Item 4E MemoCITY OF
SOUTHLAKE
MEMORANDUM
(February 15, 2011)
To: Shana Yelverton, City Manager
From: Robert H. Price, P.E., Director of Public Works
Subject: Resolution No. 11 -007, authorizing and endorsing the
application for the WaterSMART "Water and Energy Efficiency
Grant"
Action
Requested: Approve Resolution No. 11 -007, authorizing and endorsing the
application for the WaterSMART "Water and Energy Efficiency
Grant"
Background
Information: In the FY 2011 budget, the City Council approved a new water
conservation pilot program. The purpose of this program is to allow
a targeted group of residents to participate in an Irrigation system
audit /repair program with up to a potential $200 repair incentive
(i.e., utility bill credit). The purpose of the audit /repair program is to
decrease consumption for irrigation purposes. $50,000 was
budgeted for this program in FY 2011. This program has been
utilized in other communities such as The Woodlands and Addison
and found to be productive in increasing overall water efficiency.
The City was recently made aware of grant funding for water
conservation efforts through the U.S. Department of Interior —
Bureau of Reclamation. Eligible projects include those that result in
quantifiable and sustained water savings or improved water
management. Since this project meets the basic criteria of the
grant application we would like to expand this program by seeking
50% grant funding. Please note that this grant application is
requesting funding for two years: FY 2011 and FY 2012. The
specifics of the grant funding request are included below in the
Financial Considerations section of the memorandum.
The ratio of summer to winter water use in Southlake is about three
to one (3:1). This increase in demand during the Summer
contributes significantly to the peaking charges that we pay to the
City of Ft. Worth under the wholesale water contract. Peaking
charges have averaged 25% of the City's total annual water bill for
the last four years. This outdoor summer demand is also the
largest use contributing to the need to implement summer watering
restrictions.
Staff selected the irrigation evaluation and rebate program because
similar programs in the Metroplex have resulted in measurable
water savings and positive feedback from the community. Staff
believes that the program will improve customer awareness and the
efficiency of residential irrigation systems. Staff anticipates that the
program will be successful in reducing water consumption;
therefore, staff plans to propose an expansion of the program in FY
2012 to $100,000 (before any grant funding was requested). As a
result of the availability of the grant, staff would like to request
$100,000 as part of the grant application in FY 2012. Since this is
a 50 -50 matching program, we will be required to budget $100,000
in the FY 2012 Utility Fund budget. This will be an increase from
$50,000 in FY 2011 to $100,000 in FY 2012. The purpose of
requesting funding for FY 2012 is that there is no assurance that
the grant will be available beyond this grant offer period.
Financial
Considerations: The federal share of any one proposed project is limited to fifty
percent (50 %) of the total project costs. Staff is proposing to spend
a total of $250,000 on projects eligible under the grant program
over the two year period, of which $125,000 wil be provided by the
city and $125,000 will provided by the grant.
FY
Project
Total Project $
City Funding
Grant Fundin
2011
Eval. and Rebate
$ 50,000
25,000
25,000
2012
Eval. and Rebate
$200,000
100,000
100,000
ttuagetea
Strategic Link: The WaterSMART "Water and Energy Efficiency Grant" program
links to the city's strategy map relative to the focus areas of
Performance Management and Service Delivery. The specific
corporate objective that is met by the approval of this resolution is:
Collaborate with select partners to implement service solutions.
Citizen Input/
Board Review:
Legal Review:
10UG1
None.
Alternatives: The City Council may approve or deny the proposed resolution.
Supporting
Documents: Resolution No. 11 -007
Staff
Recommendation: Approve Resolution No. 11 -007, authorizing and endorsing the
application for the WaterSMART "Water and Energy Efficiency
Grant"
Staff Contact: Robert H. Price, P. E., Public Works Director
Chuck Kendrick, Asst. Director of Public Works
RESOLUTION NO. 11 -007
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF SOUTHLAKE, TEXAS, AUTHORIZING AND
ENDORSING THE APPLICATION FOR THE
WATERSMART: WATER AND ENERGY EFFICIENCY
GRANT FOR FY 2011.
WHEREAS, the City of Southlake places a significant emphasis on the responsible and
sustainable use of our natural resources,
WHEREAS, the City of Southlake recognizes that we have the unique opportunity to
become a regional leader in water conservation efforts,
WHEREAS, the City of Southlake acknowledges that summer water demands place a
significant burden on the water system,
WHEREAS, the City of Southlake has identified a water conservation goal of 190
gallons per person per day by 2015,
WHEREAS, the average daily use in the City of Southlake in 2010 was 351 gallons per
person per day.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SOUTHLAKE, TEXAS THAT:
SECTION 1.
The application for funding for water conservation efforts from the Department of
Interior — Bureau of Reclamation is hereby authorized and endorsed. The City of Southlake
commits to the project's development, implementation, management and financing. The City
agrees to provide the required local match of 50% and to be responsible for all non- federally
fundable items and all overruns. The City further agrees to work with the Bureau of
Reclamation to meet established deadlines for entering into this cooperative agreement.
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SECTION 2.
The Mayor of the City of Southlake shall be the designated official with legal authority to
enter into this agreement.
SECTION 3.
This resolution shall take effect upon its passage and approval.
PASSED AND APPROVED THIS DAY OF .2011.
CITY OF SOUTHLAKE
John Terrell, Mayor
ATTEST:
City Secretary
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