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MEMORANDUM
March 14, 2003
TO: Honorable Mayor and Members of City Council
FROM: Billy Campbell, City Manager
SUBJECT: Agenda Item Comments and Other Items of Interest for City Council Meeting
March 18, 2003
Agenda Item No. 5A. Approval of the minutes of the City Council regular meeting held on March 4,
2003, and the City Council special meeting held on March 7, 2003. The minutes are included in your
packet. If you have any questions, contact
Agenda Item No. 5B. Authorize the Mayor to execute an hnterlocal Agreement with Tarrant County
for the acquisition of easements for the Southlake's redundant water line from Fort Worth to Pearson
Pump Station. Due to its critical nature, Tarrant County has kindly offered to assist the City at no cost
to acquire needed parcels for construction of the redundant water supply.
As a part of this CIP project, the City of Southlake will be constructing a 42" water line that will bring
a second feed of potable water from the City of Fort Worth (Caylor Tank) to Southlake (Pearson Pump
Station). Several easements will be needed to construct this project. As a result of this interlocal
agreement with Tarrant County, Southlake will save a minimum of $16,000 in acquisition costs
normally performed by a right of way agent. If you have any questions, contact Pedram Farahnak.
Agenda Item No. 5C. Authorize the Mayor to execute a professional services agreement with Graham
and Associates, Inc. for professional services in connection with the N. Carroll Avenue widening from
Federal Way to SH 114 and N. White Chapel Blvd. widening from Emerald Street to SH 114 Funds
were included in the FY 02/03 CIP for the engineering and right of way acquisition on N. Carroll
Avenue from Federal Way to SH 114 and preliminary engineering on N. White Chapel Boulevard
from Emerald Street to SH 114.
City staff has negotiated a contract with Graham and Associates, Inc. to provide the design for paving,
drainage and water improvements on N. Carroll Avenue and N. White Chapel Boulevard. The
agreement is divided into two phases. Phase I includes the design of all of N. Carroll Avenue, paving,
cross - sections, drainage, water, sewer, median landscaping, pavement markings, signage, traffic
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting — March 18, 2003
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control and erosion control. Phase I also includes the preliminary engineering on N. White Chapel
Boulevard which consists of designing a portion in order to complete right -of -way documents and
preliminary paving and drainage with cross - sections
Phase 11 includes the design of the remainder of N. White Chapel Boulevard including the storm
drainage, water, sewer, landscaping, pavement markings, signage, traffic control and erosion control.
Phase 11 is not funded at this time and Graham and Associates, Inc. will not be authorized to proceed
with Phase II until funding has been approved by the City Council and funds are available.
Having the complete design of both projects set up in one contract gives the City staff the ability to
negotiate a lower fee than would be possible in two separate contracts.
Phase I services total fee is $350,274.22. Note that $482,000 is funded in FY 02/03 CIP. Phase II
services total fee is $255,611.32, these funds will have to be funded in a future CIP and Council is not
requested to fund this at this time.
If you have any questions, contact Pedram Farahnak
Agenda Item No. 5D. Authorize the Mayor to execute an amendment to the February 5, 1992 lease
agreement with Dallas SMSA Limited Partnership (Cingular Wireless) for the placement of an antenna
system on the Florence Water Tower. Cingular has agreed to amend the February 5, 1992 lease for
antennas on the Florence water tower. Two major changes are proposed: the lease rate would change
from $11,040 to $24,000 per year and the City would agree to extend the contract term for 5 years
(March 2003 to March 2008).
To ensure Southlake is collecting competitive lease payments, staff conducted a rate study and found
the average annual rate for wireless communication antenna leases to be $19,302. The results of the
study are provided in this packet.
Since the annual rate will be increased from $11,040 to $24,000, the additional revenue over the next
five years will be $64,800. If you have any questions, contact Pedram Farahnak.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting — March 18, 2003
Page 3 of 16
Agenda Item No. 5E. Resolution No. 03 -021, (ZA03 -013) Specific Use Permit for Southlake Town
Square for single - family residential attached dwelling units in Southlake Town Square, Phase IV.
This item has been tabled to the April 1, 2003 City Council Meeting. If you have any questions
regarding this item, please contact Bruce Payne or Dennis Killough.
Agenda Item No. 5F. Ordinance No. 480 -294a, 1 st Reading (ZA02 -124) Rezoning and Concept Plan
for Harris Methodist Southlake. This item is requested to be tabled until April 1, 2003. If you have any
questions regarding this item, please contact Bruce Payne or Dennis Killough.
