Loading...
Item 7DCity of Southlake Department of Planning STAFF REPORT August 1, 2003 CASE NO ZA03 -047 PROJECT: Oktoberfest (alcohol sales) REQUEST: Southlake Chamber of Commerce, in cooperation with Southlake Town Square, is requesting approval of a specific use permit for the sale of alcoholic beverages during the Special Events of Oktoberfest. ACTION NEEDED: 1. Conduct public hearing 2. Consider specific use permit approval ATTACHMENTS: (A) (B) (C) (D) (E) (F) Background Information Vicinity Map Plans and Support Information Surrounding Property Owners Map Surrounding Property Owners Responses Resolution No. 03 -060 STAFF CONTACT: Dennis Killough (481 -2073) Bruce Payne (481 -2036) Case No. ZA03 -047 BACKGROUND INFORMATION OWNER/APPLICANT: Southlake Chamber of Commerce PURPOSE: An SUP is required for the sale of alcoholic beverages. PROPERTY SITUATION: The property is located on the northeast corner of the intersection of North Carroll Avenue and East Southlake Boulevard (FM 1709). LEGAL DESCRIPTION: Southlake Town Square, Phase I, being 42.013 acres. LAND USE CATEGORY: Town Center CURRENT ZONING: "DT" Downtown District P &Z ACTION: July 17, 2003; Approved (4 -0 -1) STAFF COMMENTS: A site exhibit and an event description are included as attachment `C' of this packet. This is a SUP allowing alcohol sales only for the three day event. The TABC will issue a temporary permit for the event following the City approval of the SUP. M \Community Development \WP - FILES \MEMO \2003cases \03- 047SUP.doc Case No. Attachment A ZA03 -047 Page 1 Vicinity Map outhlake Town Square o kto be rfet 1000 0 1000 2000 3000 Feet N Case No. ZA03 -047 E Attachment B Page 1 Case No. ZA03 -047 TO SQU Booth Map Attachment C Page 1 June 26, 2003 Bruce Payne Planning Director City of Southlake 1400 Main Street, Suite 310 Southlake, TX 76092 Dear Bruce, The Southlake Chamber of Commerce is requesting a Specific Use Permit for The Southlake Oktoberfest 2003 that is being produced by The Southlake Chamber of Commerce in cooperation with the Southlake Town Square and will be held on October 3,4, and 5 in Southlake Town Square. Event Information: This Oktoberfest celebration will be geared to families in the Southlake area and will feature a large children's area, great food, entertainment throughout the weekend, and an arts and crafts show. The Southlake Oktoberfest will be a free event with no restriction to shoppers or the public in accessing the entire Town Square area. Fun Community Events such as the Wiener -Dog Races will take place with proceeds going to the Humane Society. Other community events are also being planned. Even though the festival name might carry some beer connotations, the Chamber and festival staff are working very closely with City Department of Public Safety and State TABC officers to ensure a safe, family- oriented event. The goal of the event is to allow families to stay together while enjoying the fegtivitie", Harris Methodist HEB Hospital and the Star - Telegram, along with Coca -Cola, Washington Mutual, Bank of the West, Coors, and others are committed sponsors of Southlake Oktoberfest to date. Case No. ZA03 -046 Attachment C Page 2 Components of Event: Arts and Crafts Booths — We are hoping to have as many as 50 arts and crafts booths scattered throughout the event Entertainment — Continuous entertainment is scheduled in the pavilion with big -name acts during the evening hours on Friday and Saturday night. All entertainment will be provided free to the public. Food Booths — Various restaurants and food vendors in Southlake and surrounding areas are being solicited to participate in the event. Beer Concessions — The Chamber is hoping to operate beer concession booths during the hours still to be determined A separate SUP is being submitted for this portion of the event. Expected Attendance An attendance of over 25,000 people over the