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MEMORANDUM
July 11, 2003
TO: Honorable Mayor and Members of City Council
FROM: Billy Campbell, City Manager
SUBJECT: Agenda Item Comments and Other Items of Interest for City Council Meeting July
15, 2003
Agenda Item No. 5A. Approval of the following minutes: the City Council regular meeting held on
June 17, 2003, the City Council June Retreat meetings held on June 19 and 20, 2003, and the City
Council meeting held on June 23, 2003 The minutes are included in your packet. If you have any
questions or concerns, please contact Lori Farwell.
Agenda Item No. 5B. Ordinance No. 853, 1 St Reading, Appointing a Municipal Judge and authorizing
the Mayor to execute an agreement with the Municipal Judge and providing an effective date. This
item is listed on the executive session list for discussion. The proposed ordinance and agreement are
included in your packet information. The Judge's current agreement is effective from July 17, 2001,
through July 17, 2003. The new agreement reflects a 2% increase which will be retroactive to July 1
and also includes a 2% increase for July 2004. If you have any questions or comments, please contact
me.
Agenda Item No. 5C. Approval of an amendment to the Employment Contract for the City Manager.
Council approved a mid -year budget amendment to include a 2% increase for directors to be effective
on July 1. The new contract for the City Manager reflects this change which will be retroactive to July
1. It also includes an increase of $100 towards insurance and an extension through December 31,
2005.
Agenda Item No. 5D. Approval of an amendment to the Employment Contract for the City Secretary.
Council approved a mid -year budget amendment to include a 2% increase for directors to be effective
on July 1. The new contract for the City Secretary reflects this change which will be retroactive to July
1. It also includes an extension through December 31, 2005.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council meeting July 15, 200'
2 of 17
Agenda Item No. SE. Ratifying the purchase of a title insurance policy for Block 6, Phase 1, Southlake
Town Square Council directed staff to purchase title insurance for Town Hall at your last regular
meeting following discussions with real estate attorney Glenn Gidel. Approval of this agenda item will
formally ratify the expenditure of funds to purchase the title insurance policy. The actual cost of the
policy was $66,369.59. Cooper & Stebbins contributed $11,082 and the balance of $55,287.59 will be
split 75/25 between the City ($41,465.69) and Tarrant County ($13,821.90). Contact Sharen Elam or
myself if you have any questions related to this item.
Agenda Item No. 5F. Ordinance No. 480 -420, (ZA03 -020) 2 " Reading, Zoning Change and Conceit
Plan for Chapel Hill Office Park The applicant has made a request to table this item until August 19,
2003. Contact Dennis Killough if you have any questions
Agenda Item No. 5G. ZA03 -043, Revised Site Plan for Harris Methodist Southlake This item is
tabled until September 2, 2003 to await a recommendation by the Planning and Zoning Commission.
The item has been tabled until the August 21, 2003 Planning and Zoning Commission meeting. The
applicant is making additional plan changes to accommodate building tenants.
Contact Dennis Killough if you have any questions
Agenda Item No. 5H. Authorize the City Manager to enter into a Compromise and Settlement
Agreement with Leona and Raymond Fox. Settlement discussions on this item continue, but we will
need your direction on Tuesday evening. City Attorney Allen Taylor will advise the Council on the
status of the lawsuit and provide legal advice regarding a potential settlement in Executive Session.
This item has been posted so that you may take formal action following that Executive Session
discussion. We are optimistic that a settlement can be reached and we will be able to put this lawsuit
behind us by the end of the month. Contact Shana Yelverton if you have any questions regarding this
issue.
Agenda Item No. 5I, ZA02 -110, Concept Plan, Agenda Item No. 5J, Resolution No. 03 -032, Site Plan
for a gasoline service station, Agenda Item No. 5K, Resolution No. 03 -033, SUP for the sale of
alcoholic beverages, and Agenda Item No. 5L, ZA03 -003 Revised Preliminary Plat for Greenway
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council meeting July 15, 200'
3 of 17
Carroll Addition. These items were withdrawn by the applicant on June 24. There is no action
required, but we have posted these items so that the interested public will be able to track their status.
