Item 5DCity of Southlake, Texas
MEMORANDUM
May 16, 2003
TO: Billy Campbell, City Manager
FROM: Malcolm Jackson, Director of Community Services (ext. 1527)
SUBJECT: Resolution No. 03 -031, Authorizing Application for a Texas Parks and
Wildlife (TPWD) Recreational Fund Grant for Bob Jones Park Trails
Action Requested: Council authorization for submittal of TPWD Recreational Trails Fund
application.
Background
Information: The Texas Parks and Wildlife Department offers an annual application
process for Recreational Trails Fund money. The following summary
points characterize this particular funding opportunity:
1. The funding mechanism is cost reimbursement; it is not a grant.
Therefore, the trail project should have a great likelihood of being
funded through the SPDC Capital Improvements Plan (CIP) process.
In other words, submitting application for funding a project that
SPDC would not normally fund would require finding another
funding source for construction of the project prior to reimbursement.
2. The total funding reimbursed by the state is no more than $100,000.
This funding limits the amount and type of trail construction. (See #3
below).
3. The trails must serve a recreational purpose. In other words, their use
must be recreational (i.e. not just for travel from point "A" to point
"B "). Examples would include trails that support a particular activity
such as mountain biking, horseback riding, jogging, etc.
4. The trails must be on public property or on federal property (i.e.
Corps property). There are also stringent standards for use of private
property, but there are no trails identified in city plans which have the
private property interests (i.e. easements, purchase) secured to the
point of their inclusion in a funding application. There may be future
opportunities for this aspect, however. The funding may also be used
for trail maintenance.
5. If the application is approved by TPWD, the city would have five
years to begin and complete construction of the project. This allows
for breathing room for projects in out -year plans.
Staff recommended two trails for consideration to Park Board, as follows:
1. PROJECT A — The Bob Jones Park trail extensions, or the "outer
loop" as a possible project. This trail project closely fits the project
criteria established by TPWD and was submitted last year for this
same funding, but was not selected. The project has support and
momentum gained from the recent efforts to establish the area as the
location for a Nature Center and the resulting approved Council
Resolution. The proposed loop trails would significantly assist access
to prime areas of natural habitat. (See Exhibit A).
2. PROJECT B — A segment of the "Safe Routes to School" application
that was recently submitted for that grant program and was not
selected, along with two other segments. This project area is the
segment of the prior proposal that would provide infill construction
and connect current gaps on the south side of Continental between
White Chapel and the Timarron Information Center. There has been
widespread support for this infill construction from area residents.
(See Exhibit B)
Park Board chose to recommend that PROJECT A be submitted for
the Recreational Trail Fund grant application and that the other
project proceed as budgeted in SPDC funding.
Financial
Considerations: In order to implement a trail project for this cost reimbursement grant
funding, the city must have funds available for the construction. Staff
recommends designating the $150,000 earmarked for trail improvements
in FY 2005 SPDC funds for the project's construction, should it be
awarded. It should also be noted that, as of May 12, 2003, the Finance
Department verified that $446,005 exists in Park Dedication Funds,
which could serve as an alternate funding source if so designated. All
expenses must be documented and meet state approval in order to be
reimbursed by TPWD, less the City's local match, which is estimated at
$26,840 for Project A.
Financial Impact: With concrete construction, yearly maintenance of either trail is not
expected to significantly impact the operations budgets.
Citizen Input/
Board Review:
• Park Board recommended (7 -0) to submit Project A for grant
consideration.
• SPDC is scheduled to recommend authorization of this application at
their May 20, 2003, meeting immediately prior to the City Council
meeting.
• Staff will submit the application by June 1, 2003. TPWD will review
it and, upon any award of the funding, staff would then come back to
the Board, SPDC, and Council to authorize the project expenditures
within the 5 -year time frame for initialization of the project.
Legal Review: Not applicable at this time.
Alternatives: Discussion as to appropriateness of projects for grant submittal.
Supporting
Documents: Supporting documents include the following items:
• Exhibit A — Bob Jones Loop Trail Map and Cost Estimate
• Exhibit B — Continental Trail Connection Map and Cost Estimate
• Resolution No. 03 -03 1
Staff
Recommendation: City Council authorize staff to submit an application for grant funding.
EXHIBIT A — Bob Jones Loop Trail Extension
i
,gment
Bob Jones Loop Trail — Cost Analysis
Item
Units
Cost per Unit
Subtotal
10' wide, 5"
reinforced concrete
trail; (includes
excavation, backfill)
33001.f.