Agenda Item No. 7A. Discuss and consider action regarding ethics complaint against Planning and
Zoning Commissioner Ralph Williams and Darrell Faglie This item has been included on your
agenda due to the filing of the complaint by a Southlake resident. Please note the following excerpt
from the Code of Ethics and Conduct Policy, Section 5, "Enforcement."
A. The City Council shall have the primary responsibility for the enforcement of this code.
The City Council may direct the city attorney to investigate or prosecute any apparent
violation of the code or it may employ or appoint any qualified attorney to investigate or
prosecute any violation or series of violations of this code by one or more persons. At the
direction of the City Council, the city attorney shall have the power to investigate any
complaint, to initiate any suit, and to prosecute any action on behalf of the city where
such action is appropriate.
B. Any person who believes that a violation of any portion of the code has occurred may file
a complaint with the City Council who may then proceed as provided in paragraph A
above. However, nothing in this code shall be construed to prevent complainants form
instituting direct legal action through the appropriate judicial authority.
At the March 7 meeting of the City Council, Mayor Stacy indicated that the City Attorney should
proceed with a review of the matter. The City Attorney will be prepared to advise the Council on
Tuesday evening. Late this afternoon, Jerry Marin, called Lori Farwell and stated that he
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting — March 18, 2003
Page 4 of 16
wanted to withdraw his ethics complaint. See the attached email letter (hard copy only) from
Mr. Marin.
Agenda Item No. 7B. Ordinance No. 480 -330a, 2nd Reading (ZA03 -005), Rezoning and Site Plan for
Lot 1, Block 1 and Lot 1, Block 2, Carroll I.S.D. No. 6 Addition. This property is located at the
intersection of S. Kimball and Silicon Drive. The purpose of this request is to increase the number of
seats in the stadium, revise the parking regulations and allocate areas for portable toilets, tents and
buildings. The review of this application is limited to those areas of change only. As you may know,
these changes are driven by the school district's contract with the Dallas Burn professional soccer team
for use of Dragon Stadium.
The approved zoning and site plan is limited to 7,500 seats. The required parking ratio under the
current zoning of the property is 1 space per 5 seats. The plan presented to the P & Z proposed a
seating capacity of 9,520 seats that requires a minimum 1,904 parking spaces. Only 1,701 spaces were
being provided on site. This included the 194 spaces added by the additional striping of the bus storage
and parking areas. All buses within the transportation facility would be removed the day before an
event. The total parking provided did not include future parking shown in the northwest corner of the
plan (approximately 465 spaces). The remaining balance of required parking was proposed to be
provided by remote off -site parking with shuttle service. Ordinance 480, Section 35.6(9)(h) requires 1
space per 3 seats or bench seating spaces for Sports Arena, Stadium or Gymnasiums, but the current
zoning on this property allows a ratio of 1 space per 5 seats.
The Planning and Zoning Commission recommended denial (7 -0) on February 20, 2003 for the
following reasons:
1) Parking shortage;
2) Status of negotiation with adjacent property owners on parking, bus relocation and extra
hour of operation;
3) Lack of work with Department of Public Safety;
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting — March 18, 2003
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4) Lack of light shielding; and,
5) Lack of SPIN meeting.
A super- majority vote in the affirmative by the City Council (at least 3 /4 of all members) is required to
over -rule the P &Z`s recommendation for denial of this request. Note that a SPIN meeting was held
Monday, March 3
The City Council approved this item (6 -0) on March 7, 2003; subject to Revised Site Plan Review
Summary No. 2, dated February 28, 2003; accepting changes as proposed by the applicant tonight;
requiring the applicant to oil the gravel parking lot to keep the dust down; allowing the proposed
portable toilets and tents for one year and requiring approval by SUP after that time period; deleting
the request for extended hours; accepting the proposed parking as presented tonight and if it requires a
variance, granting a variance; accepting the applicant's commitment for temporary directional signs
along the roadways; and acknowledging the applicant's offer to put a proposition on their next bond
ballot to fund permanent parking lot pavement.
The site plan included in your packet reflects a total of 9,166 seats with 2,541 on site parking spaces.
This includes the bus terminal area and the northwest parking area. The northwest parking area
consists of 497 spaces on gravel. The on -site parking being provided will result in a seat to parking
ratio of 3.6:1. In addition to the on -site parking, there are 444 remote parking spaces to be provided for
employees.
The plan also shows all portable toilets areas, portable ticket booths and tents. It is proposed to allow
these for a period from April through December of each year.
