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Item 4D
CITY OF SOUTHLAKI MEMORANDUM March 22, 2011 TO: Shana Yelverton, City Manager FROM: Chris Tribble, Director of Community Services SUBJECT: Approve Dyna -Mist Irrigation Company as the primary contract for landscape services for Group 1 in the amount not to exceed $120,000 and as the alternate contract award for Group 2, 3, and 6 for landscape services Action Requested: Approve Dyna -Mist Irrigation Company as the primary contract for landscape services for Group 1 in the amount not to exceed $120,000 and as the alternate contract award for Group 2, 3, and 6 for landscape services. Background Information: The FY 2010 -2011 Parks Division General Fund Budget contains a line item amount of $500,500 for contract landscape services. Services include mowing, edging, fertilization, seasonal color, bed mulch, clean -up, irrigation, tree, turf, shrub, ground cover, trash pick -up, etc. Maintenance of City right -of ways include trash pick -up, mowing, and trimming. An evaluation committee consisting of four staff members reviewed all submitted bids and scored them based on the overall cost, ability to perform, equipment listings, required licenses, references, and past performance. There were eight bidders for Group 1, Town Square area, of which Dyna -Mist Irrigation Company scored the highest. We are asking the City Council to award primary and alternate contracts to ensure continuation of all landscaping services. Group 1 consists of mowing and landscape services for Town Square. Please see submitted bid sheets detailing Group 1 service areas. Financial Considerations: $500,500 is allocated in the FY 2011 General Fund Operating Budget for contract landscape services. Shana Yelverton, City Manager City Council Meeting Date — March 29, 2011 Page 2 of 2 Strategic Link: This item is linked to the City's Strategy Map related to the focus area of Performance Management and Service Delivery and meets the corporate objectives to Provide Attractive and Unique Spaces for Enjoyment of Personal Interests, Improve Performance of Delivery and Operational Processes, and Invest to Provide and Maintain High Quality Public Assets. Citizen Input/ Board Review: N/A Legal Review: The agreement was previously reviewed by the City Attorney. Alternatives: • Approval as presented • Approval with input as desired • Decision not to approve Supporting Documents: Supporting documents include the following: • Evaluation Matrix • Contract with Bid Staff Recommendation: Approve Dyna -Mist Irrigation Company as the primary contract for landscape services for Group 1 in the amount not to exceed $120,000 and as the alternate contract award for Group 2, 3, and 6 for landscape services. EVALUATION MATRIX Fill in solicitation number here RFB1101B540MR110004 GROUP # 1 EVALUATION SCORES: This portion of the matrix is used to determine evaluation points based on the the evaluation ofthe responses received. Highest evaluation score receives maximum number of points. Fields in red are variable. All others are computed. Points to be awarded: 65 ( "$EVALPOINT ) Raw Points AMERICAN LANDSCAPE SYSTEMS 41.00 48.455 DYNA -MIST IRRIGATION 55.00 65.000 HIGHLAND LANDSCAPING 38.50 45.500 L &G SERVICES DBA TRACTOR WORKS $715.00 35.000 O'DONNELLS LANDSCAPE SERVICES 49.00 57.909 SIGNATURE CONTRACTING $3,205.00 24.726 SMITH LAWN AND TREE 12.25 14.477 SPRINKLE AND SPROUT 34.00 40.182 SUNTERRA LANDCARE SERVICES 26.25 31.023 TRUGREEN LANDCARE 34.25 40.477 Lowest Raw Evaluation 12.25 ( "$LOWEVAL ) PRICES: This portion of the matrix is used to determine evaluation points based on the lowest and best responsive price submitted. Lowest and best price receives maximum points. Points to be awarded: 35 AMERICAN LANDSCAPE SYSTEMS DYNA -MIST IRRIGATION HIGHLAND LANDSCAPING L &G SERVICES DBA TRACTOR WORKS O'DONNELLS LANDSCAPE SERVICES SIGNATURE CONTRACTING SMITH LAWN AND TREE SPRINKLE AND SPROUT SUNTERRA LANDCARE SERVICES TRUGREENLANDCARE Hinh -t Prima Offer Points 7 32.586 Evaluation Price Total RECOMMENDATION 30.490 48.455 2.95 $730.00 34.938 $715.00 35.000 $1,812.83 30.470 $1,356.50 32.353 $3,205.00 24.726 AR AR9 Sd .RNIRNAFFFR FINAL SCORE: This portion of the worksheet is used to determine the award based on evaluation points and price points. POINTS Offeror Evaluation Price Total RECOMMENDATION AMERICAN LANDSCAPE SYSTEMS 48.455 32.586 81.041 DYNA -MIST IRRIGATION 65.000 30.490 95.490 Recommend Award HIGHLAND LANDSCAPING 45.500 2.950 48.450 L &G SERVICES DBA TRACTOR WORKS O'DONNELLS LANDSCAPE SERVICES 57.909 34.938 92.847 SIGNATURE CONTRACTING SMITH LAWN AND TREE 14.477 35.000 49.477 SPRINKLE AND SPROUT 40.182 30.470 70.652 SUNTERRA LANDCARE SERVICES 31.023 32.353 63.376 TRUGREEN LANDCARE 40.477 24.726 65.203 Page 1 EVALUATION MATRIX Fill in solicitation number here IRFBI10IB540MR110004 GROUP # 2 EVALUATION SCORES: This portion of the matrix is used to determine evaluation points based on the the evaluation ofthe responses received. Highest evaluation score receives maximum number of points. Fields in red are variable. All others are computed. Points to be awarded: 65 ( "$EVALPOINT ) Raw Points AMERICAN LANDSCAPE SYSTEMS 41.00 48.455 DYNA -MIST IRRIGATION 55.00 65.000 O'DONNELLS LANDSCAPE SERVICES 49.00 57.909 SMITH LAWN AND TREE 12.25 14.477 SPRINKLE AND SPROUT 34.00 40.182 TRUGREEN LANDCARE 34.25 40.477 Lowest Raw Evaluation 12.25 ( "$LOWEVAL ) PRICES: This portion of the matrix is used to determine evaluation points based on the lowest and best responsive price submitted. Lowest and best price receives maximum points. Points to be awarded: 35 Offeror Offer Points AMERICAN LANDSCAPE SYSTEMS $896.00 28.129 DYNA -MIST IRRIGATION $958.00 27.402 NELLS LANDSCAPE SERVICES $310.00 35.000 LAWN AND TREE $369.00 34.308 (LE AND SPROUT $2,984.97 3.635 MEN LANDCARE 1 $1,564.00 20.296 Minh —t Pri,a A7 ORd W .RNIRNAFFFR FINAL SCORE: This portion of the worksheet is used to determine the award based on evaluation points and price points. POINTS Offeror Evaluation Price Total RECOMMENDATION AMERICAN LANDSCAPE SYSTEMS 48.455 28.129 76.583 DYNA -MIST IRRIGATION 65.000 27.402 92.402 O'DONNELLS LANDSCAPE SERVICES 57.909 35.000 92.909 Recommend Award SMITH LAWN AND TREE 14.477 34.308 48.785 SPRINKLE AND SPROUT 40.182 3.635 43.817 TRUGREEN LANDCARE 40.477 20.296 60.774 Page 1 EVALUATION MATRIX Fill in solicitation number here IRFBI10IB540MR110004 GROUP # 3 EVALUATION SCORES: This portion of the matrix is used to determine evaluation points based on the the evaluation ofthe responses received. Highest evaluation score receives maximum number of points. Fields in red are variable. All others are computed. Points to be awarded: 65 ( "$EVALPOINT ) Raw Points AMERICAN LANDSCAPE SYSTEMS 41.00 48.455 DYNA -MIST IRRIGATION 55.00 65.000 O'DONNELLS LANDSCAPE SERVICES 49.00 57.909 SMITH LAWN AND TREE 12.25 14.477 SPRINKLE AND SPROUT 34.00 40.182 TRUGREEN LANDCARE 34.25 40.477 Lowest Raw Evaluation 12.25 ( "$LOWEVAL ) PRICES: This portion of the matrix is used to determine evaluation points based on the lowest and best responsive price submitted. Lowest and best price receives maximum points. Points to be awarded: 35 AMERICAN LANDSCAPE SYSTEMS DYNA -MIST IRRIGATION NELLS LANDSCAPE SERVICES LAWN AND TREE (LE AND SPROUT MEN LANDCARE Hinh —t Prima Offer Points $4,745.00 24.573 $4,862.00 EP 24.003 $2,604.00 35.000 $2,737.00 34.352 $7,186.40 12.682 $2,917.00 33.476 A7 1RR An .RNIRNAFFFR FINAL SCORE: This portion of the worksheet is used to determine the award based on evaluation points and price points. POINTS Offeror Evaluation Price Total RECOMMENDATION AMERICAN LANDSCAPE SYSTEMS 48.455 24.573 73.027 DYNA -MIST IRRIGATION 65.000 24.003 89.003 O'DONNELLS LANDSCAPE SERVICES 57.909 35.000 92.909 Recommend Award SMITH LAWN AND TREE 14.477 34.352 48.830 SPRINKLE AND SPROUT 40.182 12.682 52.864 TRUGREEN LANDCARE 40.477 33.476 73.953 Page 1 EVALUATION MATRIX Fill in solicitation number here IRFBI10IB540MR110004 GROUP # 4 EVALUATION SCORES: This portion of the matrix is used to determine evaluation points based on the the evaluation ofthe responses received. Highest evaluation score receives maximum number of points. Fields in red are variable. All others are computed. Points to be awarded: 65 ( "$EVALPOINT ) Raw Points LANDSCAPESYSTEMS O'DONNELLS LANDSCAPE SERVICES SIGNATURE CONTRACTING SMITH LAWN AND TREE SPRINKLE AND SPROUT SUNTERRA LANDCARE SERVICES TRUGREENLANDCARE Lowest Raw Evaluation 12.25 46.550 55.633 65.000 13.908 38.603 29.803 38.886 ( "$LOWEVAL ) PRICES: This portion of the matrix is used to determine evaluation points based on the lowest and best responsive price submitted. Lowest and best price receives maximum points. Points to be awarded: 35 LANDSCAPE SYSTEMS )ONNELLS LANDSCAPE SERVICES ;NATURE CONTRACTING ITH LAWN AND TREE RINKLE AND SPROUT NTERRA LANDCARE SERVICES UGREENLANDCARE Hinh -t Prima Offer Points IL $3,445.00 31.121 $4,661.00 27.622 $12,164.50 6.033 $4,364.00 28.476 $11,647.22 P 7.521 $2,096.68 35.000 $11,593.00 7.677 419 19A 5n .RNIRNAFFFR FINAL SCORE: This portion of the worksheet is used to determine the award based on evaluation points and price points. POINTS Offeror Evaluation Price Total RECOMMENDATION AMERICAN LANDSCAPE SYSTEMS 46.550 31.121 77.671 O'DONNELLS LANDSCAPE SERVICES 55.633 27.622 83.255 Recommend Award SIGNATURE CONTRACTING 65.000 6.033 71.033 SMITH LAWN AND TREE 13.908 28.476 42.385 SPRINKLE AND SPROUT 38.603 7.521 46.124 SUNTERRA LANDCARE SERVICES 29.803 35.000 64.803 TRUGREEN LANDCARE 38.886 7.677 46.563 Page 1 EVALUATION MATRIX Fill in solicitation number here IRFBI10IB540MR110004 GROUP # 5 EVALUATION SCORES: This portion of the matrix is used to determine evaluation points based on the the evaluation ofthe responses received. Highest evaluation score receives maximum number of points. Fields in red are variable. All others are computed. Points to be awarded: 65 ( "$EVALPOINT ) Raw Points AMERICAN LANDSCAPE SYSTEMS 41.00 46.550 L &G SERVICES DBA TRACTOR WORKS 49.50 56.201 O'DONNELLS LANDSCAPE SERVICES 49.00 F 55.633 SIGNATURE CONTRACTING 57.25 65.000 SMITH LAWN AND TREE 12.25 13.908 SPRINKLE AND SPROUT 34.00 38.603 SUNTERRA LANDCARE SERVICES 26.25 29.803 TRUGREEN LANDCARE 34.25 38.886 Lowest Raw Evaluation 12.25 ( "$LOWEVAL ) PRICES: This portion of the matrix is used to determine evaluation points based on the lowest and best responsive price submitted. Lowest and best price receives maximum points. Points to be awarded: 35 LANDSCAPE SYSTEMS L &G SERVICES DBA TRACTOR WORKS O'DONNELLS LANDSCAPE SERVICES SIGNATURE CONTRACTING SMITH LAWN AND TREE SPRINKLE AND SPROUT SUNTERRA LANDCARE SERVICES TRUGREENLANDCARE Hinh -t Prima Offer Points IL $4,040.00 8.579 $4,100.00 8.067 $1,005.00 34.488 $1,378.00 31.304 $1,298.50 F 31.982 $3,760.00 10.970 $1,301.10 31.960 $945.00 35.000 U -inn nn .aN1r NnFFFa FINAL SCORE: This portion of the worksheet is used to determine the award based on evaluation points and price points. POINTS Offeror Evaluation Price Total RECOMMENDATION AMERICAN LANDSCAPE SYSTEMS 46.550 8.579 55.129 L &G SERVICES DBA TRACTOR WORKS 56.201 8.067 64.268 O'DONNELLS LANDSCAPE SERVICES 55.633 34.488 90.121 SIGNATURE CONTRACTING 65.000 31.304 96.304 Recommend Award SMITH LAWN AND TREE 13.908 31.982 45.891 SPRINKLE AND SPROUT 38.603 10.970 49.572 SUNTERRA LANDCARE SERVICES 29.803 31.960 61.764 TRUGREEN LANDCARE 38.886 35.000 73.886 Page 1 EVALUATION MATRIX Fill in solicitation number here RFB1101B540MR110004 GROUP # 6 EVALUATION SCORES: This portion of the matrix is used to determine evaluation points based on the the evaluation ofthe responses received. Highest evaluation score receives maximum number of points. Fields in red are variable. All others are computed. Points to be awarded: 65 ( "$EVALPOINT ) Raw Points AMERICAN LANDSCAPE SYSTEMS 41.00 48.455 DYNA -MIST IRRIGATION 55.00 65.000 HIGHLAND LANDSCAPING 38.50 45.500 O'DONNELLS LANDSCAPE SERVICES 49.00 57.909 SMITH LAWN AND TREE 12.25 14.477 SPRINKLE AND SPROUT 34.00 40.182 SUNTERRA LANDCARE SERVICES 26.25 31.023 TRUGREEN LANDCARE 34.25 40.477 Lowest Raw Evaluation 12.25 ( "$LOWEVAL ) PRICES: This portion of the matrix is used to determine evaluation points based on the lowest and best responsive price submitted. Lowest and best price receives maximum points. Points to be awarded: 35 Offeror Offer Points AMERICAN LANDSCAPE SYSTEMS $350.00 12.966 DYNA -MIST IRRIGATION $413.00 7.627 HIGHLAND LANDSCAPING $375.90 10.771 O'DONNELLS LANDSCAPE SERVICES $186.00 26.864 SMITH LAWN AND TREE $90.00 35.000 SPRINKLE AND SPROUT $300.00 17.203 SUNTERRA LANDCARE SERVICES $162.45 28.860 TRUGREEN LANDCARE $258.00 20.763 Hinh -t Prima Sd93 nn .RNIRNAFFFR FINAL SCORE: This portion of the worksheet is used to determine the award based on evaluation points and price points. POINTS Offeror Evaluation Price Total RECOMMENDATION AMERICAN LANDSCAPE SYSTEMS 48.455 12.966 61.421 DYNA -MIST IRRIGATION 65.000 7.627 