2010-11-02 SPDC Meeting Ei CITY OF
SOUTHLAKE
JOINT CITY COUNCIL, SOUTHLAKE PARKS DEVELOPMENT CORPORATION
AND PARKS AND RECREATION BOARD WORK SESSION
November 2, 2010
LOCATION: Southlake Town Hall
City Council Chambers
1400 Main Street
Southlake, Texas 76092
TIME: 4:00 — 5:30 p.m.
WORK SESSION:
1. Call to order.
2. Discussion: SPDC Matching Funds Policy
3. Adjournment.
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, Southlake, Texas, on Friday, October 29, 2010, by 5:00 p.m.,
pursuant to the Texas Government Code, Chapter 551.
A t o w :.t '.?‘ f ,,,,,,,
A 2 C ^ t(1'
Lon Payne, TR C ., ; a ,4, f.
City Secretary `- - _ a co .
If you plan to attend thi ° ileeteg and have a disability that requires special
needs, please advise the Ci't ' ,ret 'ry's Office 48 hours in advance at 817 - 748 -8016
and reasonable accommodations will be made to assist you.
i CITY OF
i SOUTHLAKE
SOUTHLAKE PARKS DEVELOPMENT CORPORATION MEETING
Tuesday, November 2, 2010
3:15 p.m.
LOCATION: Southlake Town Hall — City Council Chambers
1400 Main Street
Southlake, Texas 76092
REGULAR SESSION:
1. Call to order.
REPORTS:
2. Administrative Comments: No items this meeting.
CONSENT AGENDA:
3. Consent:
A. Approval of the minutes from the October 5, 2010 Southlake Parks
Development Corporation regular meeting
REGULAR AGENDA:
4. Public Forum
5. Consider:
A. Recommendation on SPDC Matching Funds request from
Southlake Baseball Association in the amount of $42,269 for
batting cage improvements at Bicentennial Park.
B. Recommendation on Professional Services Agreement with Dean
Electric, dba Dean Construction, as Construction Manager at Risk
for North Park.
C. Recommendation on purchase of Musco Light- Structure GreenTM
sports field lighting system from Musco in the amount of $338,390
for the Southlake Sports Complex
6. Discussion: No items this agenda
Southlake Parks Development Corporation
Meeting Date — November 2, 2010
Page 2 of 2
7. Adjournment
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards
at Town Hall, 1400 Main Street, Southlake, Texas, on October 29, 2010, by 5:00
p.m. pursuant to Chapter 551 of the Texas Government Code.
auaaat
( � S
A
Lori Payne, TR - o, t,
>- • cn
City Secretary •
If you plan to attend this public ftaeefiftg.aael'iiavtia disability that requires special needs, please
advise the City Secretary 48 hours�ip,ad s 't 817.748.8016 reasonable accommodations will
be made to assist you.
CITY O F
SOUTHLAKE
SOUTHLAKE PARKS DEVELOPMENT CORPORATION MEETING: NOVEMBER 2, 2010
LOCATION: 1400 Main Street, Southlake, Texas
Council Chambers in Town Hall
Board Members present: President Carolyn Morris, Vice- President Pamela A. Muller,
Secretary Al Zito (arrived at 3:45 p.m.), and Board Members Sherry Berman, John Slocum,
and Jeff Wang.
Board Members absent: Board Member Deborah Frazier.
Staff present: Assistant City Manager / Director of Public Safety Jim Blagg, Director of
Community Services Chris Tribble, Deputy Director of Community Services Kari Happold,
Assistant to the Director Candice Sanders, Director of Finance Sharen Jackson, and Deputy
City Secretary Tara Brooks.
Agenda Item No. 1. Call to order. The meeting was called to order by President Morris at 3:22
p.m.
Agenda Item No. 2. Administrative Comments. There were no administrative comments.
CONSENT AGENDA: Consent agenda items are considered to be routine by the Board and
are enacted with one motion. President Morris read the consent agenda items into the record.
Agenda Item No. 3A. Approval of the minutes from the October 5, 2010 Southlake Parks
Development Corporation regular meeting.
Motion was made to approve the minutes from the October 5, 2010 Southlake Parks
Development Corporation regular meeting.
Motion: Slocum
Second: Muller
Ayes: Wang, Slocum, Berman, Muller, Morris
Nays: None
Approved: 5 -0
REGULAR AGENDA:
Agenda Item No. 4. Public Forum. No one spoke during the public forum.