three days is expected due to the success of other events already produced in Town Square. The streets closure request is still pending and will be finalized with the Department of Public Safety as the number of vendors is finalized. See the attached map for possible street closure configurations. Portable restrooms will be available in the areas indicated on the Road Closure map. Sincerely, Giovanna Pflips President Case No. Attachment C ZA03 -047 Page 3 Additional Event Description Items: Hours: Friday, October 3 — 5:00 p.m. to 11:00 p.m. Saturday, October 4 — 10:00 a.m. to 11:00 p.m. Sunday, October 5 — 11:00 a.m. to 5:00 p.m. Festival director Rick Lott as well as Chamber president Giovanna Phillips will be the primary onsite contacts with regard to vendor relations. Setup /Cleanup: Setup will begin Friday October 3, 2003 at 7:00 a.m. Clean -up will take place immediately following the event's close at 5:00 p.m. and should conclude by 10:00 p.m. at the latest. Additional activities: Saturday, October 4 — Our traditional 5K run will take place at 8:30 a.m. Although the route is yet to be determined, it will be in keeping with previous years and is coordinated with approval from the Department of Public Safety. Staffing: Local community groups, including Chamber volunteers will be the primary staffing agents for the event. The following is a tentative outline: Beer booths: Greater Southlake Women's Society Clean -up: Boy Scouts of America Gates: TBD Ticket booths: Southlake Chamber of Commerce Security: As in 2002, all security will be contracted with the City of Southlake's Department of Public Safety. Initial conversations with Chief Price indicate that no traffic control or parking problems are anticipated. However, if any do arise, we will work the DPS on that as well. Entertainment: The City pavilion will serve as the only entertainment stage. The stage will include local community groups as well as professional entertainment (See attached tentative schedule of events). Entertainment similar to that in 2002 is expected, including the return of The Drifters. Case No. Attachment C ZA03 -047 Page 4 OktoberFest 2003 Entertainment Schedule Date Start Finish Band Friday, October 3 5:00 P.M. 6:30 p.m. Oompah Band 7:00 p.m. 9:00 P.M. Me and My Monkey 9:30 p.m. 11:00 P.M. Emerald City Saturday, October 4 10:00 a.m. 11:30 a.m. Community Groups 11:30 a.m. 12:00 p.m. Wiener Dog Races 12:00 p.m. 1:00 P.M. Oompah Band 1:00 P.M. 1:30 p.m. Alpine Dancers 1:00 P.M. 3:00 p.m. Strolling 1:30 p.m. 3:30 p.m. Oompah Band 4:00 p.m. 5:30 p.m. 6:00 p.m. 9:00 P.M. Bullet Proof Brass 9:30 p.m. 11:00 P.M. The Drifters Sunday, October 5 11:00 a.m. 1:00 P.M. Oompah Band 1:00 P.M. 3:00 p.m. Strolling 1:30 p.m. 5:00 P.M. Crawfish Case No. Attachment C ZA03 -047 Page 5 Surrounding Property Owners Oktoberfest Southlake Town Square �. �+ w w co PROSPECT STREET CVIG PL MAIN ST w Z MAIN ST F-- 0 < off FOUNTAIN P LU Case No. Attachment D ZA03 -047 Page 1 Owner Zoning Land Use Acreage 1. B. Paulsen 1. SF -20A L Med. Density Residential 1. 0.47 2. M. Wright 2. SF -20A 2. Med. Density Residential 2. 0.53 3. Southlake Venture West 3. SP -1 3. Mixed Use 3. 2.28 4. U.S. Postal Service 4. SP -1 4. Mixed Use 4. 2.86 5. Fetchel Group 5. NR -PUD 5. Mixed Use 5. 30.8 6. PKB Enterprises 6. NR -PUD 6. Mixed Use 6. 40.5 7. Tx. Health Resources 7. SP -2 7. Office Commercial 7. 12.6 8. S. Carroll /1709 Ltd 8. SP -2 8. Office Commercial 8. 29.1 9. A. Prade 9. SP -2 9. Office Commercial 9. 18.0 10. Southlake Venture 10. SP -2 10. Med. Density Residential 10. 0.51 11. Southlake Venture 11. SP -2 11. Med. Density Residential 11. 0.25 12. Greenway Rowlett 12. SP -2 12. Med. Density Residential 12. 1.17 13. J. Strunck 13. AG 13. Med. Density Residential 13. 3.00 14. Mendez Ltd 14. AG 14. Med. Density Residential 14. 