72.627 HIGHLAND LANDSCAPING 45.500 10.771 56.271 O'DONNELLS LANDSCAPE SERVICES 57.909 26.864 84.773 Recommend Award SMITH LAWN AND TREE 14.477 35.000 49.477 SPRINKLE AND SPROUT 40.182 17.203 57.385 SUNTERRA LANDCARE SERVICES 31.023 28.860 59.883 TRUGREEN LANDCARE 40.477 20.763 61.240 Page 1 EVALUATION MATRIX Fill in solicitation number here IRFBI10IB540MR110004 GROUP # 7 EVALUATION SCORES: This portion of the matrix is used to determine evaluation points based on the the evaluation of the responses received. Highest evaluation score receives maximum number of points. Fields in red are variable. All others are computed. Points to be awarded: 65 ( "$EVALPOINT') Raw Points AMERICAN LANDSCAPE SYSTEMS 41.00 54.388 O'DONNELLS LANDSCAPE SERVICES 49.00 65.000 SMITH LAWN AND TREE 12.25 16.250 SUNTERRA LANDCARE SERVICES 26.25 34.821 TRUGREEN LANDCARE 34.25 45.434 Lowest Raw Evaluation 12.25 ( "$LOWEVAL') PRICES: This portion of the matrix is used to determine evaluation points based on the lowest and best responsive price submitted. Lowest and best price receives maximum points. Points to be awarded: 35 AN LANDSCAPE SYSTEMS NELLS LANDSCAPE SERVICES LAWN AND TREE RRA LANDCARE SERVICES TEEN LANDCARE Offer Points $500.00 32.013 $684.00 28.775 $330.25 Ir 35.000 $947.18 24.144 $1,989.00 5.811 Lowesc,rice F 4.33U.zM L,>LuwvrrtKj Minh —t Pri,a S9 QRQ nn .RN1r NAFFFR FINAL SCORE: This portion of the worksheet is used to determine the award based on evaluation points and price points. POINTS Offeror Evaluation Price Total RECOMMENDATION AMERICAN LANDSCAPE SYSTEMS 54.388 32.013 86.401 O'DONNELLS LANDSCAPE SERVICES 65.000 28.775 93.775 Recommend Award SMITH LAWN AND TREE 16.250 35.000 51.250 SUNTERRA LANDCARE SERVICES 34.821 24.144 58.965 TRUGREEN LANDCARE 45.434 5.811 51.245 Page 1 March 17, 2011 Dyna -Mist Irrigation Co. 2808 Capital St. Wylie, Texas 75098 ATTN: Mr. Randy Plumlee Subject: RFB1011B54ODK100027 PROVIDE LANDSCAPE SERVICES FOR CITY OF SOUTHLAKE Dear Mr. Plumlee: The City of Southiake is pleased to inform you that Dyna -Mist Irrigation Co. of Wylie, Texas is one of three (3) vendors being awarded "RFB1011B540DK100027 PROVIDE LANDSCAPE SERVICES FOR CITY OF SOUTHLAKE° The award and this agreement are based on your bid to the City, copy enclosed. This is a multiple vendor award contract. Your company's portion of the award is attached. This award was approved by the City of Southlake City Council on MARCH 29, 2011. The terms and conditions proposed and accepted in this agreement are as follows: Line Items Awarded Group 1 as the Primary Award and Groups 2, 3 and 6 as the Alternate award. Payment Terms: Net 30 days (Unless otherwise noted — such as pre- and/or partial payment) Estimated Quantities: The City does not guarantee to purchase any minimum or maximum quantity but does contemplate purchasing the awarded items exclusively during the term of the contract from the successful vendors. Method of Payment: Shall be made by purchasing card or purchase order. Delivery Terms: FOB Destination Delivery Locations: Vendor Delivery or City employee pick -up. Term of Contract: The term of awarded contract is as follows: Effective start date is April 7, 2011 through December 31, 2011 and is eligible for up to four (4) one (1) year annual renewals beginning on January 1, 2012. City Contact: DAVE KIELICH 817 -746 -8107 or TRAVIS EDWARDS 617 -748 -8034 Send all billing to: City of Southlake 1400 Main Street, Suite 440, Accounts Payable Southlake, TX 76092 Other Charges: The City of Southlake is a tax exempt municipal corporation and is exempt from all federal, state, and local sales taxes. All other specifications, terms and conditions shall be as provided in the original procurement documents. No other attachments to or in response to this agreement will be accepted unless approved in writing by the Purchasing Manager or an authorized representative of the City of Southlake. Thank you for participating in our procurement process. Please call 817.748.8312 with any questions Sincerely, Tim Slifka Purchasing Manager City of Southlake 1400 Main Street, Suite 440 Southlake, Texas 76092 tslifka@ci.southlake.tx.us Phone 1 Fax: 817.748.8312 817.748.8048 Contract and Award Accepted: Signed: DATE: Mayor John Terrell 1400 Main Street, Suite 440 Southlake, Texas 76092 Appendix A — Scope of Services 2 4 Q Project Title; PROVIDE LANDSCAPE SERVICES FOR CITY OF SOUTHLAKE Scope of Services Contact Questions about the technical nature of the Scope of Services, etc. may be directed to DAVE KIELICH PH. 817 -748 -8107, or e -mail: dkielichLci.southlake.tx.us Special Conditions The following special conditions shall prevail over areas of conflict in previous pages: THIS IS AN "AS PERFORMED / AS REQUESTED" SERVICES CONTRACT. VENDOR SHALL BE PAID ONLY FOR WORK PERFORMED. ALL SERVICE QUANTITIES ARE ESTIMATED AND TOTAL SERVICE QUANTITIES SHALL VARY. Bid Evaluation Factors Emphasis Factor 35% Overall Vendor Cost of Services 35% Vendors Ability to Perform Requested Services 25% Vendors References 5% Vendors Past Performance With Cit Brand Manufacture Reference The City has determined that any manufacturer's brand defined in the Scope of Services meets the City's product and support need. The manufacturer's reference is not intended to be restrictive, and is only descriptive of the type and quality the City desires to purchase. Quotes for similar manufactured products of like quality will be considered if the Bid is fully noted with the manufacturer's brand name and model. The City reserves the right to determine products and support of equal value, and whether other brands or models meet the City's product and support needs. Key Events Schedule Bid Release Date Pre -Bid Meeting 10:00 AM CST Located at Southlake Town Hall Room 3A &B 1400 Main Street Southlake, Texas 76092 Release of Addendum # 1 Deadline for Submittal of Written Questions Sealed Bids Due to and Opened by City Anticipated Committee Evaluation Review Date Anticipated City Council Approval Anticipated Contract Award January 31, 2011 Monday, February 7, 2011 February 14, 2011 3:00 PM CST February 17, 2011 Shown on First Page of this RFB Week of February 28, 2011 March 15, 2011 March 21, 2011 City of'Southlake - RFB110IB540MR110004 - Page 6 of 44 7. Scope of Services The City of Southlake is seeking vendor(s) to provide landscape services for various City locations. These services shall consist of, but not be limited too; finish cut mowing, semi -rough cut mowing, rough cut mowing, Right of Way mowing, Brush Hog mowing, landscaping services, irrigation services, fertilizer, weed control and pesticide applications. Definitions of these types of mowing and other services are provided within the Scope of Services. Vendor shall provide all materials, equipment and labor required to perform all requested work identified within the Scope of Services. Vendor shall maintain current licenses and certifications, as required, to perform all requested services during the contract period and period of any renewals. Vendor shall submit copies of all currently held licenses required to perform requested services with their bid submittal. Vendor shall submit yearly updates of license renewals as required. The City shall perform random vendor required license checks as it deems necessary. Vendor shall submit copies of current license status as requested by the City. Vendor shall adhere to all Federal, State and local laws governing requested services. The City reserves the right to award individually, by group and /or by line item. Service frequencies shown are estimated only and in no way are a guaranteed amount of services to be performed. The City shall provide vendor with a contact person who shall oversee the landscape related services with the City. This City contact shall be the point of contact for the vendor for all landscape service related questions or issues. Vendor will be paid on an "As Performed / As Requested" basis. City shall have final word on when services are to be performed. Vendor will supply City with anticipated weekly mowing schedule once services are awarded. City may modify schedule to fit City needs. City will coordinate any mowing or service schedule changes with vendor. Vendor must provide to City contact a weekly mowing list of all areas serviced to be confirmed by City to allow for payment approval. Vendor shall be expected to provide the following services: A. Mowing Services Finish Cut Mowing. This style of mowing service shall consist of the following: • All visible debris picked up prior to mowing • Vendor shall not mow when area is too wet to prevent turf damage • Straight Level Cut • All grass clippings should be mulched utilizing proper equipment • No visible thatch or clippings left behind. All visible thatch or clippings shall be collected and disposed of by vendor. Clippings will not be blown into drain inlets. • All sidewalks, edges, boarders, fences and tree areas shall be line trimmed or edged as required • All areas serviced shall be free of any related debris following services • Replacement of dead or dying landscape materials and / or turf will be at City expense unless caused by vendor negligence. • Grass height shall be as determined by City based on City requirements City of'Southlake - RFB1101B540MR110004 - Page 7 of 44 Semi -Rough Cut Mowing. This style of mowing service shall consist of the following: • All visible debris picked up prior to mowing • Vendor shall not mow when area is too wet to prevent turf damage • Straight Level Cut • No visible piles of thatch or clippings left behind. All visible piles of thatch or clippings shall be collected and disposed of by vendor. • All sidewalks, edges, boarders, fences and tree areas shall be line trimmed • All areas serviced shall be free of any related debris following services • Replacement of dead or dying landscape materials and / or turf will be at City expense unless caused by vendor negligence. • Grass height shall be as determined by City based on City requirements Rough -Cut Mowing. This style of mowing service shall consist of the following: • All visible debris picked up prior to mowing • Vendor shall not mow when area is too wet to prevent turf damage • All areas shall not exceed a maximum vegetation height of seven (7) inches. This will include open area, fence line, trees, hydrants, etc...... • All sidewalks, edges, boarders, fences and tree areas shall be line trimmed as required to maintain maximum allowable vegetation height. In select areas vendor will be required to maintain a minimum sixty inch (60 ") mowed strip on either side of sidewalk. These mowed strips shall be maintained at a five (5) inch height. City contact shall coordinate with vendor as to mowing schedule. • Vendor must immediately notify City contact of any debris removal issues identified during mowing services which obstruct vendor's ability to perform required rough -cut mowing services. • Replacement of dead or dying landscape materials and / or turf will be at City expense unless caused by vendor negligence. • All areas serviced shall be free of any related debris following services Right of Way Mowing. This style of mowing service shall consist of the following: • All visible debris picked up prior to mowing • Vendor shall not mow when area is too wet to prevent turf damage • All areas shall not exceed a maximum vegetation height of seven (7) inches. This will include open area, fence line, trees, hydrants, etc...... • All sidewalks, edges, boarders, fences and tree areas shall be line trimmed as required to maintain maximum allowable vegetation height. In select areas vendor will be required to maintain a minimum sixty inch (60 ") mowed strip on either side of sidewalk. These mowed strips shall be maintained at a five (5) inch height. City contact shall coordinate with vendor as to mowing schedule. • Vendor must immediately notify City contact of any debris removal issues identified during mowing services which obstruct vendor's ability to perform required right of way mowing services. • All areas serviced shall be free of any related debris following services • Replacement of dead or dying landscape materials and / or turf will be at City expense unless caused by vendor negligence. City of'Southlake - RFBI10IB540MR110004 - Page 8 of 44 • Not all identified Right of Way areas are maintained by the City. Some areas may be maintained by HOA, homeowner or business owner. Brush Hog Mowing. These mowing services shall consist of the following: • All visible debris picked up prior to mowing • Vendor shall not mow when area is too wet to prevent turf damage • Thatch and clippings may be left behind • All areas shall not exceed a maximum vegetation height of twelve (12 ") inches. • Vendor must immediately notify City contact of any debris removal issues identified during brush hog mowing services which obstruct vendor's ability to perform required services. • All areas services shall be free of any related debris following mowing services • Vendor shall immediately notify City contact of any mowing related issues they encounter during mowing services. B. Landscaping Services Vendor shall provide all materials, equipment and labor required to perform: • Flower Beds weeded and maintained • Provide weed control in all expansion joints and cracks of walkways, parking lots, buildings, curbs, fence lines, sound walls, manhole structures and drain inlets as required within mowing areas. • Color change out of flower beds as requested. Standard flower types, depending on season or time of requested change shall be used. • Over Seeding with perennial Double Eagle or equivalent Ryegrass in requested areas • Replacing dead areas of grass by seeding or sod per City direction • Replacing dead landscaping with City approval. Vendor shall inform City contact immediately of identified dead or dying landscaping. • Replacement of dead or dying landscape materials and / or turf will be at City expense unless caused by vendor negligence. • Tree, bush and hedge planting services • Bush, Brush and Hedge trimming services as required to maintain desired appearance. • Tree maintenance is provided by another contracted vendor. Vendor shall perform safety related pruning to remove small branches overhanging walk ways or pedestrian areas which may cause injury. This cost will be included in landscape or mowing costs. A separate charge may not be listed for this incidental pruning. • Vendor shall immediately notify City contact of any landscape or tree related issues identified while performing landscape services. City of'Southlake - RFBI101B540MR110004 - Page 9 of 44 C. Irrigation Services All irrigators shall comply with Texas Administrative Code subsection G, Chapter 344.71. Contracts. Any questions related to this Administrative Code should be addressed to Mr. Paul Ward, Chief Building Official, City of Southlake at mailto :pward�),ci.southlake.tx.us or 817 - 748 -8278. Vendor shall perform weekly spot check of irrigation systems during mowing or other services and notify City contact of any issues found. • Vendor shall be required to operate all irrigation systems to confirm system performance to maintain landscape and /or turf areas. Failure to confirm irrigation system operations shall be considered vendor negligence. • Detailed list submitted to City contact identifying irrigation areas needing repair or areas of concern. • Detailed list of performed repairs submitted to City contact within 48 hours of completion to include, type of repair, hours spent and supplies used. • Monitor rain and freeze sensor operation. Vendor shall be responsible for monitoring these sensor operations to ensure correct performance. • Vendor shall provide City with irrigation schedule and shall notify City of any changes to irrigation schedule. • City shall coordinate with vendor any changes to schedule of irrigation for Special Events as required. • Replacement of dead or dying landscape materials and / or turf will be at City expense unless caused by vendor negligence. • Irrigation repairs or New Installations consisting of, but not limited to: • Spray nozzle replacement • Leaking supply pipe repair • Controller repairs or replacements as required • Raising or lowing sprinkler heads as required or requested • New installation or expansion of service in existing areas • Service call for repair of system • System controller programming • Vendor shall immediately notify City contact of any identified irrigation repairs detailing repair required and location information. • Prior written or email approval of all non - emergency irrigation repairs exceeding five hundred dollars ($500.00) shall be required. Vendor shall notify City contact of required repairs and cost estimates for all non - emergency situations exceeding five hundred dollars ($500.00). City contact will respond within 24 hours or less with approval or denial or repair request. • Emergency irrigation repairs shall be completed as required. Vendor shall immediately notify City contact of any required emergency irrigation repairs. City of'Southlake - RFB110IB540MR110004 - Page 10 of 44 D. Fertilizer and Weed Control Application Services Vendor shall: • Provide written or email notice to City contact 24 hours prior to any application. Failure to provide prior application notice may result in vendor non - payment for any work performed. • Pre - emergent application • Spring Green up fertilizer application • Weed and Feed applications as required or requested • Fall fertilizer application • Provide MSDS sheets for any weed control or fertilizer products utilized in the course of providing services E. Pesticide and Herbicide Application Services Vendor shall: All pesticide and herbicide applications must comply with Texas Department of Agriculture (TDA) rules and regulations. Provide pesticide and herbicide application to control insect infestation or weeds as needed or required Provide written or email notice to City contact 24 hours prior to any application. If emergency application is required vendor must provide email or phone notification to City contact prior to application. Failure to provide prior application information may result in vendor non - payment for any work performed. F. Other Vendor Provided Services • Core Aeration. Vendor shall perform core aeration on select areas as requested. Plugs will require removal and disposal. G. Vendor Responsibility Vendor shall report to City contact within 24 hours any areas which cannot be serviced during a regularly scheduled service and the reason for the inability of vendor to service area. City will review issue and advise vendor within 24 hours of notification as to required vendor or City course of action. Trash, Litter and Debris Removal: Litter shall be collected on each site prior to vendor employees conducting landscape services. Litter includes, but is not limited to, paper, glass, cans, etc. (generally items 2" or larger). All litter collected must be disposed of by the vendor. Debris such as organic plant material, grass clippings, sticks, fallen limbs, etc. must be removed from the grounds, parking lots, sidewalks and drain inlets the same day of mowing and disposed of by the vendor as required by individual mowing type scope of services. All plant beds shall be maintained 100% free of litter and large items of debris (items larger than grass clippings and mulch). City of'Southlake - RFBI101B540MR110004 - Page 11 of 44 • Vendor shall provide supervisory level contact person to perform monthly walk through of all service areas with City contact to identify any issues or potential issues. • Weekly checklist provided to City contact detailing all work performed by vendor during the previous week. This checklist is to be submitted to City contact by Tuesday of the week following service. • Vendor shall be responsible for any vendor caused damage to property or landscape. This vendor responsibility may include replacement or repair of damaged property or landscape to before damaged condition. • All vendor employees while working on City property will wear uniforms to serve as a means of identifying the vendor's employees. H. Vendor Work Hours Vendor work hours shall not begin earlier than 7:00 AM and must complete services by 8:00 PM unless otherwise agreed to in writing by the City. Some locations shall have more restrictive mowing and service times. These locations shall be identified individually and hours for service shall be coordinated with awarded vendor. No work shall be performed on weekends without prior written approval of City. Vendor shall coordinate mowing and services schedule with City. I. Invoicing Vendor must submit detailed invoicing to Accounts Payable contact. Invoice should list in detail the location(s), services performed, and date services performed. All original invoices must be submitted to: City of Southlake Attn: Accounts Payable 1400 Main Street, Suite 440 Southlake, Texas 76092 A copy of the invoice should be additionally submitted to City contact to allow department to verify and approve invoicing. J. Vendor Equipment Vendor's equipment shall be clean and maintained in proper operating condition at all times. All guards and safety devices shall be in place and in proper working order. Vendor shall submit with their bid a list of equipment vendor anticipates utilizing in the performance of this service contract. This list, at a minimum, should detail equipment type, age and number of available units to perform these contracted services. Vendor shall be required to drop off equipment and move transport vehicles to another location in certain service areas. These areas will be as identified by City. Transport vehicles are not to be left in retail areas except for drop off and pick up of required equipment. K. Miscellaneous The City is in the process of installing 23 medians located on FM 1709 ( Southlake Boulevard). Vendor shall be responsible for the mowing (if required), landscaping and City of'Southlake - RFB110IB540MR110004 - Page 12 of 44 irrigation systems of these medians once completed. These areas may require Finish Cut mowing. Completion of all medians is not expected at the time this contract is awarded. Current anticipated median design plans are included in this bid packet and attached as Attachment B. Vendor shall submit bid cost based on design plans. If landscape design of medians is drastically changed from current design plans City will meet with awarded vendor and may modify pricing for the median services at a later date pending City review and approval. A contract amendment may be created and approved by vendor and City to address any drastic design changes or additions. L. Aerial Views The City has provided aerial views or ground level photos of all areas to be serviced and is attached as `Attachment A'. All areas to be serviced are enclosed within an estimated colored border which represents the type of mowing services required. The color legend is as follows: Red = Finish Cut per Scope of Services Blue = Semi -Rough Cut per Scope of Services Blue Dash Line = Semi -Rough Cut per Scope of Services Yellow = Rough Cut per Scope of Services Yellow Dash Line = Trail which requires Rough mowing per Scope of Services Orange = Brush Hog mowing per Scope of Services Light Green = Future Sites. These sites will be added to contract as they are completed. A contract amendment will be completed for each additional area as required. Vendor is responsible to confirm areas to receive mowing services prior to submitting their bid. City of'Southlake - RFBI10IB540MR110004 - Page 13 of 44 ®R!G L Appendix B — Bid Document I learned of this Request for Bids by the following means: ❑ Newspaper Advertisement ❑ 5outhlake Website ❑ Mailed Me a Copy City of Southlake - ❑ City E -mail Notification ❑ Cold Call to City 5d Other onvi3 webs i to RFB1101 B540M 8110004 Page 14 of 44 Submittal Checklist: (To determine validity of bid) y Appendix B (pages _14_ through _43_) must be included in the bid submittal. Appendix C (page _43_) Conflict of Interest Form must be included in the bid submittal. Appendix B — Bid Document ( continued) I. REOUIRED BID INFORMATION IN ORDER FOR A BID TO BE CONSIDERED COMPLETE, AND TO BE EVALUATED FOR A CONTRACT AWARD BY THE CITY, BIDDER MUST SUBMIT ALL OF THE FOLLOWING INFORMATION: 1. Proposed Products and/or Services A. Product or Service Description Bidders should utilize this section to describe the technical aspects, capabilities, features and options of the service or product and /or service proposed in accordance with the required Scope of Services as identified in Appendix A. Promotional literature, brochures, or other technical information may be used. B. Additional Hardware Descriptions Bidders should also include in this section a detailed description of what additional hardware and/or software, if any, would be required by the City in order to fully utilize the goods and /or services proposed. C. Material Safety Data Sheets (MSDS) If applicable, the successful Bidder shall provide the City with applicable MSDS documentation as required by applicable laws and regulations. D. Guarantees and Warranties Each Bidder shall submit a complete copy of any warranties or guarantees provided by the manufacturer or Bidder with the Bid submitted. E. Project Schedule/Delivery Date Bidder must provide a project schedule noting all projected completion dates for segments of the Project, from start -up to completion, and all delivery dates for goods covered by the RFB. The Bid Document must show the number of days required to deliver and install the product or equipment after the receipt of the City's Purchase Order. 2. Cost of Proposed Products and /or Services A. Pricing Pricing shall reflect the full Scope of Services defined herein, inclusive of all associated cost for delivery, labor, insurance, taxes, overhead, and profit. B. Schedule of Pricing Bidder shall quote unit pricing in accordance with the itemized listing of products or contract segments stated in the Scope of Services and using the following format: ddk�6a'9 E :I m•l� m _ a 5, ? ..m. €l.':[d M g x. [Qi'.' »m6= « €�:.6'k"."t°6d �. ° ' E.0 " «�A'.».:. <: Mowing and Landscaping Services N 041" M gg _. �t 92U3�S�dC "3 £• .9S' 4�@ K[ 6 1. RUSTIN PARK Map i 48 Mowing Services Per Scope of Services $ 78 $ 3,744 48 Landscape Services Per Scope of Services $ 38 $ 1,824 City of Southlake _ RFB1101B540MR110004 - Page 15 of 44 City of Southlake RFB110IB540MRI10004 Page 16 of 44 N g�u 'p 8g 81-- 2. FAMILY PARK Map I 48 Mowing Services Per Scope of Services $ 115 $ 5,520 48 Landscape Services Per Scope of Services $ 75 $ 3,600 3. CENTRAL PARK 1 - Map 48 Mowing Services Per Scope of Services $ 78 $ 3,744 48 Landscape Services Per Scope of Services $ 75 $ 3,600 4• 1709 RIGHT OF WAY FROM CARROLL AVE TO 1600 E. FM 1709 Map 2 48 Mowing Services Per Scoaof Services $ 115 $ 5,520 48 LandscMe Services Per Scope of Services $ 38 $ 1,824 5. SUMMIT PARK Ma p3 48 Mowing Services Per Scope of Services $ 228 $ 10,944 48 Landscape Services Per Scope of Services $ 75 $ 3,600 6. . FRANK CORNISH PARK 4 _Ma 48 Landscape Services Per Scope of Services $ 75 $ 3,600 7. MC PHERSON PARK Map 5 48 Mowing Services Per Scope of Services $ 190 $ 9,120 48 Landw, ape Services Per Scope of Services $ 7 $ 3,600 8. DPS HEADQUARTERS Map 6 48 Mowing Services Per Scope of Services $ 115 $ 5,520 48 Landscape Services Per Scope of Services $ 150 $ 7,200 City of Southlake RFB110IB540MRI10004 Page 16 of 44 A -M 0 ff �M �jgggw 9. TOWN HALL Map 7 48 Landscape Services Per Scope of Services $ 58 $ 2,784 TREE WELLS ON ANY NAMED 10. STREET WITHIN TOWN SQUARE Map 8 48 Landscape Services Per Scope of Services $ 40 $ 1,920 CARROLL AVENUE RIGHT OF WAY AND MEDIANS FROM SH 114 11, TO FM 1709 Map 9 48 Mowing Services Per Scope of Services $ 115 $ 5,520 48 Landscape Services Per Scope of Services $ 75 $ 3,600 1 IS IN NEW! I I ... .... . . ... ... .... P 10-7 1 Im TOTAL GROUP 1 86,784 City of Southlake RFBI10IB540MR110004 Page 17 of 44 wn N, N m m W - p — Db t m "Hi A N DUR y 5W Ea 12. SOUTHLAKE SPORTS COMPLEX Map 10 48 Mowin g Services Per Scope of Services $ 165 $ 7,920 48 Landscape Services Per Sco2e of Services $ 10 $ 480 13. DPS WEST Map 11 48 Mowing Services Per Scope of Services $ 115 $ 5,520 48 Lands cape Services Per Scope of Services $ 38 $ 1 , 824 14. S. KIMBALL MEDIANS Map 12 48 Mowing Services Per Scope of Services $ 153 $ 7,344 48 Landscape Services Per Scqpe_of Services $ 112 $ 5,376 15. BICENTENNIAL PARK Map 13 48 Mow!qgServices Per Scope of Services $ 215 $ 10,320 48 M N MIlk Landsc� e Services Per Sco e of Services gug 101 mmm � W TOTAL GROUP 2 $ 150 Na - 21 oil $ 7 200 1 ME 45,984 City of Southlake RFB1101B540MR110004 Page 18 of 44 '�' Ff'. .3':TeC 7`paQF .... Six' Bm.,a«�.: r '¢y"�3�eypa .. .� .�1� i'a'L'9.�92&at +y :t°, �YSri'" 11,14 F Bg ..s ....F .d:. °'L.. ef" i {Y < Pg 3 Y; dP �� i «..« € 6,�'g.,y88 " 9p t . P .Bi _ f C . P'� Y.:,. 16. ROYAL AND ANNIE SMITH PARK Map 14 38 Mowing Services Per Scope of Services $ 1,15 $ 4,370 38 Landscape Services Per Scope of Services $ 38 $ 1,444 17. SOUTHLAKE SPORTS COMPLEX Map 15 38 Mowing Services Per Scope of Services $ 115 $ 4,370 38 Landscape Services Per Scope of Services $ 75 $ 2,850 18. DPS WEST Map 16 38 Mowing Services Per Scope of Services $ 115 $ 4,370 38 Landscape Services Per Scope of Services $ 38 $ 1,444 19. PUBLIC WORKS FACILITY Map 17 38 Mowing Services Per Scope of Services $ 290 $ 11,020 38 Landscape Services Per Scope of Services $ 38 $ 1,444 20. SENIOR CENTER Map 18 38 Mowing Services Per Scope of Services $ 152 $ 5,776 38 Landscape Services Per Scope of Services $ 38 $ 1,444 21, STONE LAKES Map 19 38 Mowing Services Per Scope of Services $ 38 $ 1,444 38 Landscape Services Per Scope of Services $ 20 $ 760 City ofSSouthlake - RFBIJO1B540MR]10004 - Page 19 of 44 °6 ^? 1 t) i 6 " ... —i�4 m. s ro = - Xa � .: �a:•q -u } •L. i:.s°' 1Sai � s u- � °i&�"Eitl ail • . 47 . r4� "` $$¢¢ :;:.5 IaYC^b4Sg9^^LY a°�9E•3 A§3x E°F $».iB° § f» : SL ....».. g m e: _ .. ®��. a eta. ; 11 yyyy• -? '� • __ e e' ...... ,, e � r j .: "? •.• .,, e f 22. LOCH MEADOW LIFT STATION Map 20 38 Mowin g Services Per Scope of Services $ 51 $ 1,938 38 Landsca a Services Per Scope of Services $ 75 $ 2 �8 5 0 23. PUMP STATION # 1 Map 21 38 Mowing Services Per Scope of Services $ 165 $ 6,270 38 Landscape Services Per Scope of Services $ 63 $ 2,394 24. PUMP STATION # 2 Map 22 38 Mowing Services Per Scope of Services $ 165 $ 6,270 38 Landsca c Services Per Scope of Services $ 31 $ 1,178 25, SOUTH CARROLL MEDIANS Map 23 38 Mowing Services Per Scope of Services $ 51 $ 1,938 38 Landscape Services Per Scope of Services $ 20 $ 760 26. S. KIMBALL MEDIANS Map 24 38 Mowing Services Per Scope of Services $ 190 $ 7, 220 38 Landscape Services Per Scope of Services $ 75 $ '2,850 27. EAST HAVEN PARK Map 25 38 Mowing Services Per Scope of Services $ 115 $ 4,370 38 Landscape Services Per Scope of Services $ 20 $ 760 28. KOALATY PARK Map 26 38 Mowing Services Per Scope of Services $ 196 $ 7,448 38 Landscape Services Per Scope of Services $ 10 $ 3 City of Southlake - RFB1101B540MR110004 - Page 20 of 44 City of Southlake RFBI10IB540MR110004 Page 21 of 44 ON « °''t£. N W P Y -NU , A , n N, 29. LIBERTY PARK AT SHELTONWOOD Map 27 38 Mowing Services Per Scope of Services $ 215 $ 8,170 38 Landscape Services Per Scope of Services $ 75 $ 2,850 30. LONESOME DOVE PARK Map 28 38 Mowinoervices Per Scope of Services $ 215 $ 8,170 38 Landscape Services Per Scope of Services $ 75 $ 2, 850 31. NOBLE OAKS PARK Ma 29 38 Mowin& Services Per Scope of Services 165 6,270 38 Landscape Services Per Scope of Services $ 40 $ 1,520 32. OAK POINTE PARK SIDEWALKS Map 30 38 MowingAqvices Per Scope of Services $ 165 $ 6,270 38 Landscape Services Per Scope of Services $ 10 $ 380 33. BICENTENNIAL PARK Map 31 38 Mowing Services Per Scope of Services $ 478 $ 18,164 38 Landscape Services Per Scope of Services $ 75 $ -- 2,850 City of Southlake RFBI10IB540MR110004 Page 21 of 44 City of Southlake - RFBI10IB540MR110004 - Page 22 of 44 moo•` ^"'Y:».. 9`t su` a� +'G"•^ ' k y..' ,.. ..?:l.Yffi 'As3.:..$?°. re:`.:�`Esea . "" m �•P. ',:'�`:.. ».....« t.0. ar "£q - E �, �Y:: C# 4i(i P?;i_ 5�' T '44S:s #E:a{eas�«s£..°'v�:Grat3= %5;? eei ^= mE "hR�'.'£'3t^e` " �4�hi La' 'Y£! : «S �' 34. BICENTENNIAL PARK ADDITIONAL 1 EXPANSION AREA Map 32 38 Mowing Services Per Scope of Services $ $ 38 Landscape Services Per Scope of Services $ $ 35. BOB JONES PARK Map 33 38 Mowing Services Per Scope of Services $ 5 65 $ 21,470 38 Landscape Services Per Scope of Services $ '75 $ 2,850 36. CHESAPEAKE PARK Map 34 38 Mowing Services Per Scope of Services $ 390 $ 14, 38 Landsca a Services Per Scope of Services +HFY' _ :: dY "4' RL` °bEt L ' Y: Y.e Y E { } 3[e...... d% �i'. nx.Y:^',.I;o FFaw .? . r £ $ 20 1 P E �.z S ..m.... $ 76 TOTAL GROUP 3 $ 184,756 City of Southlake - RFBI10IB540MR110004 - Page 22 of 44 City of Southlake RFB1100540MR110004 Page 23 of 44 IEW � ca rs; UM—,- M x 0,0049" fµ3 3 3 im 37. BOB JONES NATURE CENTER Map 35 32 Mowing Services Per Scope of Services $ No Bid $ No Bid 38. BOB JONES NATURE CENTER TRAILS Map 36 32 Mowing Services Per Scope of Services $ 'No Bid $ No Bid 39. PINE LOT Map 37 32 Mowing Services Per Scope of Services $ Nb Bid $ No Bid 40. HIGHLAND AND WHITE CHAPEL LOT Map 38 32 Mowing Services Per Scope of Services $ No Bid INTo Bi 41. HARBOR COURT TRAILHEAD Map 39 32 Mowing Services Per Scope of Services $ No Bid No 'Bid 42. SUTTON PLACE Map 40 32 Mowing Services Per Scope of Services No Bid $ No Bid 43. MIRON TOWER Map 41 32 Mowing Services Per Scope of Services $ Bid $ No 13td 44. FLORENCE TOWER Map 42 32 Mowipg Services Per Scope of Services 1$ No Bid l $ No - Bid City of Southlake RFB1100540MR110004 Page 23 of 44 City of Southlake RFBIIOIB540MR110004 Page 24 of 44 _T R V_ I M REEL B� 5 S mv M _p.. nug, 19- H , TA I NINE, I, rr,6M m ��, IZ 11 K � "n , . 2 1 45. DOVE TOWER Map 43 32 Services Per Scope of Services $ No Bid No Bid -- Mowing 46. N. CARROLL LIFT STATION Map 44 32 Mowing Services Per Scope of Services $ No Bid $ No Bid 47. BANK STREET LIFT STATION Map 45 32 Mowing Services Per Scope of Services $ No 13id $ No Bid 48, LONESOME DOVE LIFT STATION Map 46 32 Mowing Services Per Scope of Services $ No Bid $ No Bid 49. SHADY LANE LIFT STATION Map 47 32 Mbwifi Services Per Scope of Services $ No Bid $ No 'Bid 50. WHITE CHAPEL LIFT STATION Map 48 32 Mowing Services Per Scope of Services $ No Bid $ No Bid 51. QUAIL RUN LIFT STATION Map 49 32 Mowing Services Per Scope of Services $ No Bid $ No Bid 52. DOVE ESTATES LIFT STATION Map 50 32 Mowing Services Per Scope of Services No-31d $ No Bid 53. NOLAN MEDIAN Map 51 32 Mowing Services Per Scope of Services No BId $ No Bid 54. OAK POINTE PARK Map 52 32 Mowing Services Per Scope of Services $ No Bid $ No Bid City of Southlake RFBIIOIB540MR110004 Page 24 of 44 City of Southlake - RFB1101B540MR110004 - Page 25 of 44 -fc� } �' 'u S ian :dq�� §Y`� ° "SSEdA Z" ^Y�b� .2ism.. .dt{ 55. BOB JONES PARK Map 53 32 Mowing Services Per Scope of Services $ No Bid $ No Bid 56. RIGHT OF WAY — YELLOW AREAS Map 54 32 Mowin& Services Per Sco a of Services $ No Bid $ No Bid PFH.y " �-t ¢ t F TOTAL GROUP 4 No Bid City of Southlake - RFB1101B540MR110004 - Page 25 of 44 6 S ad 'Y`T" m y.:..<:�3 E %'QY =•'' "T �t P z "yd d .r I € — ',=:id .dd .9L: 57. ROYAL AND ANNIE SMITH PARK Map 55 10 Mowing Services Per Scope of Services $ No Bid $ No Bid 58. SOUTHLAKE SPORTS COMPLEX Map 56 10 Mowing Services Per Scope of Services $ No Bid $ No Bid 59. BOB JONES NATURE CENTER Map 57 10 Mowing Services Per Scope of Services $ No Bid $ No Bid 60. PUBLIC WORKS FACILITY Map 58 10 Mowing Services Per Scope of Services $ No Bid $ No Bid 61. SENIOR CENTER Map 59 10 Mowing Services Per Scope of Services $ No Bid $ No Bid 62. RANDOL MILL AND JONSON ROAD LOT Map 60 10 Mowing Services Per Sco a of Services $ No Bid $ No Bid 63. LOT ACROSS FROM BOB JONES PARK Map 61 10 Mowing Services Per Scope of Services $ No Bid $ No Bid 64. KIRKWOOD Map 62 10 Mowing Services Per Scope of Services $ $ 65. PUMP STATION # 1 Map 63 10 - Mowing Services Per Scope of Services $ No Bid $ No Bid City of Southlake - RFBI10IB540MR110004 - Page 26 of 44 City of Southlake RFB1101B540MR110004 Page 27 of 44 - a ob . .. ... low- i IM a ;i E R � M ME .l .� m I N I � 66, BOB JONES PARK Map 64 10 Mowing Services Per Scope of Services $ No Bid No Bid .... ......... P ROR .. 5 Orli 1R.- . I'll, No Bid TOTAL GROUP 5 $ City of Southlake RFB1101B540MR110004 Page 27 of 44 gg' WE 9 - -- RM nf C R WOE MPN6 I TrI ROUNDABOUTS 68. SOUTH CARROLL AND CONTINENTAL Map 65 20 Landscape Services Per Scope of Services $ — 75 $ 1,500 69. SOUTH WHITE CHAPEL AND CONTINENTAL Map 66 20 Landscdoa Services Per Scope of Services $ 7 - 5 1,500 70. NORTH WHITE CHAPEL AND DOVE Map 67 20 Landscape Services Per Scope of Services $ 75 $ 1,500 71. NORTH CARROLL AND DOVE Map 68 20 Landscape Services Per Scope of Services $ 75 $ 1,500 72. S. PEYTONVILLE -1709 PORTAL Map 69 20 Landscape Services Per Scope of Services 7-5 $ 1,500 73. WHITE CHAPEL -1709 PORTAL Map 70 20 Landscape Services Per Scope of Services $ 38 $ 760 M il'h ffiMg TOTAL GROUP 6 q 8,260 City of Southlake RFB1101B540MR110004 Page 28 of 44 - - - ------- If" x . - 1 - i.10 I I I P P . 11 I Mjl l4#"Kj"W P �i�'H"'- Fz 74. MEDIAN # 1 48 Mowing and Landscape ScopeofServices Services Per No Bid No Bid 75. MEDIAN # 2 48 Mowing and Landscape Scope of Services Services Per $ No Bid $ No Bid 76. MEDIAN # 3 48 Mowing and Landscape Scope of Services Services Per No $ Bid $ No Bid 77. MEDIAN # 4 48 Mowing and Landscape Scope of Services Services Per No $ Bid $ No Bid 78, MEDIAN # 5 48 Mowing and Landscape Scope of Services Services Per No $ Bid $ No Bid 79. MEDIAN N 6 48 Mowing and Landscape Scope of Services Services Per No $ Bid $ No Bid 80. MEDIAN # 7 48 Mowing and Landscape Scope of Services Services Per No Bid $ No Bid 81. MEDIAN # 8 48 Mowing and Landscape Scope of Services Services Per $ No Rid $ No Bid 82. MEDIAN # 9 48 Mowing and Landscape Scope of Services Services Per s No Bid s No Bid City of Southlake RFBI10IB540MR110004 Page 29 of 44 City of Southlake - RFB1101B540MR110004 - Page 30 of 44 h. k&2 § 86 &"G ¢t�ka; :APGI « -b 83. MEDIAN # 10 48 Mowing and Landscape Services Scope of Services Per $ No Bid $ No Bid 84. MEDIAN # 11 48 Mowing and Landscape Services Sco a of Services Per No $ Bid $ No BId 85. MEDIAN # 12 48 Mowing. and Landscape Services Scope of Services Per $ No Bid $ No aid 86. MEDIAN # 13 48 Mowing and Landscape Services Scope of Services Per $ No Bid $ No Bid 87. MEDIAN # 14 48 Mowing and Landscape Services Scope of Services Per $ No Bid $ No Bit 88. MEDIAN # 15 48 Mowing and Landscape Services Scope of Services Per $ No 'Bid $ No Bid 89. MEDIAN # 16 48 Mowing and Landscape Services Scope of Services Per $ No Bid $ No Bid 90. MEDIAN # 17 48 Mowing and Landscape Services Scope of Services Per $ No Bid $ No Bid 91. MEDIAN # 18 48 Mowing and Landscape Services Sco a of Services Per $ No Bid $ No Bid City of Southlake - RFB1101B540MR110004 - Page 30 of 44 Al N Mgrm C W g R P - - ---- liM RUN p Win L 92. MEDIAN # 19 48 Mowing and Landscape Services Per Scope of Services No Bid $ No BId $ 93. MEDIAN # 20 48 Mowing and Landscape Services Per Scope of Services $ No Bid $ No Bid 94. MEDIAN # 21 48 Mowing and Landscape Services Per Scope of Services No Bid $ No Bid $ 95. MEDIAN# 22 48 Mowing and Landscape Services Per Scope of Services $ No Bid s No Bid 96. MEDIAN # 23 48 Mowing and Landscape Services Per Scope of Services $ No Btd $ No Bid .g 2 OmN�I: -q , " mql�qi m 0 "M "0, �z TOTAL GROUP 7 TH 0 ?, jW- ...... ..... $ No Bid City of Southlake RFBI10IB540MR110004 Page 31 of 44 City of Southlake RFBI10IB540MR110004 Page 32 of 44 6 : i :: aq 21 rM . .. . . ... 