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Item 4BCity of Southlake, Texas MEMORANDUM February 28, 2003 TO: Honorable Mayor and Members of City Council FROM: Shana Yelverton, Assistant City Manager SUBJECT: Agenda Item Comments and Other Items of Interest for City Council Meeting March 4, 2003. Agenda Item No. 5A. Approval of the minutes of the City Council regular meeting held on February 18, 2003, and of the City Council work session held on February 20, 2003. The minutes are provided in your packet. If you have any questions or comments, contact Lori Farwell. Agenda Item No. 5B. Authorize the Mavor to enter into an Interlocal Aureement with Tarrant Count for the rehabilitation of Union Church, Randol Mill, and Lonesome Dove Avenue In December 2002, Tarrant County officials contacted the staff and inquired about roadway projects with which they might assist. For such projects, the County provides labor and equipment and the City provides or pays for the materials, such as hot mix, cement, storm sewer pipe, concrete, etc. Staff reviewed with the County three possible projects: 1.) Union Church Road /S. Pearson Avenue (approximately 7,800 feet); 2.) Randol Mill Avenue (approximately 5,830 feet) from the 90 degree turn to Dove Road; and 3.) Lonesome Dove Avenue (approximately 670 feet) from Dove Road to Emerald Circle. A total of 14,300 feet of pavement will be rehabilitated under this agreement. The Union Church Road /S. Pearson Avenue project will include installing pipe culverts under Union Church Road to eliminate the low -water crossings. Tarrant County has estimated the cost of the materials as follows: Union Church/S. Pearson $315,000 Randol Mill Avenue $ 91,000 Lonesome Dove Avenue $ 19,000 Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting March 4, 2003 Page 2 of 15 Funds for the materials for county projects were included in FY2002 -03 CIP. The City has an interlocal agreement with the City of Keller to pay half the cost of the hot mix and cement for the Union Church project (agreement approved / executed on July 20, 1999). Tarrant County Commissioners approved this interlocal agreement on February 18, 2003. It is anticipated that Tarrant County could complete Union Church/S. Pearson and Lonesome Dove Avenue in March and April and Randol Mill Avenue later in the year. If you have any questions, contact Pedram Farahnak. Agenda Item No. 5C. Appointment of Malcolm Jackson as Director of Community Services. As you know, Malcolm Jackson has been Interim Director of Community Services for the past four months, and City Manager Billy Campbell and I believe he has done an excellent job. He has carried out the day -to -day business of the department with the utmost professionalism and attention to detail with very little guidance. Billy and I have heard nothing but praise from his peers as well as his fellow workers. As a fourteen year Southlake veteran, Malcolm easily marshals the resources needed to get things done, understands city procedures, and has a strong familiarity with the community. His appointment to this position will allow us to move forward with park projects and programs with few, if any, transitional challenges. Contact me if you have any questions on this item. Agenda Item No. 7A. Ordinance No. 480 -417, 2nd Reading (ZA02 -086) Zoning Change and Development Plan for Oak Pointe. The property is located on the west side of Ridgecrest Drive, approximately 1200' north of East Dove St. and is approximately 27 acres. The current zoning is AG, the proposed zoning is RPUD and the LUP designation is "Low Density Residential." There are 26 residential lots proposed and five common area /open space lots. The density is 0.96 dwelling units per acre. The smallest residential lot is ± 21,000 SF, the largest is ± 35,000 SF and the average lot size is ± 25,000 SF. There are ± 9 acres (33 %) of open space. The uses and regulations generally follow the SF- 20A zoning district with the following exceptions: • Special Exception Uses: Allow servant or family quarters by Special Exception Use Permit as allowed in the SF- I A zoning district; Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting March 4, 2003 Page 3 of 15 • Minimum Lot Width: • Minimum Floor Area • Minimum Front Yard • Minimum Side Yard Adjacent to a Street: Allow 85' width on lots having 50% frontage on a curve (SF -20A 100') 3,500 S.F. (SF -20A 1,800) 45' for Lots fronting Ridgecrest (SF -20A 35') 20' (SF -20A 35', except P &Z or CC can allow up to 15') The applicant requests the following variances: 1) Review Item No. la - requiring a street stub into the west boundary connecting to the dedicated public roadway easement stub for Sweet Street. 