3.00 Case No. Attachment D ZA03 -047 Page 1 Surrounding Property Owner Responses Oktoberfest Southlake Town Square Notices Sent: Fourteen (14) Responses: None Case No. ZA02 -069 Attachment E Page 1 RESOLUTION NO. 03 -060 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, GRANTING A SPECIFIC USE PERMIT FOR THE SALE OF ALCOHOLIC BEVERAGES ON PROPERTY WITHIN THE CITY OF SOUTHLAKE, TEXAS, BEING LEGALLY DESCRIBED AS SOUTHLAKE TOWN SQUARE, PHASE I, AND BEING APPROXIMATELY 42.013 ACRES, MORE FULLY AND COMPLETELY DESCRIBED IN EXHIBIT "A ", AND AS DEPICTED ON THE APPROVED DEVELOPMENT PLAN ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT "B" AND PROVIDING AN EFFECTIVE DATE. WHEREAS, a Specific Use Permit for the sale of alcoholic beverages has been requested by a person or corporation having a proprietary interest in the property zoned as "DT" Downtown District; and, WHEREAS, in accordance with the requirements of Sections 45.1 (1) and 45.6 of the City's Comprehensive Zoning Ordinance, the Planning and Zoning Commission and the City Council have given the requisite notices by publication and otherwise, and have afforded the persons interested and situated in the affected area and in the vicinity thereof, and, WHEREAS, the City Council does hereby find and determine that the granting of such Specific Use Permit is in the best interest of the public health, safety, morals and general welfare of the City. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS: SECTION 1. A Specific Use Permit is hereby granted for the sale of alcoholic beverages on the property being legally described as Southlake Town Square, Phase I, and being approximately 42.013 acres, more frilly and completely described in Exhibit "A ", and as depicted on the approved development plan attached hereto and incorporated herein as Exhibit `B" and providing an effective date, subject to the provisions contained in the comprehensive zoning ordinance and the restrictions set forth herein. The following specific requirements and Case No. Attachment F ZA03 -047 Page 1 special conditions, if any, shall be applicable to the granting of this Specific Use Permit: 1 2. 4. SECTION 2. This resolution shall become effective on the date of approval by the City Council. PASSED AND APPROVED THIS DAY OF , 2003. CITY OF SOUTHLAKE ATTEST: Lori Farwell City Secretary Case No. ZA03 -047 II Andy Wambsganss, Mayor Attachment F Page 2 EXHIBIT "A" Southlake Town Square, Phase I, an addition to the City of Southlake, Tarrant County, Texas, according to the plat recorded in Cabinet A, Slides 4892 and 4893, Plat Records, Tarrant County, Texas, and being approximately 42.013 acres. Case No. ZA03 -047 Attachment F Page 3 EXHIBIT `B" "� g �4t g SOUTHLAX£ �._Fobe��5 esf TOWN S QUARE Booth Map Case No. ZA03 -047 Attachment F Page 4 June 26, 2003 Bruce Payne Planning Director City of Southlake 1400 Main Street, Suite 310 Southlake, TX 76092 Dear Bruce, The Southlake Chamber of Commerce is requesting a Specific Use Permit for The Southlake Oktoberfest 2003 that is being produced by The Southlake Chamber of Commerce in cooperation with the Southlake Town Square and will be held on October 3,4, and 5 in Southlake Town Square. Event Information: This Oktoberfest celebration will be geared to families in the Southlake area and will feature a large children's area,, great food, entertainment throughout the weekend, and an arts and crafts show. The Southlake Oktoberfest will be a free event with no restriction to shoppers or the public in accessing the entire Town Square area. Fun Community Events such as the Wiener -Dog Races will take place with proceeds . fig to the Humane Society. Other community events are also being planned. Even though the festival name might carry some beer connotations, the Chamber and festival staff are working very closely with City Department of Public Safety and State TABC officers to ensure a safe, family- oriented event. The goal of the event is to