQ, Bidder's Experience / Staff A. Project Team: O'Donnell's has included a brief information packet with our bid submittal for your perusal. Included with the information packet is a list of our key personnel. The following members of O'Donnell's key personnel will be directly involved with the management, communication, and daily oversight of our service delivery: Scott E. O'Donnell, Owner; Emmanuel Carrena, Senior Vice President Operations / Lawn Care Division; Cifers Hamilton, Irrigation Division; Travis Hancock, Quality Control Manager / Landscape Enhancement and Brush Hog Divisions Manager; Tim McCommas, CIient Service Manager; and Jack DiGiacomo, Field Superintendent. A majority of our salaried field staff have been with our company for almost ten years now. These individuals are our maintenance foreman, detail foreman, field mow tractor operators, irrigators, lawn care applicators, and our landscape enhancement foreman. O'Donnell's commits to providing only our most skilled workers to provide our services for the City of Southlake. Please see the attached O'Donnell's Organizational Chart for services to be provided for the City of Southlake. B. Removal or Replacement of Staff: O'Donnell's will be celebrating our tenth anniversary this coming June. In our nine plus years of providing our services, we have never been asked to remove or replace any of our staff. Because of the amount of key personnel, including the owners involved in the day to day management, we are consistently monitoring our employees, providing onsite quality control meetings, reviewing service delivery requirements in our weekly tailgate meetings, and through our global positioning systems which are on each vehicle. If for whatever reason the City deems that any employee shall be removed or replaced, O'Donnell's will ensure that the City has approved the replacement before joining the project. C. Business Establishment: O'Donnell's was incorporated in the State of Texas in June 2000. We officially opened our doors and began providing our services in June 2001. In 2002, O'Donnell's amended their ownership with Sharma L. O'Donnell becoming a 51% majority owner and Scott E. O'Donnell a 49% owner. Sharma and Scott have resided in Southlake, Texas since 1998 and have two children ages 9 and 5. Scott and several of the key personnel have worked together for more than twenty years. Included with the information packet mentioned earlier is a page titled Who We Are which briefly describes why O'Donnell's exist today. O'Donnell's has been in business for more than ten (10) years and employs more than one - hundred and thirty (13 0) employees seasonally. D. Project Related Experience: O'Donnell's provided our services for the City of Southlake from 2002 -- 2006. In 2003 the city made the decision to maintain the parks with city employees as a cost savings /control measure, and as you know they have been doing so since. O'Donnell's had and continues to have a great relationship with the city evidenced with their decision to continue utilizing our services on the ROW's until the contract expired in 2006 (three years Iater) and our recent baseball field project at Bicentennial Park which we will go into more detail as you read. As required, the maintenance for the ROW's went out for bid and based on the significant price difference with another vendor, which met all qualifications, unfortunately we were not awarded the business. O'Donnell's has evolved over the past nine plus years. Like any successful company or city for that matter, with time comes growth, experience and more expertise. When O'Donnell's was originally awarded the business in 2002, we had only been providing our services for less than eight months. At that time, Scott O'Donnell was the only manager and we had less than twelve employees. 