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Item 5A (2)City of Southlake SPECIAL CITY COUNCIL MEETING MINUTES July 29, 2003 CITY COUNCIL PRESENT Mayor Andy Wambsganss; Mayor Pro Tern W. Ralph Evans; Deputy Mayor Pro Tern Rex Potter; Councilmembers: Carolyn Morris, Keith Shankland, Greg Standerfer and Tom Stephen. CITY COUNCIL ABSENT None. STAFF PRESENT City Manager Billy Campbell and City Secretary Lori Farwell. REGULAR SESSION Agenda Item No. 1, Call to order: The regular session was called to order by Mayor Wambsganss at 7:08 p.m. Council took Items 3 and 4 out of order. Agenda Item No. 3, Resolution No. 03 -048, Approving a local project funding agreement relating to the review of engineering plans for the extension of FM 1938. City Manager Billy Campbell presented this item to Council. This resolution approves a Local Project Advance Funding Agreement for Voluntary Transportation Improvement Projects between the State of Texas, acting through the Department of Transportation, and the Town of Westlake, and the Cities of Keller and Southlake and authorizes the City Manager to execute the documents on behalf of the City of Southlake. In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, APPROVING A LOCAL PROJECT (CSJ: 0902 -48 -544) ADVANCE FUNDING AGREEMENT (LPAFA) FOR VOLUNTARY TRANSPORTATION IMPROVEMENT PROJECTS (OFF - SYSTEM), RELATING TO THE REVIEW OF PRELIMINARY ENGINEERING FOR THE EXTENSION OF FM1938 FROM FM 1709 TO SH114; AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAID DOCUMENTS ON BEHALF OF THE CITY OF SOUTHLAKE. Motion was made to approve Resolution No. 03 -048 Motion: Potter Second: Standerfer Ayes: Stephen, Evans, Shankland, Morris, Standerfer, Potter, Wambsganss Nays: None Approved: 7 -0 Agenda Item No. 4, Resolution No. 03 -063, Appointing a member to the Board of Directors for the Tax Increment Reinvestment Zone Number One Mayor Wambsganss said this item is on the Council's agenda at the request of CISD to replace Robin Snyder with Dale Crane. UNOFFICIAL SPECIAL CITY COUNCIL MEETING MINUTES, July 29, 2003, PAGE I OF 6 In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, APPOINTING MEMBERS TO THE BOARD OF DIRECTORS FOR THE TAX INCREMENT REINVESTMENT ZONE NUMBER ONE OF THE CITY OF SOUTHLAKE, AND PROVIDING AN EFFECTIVE DATE. Motion was made to approve Resolution No. 03 -063 appointing Dale Crane to the Board of Directors for the Tax Increment Reinvestment Zone Number One. Motion: Potter Second: Shankland Ayes: Evans, Shankland, Morris, Standerfer, Potter, Stephen, Wambsganss Nays: None Approved: 7 -0 Agenda Item No. 2A, Executive Session Mayor Wambsganss announced that the City Council would be going into Executive Session pursuant to the Texas Government Code, Section 551.071, consultation with city attorney; Section 551.072, deliberation regarding real property; Section 551.073, deliberation regarding prospective gift; Section 551.074, deliberation regarding personnel matters; Section 551.076, deliberation regarding security devices; and Section 551.087, deliberation regarding economic development negotiations. City Council adjourned for Executive Session at 7:11 p.m. Executive Session began at 7:14 p.m. and ended at 8:10 p.m. Agenda Item No. 2B, Reconvene Mayor Wambsganss reconvened the regular meeting at 8:19 p.m. No action was necessary as a result of the Executive Session. Agenda Item No. 5, Resolution No. 03 -049, Appointing members to the Building Board of Appeals In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, APPOINTING MEMBERS TO THE BUILDING BOARD OF APPEALS; PROVIDING FOR THE TERMS; PROVIDING FOR QUALIFICATIONS OF MEMBERS IN ACCORDANCE WITH ORDINANCE NO. 622; AND PROVIDING AN EFFECTIVE DATE. Motion was made to approve Resolution No. 03 -049, appointing Teresa Lyons to Place 1 term ending May 2005; Michael Vasios to Place 3 term ending May 2005; Donald Coonan to Place 5 term ending May 2005; Jerome Johnson to Place 6 (Alternate 1) term ending May 2004; and Bob Lee to Place 7 (Alternate 2) term ending May 2005. Motion: Potter Second: Morris Ayes: Shankland, Morris, Standerfer, Potter, Stephen, Evans, Wambsganss Nays: None Approved: 7 -0 UNOFFICIAL SPECIAL CITY COUNCIL MEETING MINUTES, July 29, 2003, PAGE 2 OF 6 Agenda Item No. 6, Resolution No. 03 -050, Appointing members to the Joint Drug and Alcohol Awareness Committee In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, APPOINTING MEMBERS TO THE JOINT DRUG AND ALCOHOL AWARENESS COMMITTEE AND PROVIDING AN EFFECTIVE DATE. Motion was made to approve Resolution No. 03 -050, appointing Brad Bartholomew as the community representative with term ending May 2005 and Rex Potter as the City Council representative with term ending May 2005. Motion: Standerfer Second: Shankland Ayes: Morris, Standerfer, Potter, Stephen, Evans, Shankland, Wambsganss Nays: None Approved: 7 -0 Auenda Item No. 7. Resolution No. 03 -051_ Abbointina members to the Joint Utilization Committee Councilmember Greg Standerfer resigned from this Committee with one year remaining on his term so Council agreed to appoint Tom Stephen in his place with a term ending May 2004 and to appoint Rex Potter with a term ending May 2005. In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, APPOINTING MEMBERS TO THE JOINT UTILIZATION COMMITTEE AND PROVIDING AN EFFECTIVE DATE. Motion was made to approve Resolution No. 03 -051, appointing City Council representatives Tom Stephen with term ending May 2004 and Rex Potter with term ending May 2005. Motion: Morris Second: Shankland Ayes: Standerfer, Potter, Stephen, Evans, Shankland, Morris, Wambsganss Nays: None Approved: 7 -0 Agenda Item No. 8, Resolution No. 03 -052, Appointing members to the Library Board In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, PROVIDING FOR THE APPOINTMENT OF MEMBERS TO SERVE ON THE LIBRARY BOARD AND PROVIDING AN EFFECTIVE DATE: Motion was made to approve Resolution No. 03 -052, appointing Maria Cameron (Place 4, Andrea Curreri (Place 6), Penny Pannell (Place 5), and Jean Anne Hamm (Place 7) with terms ending May 2005. Motion: Morris Second: Shankland Ayes: Potter, Stephen, Evans, Shankland, Morris, Standerfer, Wambsganss Nays: None UNOFFICIAL SPECIAL CITY COUNCIL MEETING MINUTES, July 29, 2003, PAGE 3 OF 6 Approved: 7 -0 Agenda Item No. 9, Resolution No. 03 -053, Appointing members to the Parks and Recreation Board Mayor Wambsganss suggested that Council increase the number of seats from seven to nine, as it was previously, to encourage as much input as possible on this Board. In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, APPOINTING MEMBERS TO THE PARKS AND RECREATION BOARD AND PROVIDING AN EFFECTIVE DATE. Motion was made to approve Resolution No. 03 -053, increasing the number of seats to nine and appointing Frank Cornish (Place 1), Emily Galpin (Place 2), Bobby Rawls (Place 3), Cara White (Place 8), and Elaine Cox (Place 9) with all terms ending May 2005. Motion: Potter Second: Shankland Ayes: Evans, Shankland, Morris, Potter, Wambsganss Nays: Stephen, Standerfer Approved: 5 -2 Agenda Item No. 10, Resolution No. 03 -054, Appointing members to the Planning and Zoning Commission In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, APPOINTING MEMBERS TO THE PLANNING AND ZONING COMMISSION, AND PROVIDING AN EFFECTIVE DATE. Motion was made to approve Resolution No. 03 -054, appointing Ron Kulpinski with term ending May 2004, and Debra Edmondson, Michael Springer, and Bill Vaughn with terms ending May 2005. Motion: Potter Second: Shankland Ayes: Shankland, Morris, Potter, Wambsganss Nays: Evans, Standerfer, Stephen Approved: 4 -3 Agenda Item No. 11, Resolution No. 03 -055, Appointing members to the Senior Advisory Commission In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, APPOINTING MEMBERS TO THE SENIOR ADVISORY COMMISSION AND PROVIDING AN EFFECTIVE DATE. Motion was made to approve Resolution No. 03 -055, appointing David Baltimore (Place 4), Gerald Montague (Place 6), and Margie Kyle (Place 7) with terms ending May 2005. Motion: Potter Second: Morris UNOFFICIAL SPECIAL CITY COUNCIL MEETING MINUTES, July 29, 2003, PAGE 4 OF 6 Ayes: Shankland, Morris, Standerfer, Potter, Stephen, Evans, Wambsganss Nays: None Approved: 7 -0 Agenda Item No. 12, Resolution No. 03-056, members to the Southlake Parks Development Corporation In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: A RESOLUTION OF THE CITY OF SOUTHLAKE, TEXAS, APPOINTING MEMBERS TO THE SOUTHLAKE PARKS DEVELOPMENT CORPORATION; AND PROVIDING AN EFFECTIVE DATE. Motion was made to approve Resolution No. 03 -056, appointing City Council representative Ralph Evans with term ending May 2004; City Council representatives Andy Wambsganss and Tom Stephen with terms ending May 2005; Parks Board representative Cara White with term ending May 2005; and citizen representative Sherry Berman with term ending May 2005. Motion: Potter Second: Morris Ayes: Morris, Potter, Evans, Shankland, Wambsganss Nays: Standerfer, Stephen Approved: 5 -2 Agenda Item No. 13, Resolution No. 03 -057, Appointing members to the Zoning Board of Adjustment In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, APPOINTING MEMBERS TO THE ZONING BOARD OF ADJUSTMENT AND PROVIDING AN EFFECTIVE DATE. Motion was made to approve Resolution No. 03 -057, appointing John Smart, Rick Stacy, Darrell Faglie, and Al Morin (Alternate 1), with terms ending May 2005, and appointing Lewis Miltenberger as Chairman and John Reynal as Vice - Chairman. Motion: Potter Second: Standerfer Ayes: Standerfer, Potter, Stephen, Evans, Shankland, Wambsganss Nays: Morris Approved: 6 -1 Agenda Item 14. Meeting Adjourned With there being no further business to discuss, Mayor Wambsganss asked for a motion to adjourn the meeting at 8:34 p.m. Motion: Stephen Second: Standerfer Ayes: Stephen, Evans, Shankland, Morris, Standerfer, Potter, Wambsganss Nays: None Approved: 7 -0 UNOFFICIAL SPECIAL CITY COUNCIL MEETING MINUTES, July 29, 2003, PAGE 5 OF 6 Andy Wambsganss Mayor ATTEST: Lori A. Farwell City Secretary UNOFFICIAL SPECIAL CITY COUNCIL MEETING MINUTES, July 29, 2003, PAGE 6 OF 6