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Item 4BCity of Southlake, Texas MEMORANDUM May 16, 2003 TO: Honorable Mayor and Members of City Council FROM: Billy Campbell, City Manager SUBJECT: Agenda Item Comments and Other Items of Interest for City Council Meeting May 20, 2003 Agenda Item No. 4A. 1. Proclamation for Kristy Wicldiff. On April 8, 2003 at approximately 11:00am, Southlake DPS received a 911 call from a residence on T.W. King. It was clear that it was a small child on the phone but she hung up before any information could be obtained. DPS officers were dispatched on the call as a 911 hang -up. Upon arrival, officers met with Mr. Damon Wicldiff Mr. Wicldiff stated that he was a diabetic and had gone into diabetic shock. His five year old daughter, Kristy, noticed he had begun to look sick and unresponsive to her questions. Because of Mr. Wicldiff s ongoing illness, Kristy realized her father was in danger. Kristy called 911 but then got a chair to reach the cabinet where her father's medication was kept. She reached her father's glucose tablets and gave them to her dad. Mr. Wicldiff was alert and responsive when officers arrived to investigate the hang -up call. He was unaware Kristy had called until officers arrived. This action clearly saved her dad's life. Mr. Wicldiff stated that he and his wife, as well as the school that Kristy attends, have taught Kristy what to do in an emergency. Kristy was very brave during this event and should be recognized for the way she handled the emergency. It is a clear example of how the emergency 911 system should be used. Rick Black and representatives from Tarrant County 911 will recognize and present Kristy with a 911 -hero award during the City Council meeting on May 20, 2003. If you have any questions, contact Rick Black. Agenda Item No. 4B.1. Tree City USA and Urban Forestry Awards. The City of Southlake recently received notification it has once again been named as a Tree City USA by the National Arbor Day Foundation. This is the sixth year the City has received this national recognition. In addition to this prestigious designation, Southlake is also the recipient of the Tree City USA Growth Award for demonstrating progress in its community forestry program in the areas of education, public relations, planning and management. The Growth Award was created to recognize environmental improvement Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting May 20, 2003 Page 2 of 16 and higher level of tree care in the Tree City USA communities. This award marks the 5 th consecutive year Southlake has been a recipient. Out of a possible 70 points scored on a Texas Tree City Test, the highest scoring city was Southlake with a score of 43 points. Flower Mound came close with 41, as did Fort Worth with 40. The Tree City USA program is sponsored by the National Arbor Day Foundation in cooperation with the National Association of State Foresters and the USDA Forest Service. District Urban Forester Courtney Blevins of the Texas Forest Services will be present at the Council meeting to present the awards. If you have any questions, contact Malcolm Jackson. Agenda Item No. 4B. 2. Celebrating Leadership in Development Excellence Award ( CLIDE). Town Square recently received the CLIDE award, part of another example of the continued recognition Cooper and Stebbins receives regarding the Southlake Town Square development. A memo from Greg Last describing the award is in your packets. For detailed information regarding the Center of Development Excellence and this award, see the following web site: htta: / /www. develoamentexcellence. cotiVCAP03 /CLIDEADril2003 . html Agenda Item No. 5A. Approval of the minutes of the City Council special meeting held on May 6, 2003, and the City Council regular meeting held on May 6, 2003. The minutes are included in your packet. Contact Lori Farwell if you have questions or changes Agenda Item No. 5B. Ordinance No. 849, 1 st Reading, Abandoning a portion of the public right of way of Crooked Lane. In 2001, the construction of S. Nolen Drive from Crooked Lane to FM 1709 was completed and vehicular traffic was moved from Crooked Lane to Nolen Drive. On December 18, 2001, the City Council approved Ordinance No. 808 abandoning the right of way of Crooked Lane within the Cornerstone Plaza Addition from FM 1709 to approximately 466 feet south of FM 1709 and authorizing the Mayor to execute a quit claim deed. The three property owners adjacent to the remaining right of way of Crooked Lane from approximately 466 feet south of FM 1709 to S. Nolen Drive have submitted a request to the City to abandon this portion of right of way of Crooked Lane. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting May 20, 2003 Page 3 of 16 The utilities have been moved from the right of way of Crooked Lane to S. Nolen Drive and the existing right of way only serves as a drainage easement. The property owners have signed a new drainage easement to serve the drainage in the existing right of way of Crooked Lane. It was understood at the time the preliminary plat for Cornerstone Plaza was approved that the old Crooked Lane right of way would be abandoned when S. Nolen Drive was constructed Contact Pedram Farahnak if you have any questions. Agenda Item No. 5C, Resolution No. 03 -028, appointing six members to serve on the Board of Directors of the Tax Increment Reinvestment Zone Number One of the City of Southlake. Article II, Section 1 (Powers, Number, and Term of Office) of the ByImrs of the Tax Increment Reinvestment Zone Number One, The City of Southlake, Texas provides that the property and affairs of the zone shall be managed and controlled by the City Council of the City of Southlake in accordance with the laws of the State of Texas. The B_ l� specify that the City Council shall appoint eight (8) members to the TIRZ Board of Directors, with one of these positions named by the Carroll Independent School District. The other taxing units participating in the zone (CISD, Tarrant County, Tarrant County Hospital District, and Tarrant County College) may appoint one (1) representative to the Board of Directors. With respect to the length and terms of succession, the Bylair state the following: "Each member shall serve for a term of two years, as stipulated in the Act, or until the member's successor is duly appointed and qualified." On July 18, 2000, the City Council approved Resolution No. 00 -80 appointing eight (8) members to the TIRZ Board of Directors for staggered terms. Through the initial appointment and subsequent appointments, six (6) of the appointments were for terms to expire in May of 2003. Resolution No. 03 -020 appoints two (2) members to the Board of Directors for a two (2) year term, to re- appoint City Councilmember Keith Shankland and to appoint Mayor Andy Wambsganss. Three (3) appointments are for a term of one (1) year in order to appoint Mayor Pro -Tem Ralph Evans and City Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting May 20, 2003 Page 4 of 16 Council members Greg Standerfer and Tom Stephen for the remainder of their terms in office. CISD requested the appointment of Robin Snyder per the BB_vlair , which stipulates that the City Council appoint one member to the Board of Directors that is designated by CISD. Contact John Eaglen with questions or continents regarding this agenda item. Agenda Item No. 5D. Resolution No. 03 -031, Authorizing application for a Texas Parks and Wildlife (TPWD) Recreational Fund Grant for Bob Jones Park Trails. Staff is again requesting to submit a grant application to TPWD for possible trail construction funding. Two options were initially presented to the Park Board and the option selected was submitted in the application. One option was the Bob Jones Park outer loop trail, which was submitted last year and not funded. The other was one of the trail connections related to the Safe Routes to School grant request which would have filled a gap in the sidewalk system on Continental between White Chapel Boulevard and the Timarron Information Center. This also was not funded. The Park Board recommended resubmitting the Bob Jones outer loop trail and proceeding with construction on the Timarron trail out of SPDC's designated line item for that trail. Since the funding mechanism is cost reimbursement (state pays 80 %, city pays 20 %), not a straight grant, the trail project must demonstrate an available funding source prior to the reimbursement process. Staff recommends using SPDC's FY 2005 allocation of $150,000 for Trail Projects as the reimbursement source. Park Dedication Funds in the amount of $446,005 also exist as an alternate source. The total funding reimbursed by the state is no more than $100,000, and the trails must serve a recreational purpose, as well as be located on public property or on federal property (i.e. Corps property). If the application is approved by TPWD, the city would have five years to begin and complete construction of the project. SPDC is scheduled to consider this item immediately prior to the City Council meeting. Contact Malcolm Jackson with any questions. Agenda Item No. 7A. Ordinance No. 480 -419, 2 " Reading, ZA03 -015, Zoning Change for property located at 3333 Southlake Park Road East. This property is located approximately 500 feet north of Ridgecrest Drive adjacent to the Grapevine Lake Corp of Engineers' property. The current zoning on the property is "SF -20B" Single Family Residential District and the requested zoning is "SF -IA" Single Family Residential District. The land use designation is medium density residential. The property is approximately 1.2 acres in area. The "SF -20" zoning district does not permit the stabling Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting May 20, 2003 Page 5 of 16 of grazing animals. The applicant would like the ability to have horses on the property as permitted in the "SF-IN' district. One property owner within the 200' notification area registered opposition to the request, but later submitted a letter to the Planning Department rescinding this opposition on May 12, 2003. The Planning and Zoning Commission recommended approval (6 -0) on April 17, 2003. The City Council approved the first reading on consent (7 -0) on May 6, 2003. If you have any questions regarding this item, contact Bruce Payne or Dennis Killough Agenda Item No 7B. ZA02 -110, Concept Plan for Greenway Carroll Addition. This property is located on the southeast corner of North Carroll Avenue and SH 114. The Land Use Designation is "Retail Commercial" and the current zoning is "C -3" General Commercial District. The plan proposes development of seven Retail/Restaurant /Office pad sites totaling approximately 54,000 square feet. Although this plan is closely associated with the Gas Station SUP and Site Plan (Case ZA02 -111), this plan is independent and is intended to show the overall pad site development of the property. Approval of this plan would not permit a gas station, but would allow development of the pad sites as permitted under the existing "C -3" General Commercial District Zoning. The following variances need City Council approval: • Bufferyards — Bufferyards are required within and along the outer perimeter of all lot lines The applicant is requesting that bufferyards along interior lot lines between proposed Lots 1 & 2, Block 1, be waived. • Stacking depth — A minimum of 75' is required on all driveways. The applicant is requesting a minimum of 40' for all drives. The Planning and Zoning Commission recommended denial (6 -0) on May 8, 2003. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting May 20, 2003 Page 6 of 16 If you have any questions regarding this item, contact Bruce Payne or Dennis Killough. Agenda Item No. 7C. Resolution No. 03 -032_ ZA02 -11_ SUP and Site Plan for a gasoline service station, Lot 1, Block 1, Greenway Carroll Addition. This is a request for a Specific Use Permit and Site Plan to allow a gas station with convenience store on the northwest corner of the preceding Concept Plan proposal on your agenda. The plan proposes 16 fueling stations and a 5,000 square foot convenience store. The variances requested on the associated Concept Plan also apply to this site. The Planning and Zoning Commission recommended denial (6 -0) on May 8, 2003. If you have any questions regarding this item, contact Bruce Payne or Dennis Killough Agenda Item No. 7D. Resolution No. 03 -033, ZA02 -112, Specific Use Permit for the sale of alcoholic beverages, Lot 1, Block 1, Greenway Carroll Addition. This is a request to sell alcoholic beverages within the preceding gas station/convenience store site. According to the applicants' presentation, the store specializes in wine sales. The Planning and Zoning Commission recommended denial (6 -0) on May 6, 2003. If you have any questions regarding this item, please contact Bruce Payne or Dennis Killough Agenda Item No. 7E. ZA03 -003, Revised Preliminary Plat for Lots I and 2, Block 1 and Lot 1, Block 2, Greenway Carroll Addition. This is the revised preliminary plat associated with the preceding Greenway- Carroll proposals. This plat further subdivides a lot and block contained within the previously approved Greenway- Carroll Addition. The Planning and Zoning Commission recommended approving (6 -0) subject to the staff review on May 6, 2003. If you have any questions regarding this item, contact Bruce Payne or Dennis Killough. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting May 20, 2003 Page 7 of 16 Agenda Item No. 7F. Resolution No. 03 -034, ZA03 -018, SUP for Southlake Town Square Farmer's Market. This property is located on the south side of Prospect Street, between State Street and North Carroll Avenue. The Farmer's Market is proposed to run each Saturday from 7:30 a.m. to 3:30 p.m. beginning the first Saturday of June through the last Saturday of September. This request is the same time period, location, size, and product selection as last year's Farmer's Market. There is more than adequate parking available for the Market through the use of available office parking that is not in use on weekends. The applicant has asked that the Market be permitted to occur each year during the same time period without having to return each year for a new SUP, so long as the market remains as presented by this application. This is what was done for the Art in the Square event. If there is a significant change in the event a new SUP approval from the City Council will be required. The Planning and Zoning Commission recommended approval (6 -0) on May 6, 2003. If you have any questions regarding this item, contact Bruce Payne or Dennis Killough. Agenda Item No. 7G. Revised Site Plan for Southlake Town Square, Phase III, Stage I. This property is located on the northeast corner of Summit Avenue and East Southlake Boulevard (FM 1709). The current zoning is "DT" Downtown District. The purpose for this revised plan is to review the proposed building elevations for a previously approved pad site. The building elevations had not been designed at the time of that site plan approval. This review is limited to those changes only. The remainder of the site is subject to all previous conditions of approval for the controlling site plan. The staff has determined that the building design is compliant with the design guidelines of the DT District. The Planning and Zoning Commission recommended approval (6 -0) subject to review on May 8, 2003. If you have any questions regarding this item, contact Bruce Payne or Dennis Killough. Agenda Item No. 7H. Resolution No. 03 -035, ZA03 -019, SUP for the sale of alcoholic beverages at Feedstore BBQ. This property is located at 530 South White Chapel Boulevard. Current Zoning is "C- Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting May 20, 2003 Page 8 of 16 F Neighborhood Commercial District. The request is to allow the sale of alcoholic beverages at the Feedstore BBQ restaurant. The site exceeds the minimum distance requirements from churches. There are no public schools or public hospitals in the immediate area. The Planning and Zoning Commission recommended approval (6 -0) on May 8, 2003. If you have any questions regarding this item, contact Bruce Payne or Dennis Killough. Agenda Item No. 7I. ZA03 -021, Site Plan for King Medical Offices. This is a proposed site plan for one of the office pad sites approved as part of the Zoning and Concept Plan for the Pecan Creek development. This property is located east of the Villages at Timarron retail commercial site at the southeast corner of Byron Nelson Parkway and Southlake Boulevard. This site is just south of the wine shop and restaurant currently under construction on the south side of the Southlake Boulevard frontage. Current Zoning is "O -1" Office District. The plan proposes a 6,000 square foot medical office. The following variances need City Council approval: • Parking — The required number of off - street parking for this site is 44 spaces. The applicant is requesting a 10% reduction in the required number of spaces for a 4 space reduction. • Articulation — Horizontal and vertical articulation is required on all facades. The applicant is requesting a variance to exceed the maximum permitted horizontal and vertical wall length on the east, west, and south facades. See the articulation evaluation chart for detail. • Bufferyards — A 5' — Type `A' bufferyard is required along the south property line. The applicant is requesting that the south bufferyard be waived due to the proposed common access driveway. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting May 20, 2003 Page 9 of 16 The Planning and Zoning Commission recommended approval (6 -0) on May 8, 2003, subject to review and specifically granting requested variances. If you have any questions regarding this item, contact Bruce Payne or Dennis Killough. Agenda Item No. 8A. Ordinance No. 830 -A, 1 St Reading, Amending Ordinance No. 830, amending FY2002 -03 buds Ordinance No. 830 -A is presented to the Council to reflect the proposed amendments to the Adopted FY 2002 -03 Annual Budget. The proposed amendments to the budget represent an increase in expenditures of $223,607 and $55,000 in General Fund and Park Dedication Fund respectively, and a decrease in expenditures of $151,147 in Southlake Park Development Corporation budget (SPDC). Based on staff s review of the revenues collected year -to -date, it is not considered necessary to amend revenues at this time. We will continue to monitor revenue collections. "Exhibits A, B and U are the attachments to the ordinance that illustrates how the proposed amendments fit into the respective budgets. Please review Sharen's memo that includes the details of all proposed amendments. Note that with the changes the fund balance stands at 28.6 %, exceeding the requirements of our fund balance policy. The excess fund balance will assist with balancing the FY2003 -04 and future budgets. If you recall during the FY2002 -03 budget process, staff discussed the importance of focusing on the 3 -year outlook. If you have any questions about the amendments, contact the requesting department heads or Sharen Elam. Agenda Item No. 10A. Consider 380 agreement and developer's agreement for Pin Oak Estates. At the March 18th, 2003 Council meeting, Council approved a partial developer's agreement with Four Peaks Development for the reconstruction of Pin Oak Circle (formerly Oaklane North & South). The agreement stipulated that the city would reimburse the developer $250,000 for the construction of streets and drainage to city specifications. At the time the partial agreement was approved, details still had to be worked out regarding the disposition of the City -owned lot and whether the City could waive impact fees. As it turned out, the city attorney ruled that because the $250,000 constituted over 30% of the project cost, the project was required to be publicly bid according to the procedures outlined in state law if the City followed the standard developer's agreement route. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting May 20, 2003 Page 10 of 16 Upon further study, the city attorney determined that the City would not have to bid the street and drainage project if the project was considered to be part of a larger redevelopment effort. Therefore the attorney drafted a 380 economic development agreement (with revised developer's agreement attached as an exhibit) that will reimburse the developer $250,000 upon successful completion of the streets and drainage and waive all building permit fees provided that the developer constructs site built homes on all of the lots that it controls within the development. The city attorney's office will continue to refine this agreement prior to Tuesday night's meeting to ensure that all details have been adequately addressed. If you have any questions about the agreement, contact Bruce Payne. Agenda Item No. IIA. Discussion of senior - related transportation issues. Recall that this item was listed on the May 6 City Council agenda; however, discussion was postponed to allow more investigation into issues prior to presentation to Council. Community Service Department staff met with Mr. Steve Lakin, Chairman of the Board of Directors for Call a Ride Southlake (C.A.R.S.) to discuss the future of the C.A.R.S. organization. Mr. Lakin indicated that C.A.R.S. expects to end its volunteer operation around December of this year, citing reduced donations and the tremendous demand for time involved in the recruitment and retention of volunteers and on -going funding as the basis for their intent to end operations. Mr. Lakin suggested that the City of Southlake begin reviewing options for seniors to continue to receive transportation assistance. Mr. Lakin further indicated that both the existing C.A.R.S. van and all of the financial assets would be forwarded to any organization that continued the operations of a similar program. Several options have been discussed among C.A.R.S. representatives, the Senior Advisory Commission, and city staff members including: (1) City completely fund C.A.R.S. operations, including the existing C.A.R.S. employees; (2) Continue a C.A.R.S. -like program using all volunteers through the Senior Advisory Commission; (3) Seek alternatives utilizing other existing organizations such as Metroport Meals on Wheels or Northeast Transportation Systems; (4) Discontinue this type of service; or (5) Seek some other alternative not yet identified. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting May 20, 2003 Page 11 of 16 Staff is currently exploring combining efforts with eight area cities (Hurst, Euless, Bedford, NRH, Colleyville, Haltom City, Keller, and Grapevine) that formed an Urban Transit District and tools over Northeast Transportation System (NETS) at the request of TxDot in order to continue receiving federal funds. NETS is presently operating out of the YMCA in North Richland Hills providing service through the use of four vehicles. They provide, in priority order, transportation service for medical, employment, senior services, and social services. At this time, it is not anticipated that any change in the scope of services by NETS will occur. The Urban Transit District Board has hired a consultant to assist them with running the program and to develop specifications as they are required to re -bid transportation services in May and additional information may be available at that time. The Board also mentioned that the group is open to other cities joining. Southlake was a former participant in NETS but discontinued the program due to the proportional annual costs to participate in comparison with a lack of rider -ship. Staff is seeking the input of the City Council to determine the best course of action. If you have any questions or continents, contact Malcolm Jackson. Agenda Item No. 1113. Discussion of City Council project prioritization process. (UPON SKY'S APPROVAL The "Project Prioritization" process has been utilized as a management tool for several years to best match staff work with the priorities of Council. It allows City Council, board members and individual advocates of projects an opportunity to