30.00
99,000.00
Other excavation,
hauling
bulk
bulk
4,000.00
Benches
3
300.00
900.00
Bike racks
2
200.00
400.00
Interpretive signage
7
200.00
1,400.00
SUBTOTAL
105,700.00
Design/plans
10% of total
10,570.00
Contingency
10% of total
10,570.00
TOTAL
$126,840.00
EXHIBIT B — Continental Trail Connection
1 1 0 nc
11
A
'
Continental Blvd
1'■ y ■
�+
Connection atAventerra
Information Center
f r
I ��
Safe Routes to School
Grant Proposal
or
L
, Proposed Sidewalk
#* connections
- Building Footprints
ry
—�
A/ Existing Sidewalks
ve
ter a
ation
immaron Recreation
Center
S %0
0 Parcel Boundaries
/V Edge of Pavement
bwill L
'
200 0 200 Feet
1. 001 �
IF }
A lo
October 15, 2002
Fr-Al
Continental Trail Connection — Cost Analysis
Item
Units
Cost per Unit
Subtotal
Reinforced concrete
pathway (6' wide)
1060 l.f.
20.00
21,200.00
Culvert extension
(15 ft. of 4x8 box
culvert)
15 l.f.
220.00
3,300.00
Headwall hand rail
30 l.f.
68.00
2,040.00
Demo and rebuild
rock face wing walls
80 sq. ft.
23.00
1,840.00
Demo /tie -in to
existing paths
120 sq. ft.
2.00
240.00
Curb ramps
5 each
350.00
1,750.00
Easement preparation
1500.00
1,500.00
SUBTOTAL
31,870.00
Design/plans
10% of total
3,187.50
Contingency
10% of total
3,187.50
TOTAL
$38,244.00
RESOLUTION NO. 03 -031
A RESOLUTION OF THE CITY OF SOUTHLAKE, TEXAS,
HEREINAFTER REFERRED TO AS "APPLICANT,"
DESIGNATING CERTAIN OFFICIALS AS BEING RESPONSIBLE
FOR, ACTING FOR, AND ON BEHALF OF THE "APPLICANT" IN
DEALING WITH THE TEXAS PARKS AND WILDLIFE
DEPARTMENT, HEREINAFTER REFERRED TO AS THE
"DEPARTMENT," FOR THE PURPOSE OF PARTICIPATING IN
THE TEXAS RECREATIONAL TRAILS GRANT PROGRAM,
HEREINAFTER REFERRED TO AS THE "PROGRAM;"
CERTIFYING THAT THE "APPLICANT" IS ELIGIBLE TO
RECEIVE PROGRAM ASSISTANCE; CERTIFYING THAT THE
"APPLICANT" MATCHING SHARE IS READILY AVAILABLE;
AND DEDICATING THE PROPOSED SITE FOR PERMANENT
PUBLIC PARK AND RECREATIONAL USES.
WHEREAS, the Texas Legislature has approved the Program (Section 24 of the Parks &
Wildlife Code) for the purpose of allowing the political subdivisions of the State of Texas to
participate in the Program; and
WHEREAS, the Applicant is fully eligible to receive assistance under the Program; and
WHEREAS, the Applicant is desirous of authorizing an official to represent and act for the
Applicant in dealing with the Department concerning the Program;
NOW THEREFORE BE IT RESOLVED BY THE Applicant:
SECTION l: That the Applicant hereby certifies that they are eligible to receive assistance
under the Program.
SECTION 2: That the Applicant hereby certifies that the matching share for this application is
readily available at this time.
SECTION 3: That the Applicant hereby authorizes and directs its Director of Community
Services to act for the Applicant in dealing with the Department for the purpose of the Program,
and the Director of Community Services is hereby officially designated as the representative in
this regard.
SECTION 4: The Applicant hereby specifically authorizes the official to make application to
the Department concerning the site to be known as Bob Jones Park Trail Extensions in the City
of Southlake for recreational trail use. That the Bob Jones Park Trail Extensions are hereby
dedicated (or will be dedicated upon completion of the proposed acquisition) for public park
and recreation purposes in perpetuity.
PASSED AND APPROVED on this the day of 2003, by the
City of Southlake.
Mayor, City of Southlake
ATTEST:
Lori Farwell, City Secretary