Item 4BCity of Southlake, Texas
MEMORANDUM
April 11, 2003
TO: Honorable Mayor and Members of City Council
FROM: Billy Campbell, City Manager
SUBJECT: Agenda Item Comments and Other Items of Interest for City Council Meeting
April 15, 2003
Agenda Item No. 5A. Approval of the minutes of the City Council regular meeting held on April 1,
2003 The minutes have been included in your packet. If you have any questions, contact Lori
Farwell
Agenda Item No. 5B. Resolution No. 03 -023, Adoption of Interim Status Pay Policy From time to
time, vacancies occur in certain critical positions which necessitate that we elevate an employee, to
perform the duties of a higher position on an interim basis for operational continuity. Examples
include interim department directors and deputy directors, an interim police sergeant to fill in for an
employee recalled to active military duty, etc. However, we have not provided additional
compensation to those employees asked to take on significantly greater duties and responsibilities. In
addition, there are state law requirements that provide for additional compensation to police and fire
personnel when performing the duties of a higher classification.
This policy is intended to provide a standard approach for assignment and additional compensation to
those employees placed in interim positions. Highlights of the policy include:
• An employee must receive an interim assignment of at least thirty (30) consecutive calendar
days in duration in order to be eligible for "interim" or "acting" pay.
• Interim assignments at the department director or deputy director level require the City
Manager's written approval. Department Directors have the authority to approve other interim
assignments, taking into consideration the necessity to fill the position on an interim basis.
• An employee assigned in an interim status will receive additional compensation of 3 -5% above
the employee's current pay.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council meeting April 15, 2003
Page 2 of 16
The budget impact of this policy should be minor since most interim fills will probably be due to
vacancies or absences without pay. If you have any questions regarding this item, contact Kevin
Hugman.
Agenda Item No. 5C. Aaaroval of a variance to the Subdivision Ordinance No. 483_ Section 8.01A_ as
amended, requiring all lots to front on a "street' as it pertains to Case ZA03 -016, Proposed Lot 1, L G.
Belcher No. 30 Addition (4700 N. White Chapel) Case ZA03 -016, is a proposed single lot plat
showing located at the far north end of N. White Chapel (4700 N. White Chapel), abutting Grapevine
Lake Corp of Engineers Property. It is a 3.772 acres existing tract, zoned SF -IA, having access to a
public road through a private access easement only. Because the subdivision ordinance requires that all
lots have frontage on a public or private street built to City street standards, the applicant must receive
approval of a variance prior to filing their plat and commencing construction on their residence. The
applicant is aware of the public safety requirements for residential fire protection and emergency
access and has indicated they will comply with those requirements.
If you have any questions regarding this item, please contact Bruce Payne or Dennis Killough
Agenda Item No. 5D. Revision of the Southlake Public Library's Borrower Privileges and
Responsibilities Policy to establish requirements to obtain a Carroll Independent School District
employee (free) library card Representatives from the Library Board, Friends of the Southlake
Library (FOSL), and city staff met with the CISD Librarians on February 10, 2003 in order to discuss
how we could all work together to enhance education in the community. In the discussion the school
librarians identified the lack of access to library cards to the Southlake Public Library as a barrier to
increased coordination between the schools and the library. The Library Board had considered
establishing a category of card holders for CISD employees, similar to that for City employees, in the
past, however the reason for not establishing this category in the past was the collection size at the
time, and how CISD employees would impact the materials available for residents.
With increased focus on the development of the baseline library collection in the past six months, the
collection size is currently 34,000 materials on the shelves. In order for the evaluation of potential
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council meeting April 15, 2003
Page 3 of 16
impact of revising the policy, staff has provided scenarios (based on stated assumptions) in order to
consider the policy and financial impact of this policy revision (see John Eaglen's packet memo). The
Library Board approved a recommendation of the revision of this policy to the City Council at their
March 26, 2003 meeting (5 -0). In consideration of this recommendation, Board members expressed
that this revision would be a good first step towards greater outreach to the CISD and the increased
partnership between the library and the schools. Contact John Eaglen with questions or comments
relating to this agenda item.