place their item before City Council for collective ranking. This process has provided clear direction to staff as to the Council's desires and has greatly aided in the productivity of staff due to our ability to focus on the higher priorities. Please see the memo from Greg Last regarding this process and how your involvement can help us prioritize our work efforts. Contact Greg Last should you have any questions regarding the process or any Directors regarding projects currently proposed or those you might want us to consider. OTHER ITEMS OF INTEREST Electronic Voting Software Last week, Councilmember Shaul {land and Technical Services Manager Gary Gregg visited the City of Irving to view the proposed electronic voting software solution. Council previously directed staff to proceed with the selection of an appropriate application. Gary will be finalizing a few details on the system this week and will have a final price and installation date soon. I will keep you posted. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting May 20, 2003 Page 12 of 16 Lakewood Ridge and Indian Creek Estates Subdivisions. The Texas Commission on Environmental Quality (TCEQ) has informed us that the hearing on AquaSource's application for certification to continue to serve Lakewood Ridge subdivision will be held in Austin on June 3, 2003 As you may recall, in January 2002 the TCEQ informed Southlake that AquaSource lacked certification from the state to serve the Lakewood Ridge subdivision. Due to a large number of complaints from the homeowners concerning low quantity and quality water and poor customer service, the Council directed staff to apply for certification from the state to provide water service to the subdivision. Since Southlake's certification was protested by AquaSource, the determination on Southlake's application was referred to the State Office of Administrative Hearing (SOAR). The first hearing was held in Denton in August 2002. The final hearing was also held in Denton in January 2003 and we are now awaiting a decision from the Administrative Law Judge on the fate of Southlake's application. This decision is expected by the end of May. After discussion with the City attorney, it was decided to recommend protesting AquaSource's application to serve Lakewood Ridge subdivision. A letter was sent to the property owners in both subdivisions informing them of the date and the address where the hearing will be held in Austin (a copy of the notice and the letter is attached). If you have any questions, contact Pedram Farahnak. Public Health Security and Bioterrorism Preparedness and Response Act of 2002. On June 12, 2002, President Bush signed the Public Health Security and Bioterrorism Preparedness and Response Act of 2002 ( Bioterrorism Act) into law. This act requires that certain community water systems conduct Vulnerability Assessments (VA), certify to EPA that VA's were conducted and submit a copy of VA to EPA. This act also requires that community water systems such as Southlake prepare or revise Emergency Response Plans (ERP's) and certify to EPA that an ERP has been completed. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting May 20, 2003 Page 13 of 16 The Bioterrorism Act requires that community water systems larger than 3,300 submit VA and VA certification to EPA before June 30, 2004. The ERP must be submitted to EPA within 6 months from the VA, but no later than December 31, 2004. The VA addresses the following components of the CWS: pipes and constructed conveyances, physical barriers, water collection, pretreatment, treatment, storage and distribution facilities, electronic, computer or other automated systems which are utilized by the public water system, the use, storage, or handling of various chemicals, and the operation and maintenance of such system. The ERP incorporates the results of the vulnerability assessment completed for the system and includes plans, procedures, and identification of equipment that can be implemented or utilized in the event of a terrorist or other intentional attack on Southlake. The ERP also includes actions, procedures, and identification of equipment which can eliminate or significantly lessen the impact of terrorist attacks or other intentional actions on the public health and safety. Both VA and ERP are sizeable documents requiring a substantial amount of time by the city staff and EPA trained consultant. The cost of preparation of the two documents is estimated at $50,000 and will be included in the FY2003 -04 water system annual operating budget for Council's consideration. Attached (hard copy only) is an overview of topics, required by EPA for the VA and the ERP. If you have any questions, contact Pedram Farahnak. CISD Lockdown Wednesday Carroll Middle School implemented lockdown procedures as a precautionary measure when a 911 caller using a cell phone from inside the school alerted a Flower Mound dispatcher of a possible weapon on campus. CMS Principal Brad Hunt immediately implemented a campus -wide lockdown. Our School Resource Officer was instrumental as a First Responder and assisted us in the search and investigation, which later revealed that one of our own CMS students made the call as a prank. In all, the lockdown lasted about 10 -12 minutes before the "all clear" was given. No weapon was found, and no one was injured. The incident occurred about 15 minutes before the end of the school day. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting May 20, 2003 Page 14 of 16 CISD extended their appreciation to the Southlake Police Department for their quick response and support during the lockdown. Thankfully, no weapon was found; nor was anyone injured. The student, however, faces serious charges and discipline as a result of this incident. The drills conducted by CMS earlier this year proved invaluable in the handling of this incident. Contest to name the former Texas School of Baseball Park The City of Southlake Community Services Department is seeking entries for naming the recently purchased park. Guidelines for naming park facilities state that parks may be named for a deceased individual(s) who has served the community, for any deceased local, state, national, or international figure(s), for any local, state or national geographic area, landmark or event, or for any symbol or concept associated with the City of Southlake, the State of Texas, or the United States of America. Five entries will be selected and presented to the Parks and Recreation Board in July for final recommendation to City Council. If an entry is selected, the participant will receive a $100 gift certificate from Ultimate Electronics and each of the four finalists will receive a $20 gift certificate for use at the restaurant of their choice in Town Square. Entries are to be mailed to the Community Services Department or e- mailed to arkrec@ci. southlake.tx.us by June 1, 2003. If you have any questions, contact Malcolm Jackson Bob Jones Park Grand Opening_ The Community Services Department will hold a Grand Opening for Bob Jones Park, Phase II, on Saturday, May 31, 9:00 a.m. — 11:00 a.m. The public is invited to attend and participate in this historical event. Look for more details in your mail next week or contact Malcolm Jackson with questions. Use of City right -of -way for structures sponsored by the Home Owners Associations (HOA). For years HOAs have requested, and Council has allowed, the use of certain portions of right of way by HOAs for ornamental purposes. The Council considers use of the right of way on a case by case basis through execution of an encroachment agreement between the City and HOAs. The agreement requires submittal of plans /sketches for staff's review and emphasizes that the HOA shall indemnify the City against claims and lawsuits resulting from the HOA's monuments placed within the City right Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting May 20, 2003 Page 15 of 16 of way. This requirement is due to the fact that Southlake has no insurance coverage for this type of visual and physical interference and is not recommended or allowed per Manual on Uniform Traffic Control Devices used as a guideline by practicing engineers to improve safety for the traveling public. As a result, we have required all utility firms, all developers and all contractors engaged in business within the City limits of Southlake provide liability insurance to cover their portion of work and provide protection for the City of Southlake. Since the encroachment agreements between the City of Southlake and individual HOAs require indemnification of liability by the City, and since HOAs normally do not have notable assets, we have requested and the HOAs have been providing an insurance policy for City's protection. We have attached a couple of these insurance certificates (hard copy only) for your review. Please contact Pedram Farahnak with questions regarding this item. Also attached • Copy of press release concerning the TAD preliminary report M Staff Extension Numbers: Black, Rick, DPS Director, 481 -2406 Campbell, Billy, City Manager, 481 -1409 Eaglen, John, Assistant to the City Manager, 481 -1433 Elam, Sharen, Finance Director, 481 -1713 Farahnak, Pedram, Public Works Director, 481 -2308 Farwell, Lori, City Secretary, 481 -1519 Hugman, Kevin, Human Resources Director, 481 -1952 Jackson, Malcolm, Community Services Director, 481 -1527 Killough, Dennis, Senior Planner, 481 -2073 Last, Greg, Economic Development Director, 481 -1671 Payne, Bruce, Planning Director, 481 -2036 Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting May 20, 2003 Page 16 of 16 Yelverton, Shana, Assistant City Manager, 481 -1429