0 A 21 F m 00 �Z�!RVPN, I 9 W17 W- MONTHLY WALK-THROUGH OF TOWN SQUARE AREAS AS REQUIRED AND OTHER AREAS AS REQUESTED BY CITY 97. 12 Monthly Walk-Through of Town Square Service Area (GROUP # 1) or Other Areas As I Requested or Required 200 2,400 HO �§ Mm 98, As Requested Licensed Irrigator $ 40 Pr. Hr, 99. As Requested Irrigation Tech $ 40 Pr. Hr. 100. As Requested Irrigation Helper $ 30 Pr. Hr. 101. As Requested Trip Charge or Fee to Adjust Irrigation or Other Repair Services $ 50 Pr Trip 102. As Requested Parts 'Cok + Vendor Mark-Up % for Irrigation New or Repair Parts % 10 Cost % 103. As Requested Other Irrigation Services Charges. Please list: Weekly spot check, price per zone City of Southlake RFBI10IB540MR110004 Page 32 of 44 M , HRPR Z , 'K . .............. . wax Mor'-fifi-Er I �g,� IN 1 K, 1; RUN I "'K 104. As Requested Provide Common Bermuda Sod and Installation to Include all Required Services Per r Sq. Ft Pr. Sq. Ft .40 105. As Requested Provide and Apply No-Float Mulch as Required/Requested Per Cu, Ft. $ 2 106. As Requested Color Change Out of Flower Beds Per Provided Flat Price Based on a 4" Pot Plant Size Per Scope of Services Per Installed Flat $ 22 107. As Requested Rye Grass Over-Seeding. Priced Per Pound of Seed Applied to Include All Related Charges. Per Pound $ 2.50 " 4! MIN, "n®r'r- I'll 111P dN NO 108. As Requested Fertilizer Application Per Pound of Chemical Applied $ 109. As Requested Vendor Material Cost + Mark-Up % for Any Applied Fertilizer % Cost + % 110. As Requested Pesticide or Herbicide Application Per Unit of Measure of Chemical Applied Ill. As Requested Vendor Material Cost + Mark-Up % for Any Applied Pesticide or Herbicide % Cost + % 112. As Requested Core Aeration of Turf per Scope of Services Per Sq. Ft. $ .01 113. Per Request Other Vendor Charges. Please list: $ 114. Per Request Other Vendor Charges. Please list: $ City of Soutillake RFRI10IB540MR110004 Page 33 of 44 8 �- p 3 a•.: .e;::: "> :u i ".".P k"., " i s a• '` >£ "�.. 1 2 _ .. � _+ 1. _W.,..,._ ........... ....... .. .sx.,...,.._ F.., m>x.ii "a :—��'� � � ;{ _{/�' .., t- °@ �qe F M 3 E< 4: a .. i£ @ y $.�:..:�>.n^?.»..: �tltz .»6� °ae.. °� ; ..F<:SVSt§t'h°.,YP,%o-: n8{B . d' ^�W: F4b mug .. ..,. _„ a ii: v' i'' � n �' 8 8 [ p < �t.., 8 �` .. 8 ... .. 115. Per Request Other Vendor Charges. Please list: $ $ 116. Per Request Other Vendor Charges. Please list: $ $ E m mm TOTAL MISCELLANEOUS ITEMS P ��aFeY. ✓d k�3e'kAPAb% BBF rz ' S.. .�°ffi „� ew.k9e,L'�.�{b.x.»: $ City of Southlake - RFB11018540MR110004 - Page 34 of 44 Bidder's Experience 1 Staff A. Project Team Identify all members of the Bidder's team (including both team members and management) who will be providing any services proposed and include information which details their experience. B. Removal or Replacement of Staff: If an assigned staff person must be removed or replaced for any reason, the replacement person must be approved by City prior to joining the project. C. Business Establishment State the number of years the Bidder's business has been established and operating. If Bidder's business has changed names or if the principals operating the business operate any similar businesses under different names, or have operated any other businesses or changed the legal status or form of the business within the last five (5) years, all names, of predecessor business names, affiliated entities, and previous business entities operated by the principals, if different than present, must be provided; State the number of years experience the business has: 21 ; and the number of employees: 96 D. Project Related Experience All Bids must include detailed information that details the Bidder's experience and expertise in providing the requested services that demonstrates the Bidder's ability to logically plan and complete the requested project. City of Southlake - RFB1101B540MR110004 - Page 35 of 44 4. References Bidder shall provide three (3) references where Bidder has performed similar to or the same types of services as described herein, Reference 91: Client / Company Name: City of Plano Contact Name: Contact Name: Contact Title: Contact Title: Jim Fox Regional Facilities Mgr, Dall Park. Services Manager Phone: Email: Email: 972- 941 -7262 WoodruffRL @ldschurch.org jimfox @plano.gov Date and Scope of Work Provided: 1993 - Present 1999 - Present 88 campuses, 150 acres, lveighborhodd and community parks, athletic fields and greenspaces - mowing, trimming, edging, bed maiut_n; -ace, fertilization and irrigation repair. Street medians: Spri ^ Valley, Lorimar, Mapleshade, Chapel Hill, Tulane, Ventura, Reference 2: tic Uury 7 r. n= 1 1 m c N^ri -h Tnl 1 ma v Client / Company Name: Plano ISD Contact Name: Contact Name: Contact Title: Contact Title: Tom Kimbrough Regional Facilities Mgr, Dall Director of Facility Quality Phone: Email: Email: 469- 752 -8205 WoodruffRL @ldschurch.org Tom.Kimbrough @pisd.edu Date and Scope of Work Provided: 1993 - Present 1997 - Present 88 campuses, 150 acres, 82 campuses, 800 acres, public school facilities, mowing, trimming, edging, bed maintenance, weed control, fertilizat athletic field maintenance, tree pruning, rye grass install irrigation maintenance and repair (athletics) Reference #3: Client / Company Name: The Church of Jesus Christ Latter -day Saints Contact Name: Contact Title: Roger Woodruff Regional Facilities Mgr, Dall Phone: Email: 817 -428 -3227 WoodruffRL @ldschurch.org Date and Scope of Work Provided: 1993 - Present 88 campuses, 150 acres, church facilities, mowing, trimming edging, bed maintenance, tree pruning, irrigation maintenan and repair, mulching, aeration g t Marsh Control ion, Lion, as Region NASW 7e City of Southlake - RFBi101B540MR110004 - Page 36 of 44 5. 6. 7. [ x1 Yes, Others can purchase Trade Secrets and/or Confidential Information Trade Secrets and/or Confidential Information: This bid _ (does) X (does not) contain trade secrets and/or confidential information. If applicable, describe such trade secrets and confidential information, and the basis for your assertion that such material qualifies for legal protection from disclosure. Federal, State and /or Local Identification Information A. Centralized Master Bidders List registration number: B. Prime contractor HUB / MWBE registration number: n/a n/a C. An individual Bidder acting as a sole proprietor must also enter the Bidder's Social Security Number: # - - n/a Cooperative Governmental Purchasing Notice Other governmental entities maintaining interlocal agreements with the City, may desire, but are not obligated, to purchase goods. and services defined in this RFB from the successful Bidder. All purchases by governmental entities, other than the City, will be billed directly to and paid by that governmental entity. The City will not be responsible for another governmental entity's debts. Each governmental entity will place their own orders with the successful Bidder and be responsible for ensuring full compliance with the RFB specifications. Prior to other governmental entities placing orders, the City will notify the successful Bidder of their intent. Please indicate below if you will permit other governmental entities to purchase from your agreement with the City. [ ] No, Only the City can purchase 8. Term of Contract and Option to Extend: Any contract resulting from this RFB shall be effective for twelve months from date of award. The City anticipates that contract shall be renewed pursuant to the availability of funds and at the discretion of the City. The following shall be included in the contract: A. Option Clause It is agreed that City will have the option to extend the contract for up to four (4) additional years, in one -year intervals. To exercise this option, the City shall serve notice 30 days prior to contract termination or to.the end of any one -year extension. The Option to Extend will not be considered if funding is unavailable or if the vendor's past performance is not within the industry standard. B. Escalation Clause Should market conditions prevail which dictate an increase, the successful vendor may submit documentation requesting permission to increase pricing no later than 30 days after receiving notice from the City of its intent to extend the agreement. Escalation may only occur at the time of renewal and only upon securing the approval of the City in writing. Requests for price adjustments must be solely for the purpose of accommodating an increase in the vendor's cost, not profits. Vendors shall show in this quote their anticipated percent of escalation if /when the option to extend is exercised. The percent quoted will be a maximum. In addition, the percentage proposed will be a factor in determining the best value to the City. It is the average price over the period of the contract that will be the price factor considered in the evaluation of this quote. Quotes in which negative or no escalation is shown will be considered as 0% escalation. City ofSouthtake - RFBI10IB540MR110004 - Page 37 of 44 C. Price Increases Upon Extension If approved by the City, the Vendor shall modify the rates charged by the Vendor to reflect any changes shown in the comparative statement delivered to the City. The maximum increase allowed under this provision shall be four percent (4 %) per year. The City shall have authority, in its reasonable discretion, to determine the validity of any change in Vendor's rates. City cannot exercise the Option to Extend with any price increases unless the Vendor completes the section of the Quote requesting anticipated percentage of annual escalation. FIRST ADDITIONAL YEAR (FY 11 -12) ESCALATION ........................ 2 % SECOND ADDITIONAL YEAR (FY 12 -13) ESCALATION ................. 2 % THIRD ADDITIONAL YEAR (FY 13 -14) ESCALATION ...................... 2 % FOURTH ADDITIONAL YEAR (FY 14 -15) ESCALATION ...............1... 2 % II. CONTRACT TERMS AND CONDITIONS EXCEPT WHERE BIDDER MAKES SPECIFIC EXCEPTION IN THE SUBMITTED BID, ANY CONTRACT RESULTING FROM THIS RFB WILL CONTAIN THE FOLLOWING TERMS AND CONDITIONS, WHICH BIDDER HEREBY AKNOWLEDGES, AND TO WHICH BIDDER AGREES B Y S UBMITTING A BID: 1. Delivery of Products and/or Services A. Payment Terms Unless otherwise specified in the Scope of Services or otherwise agreed to in writing by the City, payment terms for the City are Net 34 days upon receipt of invoice. B. Warranty of Products and Services All products furnished under this contract shall be warranted to be merchantable and good quality and fit for the purposes intended as described in this Bid, to the satisfaction of City and in accordance with the specifications, terms, and conditions of the Scope of Services, and all services performed shall be warranted to be of a good and workmanlike quality, in addition to, and not in lieu of, any other express written warranties provided. C. Late Delivery or Performance If Bidder fails to deliver acceptable goods or services within the timeframes established in the Project Schedule, the City shall be authorized to purchase the goods or services from another source and assess any increase in costs to the defaulting Bidder, who agrees to pay such costs within ten days of invoice. D. FOB de live charges): All products offered shall be FOB final destination, with all delivery charges to be prepaid by the Bidder. The City does not accept C.O.D. or collect shipments. The contract price shall include all charges, including delivery, installation and set -up fees. All packing, crating, or other debris resulting from the delivery or set -up of the commodity purchased shall be removed and properly disposed by the successful Bidder at no additional cost to the City. E. Excess or Incorrect Commodities Products or materials delivered in error or in excess of the quantity ordered shall be returned at the successful Bidder's expense, unless otherwise agreed