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Item 4A (2)lug CITY OF S0UTHLA1<,_E TEXAS SPECIAL CITY COUNCIL MEETING MINUTES: JANUARY 25, 2011 LOCATION 1400 Main Street, Southlake, Texas 76092 City Council Chambers CITY COUNCIL PRESENT Mayor John Terrell, Mayor Pro Tem Laura K. Hill, Deputy Mayor Pro Tem Brandon Bledsoe, and Councilmembers Carolyn Morris, Pamela A. Muller, Jeff Wang and Al Zito. CITY COUNCIL ABSENT None. STAFF PRESENT City Manager Shana Yelverton, Assistant City Manager / Director of Public Safety Jim Blagg, Assistant to the City Manager Alison Ortowski, Community Relations Officer Pilar Schank, Director of Community Services Chris Tribble, Deputy Director of Community Services Kari Happold, Deputy Director of Community Services Kerry McGeath, Assistant to the Director of Community Services Candice Sanders, Marketing and Tourism Coordinator Jill Lind, Director of Finance Sharen Jackson, Director of Human Resources Stacey Black, Director of Information Technology Dale Dean, Director of Planning and Development Services Ken Baker, Chief Building Official Paul Ward, Planner II Jenny Crosby, Chief of Fire Services Mike Starr, Fire Marshal David Barnes, Chief of Police Services Robert Finn, Director of Public Works Robert Price, City Attorney Cara White, and Interim City Secretary Tara Brooks. WORK SESSION Agenda Item No. 1. Call to order The Work Session was called to order by Mayor Terrell at 5:05 p.m. Agenda Item No. 2. Invocation Zach Polyack from Southlake Baptist Church gave the invocation. Mayor Terrell led the pledge of allegiance. Aaenda Item No. 3A. Present uadate on Multiauraose Facilitv Feasibilitv Studv. Director Tribble introduced the consultants: Ken Berren and Steve Blackburn from Barker Rinker Seacat, Steve Todd from BWR, and Ken Ballard from Ballard King. Mr. Blackburn presented the study to Council. Mr. Blackburn, Mr. Todd and Mr. Ballard answered Council's questions. Agenda Item No. 5. Discuss all items on tonight's meeting agenda. No action was taken during the Work Session and each item was considered during the Regular Session. Council reviewed the items on the Consent Agenda. REGULAR CITY COUNCIL MEETING MINUTES, JANUARY 25, 2011 Page 1 of 8 REGULAR SESSION Agenda Item No. 1. Call to order. The Regular Session of the City Council was called to order by Mayor Terrell at 6:03 p.m. Agenda Item No. 2A. Executive Session Mayor Terrell announced City Council would be going into Executive Session pursuant to the Texas Government Code, Section 551.071, consultation with the city attorney, Section 551.072, deliberation regarding real property; Section 551.074, deliberation regarding personnel matters and Section 551.087, deliberation regarding economic development negotiations. City Council adjourned for Executive Session at 6:03 p.m. Executive Session began at 6:20 p.m. and ended at 7:19 p.m. Agenda Item No. 2B. Reconvene. Mayor Terrell reconvened the regular meeting at 7:29 p.m. and asked if any action was necessary from Executive Session. No action was necessary. CONSENT AGENDA: Consent Agenda items are considered to be routine by the City Council and are enacted with one motion. Mayor Terrell read the Consent Agenda items into the record. Agenda Item No. 4A. Resolution No. 11 -002, Request the realignment of United States Postal Service Zip Code Boundaries to include the west side of the City for addresses located in Southlake but receiving mail delivery from Keller. A presentation was not made on this item. In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, SUPPORTING THE REALIGNING OF POSTAL ZIP CODE BOUNDARIES TO INCLUDE THE WEST SIDE OF THE CITY FOR THOSE ADDRESSES LOCATED IN SOUTHLAKE, RECEIVING MAIL DELIVERY FROM KELLER, TEXAS Agenda Item No. 4B. Ordinance No. 986, 1 St Reading, Adopting the 2009 Edition of the International Residential Code for One- and Two - Family Dwellings, regulating the erection, construction, enlargement, alteration, repair, moving, removal, demolition, conversion, occupancy, equipment, use, height, area and maintenance of all one- and two - family dwellings and multiple single- family dwellings (townhouses). A presentation was not made on this item. Agenda Item No. 4C. Ordinance No. 987, 1 St Reading, Adopting the 2009 Edition of the International Building Code, regulating the erection, construction, enlargement, alteration, repair, moving, removal, demolition, conversion, occupancy, equipment, use, height, area and maintenance of all buildings or structures, except for one- and two - family dwellings and multiple single family dwellings (townhouses) and including the REGULAR CITY COUNCIL MEETING MINUTES, JANUARY 25, 2011 Page 2 of 8 National Electrical Code as referenced herein. A presentation was not made on this item. Agenda Item No. 4D. Ordinance No. 988, 1 St Reading, An Ordinance Adopting the 2009 Edition of the International Energy Conservation Code, regulating the design of building envelopes for adequate thermal resistance and low air leakage and the design and selection of mechanical, electrical, service waterheating and illumination systems and equipment. A presentation was not made on this item. Agenda Item No. 4E. Ordinance No. 931 A, 1 St Reading, An Ordinance Texas, Amending Chapter 15, Article III, "Fire Code" of the Code of Ordinances of the City of Southlake, Texas, by Adopting the 2009 Edition of the International Fire Code, repealing Ordinance Number 931 and repealing all ordinances in conflict herewith. A presentation was not made on this item. Agenda Item No. 4F. Ordinance No. 989, 1 St Reading, An Ordinance Adopting the International Fuel Gas Code, 2009 Edition, providing for the adoption of local amendments thereto. A presentation was not made on this item. Agenda Item No. 4G. Ordinance No. 990, 1 St Reading, An Ordinance Adopting the International mechanical Code, 2009 Edition, providing for the adoption of local amendments thereto. A presentation was not made on this item. Agenda Item No. 4H. Ordinance No. 991, 1 St Reading, An Ordinance Adopting the International Plumbing Code, 2009 Edition; providing for the adoption of local amendments thereto. A presentation was not made on this item. Agenda Item No. 41. Ordinance No. 996, 1 St Reading, Amendment to the 2009 Edition of the International Building Code, Appendix J to include regulations for the management procedures and practices for the storage of soil stockpiles. A presentation was not made on this item. Agenda Item No. 4J. Resolution No. 11 -006, Suspending the February 14, 2011, effective date of Oncor requested rate change to permit the City time to study the request and to establish reasonable rates. A presentation was not made on this item. Agenda Item No. 4K. Ordinance No. 994, 1 St Reading, an Ordinance adopting the Economic Development and Tourism Strategic Plan Component of the Southlake 2030 Plan, the City's Comprehensive Plan Update. A presentation was not made on this item. Agenda Item No. 4L. Approve a Community Event Participation Agreement for Art in the Square. Marketing and Tourism Coordinator Lind answered Council's questions on this item during the work session. REGULAR CITY COUNCIL MEETING MINUTES, JANUARY 25, 2011 Page 3 of 8 Agenda Item No. 4M. Ordinance No. 928, 1" Reading, Continuing Ordinance No. 928 Article VII of Chapter 15 of the Southlake Code of Ordinances "Curfew Hours For Minors ". A presentation was not made on this item. Agenda Item No. 4N. Authorize the purchase of a Frazer Type I ambulance off the HGAC cooperative purchasing program in amount not to exceed $166,450. A presentation was not made on this item. Motion was made to approve the consent agenda items 4A, 4B, 4C, 4D, 4E, 4F, 4G, 4H, 41, 4J, 4K, 4L, 4M, 4N, as presented. Motion: Hill Second: Bledsoe Ayes: Bledsoe, Hill, Morris, Muller, Terrell, Wang, Zito Nays: None Approved: 7 -0 REGULAR AGENDA: Agenda Item No. 5. Public Forum. No one spoke during the public forum. Aaenda Item No. 7A. Ordinance No. 480 -601 (ZA10 -060). 