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Item 10GCity of Southlake, Texas 1/ 1/ KNIUMIMNIFIXE311 November 17, 2004 TO: Billy Campbell, City Manager FROM: Malcolm Jackson, Director of Community Services (x1527) SUBJECT: Approval to enter into a Community Services Agreement with The Women's Shelter Action Requested: City Council consideration of a community services agreement with The Women's Shelter. Background Information: The Women's Shelter is a non - profit organization headquartered in Arlington. They provide assistance to Southlake residents from satellite branches in Northeast Tarrant County. Services include counseling programs for children, victims, and offenders. They also provide the following services: 24 -hour hotline, community education and training, transitional services programs for victims and their families, legal support and referrals, court accompaniment, advocacy with the police, courts and district attorney's office, and temporary residential facilities. The Women's Shelter has continued to be responsive to calls from Southlake families through the Southlake Police Department by transporting families to the shelter and assisting victims with the Crime Victim's Compensation process. In FY 1999 -2000 the Department of Public Safety recommended an agreement with The Women's Shelter because of the quality of the response and the availability of services. Financial Considerations: The Women's Shelter has requested funding of $1,000 for FY 2004 -2005 for services rendered to the community. The approved FY 2004 -2005 Community Services division budget has funding allocated for community services agreements and the request is within the budgeted amount. Financial Impact: The Women's Shelter provides social services to citizens in crisis situations and is able to meet their needs. The Shelter works closely with DPS officers to provide assistance and to offer programs and intervention that would be difficult for the City to provide. Billy Campbell, City Manager November 17, 2004 Page 2 Citizen Input/ Board Review: No citizen input has been received. Not subject to any board review. Executive Director Mary Lee Hafley may be present at the Council work session to answer any questions. Legal Review: This agreement was modeled after the standard community services agreement utilized by the City and has been reviewed by the City Attorney. Alternatives: Alternatives may include the following: • Changes in funding amount as determined by City Council • Non - renewal of community services agreement Supporting Documents: Supporting documents include the following items: • Proposed Agreement for Community Services with The Women's Shelter. Staff Recommendation: City Council approval to enter into the proposed Community Services Agreement between The Women's Shelter and the City of Southlake for 2005. Ice AGREEMENT FOR COMMUNITY SERVICES STATE OF TEXAS COUNTY OF TARRANT § THIS AGREEMENT is entered into by and between the City of Southlake, Texas, a home rule municipal corporation located in Tarrant County and Denton County, Texas, acting by and through its duly authorized City Manager (hereinafter referred to as "City "), and The Women's Shelter, Inc., a nonprofit organization operating in the City of Southlake as an organization described in section 501 (c)3 of the Internal Revenue Code, acting by and through its duly authorized Executive Director. WHEREAS, the purpose of The Women's Shelter is to provide food, clothing, and transitional housing for families and victims of family violence to improve the quality of life for the citizens of the City of Southlake; and WHEREAS, City and The Women's Shelter desire to enter into an Agreement whereby The Women's Shelter will provide services to the citizens of Southlake; NOW, THEREFORE, City and The Women's Shelter do hereby covenant and agree as follows: SECTION 1 SCOPE OF SERVICES The Women's Shelter shall provide the following services: 1. Emergency services consisting of shelter, clothing, food and transitional housing for victims of family violence. 2. Crisis intervention at area hospital emergency rooms. 3. Staff and provide a 24 -hour crisis Hot Line. 4. Support services consisting of parenting education, case management, group and individual counseling. 5. Prevention services consisting of community education and training to organizations, professional groups, and adolescents_ 6. Legal advocacy including, but not limited to, attorney services, protective order procurement, court accompaniment, crime victim's compensation applications. 7. Transportation across cities to shelter, court and other service locations. 8. Twenty -four (24) hour crisis response to Southlake Police Department. 2005 Agreement for Community Services with The Women's Shelter January 1, 2005 — December 31, 2005 Page 2 SECTION 2 THE WOMEN'S SHELTER FUNCTIONS 1. The Women's Shelter Board of Directors shall meet periodically. The time, date, place, and agenda of these meetings shall be solely defined by The Women's Shelter. 2. The Women's Shelter shall operate in accordance with its own approved by -laws. 3. The City shall have the right to review the books and records kept incident to the services provided by The Women's Shelter to the City. 4. The Women's Shelter shall provide a quarterly written report to the City. This report shall include: a disclosure of The Women's Shelter financial status, operations conducted during the preceding quarter, planned future operations, and any other information agreed to by both The Women's Shelter and the City. SECTION 3 CITY FUNCTIONS 1. A liaison will be provided by the City to assist The Women's Shelter in coordinating The Women's Shelter and City operations. 2. City shall provide staff assistance, advice, and technical expertise where feasible to aid The Women's Shelter. The nature, extent and duration of such staff assistance shall be solely defined by the City. SECTION 4 PAYMENT FOR SERVICES City agrees to pay to The Women's Shelter the sum of One Thousand ($1,000) Dollars in payment for services described in Section 1 hereinabove. SECTION 5 TERM OF AGREEMENT 1. The term of this agreement shall be for a period of one (1) year beginning January 1, 2005 and ending December 31, 2005. 2. Either party may terminate this Agreement upon 30 days written notice to the other party. Upon termination, or if The Women's Shelter ceases to provide services under this Agreement, The Women's Shelter shall return any unexpended funds paid pursuant to this Agreement. 2005 Agreement for Community Services with The Women's Shelter January 1, 2005 — December 31, 2005 Page 3 SECTION 6 INDEPENDENT CONTRACTOR In performing the services hereunder, The Women's Shelter is acting as an independent contractor, and shall not be deemed an employee, agent or partner of the City. Neither party shall have the authority to make binding representations or agreements on behalf of the other. SECTION 7 NO WAIVER OF GOVERNMENTAL IMMUNITY Notwithstanding any provision of this Agreement to the contrary, nothing contained in this agreement shall be construed to limit or waive any governmental or sovereign immunity of the City, or any immunity applicable to its officers, agents, servants or employees. IN WITNESS WHEREOF the City and The Women's Shelter, Inc. have executed this agreement as of this the day of , 200. Approved as to legal form: ttorney at Law Mayor, City of Southlake Executive Director, The Women's Shelter, li1c.