to in writing by the City. F. Title to Goods and Risk of Loss For goods to be provided by Bidders hereunder, if any, the title and risk of loss of the goods shall not pass to City until City actually receives, takes possession, and accepts the goods and the installation of such goods, has tested the system, and determined that it is in good and acceptable working order. City of Southlake - RFB110IB540MR110004 - Page 38 of 44 2. Miscellaneous A. Independent Contractor Bidder agrees that Bidder and Bidder's employees and agents have no employer - employee relationship with City. Bidder agrees that if Bidder is selected and awarded a contract, City shall not be responsible for the Federal Insurance Contribution Act (FICA) payments, Federal or State unemployment taxes, income tax withholding, Workers Compensation Insurance payments, or any other insurance payments, nor will City furnish any medical or retirement benefits or any paid vacation or sick leave. B. Assi nom The rights and duties awarded the successful Bidder shall not be assigned to another without the written consent of the Purchasing Manager. Such consent shall not relieve the assigner of liability in the event of default by the assignee. C. Liens Bidder shall indemnify and save harmless the City against any and all liens and encumbrances for all labor, goods, and services which may be provided to the City by Bidder or Bidder's vendor(s), and if the City requests, a proper release of all liens or satisfactory evidence of freedom from liens shall be delivered to the City. D. Gratuities 1 Bribes Bidder certifies that no bribes in the form of entertainment, gifts, or otherwise, were offered or given by the successful Bidder, or its agent or representative, to any City officer, employee or elected representative, with respect to this RFB or any contract with the City, and that if any such bribe is found to have been made this shall be grounds for voiding of the contract E. Financial Participation: Bidder certifies that it has not received compensation from the City to participate in preparing the specifications or RFB on which the Bid is based and acknowledges that this contract may be terminated and /or payment withheld if this certification is inaccurate. F. Required Licenses Bidder ceftifies.that he holds all licenses required by the State of Texas for a provider of the goods and/or services described by the Scope of Services herein. G. Authority to Submit Bid and Enter_ Contract The person signing on behalf of Bidder certifies that the signer has authority to submit the Bic! on behalf of the Bidder and to bind the Bidder to any resulting contract. H. Compliance with Applicable Law Bidder agrees that the contract will be subject to, and Bidder will strictly comply with, all applicable federal, state, and local laws, ordinances, rules, and regulations. 3. Financial Responsibility Provisions A. Insurance The Bidder, consistent with its status as an independent contractor, shall carry, and shall require any of its subcontractors to carry, at least the following insurance in such form, with such companies, and in such amounts (unless otherwise specified) as City may require: Worker's Compensation and Employer's Liability insurance, including All States Endorsement, to the extent required by federal law and complying with the laws of the State of Texas; ii. Commercial General Liability insurance, including Blanket Contractual Liability, Broad Form Property Damage, Personal Injury, Completed Operations /Products Liability, Premises Liability, Medical Payments, Interest of Employees as additional insureds, and Broad Form General Liability Endorsements, for at least One Million Dollars ($1,000,000) Combined Single Limit Bodily Injury and Property Damage on an occurrence basis; iii. Comprehensive Automobile Liability insurance covering all owned, non -owned or hired automobiles to be used by the Contractor, with coverage for at least One Million Dollars ($1,000,000) Combined Single Limit Bodily Injury and Property Damage. City ofSouthlake - RFBI10IB540MR110004 - Page 39 of 44 B. Indemnification Bidder agrees to defend, indemnify and hold harmless the City, all of its officers, Council members, agents and employees from and against all claims, actions, suits, demands, proceedings, costs,, damages and liabilities, including reasonable attorneys' fees, court costs and related expenses, arising out of, connected with, or resulting from any acts or omissions of Bidder or any agent, employee, subcontractor, or supplier of Bidder in the execution or performance of this contract without regard to whether such persons are under the direction of City agents or employees. The Bidder agrees to protect and indemnify the City, all of its officers, Council members, agents and employees, from all claims, actions, suits, demands, proceedings, costs, damages and liabilities, including reasonable attorneys' fees, court costs and related expenses, arising out of any alleged infringement of patents or copyrights arising from the Contractor's performance under the Contractor's Bid, including attorneys' fees and court costs. C. Indemnity for Intellectual Pro e : Bidder hereby warrants that the use or sale of the products, materials and services delivered hereunder will not infringe on the rights of any trade secrets, patent, copyright, registered trademark, or other intellectual property by right covering such materials and the successful Bidder agrees to indemnify and hold harmless the City for any and all costs, expenses, judgments, and damages which the City may have to pay or incur. D. Bond Requirements Prior, tojhe commencement of work on this Project, Bidder shall deliver to the City the following bonds issued by a good and sufficient surety licensed by the State of Texas and satisfactory to.the City: L A payment bond in the amount of 100% of the total contract amount insuring the full and prompt payment of all persons performing labor and/or furnishing materials in connection with this Project; ii. A performance bond in the amount of 100% of the total contract amount insuring full, faithful, and prompt performance of the responsibilities contained in this contract within the time parameters provided herein. City of Soathlake - 1117131101 B540MR110004 - Page 40 of 44 Appendix C — Form CIQ INFORMATIONRECARDING VENDOR CONFLICT OFINTEREST QUESTIONNAIRE WHO: A person must file a conflict of interest questionnaire with the City if the person has a employment or business relationship with an officer of the City that results in taxable income exceeding $2,500 during the preceding twelve month period, or an officer or a member of the officer's family has accepted gifts with an aggregate value of more than $250 during the previous twelve month period and the person engages in any of the following actions: 1. contracts or seeks to contract for the sale or purchase of property, goods, or services with the City, including any of the following: a. written and implied contracts, utility purchases, purchase orders, credit card purchases and any purchase of goods and services by the City; b. contracts for the purchase or sale of real property, personal property including an auction of property; c. tax abatement and economic development agreements; 2. submits a bid to sell goods or services, or responds to a request for proposal for services; 3. enters into negotiations with the City for a contract; or 4. applies for a tax abatement and/or economic development incentive that will result in a contract with the City. THE FOLLOWING ARE CONSLDEREII OFFICERS OF THE CITY: 1. Mayor and City Council Members; 2. City Manager; 3. Board and Commission members appointed by the Mayor or City Council members; 4. Directors of 4A and 4B development corporations; 5. the executive directors or managers of 4A and 4B development corporations; and 6. Directors of the City of Southlake who have authority to sign contracts on behalf of the cit EXCLUSIONS: A questionnaire statement need not be filed if the money paid to a local government officer was a political contribution, a gift to a member of the officer's family from a family member; a contract or purchase of less than $2,500 or a transaction at a price and subject W:15outMEtkelMiscelluneousl Chapter 116.ATm JmcntC1Q.0MUH.dac Pago 1 of3 City of Southlake - RFB1101 B540MR110004 - Page 41 of 44 CONFLICT OF INTEREST QUESTIONNAIRE FORM CIO For vender or other parson doing business with local governmental entity This questionbaita reuecta chenben made to the law by' H,B, Ust aeth Leg, Regrdar SmoWn, OFFICIFUSE ONLY This questionnaire is being filed in aceorcianca with Chapter 176, Local Government Coda a" Rmalred by a person who has a business n:tatimship as defined by Section 176.001(4 -a) with a local governments] entity and the person meats requirements underSectioh 176.006(a), By lawthis questionnaire must be flied with the records admimst atorof the local governmental entity not laterthan the 7th business day afterthe date the person becomes aware olfacts that require the stalerlmerit tobefiled. See Section 176.006, Local Government Code. A person commits an ofYerse if the person knowingly violates Section 176.006. Local GovemmentGods. An offense underthis section is a Class C misdemeanor. S j Nemeofperson who has abusineseralationshlpwith local govommentalenffly: D na -Mist Irrigation Co. Z ❑ Check Vila $61r If you areTf Itng an update tae prevfousty filed ques tlortnsire, (The law requires that you tile an updated completed quesllonnalre with the appropriate filing authority rot later than the 71h business day after the dais the originally Wed questronnsire becomes incomplete or inaccurate.) 7 Name of fowl government oftfcer with whomfiler has emptoVmebt or business reletfonship. n / a Name of 0l1cer This section (Item 3 including subparts A. B, C & D) must be completed for each officer wlth whom the filer has an employment or other business relasonshla as dermed fay SecOpn 17ftA0t(f�), Local favemmem Code. Atlach add ilanal pages to this Farm CIO as necessary. A Is the local government officer named In tnLn section mcalving or nely to receiva taxable income, other man Invesimerd Income, from the filar at the que0orerairs? Yea F-1 mc, 6. Is the finer al the questionnaire receiving or likely to receive taxabie income, other than Investment income, from or at the direction of the foal gov&mmant c1licer named in this soclion AND the Taxable Income Is not received tram the local govemmantal entry? Ll Yes L] No C. Is the Eder of this questionnaire employed by a corporation or other business entity with respect to which the Iecal governMenl officer serves as an officer or dlrector, or holds an ownership of 10 percent or mare? Yes F7 hlo D. Dosufbe each smOwment or business relatianshlp with the local government otecer named to this section- 4J 2/25/11 5I of person d 9 Fneaswilh tIK gavartunan[el endy l7ate Ad ❑pled 0E12912cb7 W 45outhla [relMiscelfaneovslChaptcr 176.Attechmenf CIQ.09260S,doc Pop 3 00 City of Southlake - RFB1101 B540MR110004 - Page 43 of 44 TO: All Bidders' REQUEST FOR BIDS: BID DUE DATE: Crry OF [ ML AKE 1 9 ADDENDUM NUMBER # 1 DATE: February 14, 2011 RFB110IB540MR110004 LANDSCAPE SERVICES FOR CITY OFSOUTBLAKE 3:00 p.m., FRIDAY FEBRUARY 25, 2011 I. ADDENDUM NO. 1 d FEBRUARY 14 2011 per Addendum #l, the City of Southlake is answering vendor questions asked .during the Pre -Bid meeting and submitted vendor questions prior to February 14, 2011, modifying the Scope of Services and modifying the pricing schedule_ QUESTION: Does rye grass over seeding services include scalping? ANSWER: Yes. QUESTION: What is the standard color flat size you are requesting? What is the number of plants per flat? ANSWER: The City is requesting 18 plants per flat. QUESTION: Will turf areas receiving over seeding this year be over seeded next year also? ANSWER: Yes, we believe so. Overseeding will be as requested by the City. QUESTION: Will the City specify the amount of fertilizer to be applied. ANSWER: No. Amount of chemical applied will vary depending on areas requested and manufacturer recommended application rates and guide lines. QUESTION: Will you specify brand of chemical for application? ANSWER: No. Vendor is the expert on what chemical is required for a given result at a given location. The vendor shall submit their bid on the bread they normally use. The City will require notification of application and what chemical is being utilized but brand choice is up to the vendor. QUESTION: Is any tree trimming involved? City offouthlake •Finance Department • 14LV Main Street Sulte 440 - Sou851ake, 7exas M2 812748.8317 An EEQIAftfmnafte Adlon 1nstftutfon ANSWER: Yes, but very minimal. As stated in the bid document another vendor is contracted for tree related maintenance. Mowing and/or landscape vendor shall be required to perform minimal low hanging branch pruning as required in areas they provide