Agenda Item No. 5A. Recommendation on SPDC Matching Funds request from Southlake
Baseball Association in the amount of $42,269 for batting cage improvements at Bicentennial
Park. Director Tribble presented this item and answered the Board's questions.
Mike McLanahan with the Southlake Baseball Association answered the Board's questions.
Southlake Parks Development Corporation meeting minutes, November 2, 2010
Page 1 of 3
Motion was made to approve recommendation of SPDC Matching Funds request from
Southlake Baseball Association in the amount of $42,269 for batting cage improvements at
Bicentennial Park.
Motion: Berman
Second: Muller
Ayes: Slocum, Berman, Muller, Wang, Morris
Nays: None
Approved: 5 -0
Agenda Item No. 5B. Recommendation on Professional Services Agreement with Dean
Electric, dba Dean Construction, as Construction Manager at Risk for North Park. Director
Tribble presented this item and answered the Board's questions. Assistant City Manager /
Director Blagg answered the Board's questions.
Secretary Zito arrived during this item.
Motion was made to approve recommendation of a professional services agreement with
Dean Electric, dba Dean Construction, as Construction Manager at Risk for North Park.
Motion: Slocum
Second: Muller
Ayes: Berman, Muller, Wang, Slocum, Zito, Morris
Nays: None
Approved: 6 -0
Agenda Item No. 5C. Recommendation on purchase of Musco Light- Structure Green sports
field lighting system from Musco in the amount of $338,390 for the Southlake Sports Complex.
Director Tribble presented this item and answered the Board's questions.
Motion was made to approve recommendation of purchase of Musco Light- Structure Green
sports field lighting system from Musco in the amount of $338,390 for the Southlake Sports
Complex.
Motion: Slocum
Second: Muller
Ayes: Zito, Muller, Wang, Slocum, Berman, Morris
Nays: None
Approved: 6 -0
Agenda Item No. 6. Discussion.
Director Tribble updated the Board on the status of the Southlake Senior Funding Inc. grant
request to purchase a van.
Agenda Item No. 7. Adjournment.
Motion was made to adjourn the meeting.
Motion: Berman
Second: Slocum
Southlake Parks Development Corporation meeting minutes, November 2, 2010
Page 2 of 3
Ayes: Berman, Muller, Slocum, Wang, Zito, Morris
Nays: None
Approved: 6 -0
President Morris adjourned the meeting 3:53 p.m.
(.-4/41)))
CarolA Morris
ATTEST: President
Tara Brooks
Deputy City Secretary
Southlake Parks Development Corporation meeting minutes, November 2, 2010
Page 3 of 3
b
Description SPDC Meeting
Date 11/2/2010 Location Southlake Council.Chambers
1
SPDC Meeting Southlake Council Chambers
Time Speaker Note
3:22.46 PM Morris called the meeting to order
3:23:02 PM Admin Comments none
3:23:55 PM Slocum motion to approve 3c, Muller- 2nd; approved 5-0
3:24:17 PM Public Forum no one spoke
3:24:24 PM Tribble Presented item 5A
3:28:28 PM Muller impact on grading for drainage
3:28:47 PM Berman turf replacement
3:30:23 PM Slocum better turf products; other options
3:31:17 PM Berman maintenance of nets
3:32:56 PM Wang safety concerns of concrete; funding
3:35:18 PM Mike McLanahan addressed safety concerns;
3:36:42 PM Berman electrical power
3:36:51 PM McLanahan electrical power for pitching machine not lights
3:37:31 PM Wang other surfaces besides concrete
3:38:44 PM Berman Motion to approve; Muller 2nd; approved 5-0
3:39:00 PM Tribble Presented item 7B •
3:42:58 PM Slocum protection against bankrupt vendor
3:43:34 PM Blagg Dean guarenteed maximum price and responsibility to find
new vendors
3:45:06 PM 'Zito arrived
3:45:11 PM Slocum motion to approve; Muller- 2nd; Approved 6-0
3:46:36 PM Tribble Presented item 7C
3:48:14 PM Muller control lights off-site
3:49:59 PM Berman life of original poles; bulb replacement
3:50:57 PM Slocum demolition of poles; same lights at other parks
3:52:36 PM Slocum motion to approved; Muller 2nd; approved 6-0 •
3:53:10 PM Morris asked status of funding for SSFI request
3:53:43 PM Berman motion to adjuorn; Slocum 2nd; approved 6-0
11/2/2010 2 of 2