Agenda Item No. 5E. Authorize the Mayor to execute a professional services agreement with
Cheatham and Associates for design 1 of paving and drainage improvements on South Kimball Avenue
from FM 1709 to Heritage Park, East Continental Boulevard and S -7 sanitary sewer lines The
2002/2003 Capital Improvements Program (CIP) provided funds for the design and construction of the
ultimate section (four -lane divided arterial) of S. Kimball Avenue from FM 1709 to Heritage Park.
The project also includes the completion of E. Continental Boulevard from Crooked Lane to S.
Kimball Avenue and the S -7 sewer line along S. Kimball Avenue from E. Continental Boulevard to
1800' north of Crooked Lane.
Previously, the north half of S. Kimball Avenue from E. Continental Boulevard to Heritage Park, the
north half of E. Continental Boulevard from Crooked Lane to S. Kimball Avenue, and the west half of
S. Kimball Avenue from FM 1709 to Crooked Lane have been constructed
The City staff has negotiated a professional services agreement with Cheatham and Associates to
perform the design and preparation of construction plans and specifications for the construction of the
ultimate section of S. Kimball Avenue from FM 1709 to Heritage Park, the ultimate section of E.
Continental Boulevard from Crooked Lane to S. Kimball Avenue and the S -7 sanitary sewer line from
E. Continental Boulevard to 1800' north of Crooked Lane.
The total negotiated professional services fee is $200,900 and is funded in the FY 02/03 CIP. Contact
Pedram Farahnak with any questions or comments on this item.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council meeting April 15, 2003
Page 4 of 16
Agenda Item No. 7A. Ordinance No. 480 -294a, 2nd Reading (ZA02 -124) Rezoning and Concept Plan
for Harris Methodist Southlake This property is located on the south side of E. Southlake Boulevard,
approximately 1500' east of Carroll Avenue. The proposed "S -P -2" Generalized Site Plan District
zoning includes all "O -l" Office District Uses and ambulatory surgery, imaging center, short stay beds
and associated services, medical - related retail (such as pharmacy and durable medical goods) and
allows up to 43 covered parking spaces as shown on the concept plan (east side of building). The
zoning will follow the "O -l" Office District Regulations except for impervious coverage which is
limited to a maximum of 66 %. The maximum "O -1" impervious coverage is 65 %.
The northern portion of the building is two stories and the southern portion is one story. Phase one
consists of approximately 31,000 sf of hospital (6 beds) and 50,000 SF of medical offices. Phase two
will add approximately 45,000 sf of additional medical offices.
The P &Z recommended approval (7 -0) on February 20, 2003 subject to review, specifically denying
request for driveway variance, and approving uses and regulations as proposed.
Since the P &Z action on this item, the applicant has come to agreement with the adjoining property
owner on the east for an off -site common driveway and is no longer requesting a driveway spacing and
alignment variance. However, a variance is now needed for the stacking depth on the proposed off -site
driveway. A minimum stacking depth of 150' is required and 120' is being provided.
The City Council approved the first reading (7 -0) subject to review, allowing stacking variance on the
eastern off -site driveway as requested.
There was opposition from the property owner to the west was removed just prior to the first reading of
this item. Harris Hospital has met with that property owner and has have apparently resolved the
previous concerns. Adjustments in the proposed site grading on both sites were agreed upon along with
re- configuration of the southern portion of the Harris' west driveway. Staff has not received drawings
reflecting that modification yet, but hopes to have that prior to the City Council meeting. It should be
noted that the modification does not have any significant affect on the plan or how the City Council
would approve the plan.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council meeting April 15, 2003
Page 5 of 16
If you have any questions regarding this item, please contact Bruce Payne or Dennis Killough.
Item No. 7B. ZA02 -125, Site Plan for Harris Methodist Southlake. The purpose of this
request is to receive approval of a Site Plan for Phase One of a medical office building and ambulatory
surgery center (private hospital) development. The applicant is requesting a variance to articulation
on portions of the building on the basis that full compliance with the articulation would adversely
affect the architectural design and character of the building.
The Planning and Zoning Commission recommended approval (7 -0) subject to review, specifically
denying request for driveway variance; and approving uses and regulations as proposed.
If you have any questions regarding this item, please contact Bruce Payne or Dennis Killough.
Agenda Item No. 7C. Ordinance No. 480 -418, 2nd Reading (ZA03 -009) Zoning Change for a portion
of the property located at 1660 West Continental Boulevard The purpose of this request is to receive
approval of a zoning change request from "RE" Single Family Residential Estate District to "SF -20X"
Single Family Residential District on a 0.90 acre portion of the total 6.4 acre site to allow for
construction of a home for a family member. A preliminary plat for this item will be before you at the
second reading.
The Planning and Zoning Commission recommended approval (5 -0) on March 20, 2003 and the City
Council approved the first reading on consent (7 -0).
If you have any questions regarding this item, please contact Bruce Payne or Dennis Killough.
Agenda Item No. 7D. ZA03 -010, Preliminary Plat for Curb Addition. This is the preliminary plat
associated with the previous zoning change item. The purpose of this request is to receive approval of a
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council meeting April 15, 2003
Page 6 of 16
preliminary plat for the entire 6.4 acres, so that a final plat may be submitted and filed in the County to
allow the conveyance of the proposed SF -20A lot to the owners daughter and son -in -law for residential
home construction. The property is located at 1640 and 1660 W. Continental Blvd.
A variance is requested to the "perpendicular lot line" requirement of the subdivision ordinance. Side
lot lines are required to be perpendicular to the R.O.W. The owner would like for their southern side
lot line to be parallel with the exiting northern side lot line. The intent of this requirement is to ensure
orderly lot patterns within subdivisions. This proposal would not appear to interfere with the intent of
the requirement.
The Planning and Zoning Commission recommended approval (5 -0) subject to review, specifically
approving variance as requested for the perpendicular lot line requirement.
If you have any questions regarding this item, please contact Bruce Payne or Dennis Killough.
Agenda Item No. 7E. ZA03 -011, Site Plan on property described as Southlake Corners, Lot 2A, Block
1, Farrar Addition, and being approximately 16.5 acres. This is a site plan proposal for re- development
of the Wal -Mart site. The plan proposes a 111,000 sf, three anchor main building, reusing a portion of
the existing building, a 25,000 sf retail building at the southeast corner of the property, and a 19,000 sf
retail building at the northeast corner of the property.
The applicant is requesting the following variances:
• Driveway Stacking The required stacking depth per driveway is 100'. The applicant is
proposing the following stacking depths:
► Drives 1 & 2 (SH 114): 43'
► Drives 3, 4 & 5 (FM 1709) : 75'
• Driveway Spacing The required spacing between a full - access driveway and a service
driveway is 250'. The applicant is proposing the new drive on E. Southlake Boulevard (Drive
4) to be approximately 230' from the existing drive to be used as a service drive.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council meeting April 15, 2003
Page 7 of 16
• Building Articulation A variance for the required minimum 10' screening wall for loading
docks on the south side of the building facing Southlake Boulevard is being requested. The
applicant is installing a loading dock and compactor inside the existing wall and structure. The
entry to the docks will be open, facing Southlake Boulevard. The applicant is requesting a
variance from the articulation requirements for the west and south facades of the main building
due to the proposed construction being an addition to an existing project that does not meet the
requirements of this ordinance. All new facades comply with articulation requirements.
The applicant is also requesting up to a 10% variance on the required parking. This would provide for
a restaurant tenant, having up to 7,700 square feet, in one of the proposed retail spaces without having
to provide additional parking spaces.
Agenda Item No. 7E. ZA03 -011, Site Plan on property described as Southlake Corners, Lot 2A, Block
1, Farrar Addition, and being approximately 16.5 acres. This is a site plan proposal for re- development
of the Wal -Mart site. The plan proposes a 111,000 sf, three anchor main building, reusing a portion of
the existing building, a 25,000 sf retail building at the southeast corner of the property, and a 19,000 sf
retail building at the northeast corner of the property.
The applicant is requesting the following variances:
• Driveway Stacking: The required stacking depth per driveway is 100'. The applicant is
proposing the following stacking depths:
► Drives 1 & 2 (SH 114): 43'
► Drives 3, 4 & 5 (FM 1709) : 75'
• Driveway Spacing: The required spacing between a full - access driveway and a service
driveway is 250'. The applicant is proposing the new drive on E. Southlake Boulevard (Drive
4) to be approximately 230' from the existing drive to be used as a service drive.
• Building Articulation: A variance for the required minimum 10' screening wall for loading
docks on the south side of the building facing Southlake Boulevard is being requested. The
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council meeting April 15, 2003
Page 8 of 16
applicant is installing a loading dock and compactor inside the existing wall and structure. The
entry to the docks will be open, facing Southlake Boulevard. The applicant is requesting a
variance from the articulation requirements for the west and south facades of the main building
due to the proposed construction being an addition to an existing project that does not meet the
requirements of this ordinance. All new facades comply with articulation requirements.
The applicant is also requesting up to a 10% variance on the required parking. This would provide for
a restaurant tenant, having up to 7,700 square feet, in one of the proposed retail spaces without having
to provide additional parking spaces.
The Planning and Zoning Commission recommended approval (5 -0) subject to review and specifically
approving variances for driveway spacing, stacking depth, articulation, loading dock, and requiring
right in/right out on Drive 5.
At the April 1, 2003 meeting, the applicant was asked to investigate the possibility of constructing a
cross access over the drainage channel that separates the site from Village Center shopping center.
Staff has contacted the Village Center owners to determine their willingness to participate in the
project, but to date have not been able to schedule a meeting. We should be able to meet with them
before the Tuesday Council meeting. The engineers for the applicant have re- calculated the cost for
constructing the access and have estimated it to be $166,000 for a 24 foot wide crossing over a box
culvert. Arcon has indicated that they are willing to pay up to $50,000 (or ±1/3 the cost), provide the
necessary access easements on their property, and include the construction within their project. They
would want the City and the Village Center owners to participate equally in the remaining cost. We
will update the Council on any further developments.
The applicant's engineer also estimated the cost for enclosing the entire channel. To enclose the entire
830 foot length of the channel from SH 114 to FM 1709, utilizing five 8' x 5' concrete box culverts, is
estimated to be approximately $1,724,000.
If you have any questions regarding this item, please contact Bruce Payne or Dennis Killough.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council meeting April 15, 2003
Page 9 of 16
Agenda Item No. 7F. Resolution No. 03 -025, (ZA03 -014) Specific Use Permit to allow the sale of
alcoholic beverages at Boppa's New York Style Pizza & Deli. The property is located at 1125 Davis
Boulevard, Suite 400, in the Southlake Woods Plaza at the northeast corner of Davis and W.
Continental. This request is for permission to sell beer and wine in the restaurant. The site is compliant
with distance requirements from churches and public schools. There is a church to the northwest across
Davis Boulevard that is well in excess of minimum 300' door -door as measured by the State
requirements. Primrose School is directly across Davis and is a day care. The City's SUP requirements
do not specifically regulate distances from day cares. TABC considers day cares the same as public
schools only if the permit or license holder does not hold a food and beverage certificate. The food and
beverage certificate requires that food preparation facilities capable of preparing multiple entrees be
present and that alcohol sales do not exceed 50% of the gross sales receipts. This is a restaurant and is
expected to have less than fifty percent of its sales in alcohol. The applicant has indicated that they will
be requesting a food and beverage certificate. The Primrose School property owner was notified and no
response has been received.
The Planning and Zoning Commission recommended approval (6 -0).
If you have any questions regarding this item, please contact Bruce Payne or Dennis Killough.
Agenda Item No. 7G. Ordinance No. 845, Authorizing the Issuance of City of Southlake, Texas, Tax
and Tax Increment Revenue Certificates of Obligation, Series 2003 -A (Reinvestment Zone Number
One.. On March 18, 2003, the Council approved Resolution No. 03 -022. This authorized the
publication of a notice in the newspaper of the city's intent to issue certificates of obligation. The
certificates are issued and approved by adoption of an ordinance. Approval of Ordinance No. 845 will
set in motion the legal requirements to obtain the proceeds. After approval, the legal documents must
be reviewed by the Texas Attorney General's Office. The City would receive funding in mid May.
