Item 4C AudioSOUTHLAKE
City Council members, Item 4C on the consent agenda is for Change Order 5 for
the Fort Worth Meter Station Modification Project
Requested Action
Approve Change Order No. 5
with Legacy Contracting, LP in
the amount of $21,720.00 for
Fort Worth Meter Station
Modification Project
The requested action is to approve change order no. 5 with Legacy Contracting LP
in the amount of $21,720.00 for Fort Worth Meter Station Modification Project
2
F Project Location
�'r Southlake / Keller Wholesale Customer Meter Agreement
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This slide indicates the location of the two FW meter stations on the west side and
the Keller and Southlake meter stations on the east side
3
Background Information
• 1984
• Water transmission line built from Fort
Worth's North Beach meter pump station
• Keller and Southlake to share ownership and
cost
• 2005
• Water transmission line built from Fort
Worth's Caylor meter station due to increased
water demands
• Four existing meter stations to be upgraded
• Upgrades allow separate billing by Fort Worth
In 1984 a water transmission line was built from the City of Fort Worth's north beach
pump station to supply water to both Southlake and Keller who shared in the
ownership and cost of the transmission line
A second water transmission line was constructed in 2005 from the City of Fort
Worth's meter station due to increased water demands from both Keller and
Southlake. Keller and Southlake agreed to upgrade their facilities at the two
existing Fort Worth meter stations as well as the respective meters in each the cities
of Keller and Southlake as a condition of the interlocal agreement with Fort Worth.
These upgrades would allow Fort Worth to bill Keller and Southlake separately.
Today, Fort Worth bills Southlake for the water usage and then Southlake bills Keller
for their portion.
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Background Information
• Contract awarded to Legacy Contracting,
LP for meter station upgrades
Keller and Southlake funded cost of
upgrades at their respective water meter
stations
• Cities split cost of the upgrades at Fort
Worth meter stations
�4
In 2008, the council awarded the construction contract for the meter upgrades to
Legacy Contracting, LP. Keller and Southlake funded the cost of the upgrades at
their respective meter stations and split the cost of the upgrades of their facilities at
the Fort Worth meter stations.
5
Proposed Change Order No. 5
• Bid documents did not include final plans
• Contractor bid was based on outdated
construction plans
• Delays /Costs associated with outdated set
of plans
• Equipment rental
• Re- mobilization of crews
• Loss of revenue
• Financial burden determined to be $21,720
The proposed change order No. 5 is associated with the delays and costs
associated with the outdated set of plans included in the bid documents at the
beginning of the project. Change Orders 1 and 2 were presented to council in
September and November of 2009 and included the work associated with the
correct set of plans for both Civil and electrical changes. This work was required
regardless in order to meet the conditions of the interlocal agreement with Fort
Worth. Freeses and Nichols acknowledged that they indavertantly included the
wrong set of plans and met with the cities of Keller and Southlake to discuss an
equitable contribution to be split between the two cities.
The contractor incurred equipment rental cost and loss of revenue that would be
used to pay for expenses during the negotiation of the change orders. In addition,
the contractor had to demobilize their crews since work was halted during this
process. The financial burden the contractor experienced was determined to be
$21,720.00.
0
Financial Consideration
Original Contract $776,867.00
Change Orders No. 1 -4 $148,151.05
Change Order No. 5 $ 21,720.00
Total Contract Amount $946,738.05
• Southlake's portion of this change order is
$5,243. Funds are available in project
budget.
The total contract amount including the previous change orders is $946,738.05.
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IS
im
•
The City of Southlake provides municipal services that support
the highest quality of
life for our residents and businesses. We do this by delivering outstanding
unrivaled quality in everything that we do.
value and
■
- ■-
�C1
- •
Achieve the C2 Provide travel C3 Provide attractive C4 Attract and keep
highest standards convenience and unique spaces tier businesses to drive
top- C5 Promote
a opportunities for
of safety and within City and for enjoyment of dynamic and sustainable
security region personal interests economic environment
partnerships and
volunteer involvement
B1 Achieve B2 Collaborate with B3 Enhance resident B4 Provide
best select to life high
B5lmprove
performance B6 optimize
_
"
-in -class partners quality of and quality
status in all City implement service business sustainability customer
disciplines solutions through tourism service
of delivery and use of
operational technology
processes
F1 Adhere to financial
F2 Invest to provide and F3 Achieve fiscal
management maintain high quality wellness
F4 Establish an
maintain effectiv
principles and budget public assets standards
internal controls
L1 Ensure our people L2 Enhance L3 Attract, L4 Recognize
L5 Empower
understand the leadership develop and and
informed decisio
t t° retain a skilled reward high
workforce performers
making at all lev
in the organizatio
Change Order 5 links to the city's strategy map relative to the focus areas of
Infrastructure and Performance Management and Service Delivery. The specific
corporate objectives that are met by the construction of this water system
infrastructure include Providing High Quality Customer Service and Investing to
provide and maintain high quality public assets.
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SOUTHLAKE
Please contact Bob Price at 817- 748 -8097 for questions regarding this item.