allow families to stay together while enjoying the feCtiv1t1eC Harris Methodist HEB Hospital and the Star - Telegram, along with Coca -Cola, Washington Mutual, Bank of the West, Coors, and others are committed sponsors of Southlake Oktoberfest to date. Components of Event: Arts and Crafts Booths — We are hoping to have as many as 50 arts and crafts booths scattered throughout the event Entertainment — Continuous entertainment is scheduled in the pavilion with big -name acts during the evening hours on Friday and Saturday night. All entertainment will be provided free to the public. Food Booths — Various restaurants and food vendors in Southlake and surrounding areas are being solicited to participate in the event. Beer Concessions — The Chamber is hoping to operate beer concession booths during the hours still to be determined A separate SUP is being submitted for this portion of the event. Case No. Attachment F ZA03 -047 Page 5 Expected Attendance An attendance of over 25,000 people over the three days is expected due to the success of other events already produced in Town Square. The streets closure request is still pending and will be finalized with the Department of Public Safety as the number of vendors is finalized. See the attached map for possible street closure configurations. Portable restrooms will be available in the areas indicated on the Road Closure map. Sincerely, Giovanna Pflips President Case No. Attachment F ZA03 -047 Page 6 Additional Event Description Items: Hours: Friday, October 3 — 5:00 p.m. to 11:00 p.m. Saturday, October 4 — 10:00 a.m. to 11:00 p.m. Sunday, October 5 — 11:00 a.m. to 5:00 p.m. Festival director Rick Lott as well as Chamber president Giovanna Phillips will be the primary onsite contacts with regard to vendor relations. Setup /Cleanup: Setup will begin Friday October 3, 2003 at 7:00 a.m. Clean -up will take place immediately following the event's close at 5:00 p.m. and should conclude by 10:00 p.m. at the latest. Additional activities: Saturday, October 4 — Our traditional 5K run will take place at 8:30 a.m. Although the route is yet to be determined, it will be in keeping with previous years and is coordinated with approval from the Department of Public Safety. Staffing: Local community groups, including Chamber volunteers will be the primary staffing agents for the event. The following is a tentative outline: Beer booths: Greater Southlake Women's Society Clean -up: Boy Scouts of America Gates: TBD Ticket booths: Southlake Chamber of Commerce Security: As in 2002, all security will be contracted with the City of Southlake's Department of Public Safety. Initial conversations with Chief Price indicate that no traffic control or parking problems are anticipated. However, if any do arise, we will work the DPS on that as well. Entertainment: The City pavilion will serve as the only entertainment stage. The stage will include local community groups as well as professional entertainment (See attached tentative schedule of events). Entertainment similar to that in 2002 is expected, including the return of The Drifters. Case No. Attachment F ZA03 -047 Page 7 OktoberFest 2003 Entertainment Schedule Date Start Finish Band Friday, October 3 5:00 P.M. 6:30 p.m. Oompah Band 7:00 p.m. 9:00 P.M. Me and My Monkey 9:30 p.m. 11:00 P.M. Emerald City Saturday, October 4 10:00 a.m. 11:30 a.m. Community Groups 11:30 a.m. 12:00 p.m. Wiener Dog Races 12:00 p.m. 1:00 P.M. Oompah Band 1:00 P.M. 1:30 p.m. Alpine Dancers 1:00 P.M. 3:00 p.m. Strolling 1:30 p.m. 3:30 p.m. Oompah Band 4:00 p.m. 5:30 p.m. 6:00 p.m. 9:00 P.M. Bullet Proof Brass 9:30 p.m. 11:00 P.M. The Drifters Sunday, October 5 11:00 a.m. 1:00 P.M. Oompah Band 1:00 P.M. 3:00 p.m. Strolling 1:30 p.m. 5:00 P.M. Crawfish Case No. Attachment F ZA03 -047 Page 8 EXHIBIT "C" This page reserved for the approved City Council motion. Case No. ZA03 -047 Attachment F Page 9