The proceeds from the bonds will be used to reimburse the developer for infrastructure built within the
TIF boundaries, in accordance with the addendum to the Town Square Developer's Agreement
approved by Council on February 4, 2003 in the amount of $3,925,000.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council meeting April 15, 2003
Page 10 of 16
The certificates of obligation will be issued with a dedicated pledge of accumulated tax increment
reinvestment zone revenues, and a backup pledge of City's ad valorem tax rate.
If you have any questions related to this agenda item, contact Sharen Elam.
Agenda Item No. 7H. Ordinance No. 846 Authorizing the issuance of "City of Southlake, Texas, Tax
and Waterworks and Sewer System Surplus Revenue Certificates of Obligation, Series 2003." On
March 18, 2003, the Council approved Resolution No. 03 -020. This authorized the publication of a
notice in the newspaper of the city's intent to issue certificates of obligation. The certificates are
issued and approved by adoption of an ordinance. Approval of Ordinance No. 846 will set in motion
the legal requirements to obtain the proceeds. After approval, the legal documents must be reviewed
by the Texas Attorney General's Office. The City would receive funding in mid May. The proceeds
from the bonds will be used for street, storm drainage, water and sewer capital improvement projects
and the purchase of equipment and machinery for the police department.
The debt will be repaid through the City's ad valorem tax rate, water and sewer projects will be repaid
through the City's utility fund and Crime Control district will fund the portion related to public safety.
the allocation of the bond proceeds are as follows:
General Fund (ad valorem) $ 7,303,000
Water and Sewer $ 4,036,000
Crime Control District (sales tax) $ 1,000,000
12,339,000
If you have any questions related to this agenda item, contact Sharen Elam.
Agenda Item No. 7I. Ordinance No. 847 Authorizing the issuance of such bonds and providing for the
redemption of the obligations being refunded "City of Southlake, Texas, Tax and Tax Increment
Revenue Refunding Bonds, Series 2003 -A (Reinvestment Zone Number One. )" City staff and our
financial advisor have continued to monitor the market to ensure that we capitalize on any refunding
opportunities. Based on the current market, it would be advantageous for the city to refund the bonds
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council meeting April 15, 2003
Page 11 of 16
Series 2000 -13, dated March 1, 2000, scheduled to mature on February 15 in each of the years 2011
through 2018. The refunding will result in the City saving approximately $2.3 million in debt service
payments and further provide present value savings of approximately $700,000. The certificates are
issued and approved by adoption of an ordinance. Approval of Ordinance No. 847 will set in motion
the legal requirements to obtain the proceeds to refund the bonds. After approval, the legal documents
must be reviewed by the Texas Attorney General's Office. The City would redeem the outstanding
bonds in mid May. Contact Sharen Elam with questions regarding this item.
Agenda Item No. 7J. Ordinance No. 848 Authorizing the issuance of such bonds and providing for the
redemption of the obligations being refiinded "City of Southlake, Texas, General Obligation Refunding
and Improvement Bonds, Series 2003." City staff and our financial advisor have continued to monitor
the market to ensure that we capitalize on any refunding opportunities. Based on the current market, it
would be advantageous for the city to refund the bonds noted. The refunding will result in the City
saving approximately $350,000 in debt service payments and further provide present value savings of
approximately $250,000. The certificates are issued and approved by adoption of an ordinance.
Approval of Ordinance No. 848 will set in motion the legal requirements to obtain the proceeds to
refund the bonds. After approval, the legal documents must be reviewed by the Texas Attorney
General's Office. The City would redeem the outstanding bonds in mid May.
We are expecting the interest rate for all four bond issuance to be around 4.4 %. We will have final
pricing on Tuesday for the Council meeting. On Tuesday, Sharen Elam and Beth Bankhead had an
informal rating meeting with the rating agencies via conference call to update them on our financial
situation. All three rating agencies confirmed our current rating. You mall recall that the November
2002 ratings were: Fitch - -AA -; S&PAA -; Moody'sAa3. Contact Sharen Elam with questions
regarding this item.
