Item 4D MemoCITY OF
SOUTHLAKE
MEMORANDUM
(February 15, 2011)
To: Shana Yelverton, City Manager
From: Robert H. Price, P.E., Director of Public Works
Subject: Approve an interlocal agreement with Tarrant County to assist
in the reconstruction of Morgan Road
Action
Requested: Approve an interlocal agreement with Tarrant County to assist in
the reconstruction of Morgan Road
Background
Information: City staff and Tarrant County representatives have agreed in
principle to the County assisting the City with the reconstruction of
Morgan Road. The County will furnish the labor and equipment to
reclaim the existing pavement surface, stabilize the subgrade and
re -grade the road bed for paving. City forces will perform drainage
improvements and re -pave the roadway.
The City of Southlake will pay for the materials while Tarrant
County will provide the labor and equipment as has been done on
previous projects. Tarrant County has performed similar projects in
the past such as N. Carroll Ave., Continental Blvd., Pearson Rd.,
Dove Rd. and N. White Chapel.
Tarrant County has agreed to perform the work and has prepared
the attached agreement for the City to execute. The work is
tentatively scheduled for June 2011 if the agreement is approved.
Financial
Considerations: The estimated cost of the reconstruction project is $150,000.
Funding for the project is available in the 2011 CIP.
Strategic Link: The Interlocal agreement with the County links to the city's strategy
map relative to the focus areas of Performance Management and
Service Delivery. The specific corporate objective that is met by
the execution of this agreement is: Collaborate with select partners
to implement service solutions.
Citizen Input/
Board Review: N/A
Legal Review: None.
Alternatives: The City Council may approve or deny the interlocal agreement
with Tarrant County.
Supporting
Documents: Location Map
Transmittal letter and Interlocal Agreement
Staff
Recommendation: Approve an interlocal agreement with Tarrant County to assist in
the reconstruction of Morgan Road
Staff Contact: Robert H. Price, P.E., Public Works Director
Chuck Kendrick, Asst. Director of Public Works
Morgan Road Reconstruction Project
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Northeast Sub - Courthouse
645 Grapevine Hwy., Suite 6
Hurst, TX 76054
(817) 581 -3600
(817) 581 -3603 - Fax
January 24, 2011
Mr. Bob Price
Director of Public Works
City of Southlake
1400 Main. Street
Southlake TX 76092
Dear Bob:
TARRANT COUNTY
GARY FICKES
COUNTY COMMISSIONER
PRECINCT NO. 3
Southlake Town Hall
1400 Main Street, Suite 410
Southlake, TX 76092
(817) 481 -8234
(817) 481 -8053 - Fax
Enclosed are five copies of the Interlocal Agreement between Tarrant County and the
City of Southlake for work to be performed on Morgan Road, together with a Notice to
Proceed form.
Would you please arrange for this Agreement to be placed before the Southlake City
Council for approval. After it has been signed by the city, please return four fully
executed copies and the signed Notice to Proceed to this office. After approval by
Commissioners Court, I will return one fully executed copy to you.
Thank you for your assistance. If you have any questions, please give me a call.
Sincerely,
)' d y�
Mary A Rike
Executive Secretary
encs.
ggfickes@tarrant
NOTICE TO PROCEED
The City of Southlake hereby notifies the County that the County
may proceed with this Project, as specified in the attached Agreement,
on or after
(day /month /year)
Authorized City Official
City of Southlake
THE STATE OF TEXAS
COUNTY OF TARRANT
INTERLOCAL AGREEMENT
BACKGROUND
This Interlocal Agreement is between County of Tarrant ( "COUNTY "), and
the City of Southlake ( "CITY ");
Sections 791.001 — 791.029 of the Texas Government Code provide legal
authority for this Agreement;
During the performance of the governmental functions and the payment
for the performance of those governmental functions the parties will make the
performance and payment from current revenues legally available to that party;
and
The Commissioners Court of the COUNTY and the City Council of the
CITY each find:
a. This Agreement serves the common interest of both parties;
b. This Agreement will benefit the public;
C. The division of costs fairly compensates both parties to this
Agreement; and
d. The CITY and COUNTY have authorized their representative to
sign this Agreement.
The Parties therefore agree as follows:
TERMS AND CONDITIONS
1. COUNTY RESPONSIBILITY
COUNTY will furnish the labor and equipment for the following project:
Morgan Road from Randoll Mill Avenue south approximately 1,425 feet: County
will reclaim and recycle existing roadbed material, stabilize the existing material
with cemlime, and re -grade the roadbed.
2. CITY RESPONSIBILITY
2.1 CITY will place a two -inch HMAC surface, backfill the shoulders
and clean the jobsite.
2.2 CITY will furnish a site for dumping waste materials generated
during this project.
2.3 CITY will furnish all rights of way, plan specifications and drawings.
2.4 CITY will furnish necessary traffic controls including Type A
barricades to redirect traffic flow to alternate lanes during the
construction phase of the project.
2.5 CITY will provide temporary driving lane markings.
2.6 CITY will coordinate and be responsible for the replacement of all
signal related devices if necessary.
2.7 CITY will provide the COUNTY with a hydrant meter and all the
water necessary for the project at no cost to the COUNTY.
2.8 CITY will provide all rights -of -ways for the project.
2.9 CITY will adjust all utilities, manholes and valve boxes.
3.0 CITY agrees the road can be closed during working hours.
3. PROCEDURES DURING PROJECT
If the CITY has a complaint regarding the construction of the project, the CITY
must complain in writing to the COUNTY within 30 days of project completion.
Upon expiration of 30 days after project completion, the CITY becomes
responsible for maintenance of the project.
4. NO WAIVER OF IMMUNITY
This agreement does not waive COUNTY rights under a legal theory of sovereign
immunity. This agreement does not waive CITY rights under a legal theory of
sovereign immunity.
5. OPTIONAL SERVICES
5.1 If requested by CITY, the COUNTY may apply permanent striping;
5.2 If necessary, COUNTY may furnish flag persons;
5.3 If required, the CITY will pay for engineering services, storm water
run -off plans, and continuation of services and plan;
6. TIME PERIOD FOR COMPLETION
CITY will give the COUNTY notice to proceed at the appropriate time. However,
COUNTY is under no duty to commence construction at any particular time.
7. THIRD PARTY
The parties do not enter into this contract to protect any specific third party. The
intent of this contract excludes the idea of a suit by a third party beneficiary. The
parties to this agreement do not consent to the waiver of sovereign immunity
under Texas law to the extent any party may have immunity under Texas law.
8. JOINT VENTURE & AGENCY
2
The relationship between the parties to this
partnership or joint venture between the parties
appoint any party as agent for the other party.
9. EFFECTIVE DATE
contract does not create a
. This agreement does not
This agreement becomes effective when signed by the last party whose signing
makes the agreement fully executed.
CITY OF COUNTY OF TARRANT
Date:
Attest:
APPROVED AS TO FORM
City Attorney
B. Glen Whitley, County Judge
Date:
Gary Fickes, Commissioner Pct 3
Date:
Attest:
APPROVED AS TO FORM
Assistant District Attorney
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