Item 5GCity of Southlake, Texas
MEMORANDUM
July 30, 2003
TO: Billy Campbell, City Manager
FROM: Rick Black, Director of Public Safety (Ext. 2421)
Subject: Authorize the City Manager to enter into an Interlocal Agreement for the
purpose of Cooperative Purchasing of Goods, Products and/or Services with
the Cites of Bedford, Grapevine, Keller, Crowley and Haltom City.
Action Requested: City Council approval of an interlocal agreement for the purpose of
Cooperative Purchasing of goods, products and/or services with those
cities or entities who adopt the said agreement within Tarrant County,
Texas.
Background
Information: In 1998 the cities of Bedford, Grapevine, Keller, Crowley and Haltom
City entered into an interlocal agreement for the purchases of fire
personnel uniforms and related equipment. Participating cities have
realized a savings of 11 % in uniform purchasing alone. The agreement
will allow the department to make cooperative purchases with the cities
which enter into the agreement for the purchase of goods, products
and/or services with similar savings to those achieved by the
participating cities.
Financial
Considerations: None
Financial Impact: This interlocal agreement will allow the City of Southlake to realize
savings on a case by case basis. While the exact amount will depend on
the product or service purchased, the 11 % realized by participating cities
is a realistic potential on these items. The purchasing power of the
joined cities will allow more competitive bidding for like products and
services.
Citizen Input/
Board Review: No citizen input has been received. Not subject to any board review.
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Cooperative Purchasing Agreement
Billy Campbell
July 30, 2003
Page 2 of 2
Legal Review: The agreement has been reviewed by the City Attorney Debra
Drayovitch.
Alternatives: The Council may approve or deny the request. Any modifications would
require approval of all participating cities.
Supporting
Documents: Interlocal Agreement with "member cities ".
Staff
Recommendation: Place the Interlocal Agreement for the joint purchasing of like goods and
services on the August 5, 2003 City Council meeting agenda for
approval.
RB /rf
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AN INTERLOCAL AGREEMENT FOR COOPERATIVE PURCHASING
OF GOODS, PRODUCTS AND /OR SERVICES
This agreement is entered into by and between the cities of signatory to this agreement, all
being municipal corporations chartered under the Constitution of the State of Texas,
hereinafter referred to as "member cities" each acting through their duly authorized
representatives.
WHEREAS, the member cities desire to secure for each city the benefits of cooperative
purchasing of goods, products and /or services; and
WHEREAS, this agreement is made under the authority granted by and pursuant to Texas
Interlocal Corporation Act, Article 791 of the Texas Government Code providing for the
cooperation between local governmental bodies, the parties hereto, in consideration of the
premise and mutual promises contained herein;
NOW, THEREFORE, IT IS AGREED AS FOLLOWS:
1. Prior to any collective purchases under this agreement, the cities will designate
which city shall be responsible for the bidding process for a particular purchase.
2. Member cities agree that all specifications for said items shall be determined in
cooperation with members, with final approval with the city responsible for final bid process.
3. Each member shall be responsible for placing orders directly with and payment to
the vendor under each contract entered into pursuant to the cooperative purchasing
program, and shall be responsible for the vendors compliance with all conditions of delivery
and quality of the purchased items. No member shall be obligated to purchase any item
merely by virtue of that member approving specifications for said item, or by requesting to be
included in an `open" contract for such items.
4. Members shall designate an official representative to act for member in all matters
relating to this cooperative purchasing program, including the designation of specific
contracts in which the member desires to participate.
5. This agreement shall take effect upon execution by signatories.
6. This agreement shall be in effect from date of execution until terminated by any
party to this agreement by written notice to the other parties stating the date of such
termination. a minimum of 30 day written notice must be given to terminate agreement.
7. Exhibit "A" will constitute a list of Member Cities.
IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed by
their authorized officers the day and year each member signs agreement.
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City of Bedford
Date
Signature
Title
Approved as to Form:
City Attorney
Date
Attest:
City Secretary
Date
City of Grapevine
Date
Signature
Title
Approved as to Form:
City Attorney
Date
Attest:
City Secretary
Date
Member Date
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Signature Title
Approved as to Form:
City Attorney
Attest:
City Secretary
Member
Signature
Approved as to Form:
City Attorney
Attest:
City Secretary
Date
Date
Date
Title
Date
Date
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