2) Review Item No. 2a - requiring a minimum 125' rear lot line width on certain lots. The Planning and Zoning Commission recommended approval on January 23, 2003 (7 -0) subject to review, granting the requested variances, and accepting the applicant's willingness to install temporary fire lane along south boundary of site through the city property if it can be worked out with the city and his willingness to move the entrance (street intersecting Ridgecrest) approximately 125' to the south. The plan before you designates the required Sweet Street connection as a 24' wide common area /emergency & pedestrian access easement rather than a 50' public right of way. This street connection is required by the subdivision ordinance. It will provide a needed connection to N. White Chapel Boulevard, allowing an alternate route for White Chapel, Sweet Street and Ridgecrest residents during any street closures and will provide a more direct access for Ridgecrest residents to the future school on White Chapel. It will also help disperse traffic in the area by offering multiple traffic routes. The street intersecting Ridgecrest has been relocated ± 45' to the south. The City Council approved on first reading on February 18, 2003 (7 -0) subject to Concept Plan Review Summary No. 5, dated February 14, 2003, accepting R -PUD regulations as proposed; granting requested variances; providing an emergency and pedestrian easement into Sweet Street; and accepting the applicant's agreement to improve the East Dove/Ridgecrest intersection. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting March 4, 2003 Page 4 of 15 There have been no changes since the first reading. If you have any questions regarding this item, please contact Bruce Payne or Dennis Killough. Agenda Item No. 7B. ZA02 -087, Preliminary Plat for Oak Pointe. This is the preliminary plat associated with the previous item. There are no unique issues created by the plat. The plat, as proposed, is contingent upon approval of proposed zoning change and development plan. If the Council approves this item, staff would recommend approving it subject to the staff review and same conditions as the zoning and development plan. If you have any questions regarding this item, please contact Bruce Payne or Dennis Killough. a Item No. 7C. Resolution No. 03 -008_ Amendment to the currently adoated Land Use Plan creating a new land use category to be known as "Town Center." This amendment is proposed to support the creation of the "DT" Downtown District and designate the geographical areas considered appropriate for that type of land use and development. The proposal amends the text of the Land Use Plan by adding language supporting development of a "town center" and a description of the new designation. The proposal also revises the map placing the "TC" designation in the general area bounded by State Highway 114, North Carroll Avenue, East Southlake Boulevard and the east boundary of Southlake Town Square, specifically the area currently designated as "Mixed Use." This area includes all land currently under control by the developers of Town Square, as well as the DPS facility on N. Carroll Avenue. The Planning and Zoning Commission recommended approval (6 -0) on January 9, 2003. If you have any questions regarding this item, please contact Bruce Payne or Dennis Killough Agenda Item No. 7D. Ordinance No. 480-SS. 2 nd Readinu_ An amendment to the Comarehensive Zoninu Ordinance No. 480_ as amended_ as it aertains to the creation of a Downtown Zoninu District. Southlake Town Square has become recognized as a unique development due to its qualities as a true small town downtown. At the time of its inception, the City's Non- Residential Planned Unit Development standards (NR -PUD) were used as a base to tailor regulations to create this mixed -use Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting March 4, 2003 Page 5 of 15 development. Of late, valid concerns have been raised about the applicability of blanket NR -PUD regulations to Town Square. In particular, questions about the appropriateness of the Town Square land use mix elsewhere in the city are being raised. In addressing the above concerns and in recognizing the unique nature of Town Square, the Planning Department, under Council direction, is proposing the creation of a Downtown Zoning District. The City Council approved first reading (6 -1) (Morris) December 17, 2002. The material in your packet contains the revised "DT" uses and regulations following the last work session held on February 20, 2003 and discussions