3 2140 E. Southlake Blvd, Ste. L607 Southlake, TX 76092 Tel: 817.562.4498 Metro: 972.424.3723 Fax: 817.562.4981 www.odonnellslandscape.com )t X/ D. Project Related Experience: continued from previous page Today, O'Donnell's employs more than one - hundred thirty (13 0) employees during the growing season (mid March —mid November) and they are easily identified by company issued uniforms and safety vest. Our maintenance fleet consists of more than fifty (50) professionally marked vehicles. Each vehicle is equipped with global positioning systems as a means of efficiency and providing us the ability to offer competitive pricing. Our growth over the past nine plus years is attributed to our list of satisfied clients to whom we provide our award winning services for properties that range from very high profile to simple right-of-way mowing. Today, we provide mowing services at several large school districts where it is necessary to schedule our services around vehicle and pedestrian traffic, sporting events, recess periods, and TAKS studying and testing. There are thirty-seven (37) campuses we deal with on a weekly basis and a majority of these properties require more mowing, edging, nylon trimming and debris removal than almost all of the parks in the City of Southlake. Our field staff typically works a four day week enabling us to reserve the last day of the week for weather delays or special request from our clients. As mentioned above, we provide our services on many high end properties as well. One example is the Cisco Systems campus in Richardson which has six commercial buildings along with a park setting which consist of a lake and waterfalls, and a recreational area with basketball and volleyball courts. Another example is the exclusive community in Westlake known as Vaquero which was recently recognized as the most affluent community /city in the country. As you can see, O'Donnell's has significant experience in providing our services on projects similar to the City of Southlake. Our expertise is second to none and we are experts at public area large mowing projects with our investments in state of the art equipment. Other Pertinent Information: The owners of O'Donnell's Landscape Services are residents of Southlake. We are actively involved in our community whether it is the Bob Jones Nature Center, Carroll Education Foundation, our children's local schools, or city youth leagues such as soccer, football, and baseball. Our children participate in various sporting practices /games at Bob Jones, Koality, Noble Oaks, Southlake Sports Complex, and Bicentennial Parks. Our business mail is delivered to the post office in Town Square so Sharma or Scott drives through Town Square a minimum of six days a week. Scott O'Donnell has been a volunteer on the Southlake Baseball Association Board of Directors for more than six years and currently oversees the field management because of his background in sports turf management. Last year, O'Donnell's donated their services to install two new baseball fields at Bicentennial Park. These fields were a necessity due to the expansion of the Southlake Tennis Center where two baseball fields were eliminated. After meeting with Michael Reasoner and Peter Kao, O'Donnell's was given the authorization to eradicate grass and soil, install new sports surface /soil, sod, and an irrigation system. Our smaller children of Southlake ages 4, 5, and 6 now have two fields to utilize for practices during the week and games on the weekends. Scott O'Donnell is onsite at Bicentennial Park and Southlake Sports Complex a minimum of once each with his children's practices and/or games. Our family frequents Town Square for shopping, lunches, dinners, festivals, Fourth of July festivities, and even the annual visit to see Santa Claus. In 2004, O'Donnell's volunteered our services for the Southlake Senior Citizens facility and we were honored with a special luncheon attended by several city council members at that time. We have included a copy of a letter along with the pictures that were provided by Mr. Weiser. Over the past three years, O'Donnell's has donated more than eight thousand dollars to the Carroll Education Foundation. In 2010, O'Donnell's was a Gold Leaf Sponsor for the Bob Jones Nature Center to help support the preservation, conservation, and education of our local natural resources and the Cross Timbers ecosystem. We have included a copy of the thank you card from the staff at Bob Jones Nature Center. We share all of this information as evidence that O'Donnell's is present in our own community. O'Donnell's Landscape will take pride in our work because we are proud to call Southlake our home both personally and professionally. 