If you have any questions regarding this item, please contact Bruce Payne or Dennis Killough.
Agenda Item No. 8A. Ordinance No. 480 -337b, 1 st Reading (ZA03 -008) Zoning Change and Concept
Plan for Gateway Plaza, Phase II, Wyndham Plaza This property is located on the northwest corner of
the intersection of East Southlake Boulevard and North Nolen Drive. The current zoning is "AG"
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting — March 18, 2003
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Agricultural District and "S -P -2" General Site Plan District. The requested zoning is "S -P -2" General
Site Plan District. The purpose is to revise the currently approved concept and add the one acre "AG"
zoned property to the west of the site (between Gateway Plaza 2 and Liberty Bank) to the Gateway
Plaza Phase 2 zoning boundary.
The following variances are being requested:
• Internal Storage (stacking) — Stacking for Drive `A' was approved at 44' -6" and stacking
for Drive `C' was approved at 41' -4" on the previously approved plan. The applicant is
requesting 38' of stacking for Drive `A' and 30' of stacking depth for Drive `C'.
• Landscape Parking Islands — Landscape parking islands must be provided at 20 per parking
stall and a minimum size of 12' wide and equal to the depth of the parking stall. The
applicant is requesting a waiver from the required number of landscape islands and be
allowed the use of larger islands as shown on the concept plan.
The Planning and Zoning Commission Approved this item (5 -1, Stansell) subject to review and
granting the requested variance in stacking on March 6, 2003.
If you have any questions regarding this item, please contact Bruce Payne or Dennis Killough
Agenda Item No. 8B. Ordinance No. 836_ 1 st Reading_ aaaroval of an Industrial Wastewater
Ordinance for the Citv of Southlake for comaliance with aDplicable state and federal regulations. This
ordinance will enable the Trinity River Authority's (TRA) Regional Publicly Owned Treatment Works
(POTW) to comply with all applicable state and federal laws including the Clean Water Act (CWA)
and the pretreatment regulations included in the 40 Code of Federal Register (CFR).
The objective of this ordinance is to:
1. Prevent interference with operation of POTW
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting — March 18, 2003
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2. Prevent passage of pollutants through POTW and into local, state and federal waste ways.
3. Ensure superior quality of sludge intended for recycling and reuse for beneficial purposes.
4. Comply with the requirements of the National and the Texas Pollution Discharge
Elimination System permits.
On September 24, 2002, the Texas Commission on Environmental Quality (TCEQ) confirmed
compliance and made final comments on the TRA's proposed Industrial Pretreatment Program in
connection with that agency's regional wastewater treatment plant located in Grand Prairie, Texas.
The pretreatment program is required by the Federal Clean Water Act Program, 40 Code of Federal
Regulations, Chapter 403.8 (b) and 403.9 (b) and is administered by the United States Environmental
Protection Agency and the TCEQ. The pretreatment program is required for maintenance and renewal
of TRA's /Southlake's National Pollution Discharge Elimination System ( NPDES) permits which
became effective on July 1, 1995.
The NPDES permit is required in part to develop the upper limits for the waste discharge parameters
for all partner cities (also known as the technically based local limits) toward meeting the surface water
quality standards.
Funding support for this program is provided by the Public Works annual operations budget. If you
have any questions, contact Pedram Farahnak.
Agenda Item No. 9A. Resolution No. 03 -020 approving and authorizing publication of notice of
intention to issue certifications of obligation for various capital improvement projects Approval of
this resolution is the first step in issuing certificates of obligation. Once this resolution is approved, the
City may issue less than that amount, but cannot exceed it . The resolution authorizes the publication
of a notice in the newspaper of the City's intent to issue certificates of obligation. The certificates are
issued and approved by the adoption of an ordinance; approval is scheduled for April 15, 2003. The
City would receive funding mid May. The proceeds from the bonds will be used for street, storm
drainage, water and sewer capital improvement projects and the purchase of equipment and machinery
for Police Services in the Department of Public Safety.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting — March 18, 2003
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The debt will be repaid through the City's ad valorem tax rate, water and sewer projects will be repaid
through the City's utility fund and Crime Control district will fund the portion related to public safety.
The allocation of the bond proceeds are as follows:
General Fund (ad valorem) $ 7,903,000
Water and Sewer $ 4,036,000
Crime Control District (sales tax) $ 1,000,000
$12,939,000
If you have any questions related to this agenda item, contact Sharen Elam
Agenda Item No. 9B. Resolution No. 03 -022 approving and authorizing publication of notice of
intention to issue certificates of obligation for the payment of contractual obligations incurred for the
construction of public works in Reinvestment Zone Number One, City of Southlake. Approval of this
resolution is the first step in issuing certificates of obligation. Once this resolution is approved, the
City may issue less than that amount, but cannot exceed it . The resolution authorizes the publication
of a notice in the newspaper of the City's intent to issue certificates of obligation. The certificates are
issued and approved by the adoption of an ordinance; approval is scheduled for April 15, 2003. The
City would receive funding mid May. The proceeds from the bonds will be used to reimburse the
developer for infrastructure built within the TIF boundaries, in accordance with the addendum to the
Town Square Developer's Agreement approved by Council on February 4, 2003, in the amount of
$3,925,000.
The certificates of obligation will be issued with a dedicated pledge of accumulated tax increment
reinvestment zone revenues, and a backup pledge of City's ad valorem tax rate.
If you have any questions related to this agenda item, contact Sharen Elam.
Agenda Item No. 10A. Authorize the Mayor to enter into an Interlocal Agreement between the cities
of Bedford, Colle vim, Euless, Grapevine, and Keller to join the Northeast Tarrant Trunk Radio
System. The City's Public Safety divisions have been operating on two different radio systems for
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting — March 18, 2003
Page 9 of 16
over the past ten years. In 1992, the Fire Services Division transitioned from an old low band radio
system to the Fort Worth trunked radio system. At the time, the City purchased the right to expand
radio users on the Fort Worth trunked radio system up to a maximum of 116. We reached that
maximum number about two years ago, and Fort Worth is not interested in the City of Southlake
adding any additional radios to the system. The Police Services division upgraded their mobile and
portable radios in 2000 and was able to join the Denton trunked radio system at no charge. As a part of
the agreement to join the Denton system, the City of Southlake licensed an 800 MHz trunked radio
channel to the Denton system to help alleviate system congestion. We have attempted to optimize both
the Fort Worth and Denton trunked radio systems. Unfortunately neither provides complete coverage
of the City of Southlake. The Denton system provides coverage from the north somewhat reliably to
the edge of Southlake Blvd. The Fort Worth system provides coverage from the south to about the
same points on Southlake Blvd. Neither system provides more than 20% coverage inside buildings in
Southlake. Major structures such as the high school, junior high school and Sabre are unreachable
with either the Denton or Fort Worth trunked radio systems.
The Southlake Crime Control and Prevention District commissioned Trott Communications to study
the issue and to make long -term recommendations for the City's communications strategy. To
summarize the Trott study, neither Fort Worth nor Denton wants more users on their systems. Neither
Fort Worth nor Denton is willing to expand the coverage of their respective systems. The City of
Southlake could possibly add a tower locally to improve coverage but it would not increase either
systems capacity. Even with the addition of a local tower site, the City would not have any say or
representation in the operation of either system. The Northeast Tarrant County Trunk Radio System
consists of the cities of Bedford, Colleyville, Euless, Grapevine and Keller. The original system was
constructed in 1994 by the cities of Bedford and Colleyville.
The additional cities of Keller, Euless and Grapevine joined in subsequent years. The Northeast
Tarrant County Trunked Radio System underwent a dramatic upgrade in 2000 with the addition of two
more tower sites. The Trott study indicates that the Northeast Tarrant County Trunked Radio System
will penetrate more than 60% of the buildings in Southlake with little or no dead spots outdoors. Chief
Price and his staff have confirmed in- building coverage at strategic locations such as the high school,
junior high and Sabre.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting — March 18, 2003
Page 10 of 16
The Northeast Tarrant County Trunked Radio System has indicated its willingness to have the City of
Southlake join as a representative member. The City would be responsible for a 1 /6 share of the
initial construction ($205,472) and a 1 /6 t1i share of the upgrade ($265,302) performed in 2000. The
two amounts ($469,775) would be payable to the City of Grapevine upon acceptance by all the
member cities of the interlocal agreement and funded by CCPD. Because the City of Southlake will be
allowed to bring all of the city's radios onto the Northeast Tarrant County Trunked Radio System, the
Technical Committee requires that the City of Southlake's 800 MHz trunked channel be transferred to
the Northeast Tarrant County Trunked Radio System to handle the expected extra load. There are
some required equipment additions and programming to be made to the system to meet that
requirement. If this item is approved, the subsequent agenda item covers the contract with Motorola
for the system upgrade requirements. The approval of this interlocal agreement will dramatically
improve the radio coverage of the public safety department as well as allow the entire City of
Southlake radio users to communicate on a single system. Additionally, the public safety department
will be able to directly communicate and interoperate with the adjoining cities. If you have any
questions, contact Gary Gregg.