with the property owners. If you have any questions regarding this item, please contact Bruce Payne Agenda Item No. 7E. Resolution No. 03 -011, Approving Downtown District Design Guidelines as it pertains to development in the Downtown Zoning District At the first reading of Ordinance 480 -SS at City Council on December 17, 2002, several concerns were raised about the elimination of the applicability of the Overlay District standards on all development in the Downtown District. The concerns stemmed from the lack of any specific design standards that reflected the character of existing development. In order to address the above concerns, staff is proposing a set of Downtown District Design Guidelines based on the existing patterns of development. The guidelines are not intended to be regulatory but are intended to assist the decision making authorities in determining the extent to which proposed development meets the goals of the Downtown District. The proposed guidelines are not intended to be static, but will likely evolve to better address future development and market trends. The guidelines shall be adopted by City Council in conjunction with the Downtown Zoning District. The Planning and Zoning Commission recommended approval (6 -0) on January 9, 2003. If you have any questions regarding this item, please contact Bruce Payne. Agenda Item No. 7F. Ordinance No. 480 -410, 2 " Reading (ZA02 -104) Zoning and Concept Plan for Southlake Town Square. This is a city- initiated zoning change request to place the "DT" Downtown District zoning classification on the Southlake Town Square site. This request is limited to the current Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting March 4, 2003 Page 6 of 15 N -RPUD boundary of Town Square. The purpose of this request is to promote and retain the unique nature of Town Square as the community's downtown. The City Council approved first reading (6 -1) (Morris) December 17, 2002. If you have any questions regarding this item, please contact Bruce Payne or Dennis Killough Agenda Item No. 7G. Ordinance No. 480 -224a, 2nd Reading (ZA02 -042) Zoning Change and Concept Plan for Southlake Town Square. The property is located on the south side of State Highway 114, north side of East Southlake Boulevard (FM 1709) and east side of North Carroll Avenue. The proposed townhouses will be east of Central Avenue and off of both sides of Main Street. The townhouses will be adjacent to the Village Center development. The purpose of this request is to amend the current NR -PUD zoning to allow single - family attached dwellings and full - service hotels as permitted uses and revise development regulations. The Planning and Zoning Commission recommended approval (5 -2) (Boren, Standley) on May 23, 2002, subject to review, specifically amending Exhibit A, l.a., Permitted Uses: restricting "hotels" to "full service hotels" and providing a definition and deleting Bed and Breakfast lodging reference; Further, Exhibit A, 2.a., Height for Non - Residential Buildings: adding height restrictions that would allow buildings up to 90' in height north of Division Street only; And, Exhibit A, 2.f., Floor Area: increased to 2,000 sq. ft. minimum. The City Council approved first reading (4 -1), (Morris) on November 19, 2002, subject to Concept Plan Review Summary No. 3, dated May 31, 2002, further stipulating there be no more than 85 single family residential units. As you know, the City Attorney believes that the approval of 480 -RR removed the applicants' ability to request residential uses under the NR -PUD zoning district. Late Friday afternoon, the applicant contacted staff to request that this item be tabled to the March 18 regular City Council meeting If you have any questions regarding this item, please contact Bruce Payne or Dennis Killough. Agenda Item No. 7H. ZA02 -043, Development Plan for Southlake Town Square, Phase IV. This is the development plan for the Town Square phase containing the residential "brownstones ". The plan Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting March 4, 2003 Page 7 of 15 proposes 97 residential lots (Type 1), 4 non - residential lots (Type 2), 13 optional lots (Type 4), allowing residential, non- residential or mixed use (live work unit) and 3 common area /open space lots. The non - residential lots are located at the block ends along Central Avenue, the optional lots are located adjacent to the non - residential lots and at the far north and south block ends. The lot "types" are labeled on the plan included in your packet. The original plan submitted proposed 4 optional lots (residential or non - residential), 