Item 9B ResolutionCity of Southlake, Texas
RESOLUTION NO. 03 -043
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SOUTHLAKE, TEXAS, AMENDING THE CITY OF SOUTHLAKE
PERSONNEL POLICIES REGARDING EMPLOYEE BENEFITS,
INCLUDING VACATION, COMPENSATORY TIME, AND SICK LEAVE
BENEFITS; AND IMPLEMENTING A ONE -TIME MONETARY
REDUCTION OF EMPLOYEE'S ACCRUED VACATION AND
COMPENSATORY LEAVE.
WHEREAS, the City of Southlake (the "City ") provides various benefits to its
employees, including vacation leave, sick leave, compensatory time off, and other benefits; and
WHEREAS, the City recognizes the value of paid time off in providing employees with
a mental and physical rest and relaxation period, and encourages employees to avail themselves
of their earned vacation and compensatory time off, and
WHEREAS, the City must make diligent effort to protect the public funds entrusted to it
and manage its financial liability; and
WHEREAS, a policy revision is necessary to limit employee accruals of vacation leave,
sick leave, and compensatory time off, and in association therewith, to authorize the
compensation of employees for accrued vacation and compensatory time off, NOW
THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SOUTHLAKE, THAT:
Section l : The City of Southlake hereby amends the Personnel Policies to adopt revisions to
Chapter 4, "Wage and Salary Administration," and Chapter 6 "Employee Benefits," effective
October 1, 2003. Said revisions are attached hereto as Exhibit "A" and incorporated by
reference herein.
Section 2 : The City Manager is authorized to compensate employees for their accrued vacation
time in accordance with this Section. Such compensation will be paid from the City's General
Fund balance prior to September 30, 2003. No purchase of vacation leave shall be authorized
after September 30, 2003, other than as provided for in the Personnel Policies as amended.
Accrued vacation leave will be reimbursed subject to the following restrictions:
(a) Regular employees, with the exception of fire shift personnel, will be compensated
for any accrued vacation leave balance in excess of 160 hours, and may be
compensated, at the employee's option, for all balances in excess of 80 hours.
(b) Fire shift personnel will be compensated for any accrued vacation leave balance in
excess of 264 hours, and may be compensated, at the employee's option, for all
balances in excess of 120 hours.
Resolution No. 03 -043
Page 2
Section 3 . The City Manager is authorized to reimburse employees for their accrued
compensatory time balances. Such compensation will be paid from the City's General Fund
balance prior to September 30, 2003. No purchase of compensatory time off shall be authorized
after September 30, 2003, other than as provided for in the Personnel Policies as amended, or in
state law.
Section 4 : Employees with accrued sick leave balances greater than the limits specified in the
Personnel Polices as amended herein, will be allowed to retain those accrued sick leave hours,
however, any further accruals shall cease until such time as the employee's sick leave balance
has been reduced below the maximum specified in the Personnel Policies.
Section 5 : This resolution shall become effective after its passage and adoption by the City
Council.
PASSED AND APPROVED THIS THE DAY OF , 2003.
Andy Wambsganss, Mayor
ATTEST:
Lori Farwell, City Secretary
L: \Meetings \City Council \Archives \2003 \07 -15 -03 \Human Resources \9B - Resolution 03- 043.DOC