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Item 5DCity of Southlake, Texas MEMORANDUM May 16, 2003 TO: Billy Campbell, City Manager FROM: Malcolm Jackson, Director of Community Services (ext. 1527) SUBJECT: Resolution No. 03 -031, Authorizing Application for a Texas Parks and Wildlife (TPWD) Recreational Fund Grant for Bob Jones Park Trails Action Requested: Council authorization for submittal of TPWD Recreational Trails Fund application. Background Information: The Texas Parks and Wildlife Department offers an annual application process for Recreational Trails Fund money. The following summary points characterize this particular funding opportunity: 1. The funding mechanism is cost reimbursement; it is not a grant. Therefore, the trail project should have a great likelihood of being funded through the SPDC Capital Improvements Plan (CIP) process. In other words, submitting application for funding a project that SPDC would not normally fund would require finding another funding source for construction of the project prior to reimbursement. 2. The total funding reimbursed by the state is no more than $100,000. This funding limits the amount and type of trail construction. (See #3 below). 3. The trails must serve a recreational purpose. In other words, their use must be recreational (i.e. not just for travel from point "A" to point "B "). Examples would include trails that support a particular activity such as mountain biking, horseback riding, jogging, etc. 4. The trails must be on public property or on federal property (i.e. Corps property). There are also stringent standards for use of private property, but there are no trails identified in city plans which have the private property interests (i.e. easements, purchase) secured to the point of their inclusion in a funding application. There may be future opportunities for this aspect, however. The funding may also be used for trail maintenance. 5. If the application is approved by TPWD, the city would have five years to begin and complete construction of the project. This allows for breathing room for projects in out -year plans. Staff recommended two trails for consideration to Park Board, as follows: 1. PROJECT A — The Bob Jones Park trail extensions, or the "outer loop" as a possible project. This trail project closely fits the project criteria established by TPWD and was submitted last year for this same funding, but was not selected. The project has support and momentum gained from the recent efforts to establish the area as the location for a Nature Center and the resulting approved Council Resolution. The proposed loop trails would significantly assist access to prime areas of natural habitat. (See Exhibit A). 2. PROJECT B — A segment of the "Safe Routes to School" application that was recently submitted for that grant program and was not selected, along with two other segments. This project area is the segment of the prior proposal that would provide infill construction and connect current gaps on the south side of Continental between White Chapel and the Timarron Information Center. There has been widespread support for this infill construction from area residents. (See Exhibit B) Park Board chose to recommend that PROJECT A be submitted for the Recreational Trail Fund grant application and that the other project proceed as budgeted in SPDC funding. Financial Considerations: In order to implement a trail project for this cost reimbursement grant funding, the city must have funds available for the construction. Staff recommends designating the $150,000 earmarked for trail improvements in FY 2005 SPDC funds for the project's construction, should it be awarded. It should also be noted that, as of May 12, 2003, the Finance Department verified that $446,005 exists in Park Dedication Funds, which could serve as an alternate funding source if so designated. All expenses must be documented and meet state approval in order to be reimbursed by TPWD, less the City's local match, which is estimated at $26,840 for Project A. Financial Impact: With concrete construction, yearly maintenance of either trail is not expected to significantly impact the operations budgets. Citizen Input/ Board Review: • Park Board recommended (7 -0) to submit Project A for grant consideration. • SPDC is scheduled to recommend authorization of this application at their May 20, 2003, meeting immediately prior to the City Council meeting. • Staff will submit the application by June 1, 2003. TPWD will review it and, upon any award of the funding, staff would then come back to the Board, SPDC, and Council to authorize the project expenditures within the 5 -year time frame for initialization of the project. Legal Review: Not applicable at this time. Alternatives: Discussion as to appropriateness of projects for grant submittal. Supporting Documents: Supporting documents include the following items: • Exhibit A — Bob Jones Loop Trail Map and Cost Estimate • Exhibit B — Continental Trail Connection Map and Cost Estimate • Resolution No. 03 -03 1 Staff Recommendation: City Council authorize staff to submit an application for grant funding. EXHIBIT A — Bob Jones Loop Trail Extension i ,gment Bob Jones Loop Trail — Cost Analysis Item Units Cost per Unit Subtotal 10' wide, 5" reinforced concrete trail; (includes excavation, backfill) 33001.f. 30.00 99,000.00 Other excavation, hauling bulk bulk 4,000.00 Benches 3 300.00 900.00 Bike racks 2 200.00 400.00 Interpretive signage 7 200.00 1,400.00 SUBTOTAL 105,700.00 Design/plans 10% of total 10,570.00 Contingency 10% of total 10,570.00 TOTAL $126,840.00 EXHIBIT B — Continental Trail Connection 1 1 0 nc 11 A ' Continental Blvd 1'■ y ■ �+ Connection atAventerra Information Center f r I �� Safe Routes to School Grant Proposal or L , Proposed Sidewalk #* connections - Building Footprints ry —� A/ Existing Sidewalks ve ter a ation immaron Recreation Center S %0 0 Parcel Boundaries /V Edge of Pavement bwill L ' 200 0 200 Feet 1. 001 � IF } A lo October 15, 2002 Fr-Al Continental Trail Connection — Cost Analysis Item Units Cost per Unit Subtotal Reinforced concrete pathway (6' wide) 1060 l.f. 20.00 21,200.00 Culvert extension (15 ft. of 4x8 box culvert) 15 l.f. 220.00 3,300.00 Headwall hand rail 30 l.f. 68.00 2,040.00 Demo and rebuild rock face wing walls 80 sq. ft. 23.00 1,840.00 Demo /tie -in to existing paths 120 sq. ft. 2.00 240.00 Curb ramps 5 each 350.00 1,750.00 Easement preparation 1500.00 1,500.00 SUBTOTAL 31,870.00 Design/plans 10% of total 3,187.50 Contingency 10% of total 3,187.50 TOTAL $38,244.00 RESOLUTION NO. 03 -031 A RESOLUTION OF THE CITY OF SOUTHLAKE, TEXAS, HEREINAFTER REFERRED TO AS "APPLICANT," DESIGNATING CERTAIN OFFICIALS AS BEING RESPONSIBLE FOR, ACTING FOR, AND ON BEHALF OF THE "APPLICANT" IN DEALING WITH THE TEXAS PARKS AND WILDLIFE DEPARTMENT, HEREINAFTER REFERRED TO AS THE "DEPARTMENT," FOR THE PURPOSE OF PARTICIPATING IN THE TEXAS RECREATIONAL TRAILS GRANT PROGRAM, HEREINAFTER REFERRED TO AS THE "PROGRAM;" CERTIFYING THAT THE "APPLICANT" IS ELIGIBLE TO RECEIVE PROGRAM ASSISTANCE; CERTIFYING THAT THE "APPLICANT" MATCHING SHARE IS READILY AVAILABLE; AND DEDICATING THE PROPOSED SITE FOR PERMANENT PUBLIC PARK AND RECREATIONAL USES. WHEREAS, the Texas Legislature has approved the Program (Section 24 of the Parks & Wildlife Code) for the purpose of allowing the political subdivisions of the State of Texas to participate in the Program; and WHEREAS, the Applicant is fully eligible to receive assistance under the Program; and WHEREAS, the Applicant is desirous of authorizing an official to represent and act for the Applicant in dealing with the Department concerning the Program; NOW THEREFORE BE IT RESOLVED BY THE Applicant: SECTION l: That the Applicant hereby certifies that they are eligible to receive assistance under the Program. SECTION 2: That the Applicant hereby certifies that the matching share for this application is readily available at this time. SECTION 3: That the Applicant hereby authorizes and directs its Director of Community Services to act for the Applicant in dealing with the Department for the purpose of the Program, and the Director of Community Services is hereby officially designated as the representative in this regard. SECTION 4: The Applicant hereby specifically authorizes the official to make application to the Department concerning the site to be known as Bob Jones Park Trail Extensions in the City of Southlake for recreational trail use. That the Bob Jones Park Trail Extensions are hereby dedicated (or will be dedicated upon completion of the proposed acquisition) for public park and recreation purposes in perpetuity. PASSED AND APPROVED on this the day of 2003, by the City of Southlake. Mayor, City of Southlake ATTEST: Lori Farwell, City Secretary