Item 4BCity of Southlake, Texas
WI u•;:►IMMu
May 30, 2003
TO: Honorable Mayor and Members of City Council
FROM: Billy Campbell, City Manager
SUBJECT: Agenda Item Comments and Other Items of Interest for City Council Meeting
June 3, 2003
Agenda Item No. 5A. Approval of the minutes of the City Council regular meeting held on May 20,
2003. The minutes are in your packet. Contact Lori Farwell if you have any questions or changes
Agenda Item No. 5B, Variance Request to the Subdivision Ordinance No. 483, Section 4.01(I)2 (Plat
Expiration), as amended, extending the validity of Case No. ZA 01 -004, Plat Showing for Lots 12
through 14, O.W. Knight No. 899 Addition. The purpose of this request is to extend the validity of an
expired plat showing so that the lots and easements may be dedicated and filed in the County. This plat
was approved June 5, 2001 by the City Council. Since it was not filed within one year of its approval
date, it has expired. Because the plat has expired, a variance to the plat expiration is being requested.
Staff has no unresolved issues with this request. If the Council approves this item, staff recommends
extending the validity for 60 days from the date of the Council's action to allow time to acquire
signatures and file the plat in the County Plat Records. Contact Bruce Payne or Dennis Killough if you
have any questions.
Agenda Item No. 7A. Ordinance No. 849, 2" d reading, abandoning portion of the public right -of -way
of Crooked Lane. As discussed on first reading, the construction of S. Nolen Drive from Crooked
Lane to FM 1709 was completed in 2001 and vehicular traffic was moved from Crooked Lane to
Nolen Drive. On December 18, 2001, the City Council approved Ordinance No. 808 abandoning the
right of way of Crooked Lane within the Cornerstone Plaza Addition from FM 1709 to approximately
466 feet south of FM 1709 and authorizing the Mayor to execute a quit claim deed.
The three property owners adjacent to the remaining right of way of Crooked Lane from approximately
466 feet south of FM 1709 to S. Nolen Drive have submitted a request to the City to abandon this
portion of right of way of Crooked Lane.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting June 3, 2003
Page 2 of 8
The utilities have been moved from the right of way of Crooked Lane to S. Nolen Drive and the
existing right of way only serves as a drainage easement. The property owners have signed a new
drainage easement to serve the drainage in the existing right of way of Crooked Lane.
It was understood at the time the preliminary plat for Cornerstone Plaza was approved that the old
Crooked Lane right of way would be abandoned when S. Nolen Drive was constructed.
First reading of this ordinance was approved on May 20, 2003. Contact Pedram Farahnak if you have
any questions.
Agenda Item No. 7B. Ordinance No. 830 -A, 2 " reading, amending Ordinance No. 830, amending
FY2002 -03 buds As discussed on first reading, the proposed amendments to the budget represent
an increase in expenditures of $223,607 and $55,000 in General Fund and Park Dedication Fund
respectively, and a decrease in expenditures of $151,147 in Southlake Park Development Corporation
budget (SPDC). Based on staffs review of the revenues collected year -to -date, it is not considered
necessary to amend revenues at this time. We will continue to monitor revenue collections.
"Exhibits A, B and U are the attachments to the ordinance that illustrates how the proposed
amendments fit into the respective budgets. Please review Sharen's memo that includes the details of
all proposed amendments. Note that with the changes the fund balance stands at 28.6 %, exceeding the
requirements of our fund balance policy. The excess fund balance will assist with balancing the
FY2003 -04 and future budgets. If you recall during the FY2002 -03 budget process, staff discussed the
importance of focusing on the three -year outlook. Contact the requesting department heads or Sharen
Elam if you have any questions about the amendments.
Agenda Item No.7C, Resolution No. 03 -036, (ZA03 -028) Specific Use Permit for the sale of alcoholic
beverages at Caf6 Express. This property is located at 1472 Main Street, in Southlake Town Square, at
the northwest corner of Main and Central. The current zoning on the property is "DT" Downtown
District. This building is currently under construction. The request for alcohol sales includes the
interior portion of the building they will occupy and a gated outdoor seating area similar to the
Rockfish Restaurant.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting June 3, 2003
Page 3 of 8
The Planning and Zoning Commission recommended approval (5 -0) on May 22, 2003. Contact Bruce
Payne or Dennis Killough if you have any questions regarding this item.
Agenda Item No. 9A. Resolution No. 03 -037, Suspending the Effective Date of TXU Gas
Distribution's Requested Rate Changes to Permit the City Time to Study and Request and to Establish
Reasonable Rates, Approving Cooperation with Other Cities within the TXU Gas Distribution System
to Create a Steering Committee to Hire Legal and Consulting Services. On May 23, 2003, TXU Gas
Distribution Company filed a Statement of Intent to change gas rates in all municipalities within the
TXU Gas Distribution System.
This resolution accomplishes the following objectives:
• It suspends the effective date of the proposed new rates for the maximum period allowed by law;
• Commits the city to cooperation with other similarly situated cities to a joint review of the
Company filing, the sharing of consultants and to joint participation at the Railroad Commission;
and,
• It authorizes intervention at the Railroad Commission.