113 residential lots and 3 common area lots. The Planning and Zoning Commission recommended approval (6 -0 -1) (Standley) subject to Development Plan Review Summary No. 2, dated May 17, 2002, on May 23, 2002. As you know, the City Attorney believes that the approval of 480 -RR removed the applicants' ability to request residential uses under the NR -PUD zoning district. Late Friday afternoon, the applicant contacted staff to request that this item be tabled to the March 18 regular City Council meetin If you have any questions regarding this item, please contact Bruce Payne or Dennis Killough Agenda Item No. 7I. ZA02 -044, Preliminary Plat for Southlake Town Square, Phase IV. This is the preliminary plat containing the residential "brownstones." It also includes the six acre park, shown as Block 22 and a 5.5 acre block fronting SH 114, shown as Block 19. No immediate plans for development of Block 19 are proposed. It has been included to address the changes in its boundary due to the "brownstone" proposal. The Planning and Zoning Commission recommended approval (6 -0 -1) (Standley) subject to Preliminary Plat Review Summary No. 2, dated May 17, 2002, on May 23, 2002. As you know, the City Attorney believes that the approval of 480 -RR removed the applicants' ability to request residential uses under the NR -PUD zoning district. Late Friday afternoon, the applicant contacted staff to request that this item be tabled to the March 18 regular City Council meeting_ If you have any questions regarding this item, please contact Bruce Payne or Dennis Killough. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting March 4, 2003 Page 8 of 15 Agenda Item No. 7J. Ordinance No. 841, 2 " Reading, Approval of Wholesale System Access Fees required by the contract for water service between the City of Southlake and the City of Fort Worth dated September 4, 2002. On August 6, 2002 the Southlake City Council authorized the Mayor to execute a contract for water service between the City of Fort Worth and the City of Southlake for wholesale purchase of water. Subsequently, the Fort Worth City Council authorized and executed the contract on September 4, 2002. Entering into this standard contract has put us in the position of having to pass along Fort Worth's system access fee to customers tying into the system. In accordance with section 16. 1, "System Access Fees," Southlake agrees to pay Fort Worth a wholesale system access fee for each new or enlarged connection for water service made in Southlake's service area served by the general benefit facilities of the Fort Worth Water System. The wholesale system access fee to Southlake for each such connection shall be based upon the size of the water meter. Sections 16.1 through 16.9 of the water service contract between Southlake and Fort Worth has been included for your review with this memorandum. Provided in your packet information is the "System Access Fees" (schedule, showing fees) ranging from $372.05 for a 3 /4" to $28,525.07 for a 10" meter. Council approved Ordinance No. 841 on first reading February 18, 2003. If you have any questions, contact Pedram Farahmk Agenda Item No. 8A. Ordinance No. 480 -330a, l Reading (ZA03 -005), Rezoning and Site Plan for Lot 1, Block 1 and Lot 1, Block 2, Carroll I.S.D. No. 6 Addition. This property is located at the intersection of S. Kimball and Silicon Drive. The purpose of this request is to add 2,020 additional seats, revise the parking regulations, allocate areas for portable toilets and change previously approved hours of operation. The review of this application is limited to those areas of change only. As you may know, these changes are driven by the school district's contract with the Dallas Burn professional soccer team for use of Dragon Stadium. The approved zoning and site plan is limited to 7,500 seats. This proposal will increase seating limits to 9,520 seats. The required parking ratio under the current zoning of the property is 1 space per 5 seats. The proposed seating capacity (9,520) requires a minimum 1,904 parking spaces. Only 1,701 Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting March 4, 2003 Page 9 of 15 spaces are being provided on site. This includes the 194 spaces added by the additional striping of the bus storage and parking areas. All buses within the transportation facility would be removed the day before an event. The total parking provided does not include future parking shown in the northwest corner of the plan (approximately 465 spaces). Those parking spaces are not to be constructed at this time. The remaining balance of required parking is proposed to be provided by remote off -site parking with shuttle service. Please note that Ordinance 480, Section 35.6(9)(h) requires 1 space per 3 seats or bench seating spaces for Sports Arena, Stadium or Gymnasiums, the current zoning on this property allows a ratio of 1 space per 5 seats. Areas for portable toilets are proposed at the northeast and southeast corners of the field. They are to be screened by 8' fencing with solid slat inserts. The Planning and Zoning Commission recommended denial (7 -0) on February 20, 2003 for the following reasons: 1) Parking shortage; 2) Status of negotiation with adjacent property owners on parking, bus relocation and extra hour of operation; 3) Lack of work with Department of Public Safety; 4) Lack of light shielding; and, 5) Lack of SPIN meeting. A super- majority vote in the affirmative by the City Council (at least 3 /4 of all members) is required to over -rule the P &Z`s recommendation for denial of this request. Note that a SPIN meeting has been scheduled for Monday, March 3. If you have any questions regarding this item, please contact Bruce Payne or Dennis Killough. Agenda Item No. 8B. Ordinance No. 480 -TT, 1 St Reading, An amendment to the Comprehensive Zoning Ordinance No. 480, as amended, as it pertains to the Planned Unit Development District PUD . During the discussions and work session held by the City Council on the Southlake Town Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting March 4, 2003 Page 10 of 15 Square request for residential brownstones, a concern was raised regarding the ability to request ancillary uses within the Planned Unit Development Districts (i.e. residential uses in a NRPUD and commercial uses in a RPUD). The current regulations for PUDs permit an applicant to request up to 10% of the land area within the PUD boundary to have ancillary uses. The City Council approved an amendment (480 -RR) removing the provision on November 19, 2002. Following more discussions on the Southlake Town Square residential brownstones, additional concerns were raised about the ability to make future requests for attached, townhouse or apartment type residential units within the RPUD zoning district. The City Council directed staff to bring forward an amendment removing language regarding these types of structures and to add language limiting the RPUD district to single - family detached type residential units. Staff was also asked to include a minimum lot area provision for RPUD. A RPUD comparison matrix is included in this packet for purpose of the lots size discussion. This amendment also removes some language regarding ancillary uses and mixed use type development that no longer applies following the removal of ancillary use provisions. The Planning and Zoning Commission recommended denial (6 -0) on February 6, 2003 Their reasons were as follows: 1) they did not see any issues specific to the R -PUD that created a need for such changes to be made; 2) they stated that the brownstone issue was separate and distinct from the R -PUD and therefore should not be tied to making such changes; and 3) they noted that such changes should be considered in a comprehensive fashion (in the way that the MH study was done). They also noted that suggested changes to the city's PUD standards should be made in light of the results of the Southlake 2025 planning effort, which would provide a solid land planning basis for making changes. A super - majority vote in the affirmative by the City Council (at least 3 /4 of all members) is required to over -rule the P &Z`s recommendation for denial of this request. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting March 4, 2003 Page 11 of 15 If you have any questions regarding this item, please contact Bruce Payne or Dennis Killough. Agenda Item No. 8C. Ordinance No. 480 -294a, 1 St Reading (ZA02 -124) Rezoning and Concept Plan for Harris Methodist Southlake This property is located on the south side of E. Southlake Boulevard, approximately 1500' east of Carroll Avenue. The proposed "S -P -2" Generalized Site Plan District zoning includes all "O -1" Office District Uses and ambulatory surgery, imaging center, short stay beds and associated services, medical- related retail, such as pharmacy and durable medical goods, and to allow up to 43 covered parking spaces as shown on the concept plan (east side of building). The zoning will follow the "O -1" Office District Regulations except for impervious coverage which is limited to a maximum of 66 %. The maximum "O -1" impervious coverage is 65 %. The northern portion of the building is two stories and the southern portion is one