2140 E. Southlake Blvd, Ste. L607 Southlake, TX 76092 Tel: 817.562,4498 Metro: 972.424.3723 Fax: 817.562.4981 www.odonnetlslandscape.com O'DONNELL'S LANDSCAPE SERVICES, INC. ORGANIZATIONAL CHART for CITY OF SOUTHLAKE - LANDSCAPE SERVICES owner owner Sharma L, 017onnell Scott O O'Donnell Sr. VP Operations Emmanuel Carrene Quality Control Mgr Travis Hancock Irrigation Mgr. Client Svcs. Mgr Client Svcs, Mgr. Cifers Hamilton Tim McCommas Jack OiGiacomo Landscape Foreman Irrigation Tech Mow Foreman 4100D Foreman Landscape Foreman Irrigation Tech Mow Foreman d� E4011001D Foreman �-+ Field Mow Foreman Irrigation Tech Mow Forean - man Detail Foreman Chemical Applicator Lead Mechanic Mechanic Asst. July G, 2004 From: Josh Weiser, President, Southlake Seniors To: Joanne Leek, Director, SouthIake Senior Activities Center Subject: Southlake Senior Activities Center Landscaping Donation This is a follow -up of my letter of May 7, 2004 in which I requested the City of Southlake to accept the offer of Scott O'Donnell, of O'Donnell's Landscape Service, Inc. to do some landscaping for the Senior Activities Center at no cost to the City. After receiving permission to have the work done I met with Mr. O'Donnell on Tune 14 and we agreed on the work to be done. After examination of the ferns he had determined that they could not be destroyed by spraying and it would be necessary to dig them out. On June 17 four workmen dug out the ferns and their roots, many of which were one -half inch in diameter. They also thoroughly rototilled the front west bed and the north bed. On June 23 Mr. O'Donnell returned with three men to plant the bed. They first moved three existing bushes to the north bed beyond the air conditioner and two bushes to the right front bed. An eight foot magnolia was planted near the center of the front bed and additional spirea bushes. T r b e s ire a ac of e e f r to F+i she i it ne B ere i� o ssh s - r.- pl .... th corn.,r o the enter .� -u.ce as ,. end =ui � „: ; :s we also planted. The bed was then mulched. The bushes at the south side of the Center were also pruned to an appropriate size to which they can be maintained in the future. Before and after pictures, of the plantings are enclosed. Due to the necessity of manually removing the ferns the amount of donated labor increased significantly and the estimated value of the labor and materials was about $2,000. Mr. O'Donnell has made a significant improvement to the appearance of the Southlake Senior Activities Center. The Seniors appreciate his work and hope to express it to him at the Tuesday luncheon on July 20. We also express our appreciation to Councilman Greg Jones for his efforts in initiating this project and the Community Services Department for supporting it. Thank you. Josh Weiser, President, Southlake Seniors cc: Jeanne Alexander, Chair, Southlake Senior Advisory Commission Councilman Greg Jones v Mr. Scott O'Donnell IM December 2010 Thank .you so much 4'DonneH's Landscape Services for your generous donation of $1,000.00 Gold Oak Leaf Sponsorship for Naturally Sweet 2 • November 6, 2010 Your donation was an important contribution to assuring the success of the event and the support of preserving, conserving, and educating about our local natural resources and the Cross Timbers ecosystem. The Bob Jones Nature Center is a 501(c)(3) non -profit organization registered with the IRS. The value of the goods and services provided in exchange for your donation is insubstantial KEEP THIS WRITTEN ACKNOWLEDGEMENT OF YOUR DONATION FOR YOUR TAX RECORDS. � c� �rrtdca�at� f rvlrc�, �rtG. The O'Donnell's Difference There is a difference in landscape companies. Frankly, we feel we provide the finest landscape services available in the Metroplex. Our small more personalized work teams, combined with our central locations are tough to beat. O'Donnell's is responsive. Simply put, if you need us we are there. We maintain projects throughout the Metroplex. Through our network of mobile phones, radios, and pagers, we're seldom more than minutes away. We take great pride in our ability to meet our clients' needs in a responsive manner. 2. O'Donnell's delivers quality. Our management staff has received numerous national, state, and local awards for landscape maintenance, and colorscaping. Whether you're a high profile commercial property or a residential community, one thing is certain; O'DonnelI's delivers quality service. 3. O'Donnell's delivers value. Our company strives to deliver true value for our client's investment. We honestly feel that there is no comparison in value. Our goal is to have the best price on every proposal, but what we concentrate on is delivering value. The best way to describe the value of O'Donnell's Landscape Services is by sharing our mission statement. That mission statement is as follows: "Our goal is meeting or exceeding our clients' needs by delivering quality landscape services at a reasonable cost, while cultivating lasting relationships with both clients and employees." As we "live" our mission statement, we deliver value for our client's investment. 