Contact Sharen Elam if you have any questions.
Agenda Item No. 9B. Resolution No. 03 -039, Approving the terms and conditions of a program to
promote economic development in the City, authorizing the Mayor to execute an agreement with Four
Peaks Development, Inc. (Pin Oak Estates). This resolution will approve the 380 agreement with Four
Peaks Development for the redevelopment of the subdivision, as discussed with Council at the May
20th meeting. Specifically, the agreement stipulates that the City will contribute $250,000, will waive
all building permit fees on the identified 57 lots, and the City will bid the City owned lot at a future
date. In return for this, Four Peaks Development agrees to reconstruct the streets and drainage to city
specifications and will build site -built homes on all of the lots that it controls. The $250,000 will be
paid upon city acceptance of the streets and drainage improvements. The building permit fees will be
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting June 3, 2003
Page 4 of 8
waived upon demonstration that a site -built house will be constructed on each lot. (The 380 agreement
and developer's agreement included in your packet are the same documents submitted at your last
meeting — the attorneys will have the updated agreements by Tuesday night.) Contact Bruce Payne if
you have any questions.
a Item No. 10A. Approval of a variance to Sian Ordinance No. 704 -A for Southlake Town
Square Farmer's Market Southlake Town Square, represented by Patty Pickard, is seeking a variance
to Sign Ordinance 704 -A to allow the display of multiple banners for more than the allowed two (2)
permits per calendar year without the required sixty (60) day separation between permits. The
applicant seeks to allow multiple vendors at the Farmer's Market to display one banner within their
allotted booth areas located in the parking area directly behind thel256 Main St. building in Block 2 of
Town Square. Vendor banners would be displayed only during the hours of operation designated in the
Special Use Permit approved by council on May 20, 2003. In addition to the vendor banners,
Southlake Town Square would display a single banner each Friday and Saturday on the Rustin Park
pavilion announcing the Farmer's Market. The market will operate each Saturday from June 7 through
September 27, 2003. A suggested banner permit fee of $425.00 would be collected from Southlake
Town Square to cover processing and any inspections deemed necessary by code enforcement for the
duration of the market. Contact Rick Black with questions or continents.
a Item No. 1013. Aaaroval of a variance to Sian Ordinance No. 704 -A for Snookies Bar and
Grill Mark Matise, on behalf of Snookies Bar and Grill located at 2801 East Southlake Boulevard,
Suite 100, is requesting a variance to Sign Ordinance 704 -A. for increased sign area. The request is to
add the words `BAR AND GRILL" in 12 inch letters below the existing " Snookies" lettering. The
additional lettering would increase the sign area from 45.75 sq. ft. to 55.75 sq. ft. which is 28% over
allowable area. The existing Snookies sign was approved for variance on January 7, 2002 for oversized
letters (36" instead of 30 ") and a 5% area increase (45.75 sq. ft. instead of 43.5 sq. ft.). Requested
letter size is allowable, the total area increase is the only variance issue. Contact Rick Black for
questions or continents.
Agenda Item No. IOC. Approval of a variance to Sign Ordinance No. 704 -A for Tweeter Home
Entertainment Tweeter Home Entertainment located at 2801 East Southlake Boulevard, Suite 180,
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting June 3, 2003
Page 5 of 8
represented by Mark Matise, is requesting a variance to Sign Ordinance 704 -A to install a sign with
one 60 inch upper case letter "T ", and one 36 inch lower case letter "t" with remaining letters of the
word "TWEETER" at 31 inches. By ordinance the allowed letter /logo height is 24 inches. The words
"AUDIO, VIDEO, CAR STEREO" are part of the existing approved sign and would not be altered.
Allowable sign area for this building frontage is 93 sq. ft. Overall area of the proposed sign is 113 sq.
ft. and is 5% over allowable area requirements. The existing sign was approved by variance on May 7,
2002 with a 36 inch upper case "T" and a 30 inch lower case "t" with remaining letters within required
height. Contact Rick Black with questions or comments.
Agenda Item No. IOD. Approval of a variance to Sign Ordinance No. 704 -A for Dan Sweeney State
Farm Insurance Dan Sweeney, representing Dan Sweeney State Farm Insurance located at 1500 West
Southlake Boulevard, Suite 140, is requesting a variance to Sign Ordinance 704 -A to increase letter
height by installing his existing sign at his new location. The existing sign consists of 14 inch lettering
spelling "STATE FARM" and a square logo 24 inches by 24 inches. The ordinance allows 12 inch
letters and logo for a store front less than 100 feet from R.O.W. The present lease space is 32 feet wide
allowing a sign area of 24 square feet. The existing sign area is 16 square feet. Contact Rick Black
with questions or comments.
Agenda Item No. 10E. Authorize the Mayor to execute a commercial developer's agreement for
Brewer Industrial Addition, Lots 1 and 2. The final plat for Brewer Industrial Addition, Lots 1 and 2
was approved in May 1984. The addition is located on the north side of SH 114, just west of
Briarwood Drive approximately 2,000' west of N. Kimball Avenue.