Contact Dennis Killough if you have any questions.
Agenda Item No. 7A. Ordinance No. 480 -386A, (ZA03 -025) 2 " Reading, Zoning Change and
Concept Plan for Lot 3, Block 1, Cornerstone Plaza. This property is located on the south side of East
Southlake Boulevard (FM 1709) approximately 600' east of South Nolen Drive, just east of Ultimate
Electronics and west of Snookies. The current zoning is "S -P -2" with limited "C -3" uses. The
requested zoning is "S -P -2" with limited "C -3" uses. The purpose of this request is to revise the
development regulations and concept plan approved under the current S -P -2 zoning.
The following changes are proposed:
• Proposes a new development regulation as part of the "S -P -2" zoning
► Residential adjacency standards shall not be required They are asking relief
from this standard because the property to the southwest of the site is
designated as "Low Density Residential" but cannot develop as residential
because the property is in the 75 LDN Airport Overlay. The Cornerstone
Plaza will still be subject to the Corridor Overlay standards.
• Changes the "two building" configuration into a "three building" configuration with
net increase of approximately 500 square feet.
• Reconfigures the use distribution on the site by increasing the restaurant space from
approximately 7,000 square feet to 11,500 SF and decreases the retail space from
approximately 19,000 SF to 15,000 SF.
• A common access easement connection into the Snookies property to the east is
being relocated. An agreement has been worked out with the Snookies property
owner.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council meeting July 15, 2003
Page 4 of 17
• A variance is requested to allow a 10% reduction of the required number of off-
street parking spaces. The required number of parking spaces is 206 spaces. The
applicant is providing 187 spaces.
The uses and other regulations are the same as the current "S -P -2 "zoning.
The Planning and Zoning Commission recommended approval (5 -0) subject to review, specifically
requiring cross - access with east property, adopting regulations and uses as proposed, and granting
variance request of 10% reduction in parking on June 5, 2003.
The City Council approved the first reading (7 -0) on June 17, 2003, subject to the concept plan review,
granting the 10% reduction in required number of parking spaces and accepting the applicant's
willingness to continue the sidewalk from the Snookie's site to the driveway of this property.
Contact Dennis Killough if you have any questions.
Agenda Item No. 7B. ZA03 -026, Site Plan for Lot 3, Block 1, Cornerstone Plaza. This is the site plan
associated with the preceding zoning and concept plan. The site plan and building elevations are
compliant with the proposed zoning and concept plan. This plan is subject to the conditions of
approval for the zoning and concept plan.
The Planning and Zoning Commission recommended approval (5 -0) on June 5, 2003, subject to
review, specifically requiring cross - access with east property, adopting regulations and uses as
proposed, and granting variance request for 10% reduction in parking.
Contact Dennis Killough if you have any questions.
Agenda Item No. 7C. Ordinance No. 835, 2 nd Reading, Abandoning and quit claiming a portion of
Dove Road right -of -way. The exchange contract previously approved by Council calls for abandoning
and quit claiming three of the four tracts of right -of -way at the southwest corner of Dove Road and N.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council meeting July 15, 2003
Page 5 of 17
White Chapel Boulevard to Westerra Southlake L.P. in exchange for a strip of right -of -way along the
south side of Dove Road.
Council approved Ordinance No. 835 on first reading on June 17, 2003. Since the first reading,
language was added to Section 5 specifying that:
"This Ordinance shall be in full force and effect from and after the receipt of a special warranty deed
from Westerra Southlake, L.P. for certain property in accordance with the Agreement between the City
and Westerra for the exchange of certain real property, as approved on July 15, 2003."