0 2140 E. Southlake Blvd, Ste. L607 Southlal<e, TX 76092 Tel: 817.562.4498 Metro: 972.424.3723 Fax: 817.562.4981 www. o do nnell s l andscap e. c o m 0 _0on&e11 ,r1 C1YI C(1'JPi Who We Are Scott E. O'Donnell, Owner has more than twenty years of experience in the landscape industry. Scott Maintained yards and several commercial properties for Hall Financial Real Estate during his early college years. During his final year of college, Scott became serious about the landscape industry and accepted a job with a large landscape maintenance provider in the DFW Metroplex. Scott became passionate about the landscape industry and chose this field as his profession.after graduating from The University of North Texas. Positions he has held during his career are as follows: Gardener, Maintenance Foreman, Chemical Applicator, Residential / Commercial Manager, Area Manager, Salesman, Sales Manager, Vice President of Sales, Regional Sales & Marketing Manager, and National Accounts Manager. As an Area Manager, Scott managed a portfolio of more than two million dollars in landscape maintenance revenue. Several of his properties were recognized nationally, regionally, or on a statewide basis with an award for their landscape appearance. A few of these properties were: Omni Mandalay Hotel in Las Colinas, Dallas - Fort Worth Freeport Development, and DFW Marriott Hotel. In his role as Vice President of Sales, Scott was responsible for the sales and marketing of a twelve million dollar company with two branches located in the Metroplex. In April 1998, a national company acquired Scott's employer, where he assumed the role of Regional Sales & Marketing Manager for a seven state area. During his tenure with the national company, he saw a recurring trend. The trend was a general lack of care for the clients as well as the employees, translating to a non - existent level of ownership. The focus on providing quality landscape services to clients was lost in an attempt to satisfy stringent corporate budgets. Scott's philosophy has and always will be to take care of his clients as well as his employees and they in turn will do the same. In 2000, O'Donnell's Landscape Services was incorporated in the state of Texas. Complete landscape management services are provided such as: mowing, edging, trimming, fertilizing, seasonal color installation, irrigation monitoring/repairing, and plant installation. Scott is a Texas Certified Landscape Professional ( #318), and a Licensed Chemical Applicator ( #314469). The company is proud to be outstanding members of the Texas Nursery and Landscape Association (TNLA), and the Associated Landscape Contractors of America (ALGA). 2140 E. Southlake Blvd, Ste. L607 SouthIake, TX 76092 Tel: 817.562.4498 Metro: 972:424.3723 Fax: 817.562.4981 www.odonnellslandscape.com �'aira�c�� favrrr�, ,env. Key Personnel Position: OWNER Name: SCOTT E. O'DONNELL Education: B.S. KINESIOLOGY UNIVERSITY OF NORTH TEXAS Experience: Twenty -three years experience in the landscape industry. Scott is a Texas Certified Landscape Professional ( #318), a Licensed Chemical Applicator ( #314469), a member of the Texas Nursery and Landscape Association (TNLA), and a member of the Associated Landscape Contractors of America (ALGA). Position: OWNER Name: SHANNA L. O'DONNELL Education: B.S. MARKETING LOUISIANA STATE UNIVERSITY Experience: Fifteen years experience in a management capacity with several diverse roles. Shanna is a member of the Texas Nursery and Landscape Association (TNLA), and a member of the Associated Landscape Contractors of America (ALCA). Position: SENIOR VICE PRESIDENT OPERATIONS / CHEMICAL MANAGER Name: EM ANUEL CARRENA Education: M.S. HORTICULTURE OKLAHOMA STATE UNIVERSITY Experience: Twenty -six years experience in the landscape industry. Emmanuel is a Texas Certified Landscape Professional ( #60), a Certified Nursery Professional ( #2580), a member of the Texas Nursery and Landscape Association (TNLA), and a member of the Associated Landscape Contractors of America (ALCA). Primarily responsible for management and production of all operations of the company. 