Item 4BCity of Southlake, Texas
MEMORANDUM
July 30, 2003
TO: Honorable Mayor and Members of City Council
FROM: Billy Campbell, City Manager
SUBJECT: Agenda Item Comments and Other Items of Interest for City Council Meeting
August 5, 2003
Note that your packet is arriving early. Staff has started a new process in order to allow you more time
to review your agenda item information. Contact me if you have any questions or if you have any
suggestions that will help you in preparing for the meetings.
5A. Approve the minutes of the regular City Council meeting held on July 15, 2003, and of the
special City Council meeting held on July 29, 2003 Contact Lori Farwell if you have any
questions or changes.
5B. Approve the Tarrant County Tax Collection Contract for FY 2003 -04 Since 1982, the Tarrant
County Tax Assessor /Collector has collected property taxes for the City of Southlake. The
renewal contract has been presented to the City for collection of the 2003 taxes for the fiscal
year beginning October 1, 2003. Tarrant County charges $.50 per financial transaction, defined
as a payment or refund on an account. The transaction fee is a very reasonable charge for the
service provided. Southlake would spend far in excess of the $5,500 budgeted for this service
in personnel costs alone if the tax collection was done by the city. Contact Sharen Elam with
any questions related to this agenda item.
5C. Authorize the Citv Manager to execute a right- of -wav encroachment aureement with the
developer of Vermilion Addition for construction of an entry feature The developer of
Vermilion Addition, Wilbow - Southlake Development Corporation, has submitted a request to
City staff to construct an entry feature separating the residential lots from the office lots. This
entry feature will consist of a small (18 "x18 ") stone column on each side of the roadway with a
removable wrought iron fence attached to larger columns on the private office lots.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting August 5, 2003
Page 2 of 15
The developer will be required to provide liability insurance and then require the owner of the
two office lots to maintain the liability insurance once those lots are sold, if this encroachment
agreement is approved.
Staff recommends that Council authorize City Manager to execute a right of way encroachment
agreement with the developer of Vermilion Addition for construction of an entry feature.
Contact Pedram Farahnak if you have any questions.
5D. Resolution No. 03 -044, Authorize the City Manager to enter into a Texas municipal lease-
purchase agreement between Government Capital Corporation and the City of Southlake for the
procurement of a 2003 Ambulance Type 1 14' Frazer GPM In September 2002, City Council
approved, through its budget adoption, the expenditure of $28,000 for the lease - purchase of a
new ambulance. Utilizing the state bid process, Director Black and his staff have secured a
lease - purchase agreement with Government Capital Corporation. The agreement requires a
commitment of the City over the next six years with annual payments less than $26,000. The
action being sought on August 5, 2003 is for Council to authorize the City Manager to enter
into the agreement. Contact Rick Black with questions on this item.
5E. Resolution No. 03 -047, Approve revisions to the Southlake Public Library's Borrower
Privileges and Responsibilities Policy to establish minimum age requirements for obtaining a
library card and establishing requirements to obtain a Carroll Independent School District
student, non - resident (free) library card The Library Board has been reviewing approved
policies in order to address issues that have arisen since the opening of the Library in the fall of
2001. The proposed revisions to the Borrowers Privileges and Responsibilities Policy include
the following items: 1) to lower the minimum age for obtaining a library card from eighteen
(18) years of age to sixteen (16) years of age; and 2) to establish regulations for obtaining a
Carroll ISD student, non- resident (free) library card.
There are a number of drivers for these proposed policy revisions, one being the feedback
received in communications to complete the Together We Grow: Library and Community in
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting August 5, 2003
Page 3 of 15
Partnership fundraising campaign completed in this fiscal year. Another is feedback received in
discussions with different levels at the Carroll ISD, and the increase in the size of the collection
over the course of 2003 (which provides flexibility in reviewing the policy limitations on card
access). The proposed revisions are targeted to remove identified barriers to coordination
between the library and the School District and it was communicated to the Board and city staff
that these changes would increase the likelihood of the schools not only using the Library as a
resource, but increase student use of the facility as well. The proposed policy revision
regarding the minimum age does not lower the required minimum age for checking out
videocassettes and DVD's, which remains at eighteen (18) years of age. The City Council
approved the policy to obtain a Carroll ISD employee (free) library card at their April 15, 2003
meeting.