Passage of this ordinance completes the necessary action by Council on this matter. Contact Pedram
Farahnak if you have any questions
Agenda Item No. 8A. Ordinance No. 480 -422, (ZA03 -030) 1 st Reading, Zoning Change and Site Plan for
Westgate Plaza. This property is located on the north side of State Highway 114, approximately 860'
west of Park Boulevard in Grapevine. The current zoning on the property is "C -3" General
Commercial District. This property is part of a larger land ownership located within the City of
Grapevine and is part of a comprehensive development with properties that are located in Southlake
and Grapevine. The size of the property located within Southlake has little or no area to accommodate
a building. The zoning change is being requested so that the property may be allowed to have parking
as a principal use. Under a straight "C -3" zoning district, parking is only permitted as an accessory to a
principal "C -3" use.
The "S -P -1" site plan district zoning proposes the following
• Uses: The proposed permitted uses are to include all "C -3" district uses with an addition to
include parking as a permitted principal use.
• Development Regulations:
► The proposed development regulations are to follow all the development regulations of
the "C -3" district with the following exceptions:
• Bufferyards: Bufferyards along the perimeter site boundary shall adhere to city
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council meeting July 15, 2003
Page 6 of 17
requirements, except that:
o No bufferyards shall be required along lot lines interior to the site
boundary;
o No bufferyards shall be required along lot lines adjacent to the City of
Grapevine.
• A variance is requested for stacking depth. The site requires a minimum of 150' of stacking
depth. The plan shows 38' of stacking for the west drive and 50' on the east drive.
The Planning and Zoning Commission recommended approval (5 -0) on June 19, 2003, subject to
review, granting the requested variance in stacking depth. Contact Dennis Killough if you have any
questions.
Agenda Item No. 8B. ZA03 -031, Preliminary Plat for Westgate Plaza. This is the preliminary plat
associated with the preceding agenda item. Since the entire property currently has "C -3" zoning, the
plat is not dependent upon the zoning and site plan approval, so you can act on the plat with the first
reading of the ordinance. There are no unresolved issues associated with the plat. Contact Dennis
Killough if you have any questions.
Agenda Item No. 8C. Ordinance No. 717 -C, 1 st Reading, Amending Ordinance No. 717 and 717 -B
designating the speed limit within The Dominion Addition as 25 mph Staff (Departments of Public
Safety and Public Works) have been working with The Dominion Homeowners Association to
investigate and reduce speeding concerns in their neighborhood.
The City Engineer has received a petition of request from The Dominion property owners for the City
Council to consider reducing the speed limit in The Dominion addition to 25 mph. The petition
includes 76% of the property owners in The Dominion. Historically, the City Council has requested
that a minimum of 75% of property owners in the subdivision petition the City Council for a change in
speed limit.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council meeting July 15, 2003
Page 7 of 17
The cost for changing the speed limit signs will be in the range of $400 to $600, depending upon the
number needed. Funds for this project are available in the current street operating budget. Contact
Pedram Farahnak if you have any questions
Agenda Item No. 9A. Resolution No. 03 -038, Amending City of Southlake personnel policies to adopt
a Reduced Work Schedule policy This resolution will adopt a policy that provides the City with more
flexibility to adjust to changing work loads and adverse economic conditions by reducing the normal
workweek hours, with a corresponding change in compensation and benefit, for certain positions. The
policy will (1) allow employees to request to reduce hours for personal reasons, subject to City
Manager approval; or (2) allow the City to reduce work hours of a position to avoid layoffs, to reduce
operating costs, or to avoid adverse financial consequences. In all cases, the City retains the right to
rescind a reduced work week schedule should the situation require it. Contact Kevin Hugman with any
questions you may have.
Agenda Item No. 9B. Resolution No. 03 -043, Amending City of Southlake personnel policies
regarding employee benefits including vacation, compensatory time, and sick leave benefits; and
implementing a one -time monetary reduction of employee's accrued vacation and compensatory leave
This resolution would adopt a revision to current City policies, place a cap on accrued vacation,
compensatory time and sick leave balances, and authorize a one -time monetary buy -back of
employees' vacation and comp time leave balances.
As we have discussed before, accrued vacation leave and comp time represents a financial liability to
the City that must be accounted for annually in the fund balance. As the employees accrued paid leave
balances grow, and the dollar value of those balances increases as employees receive raises, etc., the
total financial liability also continues to grow. The proposed policy revisions will help us manage and
restrain that liability.
Since employees have earned the leave, we must also compensate the employee for their paid leave
balances. The funds needed for the buy -back are available today in the fund. This buy -back will
significantly reduce the financial liability of the City, and with the policy revision in place, ensure that
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council meeting July 15, 200'
8 of 17
this situation does not occur in the future. The packet memo describes more details of the proposed
revisions. Contact Kevin Hugman with any questions you may have.
Agenda Item No. 9C. Resolution No. 03 -045, Appointing a City Council representative to the Joint
Utilization Committee to fill the unexpired term of Greg Standerfer Councilmember Standerfer asked
to be replaced on the Joint Utilization Committee. Along with Councilmember Stephen, he serves as
one of the two City Council representatives and his term expires in May 2004. Council action on this
item would fill the unexpired term until May 2004. Contact Councilmember Standerfer or Malcolm
Jackson with questions on this item.
Agenda Item No. 1 IA. Dove Creek Trail: discussion of the acquisition of a 20' corridor approximately
2,900 feet in length 1.33 acres) along the south and east boundary of Triple C Ranch Phase I for the
purposes of providing a future trail that would stretch from SH 114 to Lake Grapevine. The City has
the opportunity to obtain a large portion of the land necessary to provide a future 8' natural surfaced or
paved cross - country greenway trail between SH 114 and Lake Grapevine, as indicated in the Southlake
Pathways Plan. The purpose of this item is to receive Council input on this matter.
The developer's agreement for Triple C Ranch Phase -I requires that an 8' trail along Carroll Avenue
be constructed along the property boundary and a park fee of $1,500 per lot for a total of $87,000 (58
lots) be paid. The developer is also required to pay the City a downstream critical structure fee of
$15,523.24. The portion of the trail corridor along Dove Creek was a much sought aspect of the
original plan for this subdivision; however, due to a change in the lotting pattern to 1 acre or greater
lots, the dedication of an easement to allow for the trail was excluded from the final plan.
In April of 2003, staff approached the developer of Triple C Ranch to explore the possibility of the
City obtaining land along Dove Creek to allow for the future construction of the trail. The developer
indicated that he would be in favor of the City obtaining the needed land if the City agreed to offset the
payment of park dedication fees for Triple C Ranch -Phase II (20 lots, which is equivalent to $30,000 in
fees). On April 14, 2003, the Parks and Recreation Board approved the fee credit ($30,000) request
and accepted the trail corridor dedication. Staff believes that the credited fee ($30,000) is very
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council meeting July 15, 2003
Page 9 of 17
equitable for the purchase of 1.33 acres and will provide the City an opportunity to make a future
critical trail connection.
The developer of Triple C is aware, and agrees, that the City will only provide minimal maintenance of
the corridor for health and safety purposes and the area will remain largely in a natural state. If
Council desires the City to obtain this corridor for the construction of a future trail, staff will begin the
acquisition process immediately.
Contact Ken Baker if you have any questions.
Agenda Item No. 1113. Discussion of senior - related transportation issues Recall this item was listed
on the May 6 City Council agenda; however, discussion was postponed to allow for more investigation
into issues prior to presentation to Council. Parks and Recreation staff met with Mr. Steve Lakin,
Chairman of the Board of Directors for Call a Ride Southlake (C.A.R.S.) to discuss the future of the
C.A.R.S. organization. Mr. Lakin indicated that C.A.R.S. expects to end its volunteer operation around
December of this year, citing reduced donations and the tremendous demand for time involved in the
recruitment and retention of volunteers and on -going funding as the basis for their intent to end
operations.
Mr. Lakin suggested that the City of Southlake begin reviewing options for seniors to continue to
receive transportation assistance. Mr. Lakin further indicated that both the existing C.A.R.S. van and
all of the financial assets would be forwarded to any organization that continued the operations of a
similar program. Several options have been discussed among C.A.R.S. representatives, the Senior
Advisory Commission, and city staff members, including the following:
• City completely fund C.A.R.S. operations, including the existing C.A.R.S. employees;
• Continue a C.A.R.S. -like program using all volunteers through the Senior Advisory
Commission;
• Seek alternatives utilizing other existing organizations such as Metroport Meals on Wheels or
Northeast Transportation Systems;
• Discontinue this type of service; or
• Seek some other alternative not yet identified.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council meeting July 15, 200'
10 of 17
Staff is currently exploring combining efforts with eight area cities (Hurst, Euless, Bedford, NRH,
Colleyville, Haltom City, Keller, and Grapevine) who formed an Urban Transit District and tools over
Northeast Transportation System (NETS) at the request of TxDot in order to continue receiving federal
funds. NETS is presently operating out of the YMCA in North Richland Hills providing service
through the use of four vehicles. They provide, in priority order, transportation service for medical,
employment, senior services, and social services. At this time, it is not anticipated that any change in
the scope of services by NETS will occur. The Urban Transit District Board has hired a consultant to
assist them with running the program and to develop specifications and they re -bid transportation
services in May. No transportation districts provided a proposal, so they will be seeking proposals
from private firms with bids due back in August. The Board also mentioned that the group is open to
other cities joining. Southlake was a former participant in NETS but discontinued the program due to
the proportional annual costs to participate in comparison with a lack of rider -ship.
Additionally, it was recently recognized that the previous "Scope of Services" agreement with CARS
has expired, and the city does not have a current agreement in place. Staff will be prepared to present
at the next City Council meeting.
Staff is seeking input from the City Council as we endeavor to determine the best course of action.
Contact Malcolm Jackson if you have any questions or comments.
Other Items of Interest
Privately Owned Batting Cage David and Margaret Altimont approached staff to discuss the
feasibility of locating a privately operated batting cage facility within Bicentennial Park. Staff worked
with the Altimonts to develop a concept which was presented to the Parks Board at their November 11,
2002 meeting. Parks Board provided direction supporting the concept and asked that staff and the
Altimonts work through the details and specifics of the proposal so that it could be considered at a
future meeting. Standard staff procedures involve working with the applicant to address any issues
and familiarizing them with the review and consideration process involving Parks Board and City
Council.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council meeting July 15, 2003
Page 11 of 17
Following Parks Board initial direction supporting the concept, staff identified several substantive
issues to be addressed by the Altimonts prior to Parks Board and City Council consideration.
Examples of the issues included clarification on the City's control of the facility should the investors
default on their loans, the degree of City involvement in the general operations, and the financial
impact on the City. The Altimonts were to address these issues and meet with staff at a future date.
Since that time there have been no additional meetings requested by the Altimonts. The Altimonts
may elect to contact City Council members individually outside of the normal sequence of events in
order to gain direction and comment on their proposal prior to any additional investment on their part.
Staff continues to be available to work with the Altimonts on their proposal and subsequent
presentations to Parks Board and the City Council. Contact Malcolm Jackson if you have any
questions.
Notice on Restrictive Covenants. Attached you will find a letter from City Attorney Allen Taylor,
prepared in response to a question posed by Councilmember Morris. Staff is reviewing the
information to determine the best way to implement the idea. If you have comments or questions,
please let me know.
Revisions to Town Hall Use Policy It has been over a year since we put the policy in place and I have
had some time to evaluate the process. Considering the extensive use, I think it is time to look at
making some changes in order to preserve the life of the training rooms. I will be bringing forward
some of my suggestions including:
► Consideration of a nominal fee to cover maintenance and janitorial issues (i.e.,
replacement of chairs and tables, repair of room dividers, painting, etc.);
► Limiting the number of times an individual group can use the facility per year; and
► Prohibiting the use of city equipment (i.e., projectors, televisions, computers, etc.).
I would also like to receive input from you. Please call me with any of your comments or concerns.
Also attached to my memo
• Staff Kudos
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council meeting July 15, 2003
Page 12 of 17
Staff Extension Numbers:
Baker, Ken, Senior Planner, 481 -2046
Black, Rick, DPS Director, 481 -2406
Campbell, Billy, City Manager, 481 -1409
Eaglen, John, Assistant to the City Manager, 481 -1433
Elam, Sharen, Finance Director, 481 -1713
Farahnak, Pedram, Public Works Director, 481 -2308
Farwell, Lori, City Secretary, 481 -1519
Hugman, Kevin, Human Resources Director, 481 -1952
Jackson, Malcolm, Community Services Director, 481 -1527
Killough, Dennis, Senior Planner, 481 -2073
Last, Greg, Economic Development Director, 481 -1671
Payne, Bruce, Planning Director, 481 -2036 (will be on vacation until July 27 Ken Baker will be
acting director in his absence.)
Yelverton, Shana, Assistant City Manager, 481 -1429
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council meeting July 15, 2003
Page 13 of 17
6000 WESTERN PLACE
SUITE 200
1 -30 AT BRYANT -IRVIN ROAD
FORT WORTH, TEXAS 761074654
EMAIL: TOASEC@TOASE.COM
WEBSITE: WWW.TOASE.COM
Ta for lso ns &Em
L.
Attorneys Counselors
TELEPHONE: (817) 332-2580
TOLL FREE: (800) 318-3400
FACSIMILE: (817) 332 -4740
DENTON: (940) 383-2674
DENTON METRO: (97 434-3834
E. ALLEN TAYLOR, JR.
atavlw(altaase.com
June 4, 2003
Shana Yelverton
Assistant City Manager
City of Southlake
1400 Main Street, Suite 460
Southlake, Texas 76092
Re: Notice on Restrictive Covenants
Dear Shana:
At the end of last night's council meeting, Carolyn Morris caught me and raised the
issue about the City commencing the enforcement of restrictive covenants relating to
architectural committee review. I advised Carolyn that cities are precluded from playing
any role in the enforcement of restrictive covenants under Texas law. I did suggest to her
that it is not improper for the City to have a standard form that we require each applicant
to sign putting them on notice that restrictive covenants concerning architectural design
requirements may exist in their neighborhood and advising them to do a due diligence
investigation. Carolyn was thrilled with the idea and thought it would solve her problem.
I have attached to this letter a draft of such a notice that we could possibly use
within the City of Southlake. The idea would be to have these pre - printed up as a standard
form that someone siqns at the same time that they make an application for a
building /remodeling permit. It does nothing more than advise the applicant of the
possibility of restrictive covenants that might have architectural review provisions and
warns them not to commence construction or make financial commitments until they have
satisfied themselves as to the existence or non - existence of this requirement. It does not
impose any particular new regulation so I believe we could commence requiring this as an
administrative act without the adoption of an ordinance or resolution. You may want to visit
with Billy and see how he feels about this but it would clearly make Carolyn happy.
Carolyn also wanted to discuss the possibility of having these forms or some form
of notice sent to each architectural committee in the various neighborhoods of the City.
I indicated to Carolyn that it really would not be prudent for us to be in the business of
mailing these to various architectural committees but we might provide some information
to SPIN reps so they would know what was occurring in their areas of the City. The SPIN
reps could then do with these documents whatever they felt was appropriate.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council meeting July 15, 2003
Page 14 of 17
I hope we have resolved this issue and will not have to revisit the restrictive
covenant issue again. If you can think of anything else I can do in this regard, let me know_
Sincerely,
E. Allen Taylor, Jr.
EATIds
Enclosure
W:1Southlake\LetterslYelverton. EATOO 1
RESTRICTIVE COVENANT AND ARCHITECTURAL REVIEW REQUIREMENTS
As an applicant for a building/remodeling permit within the City of Southlake, the City
staff has advised me of the following facts:
The City of Southlake has an extremely large number of neighborhoods that have
very detailed restrictive covenants on the use of property. Many of these
restrictive covenants provide for architectural review of new buildings, additions
or remodeled exteriors.
Neighborhoods with restrictive covenants requiring architectural review have the
ability to bring litigation against a property owner for the demolition and removal
of structures, improvements or building additions that are not approved by the
architectural review committee of that neighborhood or that violate the
architectural standards applicable to that neighborhood.
3. The City of Southlake issues building, remodeling permits without regard to or
knowledge of the existence of these restrictive covenants and the issuance of a
building permit does not relieve a property owner of the responsibility to comply
with those contractual restrictions.
The City of Southlake will not defend or assist in the defense of any property
owner who undertakes a construction project in violation of valid restrictive
covenants if litigation occurs.
The City of Southlake does not maintain a record of these restrictive covenants,
cannot advise an applicant of the existence or non - existence of the covenants and
place no enforcement role in the covenants.
6. An applicant who secures a building/remodeling permit from the City does so
with the knowledge that they should use due diligence to investigate whether
restrictive covenants within their neighborhood require any further reviews or any
specific architectural standards before commencing construction or making
financial commitments that may be affected by these covenants.
Applicant
Date:
W: 1Souddake\RestrictiveCoveAndArchReq. EAT001
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council meeting July 15, 2003
Page 16 of 17
Staff Kudos (1 of 2)
Uty of Southlake, Texas
MEMORANDUM
June 30, 2003
TO: Kevin Hugman, Director of Human Resources
FROM: Ben A. Brown, Sergeant, DPS / Police Services
SUBJECT: Letter of Appreciation - Stacey Sheff
Almost a month ago, I called the Human Resources office and spoke to Stacey Sheff about a
document I needed for a finance company I was dealing with. (I needed an employment
verification letter from the HR or personnel office of my place of employment).
Stacey was very friendly and helpful, even through it was only a few minutes before the end of
her work day. She told me that she would type up a letter for me and would leave it in the City
Hall mail room. I came to City Hall that same night during the middle of my patrol shift and
found the letter where Stacey had told me it would be waiting.
I was able to fax the letter to the finance company the following morning, and a series of events
that followed helped me arrange a purchase that would have passed me by if I had been only one
day later in providing that document. In short, Stacey really went the "extra mile" for me when
she could have just as easily told me to check for the letter in my mailbox in a couple of days.
I would like to thank Stacey sincerely for her help in this situation, but really I would like to
praise her overall performance and dedication. She helps so many employees with so many
different concerns, more like an Ombudsman than a HR Analyst. Please pass on my sentiments
to her and find some suitable way to recognize her for doing such a fantastic job for the
employees of the City of Southlake.
I am available if you have any questions or comments related to this matter. I A
/BAB ~ J `0�
1
cc: Rick Black, Director of Public Safety
Marlin Price, Chief of Police
(Cpr7 � I�W��Ov4j 4 -/'o
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council meeting July 15, 2003
Pa 17 of 17 Staff Kudos (1 of 2)
SoUTHLAK
TOWN S QUARE
July 9, 2003
To: Malcolm Jackson
Steve Polasek
Steve Moore
Mike Reasoner
Cameron Powell
Community Services
Thank you for everything you and your staff did to help make our Stars &
Stripes event one of the best yet. Please accept this as a token of our
appreciation. We know that many hours went into preparing and ensuring
that the day ran smoothly and we look forward to partnering with you again
next year.
Regards,
Southlake Town Square Management
A Development By
COOPER & STEBBINS
1256 MAIN STREET, SUITE 240, SOUTHLAKE, TExAS 76092
TELEPHONE (817) 329 -5566 FAX (817) 251-8717