1 St Readina. Zonina Chanae and Development Plan for Highland Park on property being described as Tract 11302, W.W. Hall Survey, Abstract No. 687 and Lot 1 R2, Block 1, Southlake Assembly of God Addition and being located at 151 and 411 East Highland Street. Current Zoning: AG Agricultural Zoning District and CS Community Service Zoning District. Requested Zonina: R -PUD Residential Planned Unit Development Zonina District. SPIN Neighborhood #7. Director Baker presented this item to Council. Applicant Curtis Young, 1130 North Carroll Avenue, Southlake, Texas gave a presentation and answered Council's questions. Director Price answered questions about drainage. Motion was made to approve Ordinance No. 480 -601 (ZA10 -060), 1 St Reading, Zoning Change and Development Plan for Highland Park noting the applicant's willingness to construct new fencing around the entire property, the new fencing will be the same as the fencing already built; the new fencing will meet up with the existing fencing and the applicant will work with the property owner to re -face the current fencing or will build another fence to back up to the existing fence; noting the upgraded entry mediums with the short columns; including the updated rendering of the pond that was presented this evening; and including Review Summary No. 2 dated November 12, 2010. Motion: Hill Second: Morris Ayes: Bledsoe, Hill, Morris, Muller, Terrell, Wang, Zito Nays: None Approved: 7 -0 REGULAR CITY COUNCIL MEETING MINUTES, JANUARY 25, 2011 Page 4 of 8 Agenda Item No. 9A. Approve a policy for the display of art in public facilities. Assistant City Manager / Director Blagg presented this item and answered Council's questions. Deputy Director McGeath answered Council's questions. Motion was made to send the policy for the display of art in public facilities back to the Arts Council. Motion: Hill Second: Muller Ayes: Bledsoe, Hill, Morris, Muller, Terrell, Wang, Zito Nays: None Approved: 7 -0 Agenda Item No. 9B. Approve artists, concepts and contracts for art in the roundabouts. Assistant City Manager / Director Blagg presented this item and answered Council's questions. Motion was made to approve artists, concepts and contracts for art in the roundabouts, to include lighting. Motion: Hill Second: Bledsoe Ayes: Bledsoe, Hill, Morris, Muller, Terrell, Wang, Zito Nays: None Approved: 7 -0 Agenda Item No. 9C. Approve a Facilities Utilization Agreement with Grapevine Southlake Soccer Association. Director Tribble presented this item in conjunction with items 9D, 9E, and 9F and answered Council's questions. Mayor Pro Tem Hill and Councilmember Zito discussed the FUA meetings and process. Chris Burton, 1518 Overlook Drive, Grapevine, Texas submitted a card in support, but did not wish to speak. Russ Floyd, 1609 Regal Oaks Drive, Southlake, Texas submitted a card to speak on agenda item 9, but did not specify which item. He did stand up when his name was called during this item and indicated he was fine after the discussion by Council. Motion was made to approve the Facilities Utilization Agreement with the Grapevine Southlake Soccer Association, as presented, for a two year term. Motion: Hill Second: Bledsoe Ayes: Bledsoe, Hill, Morris, Muller, Terrell, Wang, Zito Nays: None Approved: 7 -0 REGULAR CITY COUNCIL MEETING MINUTES, JANUARY 25, 2011 Page 5 of 8 Agenda Item No. 9D. Approve a Facilities Utilization Agreement with Southlake Carroll Lacrosse Association. Director Tribble presented this item in conjunction with items 9C, 9E, and 9F and answered Council's questions. Mayor Pro Tem Hill and Councilmember Zito discussed the FUA meetings and process. Motion was made to approve the Facilities Utilization Agreement with the Southlake Carroll Lacrosse Association for two years, noting that the hours for the North Park field will be included once it is completed. Motion: Hill Second: Bledsoe Ayes: Bledsoe, Hill, Morris, Muller, Terrell, Wang, Zito Nays: None Approved: 7 -0 Agenda Item No. 9E. Approve a Facilities Utilization Agreement with Southlake Baseball Association. Director Tribble presented this item in conjunction with items 9D, 9E, and 9F and answered Council's questions. Mayor Pro Tem Hill and Councilmember Zito discussed the FUA meetings and process. Motion was made to approve the Facilities Utilization Agreement with Southlake Baseball Association for a period of one year, after one year the agreement