2140 E. Southlake Blvd, Ste. L607 Southlake, TX 76092 TeX: 817.562.4498 www.odonnellslandscape. cons �O Metro: 972.4243723 Fax: 817.562.4981 x([RQe�'C'Q� U' tJ L' /'IItGGS'i� .JRG. Position: VICE PRESIDENT BUSINESS DEVELOPMENT Name: JEREMY FOSTER Education: B.S. BUSINESS MANAGEMENT UNIVERSITY OF PHOENIX Experience: Seven years of portfolio management with client service and sales experience. He is a member of the Texas Nursery and Landscape Association (TNLA), and a member of the Associate Landscape Contractors of America (ALCA). Position: BUSINESS DEVELOPMENT 1 CLIENT SERVICE MANAGER Name: TRAVIS HANCOCK Education: B.A. BUSINESS ADMINISTRATION 1 MARKETING UNIVERSITY OF NORTH TEXAS Experience: Twelve years of experience in the landscape nursery and client service management. He is a member of the Texas Nursery and Landscape Association (TNLA), and a member of the Associate Landscape Contractors of America (ALCA). Position: IRRIGATION MANAGER 1 CLIENT SERVICES MANAGER Name: CIFERS HAMILTON Experience: Twenty -four years experience in the landscape industry. Cifers is a licensed irrigator in the state of Texas, Maxicom certified, a member of the Texas Nursery and Landscape Association (TNLA), and a member of the Associated Landscape Contractors of America (ALCA). Position: CLIENT SERVICES MANAGER Name: TIM McCOMMAS Experience: Twenty years experience in the landscape industry. Tim is a member of the Texas Nursery and Landscape Association (TNLA), and a member of the Associated Landscape Contractors of America (ALCA). 2140 E. Southlake Blvd, Ste. L607 Southlake, TX 76092 Tel: 817.562.4498 Metro: 972.424.3723 Fax: 817.562.4981 www. odonnellslandscape.coni 0 -00nn' / Position: FIELD SUPERINTENDENT Name: JACK DiGIACOMO Experience: Twelve years experience in the landscape industry in a management capacity. Jack is a member of the Texas Nursery and Landscape Association (TNLA), and a member of the Associated Landscape Contractors of America (ALCA). Position: FIELD SUPERINTENDENT Name: LAWRENCE DAVIS Experience: Nineteen years experience in the landscape industry in a management capacity. Lawrence is a licensed chemical applicator in the state of Texas, a member of the Texas Nursery and Landscape Association (TNLA), and a member of the Associated Landscape Contractors of America (ALCA). it- 2140 E. Soutlilake Blvd, Ste. L607 Southlake, TX 76092 Tel: 817.562.4498 Metro: 972.424.3723 Fax: 817.562.4981 www.odoiinellslandscape.com i t , f , EMMANUEL OLAYEMI CARRENA [ASTER OF SCIENCE r' r / I I f -r 'e f r /r // I � ,'/ / r Y r / •.. f f f W ,� ea m 1 1941 9 1 [MJZC8lLO7t 1 1wrir ✓xedir.�eae� a� �e � ! 1X1lN {1(711 �:/Jf/illdylJJ'JL V e g a s HIS 15 YOU R LICENSE. CARE FL LLY TRIM AWAY EXCESS NJ ARC INS AND DISPLAY AT ALL TIMES_ TEXAS DEPARTMENT OF AGRICULTURE TODD STAPLES, COMMISSIONERr; i P. O. BOX 12$47 AUSTIN, TX 7$791 -2847 (877) LIC -AGRI (877 -542 -2474) rFZ For the hearing impaired: (800) 735 -2989 TDD (800) 735.2988 VOICE wvr v a. sate.tx. us C OMMERCIAL PESTICIDE APPLICATOR LICENSE N O O 0 0 0 P to N L[1 LO LO This is to certify that the person whose name appears below has met the requirements of Texas Agriculture Code Chapter 76. relating to application of restricted -use or state - limited -use pesticides or regulated herbicides. This license is issued for purchase and application of restricted -use or state - limited -use pesticides or regulated herbicides to be used according to label directions consistent with the use categories listed below. SCOTT O'DONNELL 2142 E SOUTHLAKE BLVD STE L607 SOUTHLAKE TX 76092 -6516 TDA Client No. 00284320 TDA License No, 0314469 Effective Date: February 28, 2011 Expiration Date: February 29, 2012 CATEGORIES: 3A 203 TEXAS DEPARTMENT OF AGRICULTURE r � or t0 TODD STAPLES, COMMISSIONER • ` ' do P. O. BOX 12847 AUSTIN, TX 78711 -2847 (877) LIC -AGRI (877- 542 -2474) d ", For the hearing impaired: (800) 735 -2989 TDD (800) 735 -2988 VOICE www.tda.state.tx.us ' TA p NURSERY /FLORAL CERTIFICATE OF REGISTRATION This is to certify that the person listed below is licensed to sell nursery/floral products at the indicated location in accordance with Texas Agriculture Code Chapter 71. O'DONNELL'S LANDSCAPE SERVICES INC Client Name: O'DONNELLS LANDSCAPE SERVICES INC 4220 MCLEAN RD TDA Client No: 00131243 HALTOM CITY TX 76117 CERTIFICATE NO: 0290856 CERTIFICATE TYPE: NURSERY FLORAL CLASS 1 Effective Date: October 31, 2010 Expiration Date: 0ejober 31, 2011 MUST BE POSTED IN A CONSPICUOUS LOCATION THIS CERTIFICATE IS NON - TRANSFERABLE ILA TEXAS COMMISSION ON ENVIRONMENTAL QUALITY Be it mown that CIFERS M HAMILTON has fu filed the req uirements in accordance with the laws o f the State of Texas for LICENSED IRRIGATOR License Number: L10005052 Issue Date: 03/19/2009 cuti �eve IDirector ` viration Date: 03131/2012 �FeXas Commission on EnV(ronm Quality 05 The Certified_ Landscape Professional O'Donnell's Landscape Services, Inc. is pleased and proud of our ability to offer the services of several Certified Landscape Professional. Certification is a voluntary peer review process that identifies and acknowledges individuals possessing high levels of professional ability. The program requires broad knowledge of horticultural and management standards set by the Texas Nursery and Landscape Association and are accepted throughout the landscape industry. The certification process for landscape professionals in Texas includes extensive testing covering over twenty topics. These topics range in diversity from landscape and irrigation design to resource efficiency, building materials, botany, turf culture, and pruning. Professionalism is a key to success ... Advancing technology has made Iandscape contracting much more than a horticultural ability. Landscape contracting has become an advanced skill in the management of science and business. A careful blend of education and experience is required before this skill is refined. The certification process is a measure of these accomplishments. Benefits of using a Certified Landscape Professional are many and include: Confidence in the knowledge and skill level in horticulture and landscape science Protection of your landscape investment Preservation of the integrity of your landscape design Extension of professionalism throughout every aspect of your project Significant positive effects on the quality of your environment Certified Landscape Professionals set high standards, which are passed on to you in terms of job quality and efficiency. Landscape contractors who are not certified do not represent the very best the industry has to offer. Protecting the public trust by establishing certification sets apart skilled professionals. H 2140 B. Southlake Blvd, Ste, L607 Southlalce, TX 76092 Tel: 817.562.4498 Metro: 972.424.3723 Fax: 817.562.4981 www.odonneiislandscapexom Scott O'Donnell, TCLP 318 The above named is hereby recognized as a Texas Certified Landscape Professional, having fulfilled the requirements of the Certification Committee of the Texas Nursery & Landscape Association Chairman NLA Certification Committee President Texas Nursery &Landscape Association The Texas Master Certified Nursery Professional certification is a program of the Texas Nursery & Landscape Association x'nn�on� r. Jcrvrr.H�s ; frr�. Risk Management In today's society it has become increasingly important to manage your client's investment by evaluating the repercussions of various liability issues. Below please find a listing of items that O'Donnell's Landscape Services, Inc. does to insure that you and your client's assets are fully protected. Our employment screening and hiring process protects our clients. • We randomly administer drug and alcohol testing to our staff on an ongoing basis • . We require proper documentation of citizenship and/or work papers of all our staff + We require all of our employees to strictly adhere to our uniform and personal appearance policies We have complete insurance coverage on all of our employees including an umbrella policy of over two million dollars. We require proper certification and licensing of all of our technical staff, subcontractors, and most importantly we adhere to the strict laws in Texas. We have a safety program that is endorsed by the Associated Landscape Contractors of America (ALCA) organization. A safety meeting is held weekly covering numerous topics within the green industry. All of the above are items, which we think allow us to deliver added value for our clients. Although there are opportunities to provide service at a lower cost, we would unfortunately have to sacrifice many of the positive things we do for our clients. 2140 E. Soutlilake Blvd, Ste, L607 Southlake, TX 76092 Tel: 817.562.4498 Metro: 972:424.3723 Pax: 817.562.4981 www.odonnellslandscape.com 1A to O'Donnell's Landscape Services In Recognition. of Their 1st Place —Fleet Safety Award �3 Pres dent Insurance /,Safety Committee Chairperson Ac° CERTIFICATE OF LIABILITY INSURANCE DA 'YYYY' � 2/ PRODUCER (432) 550 -2425 FAX: (432) 362 -6187 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION Troy Chesnut & Associates, Inc. ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE .DOES NOT AMEND, EXTEND OR 4820 E University ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Odessa TX 79762 INSURERS AFFORDING COVERAGE NAIC # INSURED INSURERA:AIReriCa First Ins CO 44993 O'DONNELL'S LANDSCAPE SERVICES INC ID 534000 INSURERB:Texas Mutual Ins Co PO BOX 96072 1 1 - ... -- r@Tr1T►:jc7Tt1 =-i TX 76092 -0111 THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OFSUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. iNSR A DDT IN SURANCE POLICYNUMBER POLICY WDD DATE MMIDDNY LIMITS GENERAL LIABILITY EACH OCCURRENCE $ 1, 000,000 A X X COMMERCIAL GENERAL LIABILITY CLAIMS MADE OCCUR CISP 4833625 12/01/2010 12/01/2011 DAMAGE T PREMISES Ea occurrence $ 100,000 MED EXP (Any one person) $ 10 r 000 PERSONAL & ADV INJURY $ 1,000,000 GENERAL AGGREGATE $ 2 000 000 GENT AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMPIOP AGG $ 2, 000, 000 X POLICY PRO- LOC AUTOMOBrLE X LIABILITY ANY AUTO COMBINED SINGLE LIMIT (Ea accident) $ 1,000,000 A X X ALL OWNED AUTOS SCHEDULED AUTOS BA 8490273 8/30/2010 8/30/2011 BODILY INJURY (Per person) $ X HIRED AUTOS NON -OWNED AUTOS BODILY INJURY (Per accident) $ PROPERTY DAMAGE {Per accident) $ GARAGE LIABILITY AUTO ONLY - EA ACCIDENT $ OTHER THAN EA ACC $ ANY ALTO $ AUTO ONLY: AGG EXCESS I UMBRELLA LIABILITY EACH OCCURRENCE $ 5, 000,000 AGGREGATE $ 5,000,000 X OCCUR EI CLAIMS MADE $ $ A X DEDUCTIBLE CU 6610114 12/01/2010 12/01/2011 $ X RETENTION $ 10,000 B WORKERS COMPENSATION AND EMPLOYERS' LIABILITY YIN ANY PROPRIETORIPARTNERIEXECUTIVE OFFICERIMEMBER EXCLUDED? (Mandatory in NH) T SFOO1123906 12/01/2010 12/01/2011 X WCSTATU. OTH- T RY LIMI E.L. EACH ACCIDENT $ 1, 000,000 E.L,DISEASE - EA EMPLOYEE $ 1, 000,000 If yes, describe under SPECIAL PROVISIONS below I E.L. DISEASE- POLICY LIMIT $ 1 000 000 A OTHER L/R Per Item 250,000 Equipment Floater EM6987158 08/01/2010 08/01/2011 L/R Max Limit 750,000 1 000 DESCRIPTION OF OPERATIONS f LOCATIONS I VEHICLES I EXCLUSIONS ADDED BY ENDORSEMENT/ SPECIAL PROVISIONS a,r_m i irn,m i r- nva_ur_rc SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMEDTO THE LEFT, BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR AUTHORIZED REPRESENTATIVE Steve Crone /STEVEC ACURL) Z5 (2009107) 01988 -2009 ACORD CORPORATION. All rights reserved. INS025 (2oosol) The ACORD name and logo are registered marks of ACORD Form W" Request for Taxpayer Give form to the (Rev. October 2007) Identification Number and Certificatio requester. Do not Department of the Treasury send to the IRS. Internal Revenue service Name (as shown on cur income tax retum N N m 66slness name, if different from above c O e c Check appropriate box: ❑ Individual /Sole proprietor ✓❑ Corporation ❑ Partnership El L €mited liability Enter the tax (D =disregarded entity, Cn corporation, P= 0. Exempt ❑ company. classification partnershlp) ....... payee `a ❑ Other (see Instructions) ► 5 Address (number, street, and apt. or suite no,) Requester's name and address (optional) d v (e - a City, state, and ZIP code, rr List account number(s) here (optional) C0 Taxpayer Identification Number (TIN Enter your TIN in the appropriate box. The TIN provided must match the name given on Line 1 to avoid social security number backup withholding. For individuals, this Is your social security number (SSN). However, for a resident alien, sole proprietor, or disregarded entity, see the Part I instructions on page 3. For other entities, it is your employer identification number (EIN). If you do not have a number, see Now to get a TIN on page 3. or r mployer Identification number Note. if the account Is in more than one name, see the chart on page 4 for guidelines on whose number to enter. 2890669 Certification Under penalties of perjury, I certify that: 1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me), and 2. 1 am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding, and 3. 1 am a U.S, citizen or other U.S. person (defined below). Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are .currently subject to backup withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and generally, payments other than interest and dividends, you are not required to sign the Certification, but you must provide your correct TIN. See the instructions on page 4. Sigh Signature of ? Zc:i, t i Here I U.S. person ►� Date ► General Instructions Section references are to the Internal Revenue Code unless otherwise noted. Purpose of Form A person who is required to file an information return with the IRS must obtain your correct taxpayer identification number (rIN) to report, for example, Income paid to you, real estate transactions, mortgage interest you paid, acquisition or abandonment of secured property, cancellation of debt, or contributions you made to an IRA. Use Form W -9 only if you are a U.S. person (Including a resident alien), to provide your correct TIN to the person requesting it (the requester) and, when applicable, to: I. Certify that the TIN you are giving is correct (or you are waiting for a number to be issued), 2. Certify that you are not subject to backup withholding, or 3. Claim exemption from backup withholding if you are a U.S. exempt payee. If applicable, you are also certifying that as a U.S. person, your allocable share of any partnership income from a U.S. trade or business is not subject to the withholding tax on foreign partners' share of effectively connected income. Note. If a requester gives you a form other than Form W -9 to request your TIN, you must use the requester's form if It Is substantially similar to this Form W -9. Definition of a U.S. person. For federartax purposes, you are considered a U.S. person if you are: • An individual who is a U.S. citizen or U.S. resident alien, • A partnership, corporation, company, or association created or organized in the United States or under the laws of the United States, • An estate (other than a foreign estate), or • A domestic trust (as defined in Regulations section 301.7701 -7). Special rules for partnerships. Partnerships that conduct a trade or business in the United States are generally required to pay a withholding tax on any foreign partners' share of income from such business. Further, in certain cases where a Form W -9 has not been received, a partnership is required to presume that a partner is a foreign person, and pay the withholding tax. Therefore, if you are a U.S. person that is a partner in a partnership conducting a trade or business in the United States, provide Form W -9 to the partnership to establish your U.S. status and avoid withholding on your share of partnership income. The person who gives Form W -9 to the partnership for purposes of establishing its U.S. status and avoiding withholding on its allocable share of net income from the partnership conducting a trade or business in the United States-is in the following cases: • The U.S. owner of a disregarded entity and not the entity, Cat. No. 10231X Form w -9 (Rev. 10 -2007) _Z_0 O'DONNELL'S LANDSCAPE SVCS, INC. LIST OF EQUIPMENT for City of Southiake RFP1 101 B640MRI 10004 Model of Equipment Make of Equipment Year Purchased 11.5' 4000 -D Toro 2007 11.5' 4100 -D Toro 2009 72" ZTR Riding Mower Toro 2008 72" ZTR Riding Mower Toro 2008 72" ZTR Riding Mower Toro 2008 72" ZTR Riding Mower Toro 2009 72" ZTR Riding Mower Toro 2009 62" ZTR Riding Mower Toro 2008 62" ZTR Riding Mower Toro 2008 62" ZTR Riding Mower Toro 2009 60" ZTR Riding Mower ExMark 2010 60" ZTR Riding Mower ExMark 2010 48" ZTR Lazer Mower ExMark 2009 48" ZTR Lazer Mower ExMark 2009 48" ZTR Lazer Mower ExMark 2010 48" ZTR Lazer Mower ExMark 2010 21 "2 cycle S.P. Mower/ 22040 Toro 2009 21" 2 cycle S.P. Mower/ 22040 Toro 2009 21" 2 cycle S.P. Mower 122040 Toro 2010 21" 2 cycle S.P. Mower 1 22040 Toro 2010 21" 2 cycle S.P. Mower 122040 Toro 2010 Back Pack Blower I BR420 Stihl 2009 Back Pack Blower 1 BR420 Stihi 2009 Back Pack Blower/ BR420 Stihl 2010 Back Pack Blower/ BR420 Stihl 2010 Back Pack Blower / BR420 Stihl 2010 Back Pack Blower 1 BR420 Stihl 2010 Nylon Weed Trimmer 1 FS85R Stihl 2009 Nylon Weed Trimmer 1 FS85R Stihl 2009 Nylon Weed Trimmer I FS85R Stihl 2010 Nylon Weed Trimmer/ FS85R Stihl 2010 Nylon Weed Trimmer/ FS85R Stihl 2010 Nylon Weed Trimmer 1 FS85R Stihl 2010 Stick Edger / FC75 Stihl 2009 Stick Edger I FC75 Stihl 2009 Stick Edger/ FC75 Stihl 2010 Stick Edger I FC75 Stihl 2010 Stick Edger 1 FC75 Stihl 2010 Stick Edger I FC75 Stihl 2010 Extension Hedge Trimmer / HL75K Stihl 2009 Extension Hed a Trimmer 1 HL75K Stihi 2009 Hand Held Hedge Trimmer / HS80 Stihl 2010 Hand Held Hedge Trimmer HS80 Stihl 2010 TW 72" Brush Hog Mower Rhino 2002 16' Batwing Brush Hog Mower Rhino 2009 L4610 Tractor Kubota 2002 72 H.P. Tractor Massey Ferguson 2010 -2--L-