2011-03-21 CITY OF
SOUTHLAKE
PARKS AND RECREATION BOARD MEETING: MARCH 21, 2011
LOCATION: 1400 Main Street, Southlake, Texas
Council Chambers in Town Hall
Parks and Recreation Board Members present: Chairman John Slocum, Vice - Chairman
Tina Wasserman, Secretary Julie Landesberg, and Board Members Sherry Berman, Elaine
Cox and Gregg Formella
Parks and Recreation Board Members absent: Margaret Adams, Kevin Smith and Randy
Williamson
Staff present: Director of Community Services Chris Tribble, Deputy Director of Community
Services Kari Happold, and Assistant to the Director Candice Sanders
Agenda Item No. 1. Call to order. The meeting was called to order by Chairman Slocum at
7:04 p.m.
Agenda Item No. 2. Administrative Comments.
A. Overview of Carillon Developer's Agreement related to Parks — Economic
Development Director Greg Last gave a brief overview about elements of the
Chapter 380 Incentive Agreement with the Carillon Development and specifically
about the parks in the subdivision. Mr. Last responded to the Board's questions.
Agenda Item No. 5A was considered next, out of the regular agenda sequence.
REGULAR AGENDA:
Agenda Item No. 5A. Consider: Recommendation for approval of Carillon Phase 1A Park
Plans — Director Tribble presented the plans for Northwest Enclave Park and Villa Park North
located in Phase 1A of the development and answered questions from the Board on item 5A.
Chuck Haines, landscape architect with Hines Group, was present to address the Board and
responded to questions.
Key elements of both parks will be ornamental and accent trees, sidewalks and park benches.
Additionally, Northwest Enclave Park will feature a fountain, grape arbor and a sign wall. The
Park Board expressed concerns regarding the number and location of benches in both parks
and recommended the developer provide additional documentation of the number and location
of the benches in both parks prior to City Council consideration and that the developer work
with City staff to ensure the appropriate quantity of benches are installed throughout both
parks.
Parks and Recreation Board
Meeting Minutes, March 21, 2011
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Motion was made to approve Carillon Phase 1A Parks Plan with included documentation for
benches at both parks as per working with City staff.
Motion: Wasserman
Second: Cox
Ayes: Berman, Cox, Formella, Landesberg, Slocum, Wasserman
Nays: None
Abstain: None
Approved: 6 -0
Motion carried.
The Board returned to consideration of the Administrative Comments.
Agenda Item No. 2. Administrative Comments - Continued
B. Construction Management Report -- The March Construction Management
Report was distributed in the meeting packet. Director Tribble responded to
questions. Future management reports will include other park projects that are
funded not only by SPDC CIP, but Park Dedication Fund CIP.
C. Safety Town — Director Tribble reported this item is on hold.
D. SPDC Matching Funds Policy — Director Tribble reported City Council is taking
the lead on this policy. A draft will be presented to Council for their feedback and
then the draft will be presented to Parks Board, SPDC and City Council for
approval of Policy.
E. Recreation Center — Director Tribble reported that staff is working with the
consultant, Barker Rinker Seacat, to look into location options (Gateway Church
and an area in Bicentennial Park) and a comparison of sites and components of
designs. The feasibility report is still being worked on with the City Council. Once
Council accepts the report, it will be presented to the Parks Board. Director
Tribble responded to Board's questions.
CONSENT AGENDA: Consent agenda items are considered to be routine by the Board and
are enacted with one motion. Chairman Slocum read the consent agenda items into the
record.
Agenda Item No. 3A. Consent: Approve minutes from the regular Parks and Recreation Board
meeting January 10, 2011
Agenda Item No. 3B. Consent: Approve minutes from the regular Parks and Recreation Board
meeting February 15, 2011
Agenda Item No. 3C. Consent: Approve minutes from the joint SPDC and Parks and
Recreation Board meeting February 15, 2011
Parks and Recreation Board
Meeting Minutes, March 21, 2011
Page 2 of 3
Agenda Item No. 3A. Consent: Absence of Parks and Recreation Board Members – The
Board considered the absence of Park Board member Kevin Smith from the regular Parks
Board meeting held January 10, 2011 and the absence of Julie Landesberg from the regular
and joint SPDC /Parks Board meetings held February 15, 2011.
Motion was made to approve the Consent Agenda items, including the minutes and absences.
Motion: Cox
Second: Berman
Ayes: Berman, Cox, Formella, Landesberg, Slocum, Wasserman
Nays: None
Abstain: None
Approved: 6 -0
Motion carried.
REGULAR AGENDA
Agenda Item No. 4. Public Forum. No one spoke during the public forum.
Agenda Item No. 6. Discussion: There were no items on the agenda for discussion.
Agenda Item No. 7. Adjournment.
Motion was made to adjourn the meeting at 8:34 p.m.
Motion: Cox
Second: Berman
Ayes: Berman, Cox, Formella, Landesberg, Slocum, Wasserman
Nays: None
Abstain: None
Approved: 6 -0
Motion carried.
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Community Services Department
Parks and Recreation Board
Meeting Minutes, March 21, 2011
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