The Library Board approved a recommendation to lower the minimum age to obtain a library
card from eighteen (18) years of age to sixteen (16) years of age at their April 23, 2003 meeting
(4 -0), and approved a recommendation to allow a CISD students to obtain non - resident (free)
library card at their May 28, 2003 meeting (6 -0). Contact John Eaglen with questions relating
to this agenda item.
5F. Resolution No. 03-064, a revision to the Southlake Public Library's Hours of
Operation Policy regarding Saturday hours of operation The Library Board held a planning
retreat in October 2002 and identified goals and objectives for the coming year. One identified
target was to complete a review of the hours of operation. This item was discussed at the May
Board meeting and was on the June meeting agenda as an item for consideration. The current
hours of operation total 44 hours per week, operating on a six day schedule, Monday through
Saturday.
One major issue was adding Sunday hours. There are alternatives for achieving this objective,
keeping a six day schedule and re- allocating hours from one day to another or moving towards
a seven day operating schedule. In developing an alternative schedule that attempted to meet a
diverse range of objectives, staff recommended a six day schedule that included Sunday hours
of operation and would close the Library on Fridays. In their consideration, the Board
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting August 5, 2003
Page 4 of 15
determined at this time to recommend to the City Council a revision of the Saturday hours of
operation (currently 10:00 a.m. to 2:00 p.m.) to 12:00 p.m. to 4:00 p.m.
Analysis of Saturday usage suggests that afternoon hours would be more efficient and effective
for the patrons than the current combined morning and afternoon hours of operation. The
Board approved this recommendation at their June 25 meeting (4 -1), with Board member C.D.
Peebles dissenting, citing a desire to move towards a seven day operating schedule. Contact
John Eaglen with questions relating to this agenda item.
5G. Authorize the City Manager to enter into an Interlocal Agreement for the purpose of
cooperative purchasing of goods, products and /or services relating to public safety services
with the Cities of Bedford, Grapevine, Keller, Crowley, and Haltom City In 1998 the cities of
Bedford, Grapevine, Keller, Crowley and Haltom City entered into an interlocal agreement for
the purchases of fire personnel uniforms and related equipment. Participating cities have
realized a savings of 11% in uniform purchasing alone. The agreement will allow DPS to make
cooperative purchases with the cities entering into the agreement for the purchase of goods,
products and /or services with similar savings to those achieved by the participating cities.
Contact Rick Black if you have any questions.
7A. Ordinance No. 853. 2nd Reading_ Abbointina a Municipal Judue and authoriziniz the Mavor to
execute an agreement with the Municipal Judge and providing an effective date The proposed
ordinance and agreement are included in your packet information. As you will recall from first
reading, the Judge's current agreement is effective from July 17, 2001, through July 17, 2003.
The new agreement reflects a 2% salary increase which will be retroactive to July 1 and also
includes a 2% salary increase for July 2004. If you have any questions or comments, please
contact me.
7B. Ordinance No. 717 -C, 2n Reading, Amending Ordinance No. 717 and 717 -13; designating the
speed limit within The Dominion Addition as 25 mph Staff (Departments of Public Safety and
Public Works) have been working with The Dominion Homeowners Association to investigate
and reduce speeding concerns in their neighborhood.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting August 5, 2003
Page 5 of 15
The Public Works Department has received a petition from property owners for the City
Council to reduce the speed limit in The Dominion addition to 25 mph. The petition includes
76% of the property owners in The Dominion. Historically, the City Council has requested that
a minimum of 75% of property owners in the subdivision petition the City Council for a change
in speed limit.
The cost for changing the speed limit signs will be in the range of $400 to $600, depending
upon the number needed. Funds for this project are available in the current street operating
budget.
City Council approved the l reading for Ordinance No. 717 -C on July 15, 2003. Contact
Pedram Farahnak if you have any questions.
7C. Resolution No. 03 -059, (ZA03 -046) Specific Use Permit for special events associated with
Oktoberfest, on property described as Southlake Town Square, Phase L This event is proposed
in the Southlake Town Square on October 3rd — 5 2003. This event is organized by the
Chamber of Commerce and Southlake Town Square and is the same as last year's event. An
event exhibit and detailed description is included in the staff report as attachment C.
The P & Z recommended approval (4 -0 -1). Vernon Stansell abstained, having arrived late in
the discussion. Contact Bruce Payne or Dennis Killough if you have any questions.
7D. Resolution No. 03 -060, (ZA03 -047) Specific Use Permit for the sale of alcoholic beverages
during the special events of Oktoberfest, on property described as Southlake Town Square,
Phase L This request is limited to the days of the event and within the area designated for the
event.
The P & Z recommended approval (4 -0 -1). Vernon Stansell abstained, having arrived late in
the discussion. Contact Bruce Payne if you have any questions.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting August 5, 2003
Page 6 of 15
7E. Resolution No. 03 -046, Approval of a Mass Gathering Permit for events associated with
Oktoberfest, on property described as Southlake Town Square, Phase L This item has been
tabled to the August 19 Council meeting.
7F. Ordinance No. 480- 422,(ZA03 -030) 2 " Reading, Zoning Change and Site Plan for Westgate
Plaza. This property is located on the north side of State Highway 114, approximately 860'
west of Park Boulevard in Grapevine. The current zoning on the property is C -3 General
Commercial District. This property is part of a larger land ownership located within the City of
Grapevine and is part of a comprehensive development with properties that are located in
Southlake and Grapevine. The size of the property located within Southlake has little or no area
to accommodate a building. The zoning change is being requested so that the property may be
allowed to have parking as a principal use. Under a straight C -3 zoning district, parking is only
permitted as an accessory to a principal C -3 use.
The S -P -1 site plan district zoning proposes the following
• Uses: The proposed permitted uses are to include all C -3 district uses with an addition
to include parking as a permitted principal use.
• Development Regulations:
► The proposed development regulations are to follow all the development
regulations of the C -3 district with the following exceptions:
• Bufferyards: Bufferyards along the perimeter site boundary
shall adhere to city requirements, except that:
o No bufferyards shall be required along lot lines
interior to the site boundary;
o No bufferyards shall be required along lot lines
adjacent to the City of Grapevine.
• A variance is requested for stacking depth. The site requires a minimum of 150' of
stacking depth. The plan shows 38' of stacking for the west drive and 50' on the east
drive.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting August 5, 2003
Page 7 of 15
The Planning and Zoning Commission recommended approval (5 -0) on June 19, 2003, subject
to review, granting the requested variance in stacking depth.
The City Council approved the first reading of this item July 15, 2003 (5 -0) subject to the
recommendation made by the P &Z. There have been no changes since the first reading.
Contact Bruce Payne or Dennis Killough if you have any questions.
7G. ZA03 -035, Site Plan for Next Century Dental This property is located on the north side of the
service road for SH 114 and approximately 775' east of Shady Lane. The current zoning is C -3
General Commercial District and the land use designation is Office Commercial. The plan
proposes an 8,100 SF dental office and 11,250 SF future office /retail building on an
approximately 2.4 acre lot. Elevations for the future building will be provided as part of a
revised site plan to be approved by P &Z and City Council prior to construction.
There are no variances requested.
The Planning and Zoning Commission recommended approval (5 -0) as presented, subject to
the site plan review summary. Contact Bruce Payne or Dennis Killough if you have any
questions.
7H. ZA03 -038, Preliminary Plat for Bonola Family Addition. This is the plat associated with the
previous agenda item. The plat encompasses 8.2 acres of land northeast of the intersection of
the north side of SH 114 and Shady Lane. The plat subdivides a 2.4 acre lot for the dental
office and a 5.8 acre lot for future development. There are no unresolved issues regarding the
plat.
The Planning and Zoning Commission recommended approval (5 -0) subject to the preliminary
plat review summary. Contact Bruce Payne or Dennis Killough if you have any questions.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting August 5, 2003
Page 8 of 15
7I. Resolution No. 03 -058, (ZA03 -044) Specific Use Permit for the sale of alcoholic beverages at
Blue Mesa Cafe Blue Mesa Cafe is to be located in the east building currently under
construction in the southeast corner of Southlake Town Square, just west of the old RoomStore
building.
The Planning and Zoning Commission recommended approval (4 -0). Contact Bruce Payne or
Dennis Killough if you have any questions.
7J. ZA03 -048, Site Plan for The Whitehouse at Bicentennial Commercial Office Complex. This
site is located at the northeast corner of W. Southlake Boulevard (FM 1709) and the entrance drive
to Bicentennial Park. The current zoning is C -2 local retail commercial district. The site plan
proposes a 22,000 ± SF 2 -story office /bank building. Approximately 5,500 SF is allocated for a
bank with drive -thru service.
The plan also proposes constructing 50 of the 87 provided parking spaces on the adjoining park
property to be used by the offices during weekdays and the park on nights and weekends. The
reciprocal parking agreement proposed went before the Park Board on June 8, 2003 and was
recommended for approval. The proposed agreement is included in your staff report as pages 10
through 15 of attachment C. This agreement is still under review by the city attorney and should
come before the City Council for approval as a resolution in the near future. If this site plan is
approved, it will be conditioned upon approval of the parking agreement. No building permit will
be issued until approval and filing of the agreement occurs.
The plan also proposes reconstructing the existing Verizon utility building driveway, located on
the east side of the site, into a shared right - in/right -out driveway. A variance to the stacking depth
on this driveway is requested. The required depth is 50' and the provided depth is 19'. The shallow
depth is due to an existing parking space on the Verizon property.
The Planning and Zoning Commission recommended approval (5 -0) subject to the site plan
review and granting the stacking variance. Contact Bruce Payne or Dennis Killough if you
have any questions.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting August 5, 2003
Page 9 of 15
7K. Resolution No. 03- 061,(ZA03 -050) Specific Use Permit for the sale of alcoholic beverages at
Jack's Restaurant. Jack's is to be located in the eastern building tier of the Kroger /Village
Center Shopping Center. A site exhibit included as attachment C in the staff report shows the
exact location.
The Planning and Zoning Commission recommended approval (5 -0). Contact Bruce Payne or
Dennis Killough if you have any questions.
8A. Ordinance No. 480 -421, (ZA03 -023) I st Reading, Zoning Change and Development Plan for
Estes Park. This 31.3 acre property is located on the south side of E. Dove Street, 900' east of
Ridgecrest Drive. The land use designation is Low Density Residential. The current zoning on
the property is AG and the proposed zoning is RPUD. This application was originally
submitted as an SF -20A zoning request with a concept plan proposing 48 lots averaging
approximately 24,000 SF, a density of 1.5 DU /Ac. and no open space. Following public
comment and direction from the P &Z, the applicant amended the request to an RPUD and
tabled to revise the plan. The resulting plan proposed 49 lots averaging 19,000 SF, a density of
1.6 DU /Ac. and 3.3 acres of open space (11 %). At the P &Z meeting on July 17, the applicant
presented an alternate plan having 46 lots, average lot size unknown, a density of 1.5 and
approximately 4.4 acres of open space (14 %). The proposed RPUD regulations are described in
the staff comments of attachment A in your staff report.
The Planning and Zoning Commission recommended approval (4 -1) subject to development
plan review summary No. 4, dated July 11, 2003, specifically stipulating the approval of the
plan containing 46 lots; that the perimeter fencing will be at least 6' high, made of rod iron,
with posts placed in such a way that it will preserve existing trees; a berm with appropriate
ground cover will be installed in the lot owned by Paul and Marsanne Howard adjacent to those
identified in the plan as lots 13 & 14 of Estes Park; subject to compliance with noise level
reduction as specified in Ordinance 479; there will be a 20' buffer line installed along the north
side of lot 14 as identified in the Estes Park plan; and within that buffer line, no trees will be
removed. Commissioner Terrell dissented stating that the plan is too dense.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting August 5, 2003
Page 10 of 15
Contact Bruce Payne or Dennis Killough if you have any questions.
8B. Ordinance No. 480 -423, (ZA03 -029) 1 st Reading, Zoning Change and Concept Plan for
Stratfort Parc. This is a 14.6 acre property located on the west side of S. White Chapel
Boulevard, 600' south of W. Southlake Boulevard (FM 1709). The land use designation is
Medium Density Residential, the current zoning is AG and SF -lA. The proposed zoning is SF-
20A. The plan proposes 23 lots averaging ± 24,000 SF and a density of 1.6 DU /Ac. There are
no variances requested.
The P &Z recommended approval (5 -0) subject to the concept plan review. Contact Bruce
Payne or Dennis Killough if you have any questions.
8C. ZA03 -051, Plat Revision, Lots 6 through 12, Block 3, Cimmarron Acres Addition. This plat
includes the City's commercial and residential properties located next to the ground storage
tanks at Pearson and W. Southlake Boulevard. The purpose of this plat is to subdivide a ± 4,000
SF lot off the corner "C -2" property for a future portal monument and to dedicate some R.O.W.
for future improvements on Pearson and easements for drainage, water and sewer
improvements. This is all being done in preparation to sell the properties.
There are no unresolved issues related to this request. If the Council or other concerned parties
have no issues, this item could be moved to the consent agenda. Contact Bruce Payne if you
have any questions.
8D. Ordinance No. 717 -D, 1 st Reading, Amending Ordinance No. 717; designating the speed limit
within the Park Place Addition as 25 mph The Public Works Department has received a
petition of request from the Park Place Homeowners Association for the City Council to
consider reducing the speed limit in the Park Place Addition to 25 mph. The petition includes
the signatures of 79.5% of the property owners in the Park Place Addition. Historically, the
City Council has requested that a minimum of 75% of property owners in the subdivision
petition the City Council for a change in the speed limit.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting August 5, 2003
Page 11 of 15
The Park Place Addition is located on the east side of S. Peytonville Ave. south of and adjacent
to Carroll High School.
The cost of changing the speed limit will be in the range of $400 to $600, depending upon the
number of signs needed. Funds for this project are available in the current street maintenance
operating budget.
Staff recommends that Council approve Ordinance No. 717 -D, 1 st reading, amending
Ordinance 717; designating the speed limit within the Park Place addition as 25 mph,
specifically Park Place, Boardwalk Avenue and Park Place Court
Contact Pedram Farahnak if you have any questions.
10A. Consider establishing a Senior Transportation Task Force During the July 15, 2003 City
Council meeting, staff provided general information regarding the past and present state of
senior and disabled transportation services within Southlake, including the possibility that
reductions in donations and demands on volunteer time might result in Call -A -Ride Southlake,
Inc., ceasing service by the end of the calendar year. Based on this information, Council
provided direction to staff to initiate the process of establishing a task force to study the critical
issues and alternatives regarding transportation services within Southlake.
The proposed task force would be charged with studying and recommending options for the
provision of transportation services to seniors and disabled within the community with the goal
of identifying alternatives and /or adjustments to the current process which might ensure long
term stability and success for the program. The task force would study the issues, analyze
various options, and develop a report including recommendations to be presented to the City
Council at a future meeting, preferably prior to the final adoption of the FY03 -04 budget.
A multifaceted composition would be anticipated for the task force in order to maximize input
and provide a balanced view of needs for all entities potentially impacted. It is recommended
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting August 5, 2003
Page 12 of 15
that the task force consist of one member to be appointed by Call -A -Ride Southlake, Inc., two
members to be appointed by the Southlake Senior Advisory Commission, two representatives
from the City Council and two staff representatives, one of whom would chair the task force
and be appointed by the Director of Community Services.
There are no initial costs associated with establishing a senior transportation task force;
however, future financial considerations may vary widely depending upon the option or
alternative ultimately selected. Contact Malcolm Jackson or Deputy Director Steve Polasek if
you any questions on this item.
lOB. Authorize the City Manager to enter into a Scope of Services Agreement with Call -A -Ride
Southlake, Inc CARS is a non - profit organization founded in 1999 to provide transportation
services to seniors and the disabled within Southlake. CARS utilizes a handicap accessible van
and the personal vehicles of approximately 48 volunteers to provide on average over 140 one -
way rides per month to seniors and the disabled in Southlake. The CARS service area is a
seven mile radius for regular rides such as shopping and senior center visits, with a twenty -five
mile radius for medical and dental appointments.
Based on the information provided by CARS, the minimal annual cost to operate their service
is $20,000. This provides for staff costs (part- time), fuel, insurance, and maintenance of the
van. Office space is provided to CARS at the DPS East facility by the City at no cost.
Funding for CARS is acquired annually through donations from individuals, the Southlake
Newcomers Club, Southlake Women's Club, as well as grants, annual fundraisers, the United
Way, and the scope of services agreement with the City of Southlake.
During recent staff discussions regarding senior transportation issues, it was confirmed that a
scope of services agreement is not currently in place between the City and CARS. Staff has
prepared a draft scope of services agreement based on the previous year agreement with no
substantive changes apart from the reduction in funding from $15,000 in fiscal year 2001 -02 to
$5,000 in fiscal year 2002 -03. Staff has provided a copy of the proposed scope of services
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting August 5, 2003
Page13of15
agreement to Mr. Steve Lakin, Chair of the CARS Board of Directors. Contact Malcolm
Jackson if you have any questions regarding this item.
I OC. Authorize the City Manager to enter into a Professional Services Agreement with Palmer Price,
Inc., for implementation of a Drainage Utility System for the City of Southlake During the
Council retreat on June 19 and June 20, 2003, a presentation was made to the City Council on
the creation of a Drainage Utility System (DUS) as a possible fiinding source for future
drainage improvements. Council indicated that favorable consideration will be given to this
matter if staff brings this matter forward.
After a careful background check of the proposed consultant's work history, staff has received
a proposal from Palmer Price, Inc. to prepare and implement steps toward creation of a
Drainage Utility System (DUS). Below is a list of the tasks required for performance by the
consultant for successfid completion of this project:
• Legal Authority Research
• Storm Water Utility Cost of Service
• 5 Year Cash Flow Model
• Storm Water Utility Fee Database
• Storm Water Utility Rate Design
• Benchmark Survey of Rates
• Storm Water Utility Documentation
• Community Awareness Plan
• Public Hearings
• Utility Billing System Interfaces
• Initial Storm Water Billing
Funds for this project in the amount of $91,500 is available from 2002 -2003 CIP (localized
drainage projects) which has a remaining balance of $400,000.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting August 5, 2003
Page 14 of 15
Staff recommendation is that the City Council approve a professional services agreement with
Palmer Price, Inc. for implementation of a Drainage Utility System for Southlake.
Contact Pedram Farahnak if you have any questions.
Other Items of Interest
Cross Timber Hills entrance sign. Recently, we received a letter from Mr. Greg Holmes, the Cross
Timber Hills HOA President, requesting that the City Council consider abandoning enough space in
the middle of Woodbrook Lane and Ten Bar Trail off Peytonville Avenue to allow for reconstruction
of the new signs.
We have forwarded the HOA's letter along with the dimensions of available space inside the right of
way to the City attorney for determination on availability of right -of -way for abandonment. Contact
Pedram Farahnak if there are any questions
Public Meeting for the widening of SH 26 from Pool Road/Brumlow Avenue to SH 114 in Grapevine
TxDOT held a public meeting on July 24, 2003 to provide public involvement in the design of the
widening of SH 26 from Pool RoadBrumlow Avenue to SH 114 in the City of Grapevine. The
roadway is planned to be widened from the existing two lanes in each direction with a center turn lane
to three lanes in each direction with a raised median at an estimated construction cost of $14,000,000.
A right turn lane will remain at Kimball Avenue, Mustang Drive and Brumlow Avenue. It is
anticipated that construction will begin in 2007.
Contact Pedram Farahnak if there are any questions regarding this item.
Trees in Rights -of -ways The Public Works Department and the City's Landscape Administrator
continue to track the progress of the trees that were planted as part of the various road construction
projects throughout town. The warranty period for most all of the trees is one (1) year from time of
acceptance. During this period the contractor must maintain the trees and any trees that do not survive
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting August 5, 2003
Page 15 of 15
within the first year will be removed and replacements provided at no cost to the City. Replacements
are typically planted during the winter months and staff continues to work with the various contractors
in an effort to reduce the number of trees that will require mitigation. Unfortunately, even some of
those trees that make it past the initial warranty period may not survive beyond years two or three. The
first two to three years after planting are critical and it is not uncommon in our region to lose a
percentage of new trees given the extreme weather conditions. As a City, we recognize the aesthetic
and environmental value of trees and other vegetation and will continue to work towards their
successful implementation into our landscape. Contact Malcolm Jackson if you have any questions.
MD
Staff Extension Numbers:
Black, Rick, DPS Director, 481 -2406
Campbell, Billy, City Manager, 481 -1409
Eaglen, John, Assistant to the City Manager, 481 -1433
Elam, Sharen, Finance Director, 481 -1713
Farahnak, Pedram, Public Works Director, 481 -2308
Farwell, Lori, City Secretary, 481 -1519
Hugman, Kevin, Human Resources Director, 481 -1952
Jackson, Malcolm, Community Services Director, 481 -1527
Killough, Dennis, Senior Planner, 481 -2073
Last, Greg, Economic Development Director, 481 -1671
Payne, Bruce, Planning Director, 481 -2036
Yelverton, Shana, Assistant City Manager, 481 -1429