Item 9C-9FItems 9C – 9F Approve Facilities Utilization Agreements
Chris Tribble
Director of Community Services
Action Requested
City Council approve Facilities Utilization Agreements with:
Grapevine Southlake Soccer Association (GSSA)
Southlake Carroll Lacrosse Association (SCLA)
Southlake Baseball Association (SBA)
Southlake Girls Softball Association (SGSA)
Background
FUA govern use of City-owned fields and facilities
FUA Modification Committee (PB Members Slocum and Berman) held several meetings over past year to look at FUA’s for 2011
FUA Modification Committee ultimately requested assistance from Mayor John Terrell with impasse
FUA Work Group Created including Mayor Pro Tem Laura Hill and Council Member Al Zito
Background
FUA Work Session - November 15, 2010
3rd Party Moderator
City Council Members Laura Hill & Al Zito
Parks Board Members John Slocum & Sherry Berman
Representatives from each Athletic Association
Staff (CS and CMO)
Background
Proposed FUA developed using results of that Work Session as a guide:
Essentially same agreements
Addition of a Non-Resident Maintenance Fee of $17 per player, per season
3 year term (previously 1 year)
Proposed FUA’s utilize general core content of the previous FUA’s approved by City Attorney
City Attorney have reviewed FUAs
Field Utilization
GSSA: Bob Jones Park Soccer Complex
SBA: Bicentennial Park Baseball Complex, Southlake Sports Complex & Koalaty Park
SCLA: Southlake Sports Complex (and North Park when complete – shared usage with City Flag Football Program
SGSA Bob Jones Park Softball Complex
Grapevine Southlake Soccer Association
Bob Jones Park Soccer Complex
Southlake Baseball Association
Bicentennial Park Baseball Complex
Southlake Sports Complex
Koalaty Park
Southlake Carroll Lacrosse Association
North Park
(Shared when complete)
Southlake Sports Complex
Southlake Girls Softball Association
Bob Jones Park Softball Complex
Parks Board recommended approval (8-0) at January 10,
2011 meeting with recommendations:
Term of agreements be changed from 3 year agreements to 1 year agreements with two (2) one year automatic renewal options; requiring 30 day written notice by either party to end or renegotiate
the agreements
(Staff recommends 3 year agreements)
Increase field maintenance fees for Select/Academy participants (since their seasons typically run twice as long as the Fall & Spring seasons
$24 per player, per season for Southlake residents
$34 per player, per season for non-resident
(Included)
Additional Information
Specific language be added:
“The ASSOCIATION, while able to use the facilities pursuant to the terms of this agreement, will in good faith work with the CITY regarding the CITY’S efforts to also make such facilities available
on an equitable basis to any other entity(ies) deemed suitable by the City that also legitimately seek to have some use of the facilities.”
(Included)
Additional Information
Financial Consideration
Requested Action
City Council approve Facilities Utilization Agreements as presented, to include a term of 3 years.
Questions?
Chris Tribble
(817) 748-8021