Item 4GCITY OF
SOUTH LAKE
MEMORANDUM
January 27, 2011
TO: Shana Yelverton, City Manager
FROM: Stacey Black, Director of Human Resources
SUBJECT: Approve Employment Contract for City Secretary.
Action
Requested: Approve the employment contract for City Secretary finalist Alicia
Richardson.
Background
Information: City Secretary Lori Payne resigned from her position as City Secretary
effective January 10, 2011. As a result, City Council directed staff to
conduct a search for a replacement City Secretary. The position was
advertised in November, 2010 and the City received applications from
52 candidates. Staff subsequently screened applications by reviewing
applicant resumes, conducting phone interviews and conducting panel
interviews. Ultimately, three candidates were invited to be interviewed
by City Council. One candidate did withdraw her application prior to
being interviewed by City Council.
City Council conducted interviews with two candidates on January 5,
2011 and selected Alicia Richardson as the finalist. Ms. Richardson
has five years experience as the City Secretary with the City of
Highland Village and seven years experience as the Assistant City
Secretary with the City of North Richland Hills. She received her
certification as a Texas Registered Municipal Clerk in 2002 and is
currently working on her second re- certification.
Ms. Richardson has successfully completed a pre - employment criminal
background check and drug screen. She is available to begin
employment on February 7, 2011.
Financial
Considerations: City Council will establish the annual salary and benefit provisions;
however, under Council direction, an offer of employment has been
extended to Ms. Richardson. The offer includes an annual salary of
$79,500 plus a $100 monthly cell phone allowance and $200 monthly
car allowance.
Strategic Link: L3: Attract, develop and retain a skilled workforce.
Shana Yelverton, City Manager
January 27, 2011
Page 2
Citizen Input/
Board Review: City Council conducted candidate interviews on January 5, 2011 and
selected a finalist.
Legal Review: The City Attorney's Office has reviewed the employment contract.
Alternatives: Do not approve the employment contract.
Supporting
Documents: Ms. Richardson's resume.
Staff
Recommendation: Approve item as proposed.
7500 Sean Drive
North Richland Hills, Texas 761$2
(8 17) 881 -2034 mobile
Alicia Richardson
Over twelve years of progressively responsible experience in local government.
Qualifications Summary Extensive experience in records management, municipal elections, budget
preparation, issuing permits, planning special events, and preparing agendas,
minutes, ordinances, resolutions and other correspondence. Well- versed in
public information and open meetings laws. Excellent organizational and
communication skills. Able to train and manage diverse staff. Known to analyze
operations and recommend strategies to improve performance. Demonstrates
professionalism at all times and uses discretion when handling confidential data.
Experience City Secretary City of Highland Village
January 2006 — present Highland Village, Texas
• Administer municipal elections; prepare order calling election, prepare
preclearance submitted to the Department of Justice, receive and verify candidate
applications, prepare and post legal notices, conduct election and canvass election
results
* Manage the city's records management program, disseminate information
pertinent to records management and maintain the inventory and integrity of city
records
• Supervised the Laserfiche implementation for city departments and trained
personnel
• Responsible for compliance with Open Meetings Act and Public Information Act;
prepare requests for Attorney General rulings
• Support iviayor and Council by maintaining their schedules and appearances,
coordinating travel arrangements, registering for various conferences and
preparing correspondence such as proclamations, resolutions, ordinances and
minutes
• Coordinate the annual board and commission appointment process; receive
applications, schedule interviews, maintain member database and organize
appreciation dinner
• Prepare budget documentation and monitor expenditures For City Secretary
budget of $294,660 (includes Council)
• Coordinate the annual allocation of funding for non - profit organizations; receive
applications, schedule interviews and prepare and maintain contracts
• Resolve sensitive issues and dilemmas while interfacing with other city
employees and citizens
• Supervise and evaluate the performance of subordinate personnel
Assistant City Secretary City ofNorth Richland Hills
September 199$ — January 2006 North Richland Hills, Texas
• Maintain alcohol, solicitor, pawn shop, and amusement machine permits by
ensuring that businesses are complying with city ordinances
• Oversee Vital Statistics Department, which is responsible for birth and death
records
* Support Mayor and Council
Richardson, page t
• Responsi for org mg 'trelared fartctium and - special events
• Responsible for preparation and posting of City Council agenda and the
compilation and distribution of City Council packets
• Converted existing manual databases to electronic format to improve efficiency;
streamlined process for the Mayor's Action Line resulting in improved response
time and efficiency
• Maintain records of all board, commission, committee members appointed by
City Council; organize and coordinate the annual board and commission
appreciation dinner
• Prepare minutes of regular and special City Council meetings
• Assisted with the implementation of document iunaging - Laserfiche system
Customer Service Instructor Mesa Airlines
October 1997 m August 1998 Arlington, TX
• Responsible for the training of new employees and recurrent training for veteran
employees.
• Accountable for the training curriculum and ensuring Mesa Airline stations were
current with their standard operating procedure manuals and required safety and
OSHA posters.
• Disseminated vital and confidential information to stations, provided station
managers with information regarding accounting, training and security issues.
Stations Manager Mesa Airlines,
December 1995 —October 1997 Yuma, AZ
• Supervised staff of twenty, prepared payroll and weekly work schedules
• Managed all aspects of the station's operations
• Responsible for on -time departure of 20 daily flights
• Accountable for maintaining standard operating procedure manuals as required
by Federal Aviation Administration
• Prepared daily operation reports and deposited daily sales
• Responsible for maintaining station employee files
• Accountable for security screening at the airport and training of security agents
• Handled disputes with passengers, officials and general public
Speciafzed Training Texas Registered Municipal Clerk Texas Municipal Clerks Certification Program
■ January 2402 Denton, TX
Election Law Secretary of State
Open Government Attorney General
Professional Affiliations North Texas Municipal Clerks Association (NTMCA)
Texas Municipal Clerks Association (TMCA)
Association of Records Managers and Administrators (ARiMA)
Richardson, page 2