services for. The City does not expect the mowing or landscape vendor to provide regular tree pruning services. QUESTION: Do you have a porter for Town Square? ANSWER: Yes. inland Southwest Management LLC provides trash maintenance services within Town Square. Vendor is responsible for picking up debris during mowing or landscape services within their assigned service areas. QUESTION: Is a bid bond required? ANSWER: No. Only a payment and performance bond per page 40 section 3 paragraph D of the bid document. QUESTION: Are you completing only 23 of the 39 medians shown along FM 1709 Southlake Blvd? ANSWER: There are actually only 23 medians. There are 39 pages of drawings. Some of the medians are split into two drawings. MODIFICATION OF SCOPE OF SERVICES: Remove Color Change Out, Over Seeding and Mulching services from Landscape Services Scope of Services included in landscape service costs and list as a separate chargeable item in the Schedule of Pricing. item #'s 105, 106 and 107 as listed in Schedule of Pricing. REMOVE from Sgae of Services under Landscype Services; • Color change out of flower beds as requested. Standard flower types, depending on season or time of requested change shall be used. • Over Seeding with perennial Double Eagle or equivalent Ryegrass in requested areas. • Provide No -Float Mulch as requested or required. QrofS"lake • Ffnewa A"1=01 • 1400 Ya#? Street Sv#v 440 • SouMke, raW 76082 817.748.8311 An EEO/AfllrmativeAdlon InAution MODIFICATION OF SCHEDULE OF PRICING Modify Schedule of Pricing price submittal requirements for fertilizer, pesticide and herbicide from per pound or unit of measure price to a square foot price_ ORIGINAL SCHEDULE OF PRICING: MODIFIED SCHEDULE' OF PRICING: PLEASE COMPLETE AS PART OF YOUR SUBMITTED BID Jos. As Rmested ferdlizerAppdication Per Pound of Chemical Applicil $ 109. As Requested Vendor Material Cost + Mark -Up % for Any Applied Fertilizer % Cost + % 114. As Re ested Pesticide or Herbicide Application Per Unit of Measure of Chemical Applied S 111. As Requested Vendor Material Cost + Mark-Up °A for Any Applied Pesticide or Herbicide % Cost+ % MODIFIED SCHEDULE' OF PRICING: PLEASE COMPLETE AS PART OF YOUR SUBMITTED BID ADDITIONS TO PRICING SCHEDULE: 108. As Requested Fertilizer Application Per Sq. Ft. of Chemical A lied Labor Cost Per Sq. Ft. S ' 0 01 7 109. As Requested Vendor Material Cost + Mark -Up % for Any Applied Fertilizer % 10 Cost + % 110. As Requested Pesticide or Herbicide Application Per Unit of Measure of Chemical Applied Labor Cost)$ Per Sq. Ft. _ 0017 111. As Requested Vendor Material Cost + Mark -Up % for Any Applied Pesticide or Herbicide % 1 0 Cost + % ADDITIONS TO PRICING SCHEDULE: QYofSoahlake • Finance Qeparirneet • 1400 MW 56t?e4 Suite 440 • SouWake, Texas 76091 817.746.1312 An EEO /Atflrmetive Adion Inslllution 117. As Requested Tree, bush or hedge pirating services. Labor cost per hr. $35 Per Hr. 118. As Requested Vendor Material Cost + Mark -Up % for Any tree, bush or hedge material requested. % t 0 Cost + % QYofSoahlake • Finance Qeparirneet • 1400 MW 56t?e4 Suite 440 • SouWake, Texas 76091 817.746.1312 An EEO /Atflrmetive Adion Inslllution REMOVED FROM PRICING SCHEDULE: Item 4 34 is being removed from initial bid. A contract amendment shall be created to add this location to awarded vendors contract, per type of mowing services required, once area has completed construction services. 34. BICENTENNIAL PARK ADDMONAL /EXPANSION AREA Map 32 38 Mowing Services Per Scope of Services $ $ 38 Landscape Services Per Scope of Services $ $ 2. THERE ARE NO OTHER CHANGES. Sharon Guess Assistant Director Finance- Administration City of Southtake IN THE SUBMISSION OF HIS BID, BIDDER MUST ACKNOWLEDGE RECEIPT OF THIS ADDENDUM. BIDDER SHALL ACKNOWLEDGE THIS ADDENDUM BY SIGNING AND RETURNING ONE COPY OF TIES NOTICE WITH IR BID, SIGNED: DATED: 2/25/11 COMPANY N Dyna —Mist Irrigation Co. City ofSouMMe • Finance AepaIM09. 1400 Main5twj Suite 440 • Southlaka Texas 76092 817.740,8312 An EEQ/Affamadve AdWn InaMudon TO: All Bidders' REQUEST FOR BIDS: BID DUE DATE: ADDENDUM NUMBER # 2 DATE: February 18, 2011 RFB1101B540MR110004 LANDSCAPE SERVICES FOR CITY OF SOUTHLAKE 3:00 p.m., FRIDAY FEBRUARY 25, 2011. 1. ADDENDUM NO, 2, dated FEBRUARY 18, 2021, per Addendum #2, the City of Southlake is answering additional vendor submitted questions and modifying the pricing schedule. QUESTION: How far off the street does the right of way extend? ANSWER: The right of way is defined as from the edge of the pavement to the fence line or utility poles. If there is neither a fence line nor utility poles, the right of way will extend twenty feet from the edge of the pavement. QUESTION: Hour do I determine what is HOA, home owner, or business maintained when trying to determine right of ways? ANSWER: Most HOA's Right of Way will have the subdivision name posted such as Timarron, Estes Park and/or Diamond Circle Estates and will be maintained by the individual BOA. The back side of the subdivision, if it is on a road or street that is part of the mowing contract should be included in your costs such as South Ridge Lakes subdivision on North Peytonville road or Diamond Circle Estates where the front side on White Chapel is maintained by the HOA but the backside on Southlake Blvd is part of the bid. Undeveloped properties that are on the ROW streets and roads should also be included in your costs. Most businesses or companies that manage business properties maintain their property and should not be included in ROW costs. Also, school property, parks, and city facilities should not be included in your ROW costs. These costs are already incorporated into the individual area costs except for school property which is not included in this bid. Home owners are required to maintain their own right of way except when they are prevented because of ditch or public easement such as Dove Road between White Chapel and Carroll Avenue. In this case vendor shall be responsible for these areas. QUESTION: How many inrigation cheeks should we plan to perform a year? ANSWER: The number of irrigation checks performed is at the discretion of the awarded vendor. It is the vendor's responsibility to maintain the irrigation systems in proper working order. CoOfSQUthlake • FlflWeAePOWnt • 1400M&Street Si&440 . SWileke, Texas 76092 817. M8317 An EEOIAfmiaeve Action InstKution QUESTION: Should these irrigation system checks be included in a portion of the bid, or based on the hourly rate that we provide in the RFB? ANSWER: Any irrigation checks should be included in the vendors base bid cost for the area. A separate charge is not allowed for these irrigation checks. The bid does allow for a monthly walk -thru fee of service areas and an irrigation systems check may be performed by vendor at this time but additional inspections of irrigation systems may be required and shall not incur an additional charge. QUESTION: On the property labeled "Carroll Avenue Right of Way and Medians from SH114 to FM 1709 ", the map appears to contain only the medians. Does the property along the sides of Carroll Avenue require lawn or landscape services? ANSWER: Yes. The property on the East side of Carroll Avenue from the curb to the sidewalk is included. QUESTION: When pricing irrigation pmts and fertilization material do we only need to provide a mark- up % or also include the pricing for some of the products? .ANSWER: Only the mark-up percentage vendor is charging is required. QUESTION: Many of the properties in Group # 1 appear to have little mulch in the beds currently. Should we expect this to happen annually? ANSWER: Mulch depth in the various beds will be as directed by the City. QUESTION: In reference to section 5 of the RFB "Estimated Quantities" should we expect that items such as mulch and seasonal color will be performed by the same company that was awarded each property? ANSWER: The City reserves the right to award this contract in the best interest of the City. We currently anticipate awarding all included services by Group but reserve the right to award in the best interest of the City. QUESTION: Do the tree wells need to be maintained, or would you like to see grass fill the area to the trunk? If you want them maintained, should mulch be installed in the tree wells at the same frequency as other landscape beds? ANSWER: Tree wells will be maintained per City direction. This may include full mulch, grass, plant material or a combination thereof. QUESTION: In order to maintain competitive pricing, can you tell us how many times each property in Group #1 was serviced in 2010? Do you expect a similar schedule in 2011? ANSWER: No. That information is not readily available. We have estimated the quantity at forty eight (4$) services required for Group It 1 which is only an estimate. More or less services may be required depending on weather or other factors. C11y ofSoulhlake • Finance DepaamM • 1400MafnS vt 5ulle 440 • Soahl8ke, Texas 76092 817.748.8312 An EEO/Af IrmadveAction InsMution QUESTION: In Central Park there is an area of landscaping to the South of the park, separated by parking that has the same type of plants as the park, Map # 1 does not show that this is included. Should we include this area in our bid? ANSWER: No. QUESTION: The tree wells in front of the Brownstones are on named streets. Are these included in the Town Square tree wells? ANSWER: No. Those currently are part of an HOA agreement and are not included. QUESTION: Are the Wax Myrtles in Summit Park supposed to be trimmed? ANSWER: Yes. per the Landscaping Scope of Services, page # 9, trimming of bush, brush and hedge trimming services as required to maintain required appearance. QUESTION: At the entrances to Town Square on each side of Rustin Park there are landscaped areas. Which portion of the bid should these be included in? ANSWER: The areas not included in Map #1 for Rustin Park should be included within the 1709 Right of Way areas within Group #1. QUESTION: There is a pasture -style area on the East side of DPS HQ on Carroll. Is this included in the Group #1 bid? ANSWER: No. QUESTION: Is there landscaping and irrigation inside the fenced and gated parking lot at DFS HQ and is it part of the contract? ANSWER: Yes. There are turf areas and bushes located within this area. These areas may be viewed from the fence line. There are two (2) irrigation systems consisting of regular-and drip irrigation systems located within this gated area. All areas of regular irrigation may be viewed from outside the secure area. The drip irrigation system located within the gated area consists of 13 raised beds. There is one large L shaped bed approximately 21' x 4', four raised beds approximately 14' x 5' and eight raised beds approximately 14' x 2'. We have included photos of these raised beds due to this being a secured area. QUESTION: Are the Boxwood and Indian Hawthorns on named streets included in tree well bid for Town Square? ANSWER: 'Y'es. QUESTION: Do the Indian Hawthorn beds need to be included in tree well pricing for Town Square? ANSWER: 'Y'es. If located on a named street. City ofSoutlfte - Finance Department - 1400 A610 SdreA SO& 440 - Sauthlake, Texas 76092 817 748.8312 Art EEO/Affirmative Actlon Insfflution MODIFICATION OF SCHEDULE OF PRICING Modify Schedule of Pricing price submittal requirements for Item 56. Remove SH 114 Right of Way from cost of Item 56 and list this area as a separate chargeable area Item 56A. ORIGINAL SCHEDULE OF PRICING: MODIFIED SCHEDULE OF PRICING: PLEASE COMPLETE AS PART OF YOUR SUBMITTED BID 56. RIGHT OF WAY — YELLOW AREAS gap 54 32 Mowing Services Per Scope of Services $ $ MODIFIED SCHEDULE OF PRICING: PLEASE COMPLETE AS PART OF YOUR SUBMITTED BID Cily ofSoahlake • Finance Department 0 1400Mak Street Sidle 490 • Saahlake, Texas 76092 817.748.8312 An EEO/Affirmative Action Institution 56. RIGHT OF WAY YELLOW AREAS EXCLUDING SH 114 Map 54 32 Mowing Services Per Scope of Services S No Bid S No Bid 56A. RIGHT OF WAY YELLOW AREAS SH 114 As Re uested M2nins Services Per Scope of Services $ No Cily ofSoahlake • Finance Department 0 1400Mak Street Sidle 490 • Saahlake, Texas 76092 817.748.8312 An EEO/Affirmative Action Institution 2. THERE ARE NO OTHER CHANGES. i Sharon Jackdatnee Director of City of Southlake IN THE SUBMISSION OF HIS BID, BIDDER MUST ACKNOWLEDGE RECEIPT OF THIS ADDENDUM. BIDDER SHALL ACKNOWLEDGE THIS ADDENDUM BY SIGNING AND RETURNING ONE COPY OF THIS NOTICE WITH THEIR BID. SIGNED: DATED: 2/25/11 COMPANY NAME: Dyna -Mist Irrigation Co. 00 ofSuulhleks • RIMCe DepamnW • T400 Malty 59eet, State 440 • SwlfHake, Texas 76092 877.749.8312 An EE01Aifirnativa Action Institution City of Southlake RFB1101B540MR110004 Landscape Services for City of Southlake Equipment Tyne 16' Rotary Finish Mower 6' Z -Turn Mower 5' Z -Turn Mower 4' Walk Behind Mower Tractor - Buffalo Blower & & Mechanical Edger Line Trimmer Hand Held Edger Back pack