Agenda Item No. 8A. Ordinance No. 480 -TT, 1 st Reading, An amendment to the Comprehensive
Zoning Ordinance No. 480, as amended, as it pertains to the Planned Unit Development District
PUD . During the discussions and work session held by the City Council on the Southlake Town
Square request for residential brownstones, a concern was raised regarding the ability to request
ancillary uses within the Planned Unit Development Districts (i.e. residential uses in a NRPUD and
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council meeting April 15, 2003
Page 12 of 16
commercial uses in a RPUD). At that time, the regulations for PUDs permitted an applicant to request
up to 10% of the land area within the PUD boundary to have ancillary uses. The City Council
approved an amendment to the PUD regulations (480 -RR) removing this provision on November 19,
2002.
Following more discussions on the Southlake Town Square residential brownstones, additional
concerns were raised about the ability to make future requests for attached, townhouse, or apartment
type residential units within the RPUD zoning district. The City Council directed staff to bring forward
an amendment removing language regarding these types of structures and to add language limiting the
RPUD district to single - family, detached type residential units. Staff was also asked to include a
minimum lot area provision for RPUD. A RPUD comparison matrix is included in this packet for
purpose of the lot size discussion.
This amendment also removes some language regarding ancillary uses and mixed use type
development that no longer applies following the removal of ancillary use provisions.
The Planning and Zoning Commission recommended denial (6 -0) on February 6, 2003
Their reasons were as follows: 1) they did not see any issues specific to the R -PUD that created a need
for such changes to be made; 2) they stated that the brownstone issue was separate and distinct from
the RPUD and therefore should not be tied to making such changes; and 3) they noted that such
changes should be considered in a comprehensive fashion (in the way that the MH study was done).
They also noted that suggested changes to the city's PUD standards should be made in light of the
results of the Southlake 2025 planning effort, which would provide a solid land planning basis for
making changes.
A super - majority vote in the affirmative by the City Council (at least 3 /4 of all members) is required to
overrule the P &Z` s recommendation for denial of this request.
Since the last discussion with Council, the staff has updated the document to clearly identify all
changes made by 480 -RR and all proposals of 480 -TT. We have also identified additional residual
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council meeting April 15, 2003
Page13of16
affects on existing PUD zonings caused by the approval of 480 -RR. Existing ancillary uses approved
in several PUD are now either non - conforming, in the case that the uses are currently active, or has
eliminated the ancillary use as a permitted use where the use has not been initiated. This affects uses in
Timarron, Versailles, Stone Lakes, Aventerra Tract 2 and Aventerra Tract 3.
If you have any questions regarding this item, please contact Bruce Payne or Dennis Killough.
Agenda Item No. 8B. ZA02 -081, Plat Revision, Lots 23 & 24, Block 2, Timarron Addition, Huntly
Manor Phase IB being a revision of Lot 12R1, Block 2, Timarron Addition, Huntly Manor Phase 1B,
being approximately 2.33 acres. Located at 1201 Kirkaldy Court, this property was originally platted
in this two lot configuration. The previous owner had amended the plat putting this into a single lot for
a larger home. The plans for that home did not go through and the new homebuilder would like to
return this property to its original lot configuration.
The Planning and Zoning Commission recommended approval (6 -0) subject to review.
There are no unresolved issues with this request. If Council wishes, this item could be placed on the
consent agenda.
If you have any questions regarding this item, please contact Bruce Payne or Dennis Killough
Agenda Item No. 8C. ZA03 -004_ Plat Revision_ Lots IR. 2R_ 3R_ 4R_ & 5R_ Block 1_ Gatewav Plaza
Phase II being a revision of Lot 1_ Block 1_ Gatewav Plaza_ Phase IL and Tract 1131_ WE Mavfield
Addition, being approximately 5.13 This is the plat associated with the Gateway Plaza Phase Two
Site Plan approved at your last meeting. This plat places each building on its own lot and includes
previously unplatted one acre tract to the west.
The Planning and Zoning Commission recommended approval (6 -0) subject to review. There are no
unresolved issues with this request. This item could be placed on the consent agenda.