Agenda Item No. IOB. Authorize the City Manager to enter into a contract with Motorola for the
upgrade of the Northeast Tarrant County Trunk Radio System. This item covers the necessary
equipment upgrade and programming necessary to bring all of the City of Southlake's trunked 800
MHz radios on the Northeast Tarrant County Trunked Radio System. Upon approval of the interlocal
agreement, staff will work to transfer the City's 800 MHz channel currently on the Denton System to
the Northeast Tarrant County Trunked Radio System. Motorola's proposal for the equipment,
installation and programming is $434,031. A portion of this upgrade provides for system expansion
for three more trunked radio channels. The City has requested as a part of the interlocal agreement
amendment that as additional channels are added, the City is reimbursed $13,307 for each of the next
three channels added. The Southlake Crime Control Prevention District CIP fund budgeted $1,000,000
for both the system buy -in and equipment upgrade and programming. The total of these two projects is
$903,806. If you have any questions, contact Gary Gregg.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting — March 18, 2003
Page 11 of 16
Agenda Item No. 10C. Authorize the Mayor to execute a residential developer's agreement for Pin
Oak Estates, a 57 -lot addition formerly known as Oak Hill Mobile Home Park. The area known as
Oak Hill Mobile Home Park was recently re -zoned to allow site -built homes and the final plat of the
area now known as Pin Oak Estates was approved as Hillwood Oaks Addition on November 7, 2002.
The street name in this addition was changed from Oak Lane North and Oak Lane South to Pill Oak
Circle on February 18, 2003.
In 2001, sanitary sewer was provided in this addition by the city as part of the Community
Development Block Grant (CDBG) program. In 2002, water lines were installed by the City.
The developer proposes to reconstruct the streets, 24 feet wide with a storm sewer system, on -site and
off -site.
In this re- development, the developer proposes the following:
1. Southlake Phoenix Homes, Ltd. will contract and undertake the reconstruction of the streets
and install both the on -site and off -site drainage systems in a design as mutually agreed upon.
The cost estimate for paving and drainage improvements is $675,000.
2. The City will reimburse Southlake Phoenix Homes, Ltd. $250,000 for infrastructure
improvements, an incentive for the area's redevelopment.
3. The city will waive one -half (50 %) all building permit fees, and any other ancillary fees
associated with the construction of homes.
Funds for the $250,000 reimbursement have been included in the 2003 -04 CIP. If you have any
questions regarding this item, contact Pedram Farahnak.
Agenda Item No. 11A. Review of Ordinance No. 635, Code of Ethics and Conduct This item has
again been included on the agenda as recommended at your last meeting. No additional continents
from the Council have been received by the City Secretary other than those presented to you in your
last packet from Council members Morris and Standerfer.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting — March 18, 2003
Page 12 of 16
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting — March 18, 2003
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OTHER ITEMS OF INTEREST
Update on Legal Issues.
• Oakmont Enterprises, Inc. v. City of Southlake and Sabre, Inc. Recall that this case emanated
from the closure of a portion of the road at Sabre's request. We received word on Tuesday that
Oakmont filed a motion for nonsuit of its claims against both the City of Southlake and Sabre
in this case and submitted an order of nonsuit without prejudice for the Court to sign dismissing
the case in its entirety. Obviously this is good news, and while the plaintiff would theoretically
be able to refile the case, it is unlikely that he will do so. Greg Last was the lead staff person
on this project. Feel free to contact him, or the City Attorney, if you have any questions about
this item.
• Architectural Utilities Limited Partnership d/b /a A UI General Contractors v. City of Southlake.
We were served with this lawsuit on March 5, 2003. Recall that AUI was our contractor for
paving and drainage improvements to the intersections of FM 1709 and Peytonville Avenue
and FM 1709 and White Chapel Boulevard, as part of the Traffic Management Bond Program.
You may remember some of the problems that were encountered with this project, namely
delays, construction problems, and issues related to the trees that were planted. AUI's petition
asserts changes to the scope of the agreement, utility coordination issues, interference and
interruptions with their work, and failure to pay for the additional expenses, which have
resulted in a breach of contract. They assert that the city owes them $138,161, as well as
interest and attorney's fees.
We, of course, dispute their claims and will be working with our attorneys who will need to file
an answer by the end of this month. The lawsuit has been forwarded to our insurance carrier,
who is in the process of determining coverage. You will be briefed on this item at a Council
meeting in the near future. In the meantime, contact Pedram Farahnak if you have questions
about the AUI contract.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting — March 18, 2003
Page 14 of 16
• Fox, Leona & Raymond v. City of Southlake. The attorneys in this case have submitted an
agreed motion for continuance to the Court proposing a new trial date of June 23, 2003. This
should accommodate the time needed to attempt to settle, as well as Allen's leave related to
family issues.
Status on Call A Ride of Southlake, Inc. (CARS) - Call A Ride of Southlake, Inc. (CARS) organized as
a non - profit organization in November 1999 for the purpose of providing an alternative means of
transportation for senior citizens in Southlake. In subsequent budget years, the city provided annual
funding through a community services agreement to the organization to facilitate its development as a
self - sustaining entity through other fundraising methods. As part of the adoption of the FY2002 -03
budget, City Council approved up to $5,000 towards funding the CARS project. While not specifically
addressed as a part of the budget allocations, it should be noted that the City currently provides
substantial in -kind assistance to CARS by allowing them the use of an office area within DPS building
on North Carroll Avenue at no cost.
The program has experienced substantive problems and issues, particularly over the past year.
Examples include, but are not necessarily limited to: repeatedly stranding seniors at doctors office
visits or other locations with no means of returning home when volunteers failed to arrive for pickup,
rider inability to contact anyone from the CARS program; rude and distasteful conduct by staff
members and volunteers towards some senior citizens; and failure to submit monthly reports in a
timely fashion as outlined in the Scope of Services Agreement. Staff met with Mr. Steve Lakin in
November, 2002 to address these and other issues, and was assured that all of the items would be
properly addressed.
Unfortunately, CARS continues to exhibit many of the problems discussed. We have also received
unconfirmed reports that members of the CARS executive board have approached Metroport Meals on
Wheels about discontinuance of the CARS program and requesting Meals on Wheels to begin
providing the transportation services and that CARS does not intend to continue beyond its current
fiscal year. Attached to my memo are two letters (hard copy only). The first is a letter from the Senior
Advisory Commission regarding CARS lack of communication with the seniors as discussed. The
second is a letter from Community Services Director Malcolm Jackson advising Mr. Lakin that staff
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting — March 18, 2003
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will not proceed with any recommendation for additional cash contributions for the current fiscal year.
Staff will initiate action with the Senior Advisory Commission and other organizations in search of
other options. If you have any questions, please contact Malcolm Jackson
DPS Fire Services Division Fire Chief Position As some of you know, Fire Chief Robert Isbell
submitted his resignation which took effect last Friday. Mr. Isbell was presented an opportunity that
he found favorable with the City of Euless. Director Black has appointed Robert Finn as the "Acting"
Deputy Director /Chief of Fire Services. Robert Finn has been with the city for 15 years and has
demonstrated the ability and desire to be successful in this important position. Director Black wants to
appoint Robert Finn in an acting capacity until both he and Robert Finn are confident that this is the
right choice.
Malcolm Jackson's appointment to Community Services has created an opportunity for Director Black
to hire a person that most of you are familiar with and that can excel not only in this position, but in
many other areas of responsibility. Garland Wilson will assume the role of Deputy Director /Chief of
Administrative Services on March 20, 2003.
I am pleased with Director Black's decisions and look forward to seeing Robert Finn and Garland
Wilson support the philosophy and direction that is in place in the Southlake Department of Public
Safety. If you have any questions you can contact me or Director Black.
I:
Staff Extension Numbers:
Black, Rick, DPS Director, 481 -2406
Campbell, Billy, City Manager, 481 -1409
Eaglen, John, Assistant to the City Manager, 481 -1433
Elam, Sharen, Finance Director, 481 -1713
Farahnak, Pedram, Public Works Director, 481 -2308
Farwell, Lori, City Secretary, 481 -1519
Hugman, Kevin, Director of Human Resources, 481 -1527
Jackson, Malcolm, Interim Director of Community Services, 481 -1527
Killough, Dennis, Senior Planner, 481 -2073
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting — March 18, 2003
Page 16 of 16
Last, Greg, Director of Economic Development, 481 -1671
Payne, Bruce, Planning Director, 481 -2036
Polasek, Steve, Deputy Director of Community Services, 481 -1543
Yelverton, Shana, Assistant City Manager, 481 -1429