term will be for two years. Motion: Hill Second: Bledsoe Ayes: Bledsoe, Hill, Morris, Muller, Terrell, Wang, Zito Nays: None Approved: 7 -0 Agenda Item No. 9F. Approve a Facilities Utilization Agreement with Southlake Girls Softball Association. Director Tribble presented this item in conjunction with items 9D, 9E, and 9F and answered Council's questions. Mayor Pro Tem Hill and Councilmember Zito discussed the FUA meetings and process. John Maisto, 1909 Big Bend, Colleyville, Texas thanked the Council and commented on the issue of associations renting fields being rented. Mr. Maisto clarified they do not rent fields. Park Board Member, Tina Wasserman, 520 West Highland Street, Southlake, Texas addressed Mr. Maisto's comments. Motion was made to approve the Facilities Utilization Agreement with the Southlake Girls Softball Association for a period of one year, after one year the agreement term will be for two years. REGULAR CITY COUNCIL MEETING MINUTES, JANUARY 25, 2011 Page 6 of 8 Motion: Hill Second: Morris Ayes: Bledsoe, Hill, Morris, Muller, Terrell, Wang, Zito Nays: None Approved: 7 -0 Mayor Terrell called for a break at 9:26 p.m. Mayor Terrell reconvened the meeting at 9:41 p.m. Aaenda Item No. 9G. SV10 -029. Variance to Sian Ordinance No. 704. as amended. for Moovah Burgers & Fries located at 2225 West Southlake Boulevard. Planner Crosby presented this item to Council. Applicant Jeff Kullman, 605 Water Oak Drive, Plano, Texas, answered Council's questions. Director Baker answered Council's questions regarding the awning. Applicant Rick Sutton also answered Council's questions. Motion was made to approve SV10 -029, Variance to Sign Ordinance No. 704, as amended, for Mooyah Burgers & Fries granting the variance to the north elevation for 30 inches letters and granting the variance on the west side for 20 inches letters with no awning. Motion: Hill Second: Bledsoe Ayes: Bledsoe, Hill, Morris, Muller, Terrell, Wang, Zito Nays: None Approved: 7 -0 Agenda Item No. 9H. SV11 -001, Variance to Sian Ordinance No. 704 as amended for Qdoba located at 2787 East Southlake Boulevard, Suite 100. Planner Crosby presented this item to Council. Applicant Steven Morris, 523 Rock Island Road, Grand Prairie, Texas answered Council's questions. Motion was made to approve SV11 -001, Variance to Sign Ordinance No. 704, as amended, for Qdoba granting the variances as requested and noting that the awning will be terra cotta. Motion: Hill Second: Morris Ayes: Hill, Morris, Muller, Terrell, Wang Nays: Bledsoe, Zito Approved: 5 -2 Agenda Item No. 91. SV10 -030, Variance to the 280 Sports Conditional Sign Permit for Spartan Sports located at 280 Commerce Street, Suite 130. This item was withdrawn prior to the Council meeting. Agenda Item No. 10A. Discuss expanding the role of the Council Wayfinding Signage Committee to develop pedestrian- oriented signs for special events in Town Square and REGULAR CITY COUNCIL MEETING MINUTES, JANUARY 25, 2011 Page 7 of 8 permanent SPIN meeting notification signs. City Manager Yelverton and Councilmember Muller presented this item. Council discussed this item. Agenda Item No. 10B. Discuss expanding the role of the Council Sign Ordinance Committee to review all aspects of Ordinance No. 704, as amended. City Manager Yelverton presented this item. City Council discussed this item. Executive Session Mayor Terrell announced City Council would be going into Executive Session pursuant to the Texas Government Code, Section 551.074, deliberation regarding personnel matters and Section 551.087. City Council adjourned for Executive Session at 10:35 p.m. Executive Session began at 10:40 p.m. and ended at 11:30 p.m. Reconvene. Mayor Terrell reconvened the regular meeting at 11:34 p.m. and asked if any action was necessary from Executive Session. No action was necessary. Agenda Item No. 11. Meeting adjourned Mayor Terrell adjourned the meeting at 11:35 p.m. *An audio recording of this meeting will be permanently retained in the City Secretary's Office. John Terrell Mayor ATTEST: Tara Brooks Interim City Secretary REGULAR CITY COUNCIL MEETING MINUTES, JANUARY 25, 2011 Page 8 of 8