Item 10CCity of Southlake, Texas
MEMORANDUM
August 5, 2003
To: Billy Campbell, City Manager
From: Pedram Farahnak, P.E., Director of Public Works, ext. 2308
Subject: Approve a professional services agreement with Palmer Price, Inc. for
implementation of a Drainage Utility System for Southlake.
Action Requested: Consider approving a professional services agreement with Palmer Price, Inc. for
implementation of a Drainage Utility System for Southlake.
Background
Information: City of Southlake is in the process of preparation of a Drainage Master Plan with
focus on Council policy for correction of drainage related issues city wide, cost of
necessary improvements and preparation of documents to secure EPA/TCEQ
permit to comply with Phase 11 Storm Water Regulations mandated by the Federal
Clean Water Act.
During the council retreat on June 19 and June 20, 2003, a presentation was made
to the City Council on creation of a Drainage Utility System (DUS) as a possible
funding source for future drainage improvements. Council indicated that
favorable consideration will be given to this matter if staff brings this matter
forward.
After a careful background check of the proposed consultant's work history, staff
has received a proposal from Palmer Price, Inc. to prepare and implement steps
toward creation of a Drainage Utility System (DUS). Below is a list of the tasks
required for performance by the consultant for successful completion of this
project:
• Legal Authority Research
• Storm Water Utility Cost of Service
• 5 Year Cash Flow Model
• Storm Water Utility Fee Database
• Storm Water Utility Rate Design
• Benchmark Survey of Rates
• Storm Water Utility Documentation
• Community Awareness Plan
• Public Hearings
• Utility Billing System Interfaces
• Initial Storm Water Billing
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Financial
Considerations: Funds for this project in the amount of $91,500 is available from 2002 -2003 CIP
(localized drainage projects) which has a remaining balance of $400,000.
Citizen Input /
Board Review: Results of the study will be shared with the citizens of Southlake and hearings
will be held to receive public comments.
Legal Review: The Standard Form of Agreement has been reviewed by the City attorney.
Alternatives: The Council will consider the results of the study and may determine a more
suitable funding source.
Supporting
Documents: Copies of the Professional Services Agreement will be available at the Council
Meeting.
Staff
Recommendation: That the City Council approve a professional services agreement with Palmer
Price, Inc. for implementation of a Drainage Utility System for Southlake.
Staff Contact: Pedram Farahnak, P.E., Director of Public Works, ext. 2308
Charlie Thomas, P.E., City Engineer, ext. 2175
CC: Sharen Elam, CPA, Finance Director
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