After platting, a building was constructed on Lot 1. Since public sewer was not available, a septic
system was installed to serve the building.
In 2002, the N -4 sewer interceptor was constructed by the City. The N -4 interceptor runs from SH 114
to N. Kimball Avenue and provided a manhole at the north end of Briarwood Drive which will give
access to sanitary sewer for the property along Briarwood Drive.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting June 3, 2003
Page 6 of 8
The new owner of Lots 1 and 2 of Brewer Industrial Addition desires the property to be on public
sanitary sewer; therefore, they hired an engineer to plan and design a sewer line from their property to
the N -4 interceptor line at the north end of Briarwood Drive. This 8 -inch sewer main is 1,658 feet in
length. They also acquired the necessary off -site sanitary sewer easements to accommodate the
portion of the new line that cannot be constructed in the street right of way. This developer's
agreement covers the construction for this public sanitary sewer line.
Because this new sewer line will provide sewer for many other properties, the developer is requesting
that the City waive the 3% inspection fee and 2% administrative processing fee for the sanitary sewer
line which is estimated to be $4,750. Contact Pedram Farahnak if you have any questions.
OTHER ITEMS OF INTEREST
City Council Project Prioritization. Note that the change in schedule on the June retreat from the 27-
28 to the 19 -20 will change the schedule for the project prioritization process as follows. We will
still need any additional projects you would like on the list by NEXT TUESDAY, JUNE 3 . The
schedule for accomplishing this project follows:
May 16 GL starts process by forwarding Master List and blank PAF form to Council to
familiarize them with process, initiate review of projects list by Council.
May 21 All changes / additions due from Directors
May 23 STEP 1: GL forwards updated Master List and all PAF's to Council for their
review and solicits additional projects from them for inclusion in the list.
Council should work directly with the applicable department to develop the
PAF.
June 3 All Council's revisions or new requests due to GL from Council and applicable
departments.
June 6 Final Master List and all updated PAF's to Council for ranking.
June 13 STEP 2: Council to rank projects and return master list to GL.
June 19 STEP 3: Calculate rankings and place in June Retreat packets
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting June 3, 2003
Page 7 of 8
June 19 -20 Discussions at June Retreat, Council to review for confirmation of results or
reshuffling.
What we are asking of you at this point is whether or not you have any additional projects for Council
to consider during ranking next week. The memo and the master schedule are included on your disk.
Contact Greg Last if you have any questions.
Professional Services Agreement for Municipal Judge Carol Montgomery Judge Montgomery's
Professional Services Agreement began on July 17, 2001, and expires on July 17, 2003. July is fast
approaching, and staff needs to know how Council wants to proceed. Please let Lori or me know if you
want to advertise and go through the interview process or if you want to execute a new contract with
Judge Montgomery. If we are going to advertise, we need to do it immediately. Contact Lori Farwell
with any questions.
SH 114 "downtown" directional signs With the reconstruction of SH 114 as a freeway section, it has
come to our attention that it would be in the best interest of Southlake to have signs on eastbound and
westbound SH 114 to direct traffic to Town Square where Town Hall is located. TxDOT has placed
directional signs in other cities to "downtown" and it seems appropriate for TxDOT to give direction to
Town Square in Southlake. At this time, we have not discussed this with TxDOT but, with your
approval, staff will meet with TxDOT about installing signs similar to the two signs attached on SH
114 (see copy of proposed signs attached hereto). Contact Pedram Farahnak if you have any questions.
Reminder - Bob Jones Park Grand Opening — The City of Southlake Community Services Department
will host the Bob Jones Park, Phase II Grand Opening on Saturday, May 31, 9:00 a.m. — 11:00 a.m. at
the new concession/restroom building in Bob Jones Park. The public is invited to attend and participate
in this historical event. Activities include speeches by Mayor Pro Tern Ralph Evans, and Marilyn
Tucker (former owner of a portion of the Bob Jones Park land), two ribbon - cutting ceremonies (one for
the entire park and one for the playground only), face painting, bounce houses and a golf cart tour of
the park following the ceremonies. Please join us!
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting June 3, 2003
Page 8 of 8
MD
Staff Extension Numbers:
Black, Rick, DPSDirector, 481 -2406
Campbell, Billy, City Manager, 481 -1409
Eaglen, John, Assistant to the City Manager, 481 -1433
Elam, Sharen, Finance Director, 481 -1713
Farahnak, Pedram, Public Works Director, 481 -2308
Farwell, Lori, City Secretary, 481 -1519
Hugman, Kevin, Human Resources Director, 481 -1952
Jackson, Malcolm, Community Services Director, 481 -1527
Killough, Dennis, Senior Planner, 481 -2073
Last, Greg, Economic Development Director, 481 -1671
Payne, Bruce, Planning Director, 481 -2036
Yelverton, Shana, Assistant City Manager, 481 -1429