If you have any questions regarding this item, please contact Bruce Payne or Dennis Killough.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council meeting April 15, 2003
Page 14 of 16
Agenda Item No. 10A. Approval of a request from the Liberty Garden Committee for the temporary
placement of artwork in Rustin Park at Town Square to coincide with Art In The Square and
for approval of up to $800 from Public Art Fund for temporary foundations and recognition signs. An
opportunity has arisen for the Liberty Garden Committee, the group promoting the construction of the
entry garden spot in Bicentennial Park, to purchase the statues for that garden and have them placed on
a temporary basis in the public area of the Town Hall parks to coincide with Art in the Square (April
25 — 27). This would provide a good promotional opportunity for both the Liberty Garden Committee
and the Public Art Advisory Committee. Signs or plaques are planned for the foundation bases
recognizing both committees such. The request specifically involves Council approval of (1)
temporary public art placement on public property and (2) limited funding in an amount not to exceed
$800 to assist with the construction of the foundations for the statues. The foundations will be pre -cast
at another location and not permanently installed on the sidewalk. The statues are requested to remain
on the premises and promote the PAAC and Liberty Garden effort no later than September 1, 2003, at
which time or before they will be permanently located at the Liberty Garden site. Contact Malcolm
Jackson with any questions on this item.
OTHER ITEMS OF INTEREST
Texas Department of Health Grant Award. The Community Services Department is pleased to
announce that a recent departmental grant request through the Texas Department of Health (TDH) was
awarded to the city in the maximum amount of $5,000. The TDH grant is intended to create a small -
scale public project which will encourage healthful activities and provide additional opportunities for
exercise where it would be beneficial. The project submitted by staff involves the construction of a
looped one - quarter mile path around the existing backstops in Koalaty Park. Staff explored the options
and was able to specify a pavement installation system which uses existing excavated soil which is
filtered and compacted, then mixed with a polymer to create an all - weather surface which is stronger
than asphalt. This inexpensive technique will also be used to construct a path from the Country Walk
addition all the way to the southern end of Carroll Elementary, providing an all - weather path to school
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council meeting April 15, 2003
Page15of16
away from heavy traffic at the school entry drive. This has long been requested of area neighbors. If
you have any question, contact Malcolm Jackson.
American Red Cross /Armed Forces Day Fundraising Event. In conjunction with Armed Forces Day
and in our continuation of support for our troops in the war effort, the Community Services
Department and the Department of Public Safety along with the American Red Cross are hosting a
fundraising event at Town Square on May 17, 12:00 noon — 5:00 p.m. The event will include music,
speakers, food and drink. Admission is free and we welcome all citizens to attend and show their
support. If you have any questions, contact Malcolm Jackson or Rick Black.
S.H. 114 Update Beginning Tuesday, April 15, all eastbound SH 114 traffic will be switched to the
service road beginning just west of Dove Street. TxDOT is expecting major delays for motorists and is
planning to modify the timing of the signal at Kimball Avenue in order to move more traffic through
the intersection. This switch is expected to last until November while construction on this section of
SH 114 from Dove Street to just west of Kimball Avenue is being completed.
Public Works Department is the recipient of outstanding performance in Bacteriological Monitoring on
Southlake water system. The Texas Commission on Environmental Quality (TCEQ) has recognized
Southlake Public Works Department with a certificate for outstanding performance in Bacteriological
Monitoring (cover letter and the certificate is attached). This certificate is awarded to the Public
Works Department for an outstanding level of compliance in monthly monitoring related to
bacteriological activities over the last five years. Southlake did not have any monitoring violations of
the maximum contaminant level (MCL) allowed in the "Total Coliform Rule." This award is a strong
indication of staff s high level of dedication and excellent customer care. Contact Pedram Farahnak if
there are any questions.
rats
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council meeting April 15, 2003
Page 16 of 16
Staff Extension Numbers:
Black, Rick, DPSDirector, 481 -2406
Campbell, Billy, City Manager, 481 -1409
Eaglen, John, Assistant to the City Manager, 481 -1433
Elam, Sharen, Finance Director, 481 -1713
Farahnak, Pedram, Public Works Director, 481 -2308
Farwell, Lori, City Secretary, 481 -1519
Hugman, Kevin, Director of Human Resources, 481 -1527
Jackson, Malcolm, Director of Community Services, 481 -1527
Killough, Dennis, Senior Planner, 481 -2073
Last, Greg, Director of Economic Development, 481 -1671
Payne, Bruce, Planning Director, 481 -2036
Yelverton, Shana, Assistant City Manager, 481 -1429