Item 9A MemoCity of Southlake, Texas
MEMORANDUM
July 9, 2003
TO: Billy Campbell, City Manager
FROM: Kevin Hugman, Director of Human Resources
SUBJECT: Resolution No. 03 -038, Amending City of Southlake personnel policies to adopt a
Reduced Work Schedule Policy.
Action Requested: City Council approval of Resolution No. 03 -038, amending the Personnel
Policies to adopt the Reduced Work Schedule Policy.
Background
Information: Due to the unprecedented budget issues the City faced last year, an idea was
developed to consider allowing employees to reduce their work hours in
certain positions, creating some savings on personnel costs. A Reduced Work
Schedule policy has been developed which will provide a systematic and
organized approach for consideration, approval and administration of
employee reduced work schedules. The proposed policy will allow for a
reduced work schedule to be implemented under the following circumstances:
I. An employee may request to be placed on a reduced work schedule.
The request will be considered by the employee's supervisor and
department director prior to be being submitted to the City Manager for
approval. If department needs are not being met however, the City
Manager may rescind the reduced work schedule.
2. The City may require a position be placed in a reduced work schedule
status in order to avoid adverse financial conditions Affected
employees will be given at least thirty (30) days notice prior to the
effective date.
The City always retains the right to rescind a reduced work schedule if
department needs are not being met and /or financial conditions which created
the need have abated. In addition, a position can be permanently reduced
through the budget process should workload and /or economic conditions create
the need to do so.
Financial
Considerations: The proposed policy will allow the City to reduce personnel operating
expenses by implementing reduced work schedules. The budget impact is
dependent on the number of positions approved for a reduced work schedule.
There is no anticipated increase to the budget if this policy is approved.
Citizen Input/
Board Review: Not Applicable.
Billy Campbell, City Manager
July 10, 2003
Page 2
Legal Review: The City Attorney has reviewed the policy.
Alternatives: Input as desired by Council.
Supporting
Documents:
• Resolution No. 03 -038, Amending the Personnel Policies to adopt a
Reduced Work Schedule policy.
• Reduced Work Schedule Policy
Staff
Recommendation: City Council approval of the Reduced Work Schedule policy and Resolution
No. 03 -038, adopting the Reduced Work Schedule policy and including it in
the City Personnel Policies.