story. Phase one consists of approximately 31,000 sf of hospital (6 beds) and 50,000 SF of medical offices. Phase two will add approximately 45,000 SF of additional medical offices. A variance is requested for the spacing of the eastern driveway. Staff recommends that this driveway not be permitted unless it is aligned with Summit Avenue (80' east centerline to centerline) and used as a common access driveway with the adjoining property owner to the east. The P &Z recommended approval (7 -0) on February 20, 2003 subject to Concept Plan Review Summary No. 3, dated February 14, 2003, specifically denying request for driveway variance, and approving uses and regulations as proposed If you have any questions regarding this item, please contact Bruce Payne or Dennis Killough. Agenda Item No. 8D. ZA02 -125, Site Plan for Harris Methodist Southlake. This item is tabled until the 2 " reading of the associated rezoning and concept plan, (ZA02 -124). If you have any questions regarding this item, please contact Bruce Payne or Dennis Killough. Agenda Item No. 10A. Approval of SPDC Matching Funds request from the Liberty Garden Committee in the amount of $50.000 and Park Dedication Funds not to exceed $40.000 for the Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting March 4, 2003 Page 12 of 15 development of a Liberty Garden in Bicentennial Park. This request is for Council approval of SPDC matching funds in the amount of $50,000 and park dedication funds not to exceed $40,000 for construction of a Liberty Garden in Bicentennial Park. Since Park Board approval of matching funds of $50,000 in October 2002, the committee and staff has reevaluated the original proposal at SPDC's request and refined the cost analysis with assistance from the consulting firm of Dunkin, Sims, Stoffels, Inc. The latest costs reflect some items for which quantities or unit prices were adjusted, a reduction in contingency costs for fixture items, and allowances for ADA accessibility. The result provides the most current representation of "actual costs" for the project, and, therefore, the most accurate assessment of the varying funding source obligations. Because the project was recommended by Park Board to be segregated into two phases, with the pavilion as the second phase, and because the amount of the Committee's match is dynamic and may exceed $50,000, staff recommends that any funds or donations received in excess of the requirement for Phase I be allocated to Phase IL Thus far, the Liberty Garden Committee has secured $32,900 ($22,900 in Phase I) through donations, contributions, and other cost reductions. The matching funds portion of this request is scheduled to be considered by SPDC in their meeting immediately prior to the March 4, 2003, City Council meeting and is contingent upon their approval. If you have any questions, contact Malcolm Jackson. Agenda Item No. lOB. Approval of a variance to Sign Ordinance No. 704 -A for Southlake Town Square located at 301 N. Carroll Avenue Frank Bliss, on behalf of Southlake Town Square, is requesting a variance for approval of three existing painted directional signs. The signs are non - business specific and are designed to guide traffic to the West Side District of Town Square. Each sign is composed of a Town Square logo above three lines of lettering (West Side District... Great Food ... More Shopping) and a drawing of a hand pointing to the West Side District. Location and size of the signs are: (A) the east wall of the building at 301 N. Carroll Avenue -98 sq. ft.(B) the south wall of the building at 331 N. Carroll Avenue -62.5 sq. ft. (C) the west wall of the building at 1220 prospect Aveenue -50 sq. ft. Staff Note: Painted business signs have been allowed at "Larry North Fitness" and "Josephine's" within Town Square under Sec. 8.0 of the Town Square P.U.D Sign Regulations regarding Non - Conforming Signs. These signs are business specific and are located on the premises of the business. Contact Rick Black with questions or comments. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting March 4, 2003 Page13of15 Agenda Item No. 10C. Award bid to Brett Construction Company of Hico, Texas, for Construction of sanitary sewer improvements in Garden Addition and the associated main to N -1 interceptor, Cedar Oaks Estates, Hillside Estate, Southlake Woods lift station abandonment, water improvements in Lakewood Ridge Addition and Indian Creek Estates, drainage improvements at the intersection of Lonesome Dove Avenue and Dove Road, and pump relocation from Pump Station 42 to Pump Station 41 in the amount of $1,890,594.10 City Council approved these sanitary sewer and water projects as part of previous CIP budgets (FY1999 -00 through FY2002 -03) CIP. Please see the funding table included in the packet memo. The projects include providing sanitary sewer service to residents of Garden Addition, Cedar Oaks Estates and Hillside Estates. This project will eliminate the Southlake Woods lift station and Fox Hollow lift station and provide water and fire protection to residents in Lakewood Ridge Addition and Indian Creek Addition. The project also includes construction of a reinforced concrete box culvert across Lonesome Dove Avenue at the intersection with Dove Road to provide drainage improvements and the relocation of a 400 horsepower pump from Pump Station No. 2 to Pump Station No. 1. The relocation will provide increased pumping capacity at Pump Station No. 1 at FM 1709 and Pearson Lane. The contract time for completion of the work is 270 calendar days. Two bids were received on January 7, 2003, with Brett Construction Company being the low bidder. The bids have been reviewed by Cheatham and Associates and staff and are tabulated as follows: Bidder Bid Amount Brett Construction Company $1,890,594.10 Holloman Corporation $2,237,264.55 The project contractor has agreed to delete extension of water lines into the Lakewood Ridge and the Indian Creek Estates subdivisions should the City determine its lack of feasibility based on the outcome of a current hearing before the Texas Commission on Environmental Quality (TCEQ). Funds for the sanitary sewer and water line improvements are available from FY 1999 -00 and FY 2000 -01 CIP. Funds are available for the drainage improvements from FY 2002 -03 CIP and funds for the pump relocation are available from FY2000 -01 CIP. Recommended funding for this project is Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting March 4, 2003 Page 14 of 15 $1,985,123.10 which includes a 5% construction contingency. If you have any questions, contact Pedram Farahnak. Agenda Item No. 11A. Review of Ordinance No. 635, Code of Ethics and Conduct At the request of Mayor Stacy, this item is again being included on your agenda for discussion. Note that Lori Farwell has included hard copies of comments received from City Council in your packet of information. OTHER ITEMS OF INTEREST Racial Profiling Report. Article 2.132(7) of the Texas Code of Criminal Procedure requires the annual reporting to the local governing body of data collected on the race or ethnicity of individuals stopped and issued citations or arrested for traffic violations and whether those individuals were searched. Attached to my memo (hard copy only) is the report. If you have any comments or questions, contact Rick Black. Change to Current SPDC Meeting Dates. Staff recommends converting the SPDC meetings to be held in conjunction with the first City Council meeting (first Tuesday) of each month instead of the current schedule of meeting with the second City Council meeting (third Tuesday) of each month. The purpose is to maintain the convenience of meeting on the same day as the City Council meeting, and at the same time facilitate coordination with the Park Board meetings held the second Monday of each month. Under the current schedule, staff has only three work days to prepare agenda materials between the Park Board meeting and the SPDC /City Council meeting held the following week. This short time frame affords inadequate time to conduct a comprehensive review and to properly prepare agenda items for the packets, but a delay extends the action all the way to the following month. The proposed meeting schedule accomplishes both objectives. If you have any questions, contact Malcolm Jackson. Also attached to my memo is a copy of a letter from Commissioner Glen Whitley inviting the Mayor and City Council to participate in a meeting he is hosting to discuss transportation issues. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting March 4, 2003 Page 15 of 15 SKY Staff Extension Numbers: Black, Rick, DPS Director, 481 -2406 Campbell, Billy, City Manager, 481 -1409 Eaglen, John, Assistant to the City Manager, 481 -1433 Elam, Sharen, Finance Director, 481 -1713 Farahnak, Pedram, Public Works Director, 481 -2308 Farwell, Lori, City Secretary, 481 -1519 Hugman, Kevin, Director of Human Resources, 481 -1527 Jackson, Malcolm, Interim Director of Community Services, 481 -1527 Killough, Dennis, Senior Planner, 481 -2073 Last, Greg, Director of Economic Development, 481 -1671 Payne Bruce Planning Director, 481 -2036 , , Polasek, Steve, Deputy Director of Community Services, 481 -1543 Yelverton, Shana, Assistant City Manager, 481 -1429