Blower Hedge Trimmer, double sided Hedge Trimmer, single sided Trimming Attachment Equipment List Dyna -Mist Make/Model Oty Needed Qty Available Toro 5900 3 10 Toro 7210 2 5 Toro Z593 -D 1 5 Skagg SWZ48 3 10 Steiner 430 1 4 Stihl FS80 11 40 Stihl FC95 4 10 Stihl BR420 8 25 Stihl HS 8 i R 2 5 Echo HC230 1 5 Stihl ST14230 1 10 Miscellaneous Hand Held Tools will also be used on this contract. f City of Southlake L ' RFBI101B540MR110004 Landscape Services for City of Southlake Appendix B — Bid Document Additional Information Dyna -Mist I. REQUIRED BID INFORMATION 1. Proposed Products and /or Services A. Product or Service Description: A successful landscape maintenance program requires a contractor who understands the client's desires and needs. The contractor will be able to choose the correct equipment for the property and utilize it in an efficient manner. He will notice potential issues and take action prior to major problems arising. He will communicate effectively with the client, get things accomplished in a timely and professional manner, yet go virtually unnoticed to the general public. Dyna -Mist has this ability and it is exhibited every day on more than 200 properties across the Metroplex. We have the ability to maintain all types of properties from very high priority to empty lots. We own and operate maintenance equipment for every aspect of grounds maintenance from light fairway reel mowers mowing specialty tiff grass athletic surface four times per week, to lb' cut finish rotary mowers, to 21" walk behind mowers. Our operators are trained for each specific machine that he or she will use. Dyna -Mist has never been removed from any contracted duties prior to contract maturity. This contract is a service contract - the machinery used on the grounds will probably be very similar. The service and results will probably not. Please contact our references and view some sites we currently maintain to determine if Dyna -Mist can be a partner to a successful grounds maintenance program for the City of Southlake. B. Additional Hardware Descriptions: n/a C. Material Safety Data Sheets (MSDS): Will supply upon award. D. Guarantees and Warranties: n/a E. Project Schedule /Delivery Date: The schedule will be delivered following a pre - construction meeting with City staff to determine "best days" of the week for each property maintenance activity. 2. Bidder's Experience / Staff A. Project Team: Randy Plumlee — contract manager, 21 years experience in the landscape and irrigation business Kay Vogt -- office manager, 25 years experience Jorge Calero — superintendent, 14 years experience in the landscape business Kelly Jimenez — fleet & safety manager, 25 years experience as safety and fleet maintenance manager Nicolas Munoz — crew foreman, 15 years experience in the landscape business Zeferino Ruiz — crew leader with 3 years experience, 5 years experience as 5900 operator Guillermo Ruiz — 3 years experience as 5900 operator Guillermo Bolanos — 2 years experience as Z- Master operator Sixto Bolanos — 6 years experience as Steiner tractor operator (edger/blower) Juvenal Vega —10 years experience as 5900 & Z- Master operator Alejandro Vega— 6 years experience as line trimmer specialist Saulo Sales — 4 years experience as line trimmer specialist Alejandro Zuniga— crew leader with 3 years experience, 6 years experience as 5900 operator Jose Chacon — 5 years experience as Z- Master operator David Lozano — 5 years experience as Z- Master operator and line trimmer specialist Mario Bolanos — 3 years experience as line trimmer specialist Teodoro Perez — 3 years experience as line trimmer specialist Marcelo Favela — 8 years experience as crew leader and Z- Master operator Daniel Orona — 3 years experience as line & hedge trimmer specialist Jose de la Luz Claudio — 3 years experience as line trimmer specialist Rafael Ramirez —14 years experience as crew leader and hand trimming, tree pruning specialist Joaquin Sales — 3 years experience as hand trimming and tree pruning helper Alfonso Lopez — 5 years experience as hand trimming and tree pruning helper Joel Vargas — Licensed Irrigator, 15 years experience in irrigation industry Francisco Castro — irrigation helper with 3 years experience B. Removal or Replacement of Staff. We will email this information to the contract liaison. C. Business Establishment: (answered on Appendix B) D. Project Related Experience: Dyna -Mist has been maintaining municipal properties including medians, parks, sports fields, municipal buildings for no less than 15 years. The majority with the City of Plano and the City of Allen. This includes grounds maintenance, fertilization, herbicide and irrigation management, repairs and installations. We also maintain grounds for local school districts including Plano ISD and Frisco ISD. We have experience and expertise in safety and professionalism in the public arena and around children. Please contact Jim Fox with the City of Plano (972 -942- 7262), Tom Kimbrough with Plano ISD (469 - 752 -8205) and Blake Vaughn with Frisco ISD (469 -633- 6520) (see reference page) to inquire about our level of service, knowledge and expertise in the field of grounds maintenance and landscaping. Other clients include Park Place Motorcars (auto dealerships) and The Church of Jesus Christ Latter -day Saints (churches). TEXAS (DEPARTMENT OF AGRICULTURE TODD STAPLES, COMMISSIONER 7 �C P. O. BOX 12847 AUSTIN, TX 78711 -2847 1- 877 - 542 -2474 P For the hearing impaired: (1- 800- 735 -2989) TDD (1- 800- 735 -2988) VOICE www.tda "state. tx.0 s SPCS BUSINESS LICENSE This is to certify that the business listed below has met the licensing TDA TPCL No.: 0567879 requirements of Texas Occupations Code, Chapter 1951 and is authorized to engage in the business of Structural Pest Control" SPCB TPCL: 10577 DYNA MIST CONSTRUCTION CO INC A Issue Date : 011311201? 2808 CAPITAL WYL €E T X 75098 Expiration Date : 01131/2012 V TEXAS DEPARTMENT OF AGRICULTURE ° �Ca,� STRUCTURAL PEST CONTROL SERVICE � TODD STAPLES, COMMISSIONER P. O. BOX 12847 AUSTIN, TX 78711 -2847 Tex pS' (877) 542 -2474 For the hearing impaired: (800) 735 -2989 TDD (800) 735 -298.8 VOICE wvvw.tda.state.tX. uslspcs COMMERCIAL CERTIFIED APPLICATOR TDA TPCL No. , 0567879 This is to certify that the person whose name appears below has met the requirements of Texas Administrative Code, title 4, Part 13, License No.: 3569572 Chapter 7, Subchapter H and Chapter 1951 of the Texas Occupations Code. SPCB TPCL: 10677 RANDY PLU1MLEE Expires: G113112012 DYNA MIST CONSTRUCTION CO INC 2808 CAPITAL WYLIE TX 75098 Categories: W,L,P TEXAS DEPARTMENT OF AGRICULTURE TODD STAPLES, COMMISSIONER P. O. BOX 12847 AUSTIN, TX 78711 -2847 (877 -542 -2474) For the hearing impaired: (800) 735 -2989 TDD (800) 735 -2988 VOICE A ww.a r.stag_- _ te.tx.us CONI fIERCIAL TECHNICIAN LICENSE This is to certify that the person whose name appears below has met the requirements of Texas Agriculture Code Chapter 76, relating to application of restricted -use or state - limited -use pesticides or regulated herbicides. This license is issued for purchase and application of restricted -use or state - limited -use pesticides or regulated herbicides to be used according to label directions consistent with the use categories listed below. JORGE CALERO DYNA MIST CONSTRUCTION CO INC 2808 CAPITAL WYLIE TX 75098 Categories: W TDA TPCL No. Technician No. SPCB TPCL : Expires : a p��A 0567879 0553652 10677 0113112012 AILM ID Y VUll .L.AI,Y!.lY,l, l, , l P ULJ.a I I ZUUVA HYYHi L' AI.L' 00 172t "h f(40 H 4" "ICA LHI HI HL.I.' A lA�AA�J. TEXAS DEPARTMENT OF AGRICULTURE ��� °t ,qG� TODD STAPLES, COMMISSIONER 4 P. O. BOX 12847 AUSTIN, TX 78711 -2847 (877) LIC -AGRI (877 -542 -2474) For the hearing impaired: (800) 735 -2989 TDD (800) 735 -2988 VOICE www.tda. COMMERCIAL PESTICIDE APPLICATOR LICENSE This is to certify that the person whose name appears below has met the requirements of Texas Agriculture Code Chapter 76, relating to application of restricted -use or state - limited -use pesticides or regulated herbicides. This license is issued for purchase and application of restricted -use or state - limited -use pesticides or regulated herbicides to be used according to label directions consistent with the use categories listed below. HANDY PLUMLEE 2808 CAPITAL WYLIE TX 75098 TDA Client No. 00262350 TDA License No. 0259338 Effective Date: February 28, 2011 Expiration Date: February 29, 2012 CATEGORIES: 5,3A TEXAS COMMISSION ON ENVIRONMENTAL QUALITY Be it known that JOEL VARGAS has fu 7fCed therequirements in accordance with the Caws of the State of 2'eXas for LICENSED IRRIGATOR License Number.• L10017652 Issue Date: 01/04/2010 Expiration Date: 01/31/2013 EXecutive Director Quality TeXas Commission on `EnzlirO M TEXAS CO'MMISSION ON ENVIRONMENTAL QUALITY TEXAS COMMISSION ON ENVIRONMENTAL QUALITY Be it known that JORGE A CALERQ has f Offed the r uiremen°ts in accordance with the Caws of the State of Texas for LANDSCAPE IRRIGATION TECHNICIAN .License ,Number: IT0001310 Issue Date: 01/19/2010 EXpiratiol2 Date: 01131/2013. EXecutive Direct a 7eXas Commission on Environ Quality TEXAS COMMISSION ON ENVIRONMENTAL QUALITY Be it known that RANDY SCOTT PLUMLEE has fu fiCCed the'�e uiretnents in accordance with the Caws o7the State of Texas for 1 LICENSED IRRIGATOR License N umber: L 10 00 2195 Issue Date: 0511212008 Expiration Date: 05/31/2011 EXecutive Director Texas Commission on Environmenta[Quafitry ACCORlY CERTIFICATE OF LIABILITY INSURANCE F/27 /2011 lYYYY) THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER McQueary Henry Bowles Troy LLP 8144 Walnut Hill Lane, 16th Floor Dallas TX 75231 NAME; Judy Hays PHONE FAX Arc No Ext: 972 - 770 - JVC No: - A D DRESS: 'ud ha s @mhbt.com 3D6367412 - PRODUCER CUSTOMER ID n: DYNAMI RR INSURER($) AFFORDING COVERAGE NAIC q $1000000 INSURED Dyna -Mist Irrigation Company, Inc. 2808 Capital Street INSURERA:TeXas Mutual Insurance Company 22945 INSURER a:Employers Mutual Casualty Company 21415 INSURER C:EMCASCO Insurance CompanV 21407 Wylie TX 75098 INSURER D : $2000000 GENT AGGREGATE LIMIT APPLIES PER; POLICY X PRO- LOC INSURER E : $2000000 INSURER F C AUTOMOBILE COVERAGES CERTIFICATE NUMBER: 463777024 REVISION NUMBER THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. l L7R TYPE OF INSURANCE tJBR POLICY NUMBER MMIDD MMI�DIYYYY LIMITS $ GENERAL LIABILITY X COMMERCIAL GENERAL LIABILITY CLAIMS -MADE OCCUR 3D6367412 - 2/1/2011 2/1/2012 EACH OCCURRENCE $1000000 PREM DAMA T RENTED PREMISES Ea occurrence $ 100000 MED EXP (Any one person) $5000 PERSONAL & ADV INJURY $1000000 GENERAL AGGREGATE $2000000 GENT AGGREGATE LIMIT APPLIES PER; POLICY X PRO- LOC PRODUCTS - COMPIOPAGO $2000000 $ C AUTOMOBILE LIABILITY ANY AUTO ALL OWNED AUTOS SCHEDULED AUTOS HIRED AUTOS NON -OWNED AUTOS 3E6367412 2/1/2011 2/1/2012 COMBINED SINGLE LIMIT (Ea accident) $100000q X BODILY INJURY (Per person) $ BODILY INJURY (Per accident) $ PROPERTY DAMAGE 4Per accident) $ X X $ UMBRELLA LIAB OCCUR EXCESS LIAB CLAIMS -MADE EACH OCCURRENCE $ AGGREGATE $ DEDUCTIBLE RETENTION $ $ $ A WORKERS COMPENSATION AND EMPLOYERS' LIABILITY YIN ANY PROPRWTORIPARTNERIEXECUTIVE OFFICERlMEMBER EXCLUDED? FT] (Mandatory In NH) If yes, describe under DESCRIPTION OF OPERATIONS below NIA TSF0001176798 211/2011 2/1/2012 X STATU- OTH- E. L. EACH ACCIDENT $1000000 E. L. DISEASE - EA EMPLOYE $1000000 F -L. DISEASE - POLICY LIMIT 1 $1000000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space Is required) Additional Insured form #CG71931 edition 01/06 applies to the General Liability policy Additional Insured form #CA0403 edition 06/04 applies to the Business Auto policy Waiver of subrogation form #CG7555 edition 11/04 applies to the General Liability policy See Attached... TE HOLDER SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. For Bid Purposes Only Conveys no rights to holder N/A TX N/A AUTHORIZED REPRESENTATIVE ©1988 -2009 ACORD CORPORATION. All rights reserved. ACORD 25 (2009/09) The ACORD name and logo are registered marks of ACORD v� AGENCY CUSTOMER ID ; DYNAMIRR LOC #: ADDITIONAL REMARKS SCHEDULE Page 1 of 1 AGENCY McQueary Henry Bowles Troy, LLP NAMED INSURED Dyna -Mist Irrigation Company, Inc. 2808 Capital Street Wylie TX 75098 POLICY NUMBER CARRIER NAIC CODE EFFECTIVE DATE: THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, - 1 NUMBER: 2 5 FORNITITLE: CERTIFICATE OF LIABILITY INSURANCE ver of subrogation form #WC420304A edition 01/00 applies to the Workers Compensation policy tificate Holder is named as an Additional Insured per the above forms on the General Liability and iness Automobile policies of the insured and provided Waiver of Subrogation per the above forms on the eral Liability and Workers Compensation policies of the insured, but only to the extent that the limits forms are required to satisfy the terms of a written contract. ACORD 101 (2008101) e0 2008 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD