2011-03-22 OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE ARTS COUNCIL 5/24/11
1 I CITY OF
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3 SOUTHLAKE
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6 SOUTHLAKE ARTS COUNCIL MEETING: March 22, 2011
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8 LOCATION: 1400 Main Street, Southlake, Texas
9 Southlake Town Hall — 3A
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11 Southlake Arts Council Members Present: Chair Jonathan Calvert, Vice Chair Leslie
12 Bartlett; Southlake Arts Council members Merlene Ingraham, Carol Knox, Terri
13 Messing, Leslie Ann Walker
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15 Southlake Arts Council Members Absent: Karen Chidiac and Deborah Frazier
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17 Staff Members Present: Deputy Director Community Services Library Kerry McGeath
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19 Others Present: None
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21 REGULAR SESSION:
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23 Agenda Item No. 1 Call to Order:
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25 Chair Calvert called the meeting to order at 6:04 p.m.
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27 REPORTS:
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29 Agenda Item No. 2A - Administrative Comments — Update from APEX Arts League
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31 Terri Messing presented the update. Art in the Square is seeking volunteers April 15 -17,
32 2011; contact Lisa Quinn at www.ArtintheSquare.comNolunteers to sign up.
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34 APEX has been working on the following events /activities: the Emerging Artists
35 Program, working with merchants in Town Square to display various Art In The Square
36 artists' renderings in vacant storefronts, sponsoring the play, "Into the Woods," March
37 26 at the Green Day event at Town Square, hosting the Fort Worth Symphony
38 "Requiem" Concert at White's Chapel Methodist Church April 17, and a free concert by
39 the US Air Force Woodwind Ensemble on April 27, 2011 at White's Chapel Founder's
40 Chapel. The APEX Arts Council calendar of events is also being finalized for the next
41 season. APEX has partnered with the senior coalition to perform as ushers at the
42 concert events.
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Southlake Arts Council Meeting Minutes — March 22, 2011 Page 1 of 4
• OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE ARTS COUNCIL 5/24/11
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2 Agenda Item No. 2B. — Administrative Comments — Update from Arts Council Northeast
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4 Deputy Director Kerry McGeath reported the Arts Council Northeast will host a reception
5 March 26 at TCC to announce the artists grant recipients.
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7 Non - Agenda Item — Administrative Comments — Subcommittee to Work on the Arts
8 Council Master Plan
10 A stee - • • ' mittee has been formed consisting of Southlake Arts Council members
11 Lesli_ eriene Ingra .11 and Terri Messing, City Council members Al Zito,
12 Carolyn r orris and Pamela 1 orris, sty staff members Jim Blagg and Kerry McGeath to
13 work on the development o e rts Master Plan. An Arts Master Plan kickoff meeting
14 will be held April 12, 2011 with consultants, Via Partnership.
15 fvULk
16 CONSENT AGENDA: Consent agenda items are considered to be routine by the Board
17 and are enacted with one motion.
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19 Agenda Item No. 3A - Approval of the minutes from the February 22, 2011 Southlake
20 Arts Council meeting
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22 Minor corrections to the minutes were noted. The meeting was held in TH4A. Cathy
23 Hernandez, representative from Arts Council Northeast, was not present at the
24 February meeting. The artist name in Item 6A was corrected to Quincy Conwell.
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26 A motion was made and seconded to approve the minutes as corrected. The motion
27 was unanimously approved (6 -0).
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29 REGULAR AGENDA:
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31 Agenda Item No. 4 - Public Forum: Chair Calvert read the rules for Public Forum. No
32 one spoke during the public forum.
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34 Agenda Item No. 5A. Consider: Recommendation on Art in the Square and APEX Arts
35 League Permit for Visual Arts Display in Town Hall Lobby April 19 -May 17, 2011
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37 The permit will allow the display of eight (8) pieces of artwork, "Art in the City," on
38 individual panels in Southlake Town Hall lobby April 19 -May 17, 2011 and will be an
39 integral part of a reception hosted by Southlake Arts Council, APEX Arts League and
40 Art in the Square April 19 in the lobby. The exhibit will cover less than 30% of the wall
41 space and complies with the proposed Display of Public Arts Policy which will be
42 considered by City Council at their March 29, 2011 meeting. Southlake Arts Council
43 previewed the art work and discussed this item. They discussed emailing invitations for
44 the April 19 reception and set up of the system for the hanging the display pieces.
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46 A motion was made to recommend approval of the Permit to the City Council.
Southlake Arts Council Meeting Minutes — March 22, 2011 Page 2 of 4
• OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE ARTS COUNCIL 5/24/11
1 Motion: Messing
2 Second: Bartlett
3 Ayes: Bartlett, Calvert, Ingraham, Knox, Messing, Walker
4 Nays: None
5 Vote: 6 -0
6 Motion carried.
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8 Agenda Item No. 5B. Consider: Recommendation on a Permit for Carroll ISD Visual
9 Arts Display sponsored by Southlake Arts Council and Southlake Public Library, in
10 Town Hall 3r Floor Training Rooms during Art in the Square, April 15 -17, 2011
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12 The permit will allow a display of art work by Carroll ISD art students, sponsored by
13 Southlake Public Library and Southlake Arts Council, in Town Hall 3 floor training
14 rooms during Art in the Square, April 15 -17, 2011. About 80% of the wall and floor
15 space will be utilized. The Permit complies with the Display of Public Arts Policy. A
16 preview of the art work was not available at the meeting. This item was discussed. They
17 discussed Art in The Square having signage placed outside Town Hall directing Art in
18 the Square patrons to the 3 floor display.
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20 A motion was made to recommend approval of the Permit to the City Council.
21 Motion: Bartlett
22 Second: Messing
23 Ayes: Bartlett, Calvert, Ingraham, Knox, Messing, Walker
24 Nays: None
25 Vote: 6 -0
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27 Agenda Item No. 6A. Discussion: City Wide Arts Roundtable
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29 The idea is to have the Roundtable part of the Arts Council Master Plan process. A
30 roundtable will bring various stakeholder groups together that are involved in the arts.
31 The roundtable concept will be introduced at the Arts Master Plan kickoff meeting and a
32 report will be brought back to the Southlake Arts Council.
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34 Non - Agenda Item — Art Wraps
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36 The idea of having artist's art work displayed as "wraps" throughout the City, such as on
37 utility boxes, is still being explored. A contest for artists will be developed and the Arts
38 Council will be kept up to date.
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40 Non - Agenda Item — Roundabout Art Work
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42 Deputy Director McGeath gave a brief update on each of the three artist's progress. All
43 are at various stages of working with the clay and are progressing to the foundry stage.
44 Installation of the art pieces is still anticipated in October 2011. The Arts Council
45 discussed options for unveiling event(s). Staff will investigate how other cities have
46 handled similar unveilings and present ideas to the Arts Council at a future meeting.
Southlake Arts Council Meeting Minutes — March 22, 2011 Page 3 of 4
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• OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE ARTS COUNCIL 5/24/11
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2 Agenda Item No. 7 - Adjournment
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4 A motion was made, seconded and unanimously approved to adjourn the meeting at
5 . •48 p
8 Jon Calvert, Chair
10 Attest:
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14 I r-
15 Kerry McGeath, Deputy Director of Community Services
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17 A RECORDING OF THE MEETING IS AVAILABLE FOR REVIEW IN THE OFFICE OF THE CITY SECRETARY.
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Southlake Arts Council Meeting Minutes — March 22, 2011 Page 4 of 4
Southlake Arts Council Meeting Sign -in Sheet
March 22, 2011 — 6:00 pm
Training Room 3A (3rd Floor)
Members:
Leslie Bartlett (Place 1) - - - ,rc.
Merlene Ingraham (Place 2) 11 , .,i. A /
Jon Calvert (Place 3)
Terri Messing (Place 4) '
Karen Chidiac (Place 5)
Vacant (Place 6)
Deborah Frazier (Place 7)
Alternates:
Leslie Ann Walker 1 41 /
Carol Knox
Staff:
Kerry McGeath
Jim Blagg
Guests: