Item 9C-9F AudioSOUTHLAKE
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Items 9C - 9F
Approve Facilities Utilization
Agreements
Integrity
Innovation
Accountability Chris Tribble
Commitment Director of Community Services
to Excellence
Teamwork
Action Requested
City Council approve Facilities Utilization
Agreements with:
— Grapevine Southlake Soccer Association (GSSA)
— Southlake Carroll Lacrosse Association (SCLA)
— Southlake Baseball Association (SBA)
— Southlake Girls Softball Association (SGSA)
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Background
• FUA govern use of City -owned fields and facilities
• FUA Modification Committee (PB Members Slocum and
Berman) held several meetings over past year to look
at FUA's for 2011
• FUA Modification Committee ultimately requested
assistance from Mayor John Terrell with impasse
• FUA Work Group Created including Mayor Pro Tern
Laura Hill and Council Member Al Zito
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Background
• FUA Work Session -November 15, 2010
— 3 Party Moderator
— City Council Members Laura Hill & Al Zito
— Parks Board Members John Slocum & Sherry Berman
— Representatives from each Athletic Association
— Staff (CS and CMO)
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Background
• Proposed FUA developed using results of that Work
Session as a guide:
— Essentially same agreements
— Addition of a Non - Resident Maintenance Fee of
$17 per player, per season
— 3 year term (previously 1 year)
• Proposed FUA's utilize general core content of the
previous FUA's approved by City Attorney
• City Attorney have reviewed FUAs
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Field Utilization
• GSSA: Bob Jones Park Soccer Complex
• SBA: Bicentennial Park Baseball Complex,
Southlake Sports Complex & Koalaty Park
• SCLA: Southlake Sports Complex
(and North Park when complete — shared
usage with City Flag Football Program
• SGSA Bob Jones Park Softball Complex
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Grapevine Southlake Soccer Association
Bob Jones Park
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Southlake Baseball Association
F centennial Park Southlake Sports Koalaty Park
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Southlake Carroll Lacrosse Association
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North Park
(Shared when complete)
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Southlake Girls Softball Association
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Bob Jones Park
Softball Complex
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Additional Information
Parks Board recommended approval (8 -0) at January 10,
2011 meeting with recommendations:
— Term of agreements be changed from 3 year agreements to 1
year agreements with two (2) one year automatic renewal
options; requiring 30 day written notice by either party to end
or renegotiate the agreements
�Steff recommends 3 year agreements)
— Increase field maintenance fees for Select /Academy
participants (since their seasons typically run twice as long
as the Fall & Spring seasons
• $24 per player, per season for Southlake residents
• $34 per player, per season for non - resident
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Additional Information
— Specific language be added:
"The ASSOCIATION, while able to use the facilities pursuant
to the terms of this agreement, will in good faith work with
the CITY regarding the CITY'S efforts to also make such
facilities available on an equitable basis to any other
entity(ies) deemed suitable by the City that also legitimately
seek to have some use of the facilities."
(Included)
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Financial Consideration
Recommended Maintenance Fees
Association Season Maintenance Fees Maintertance Fees�
41 (Residents) (Non-Residents)
Fall & Spring $12 per player, per season S 17 per player, per season
GSSA
SeleCt/ACademy $24 per player, per season S34 per player, per season
Fall &Spring
$12 per player, per season
$17 per player, per season
SBA
Select/Academy
$24 per player, per season
$34 per player, per season
Fall & Spring
$12 per player, per season
$17 per player, per season
SGSA
Select/Academy
$24 per player, per season
$34 per player, per season
Fall & Spring
$12 per player, per season
$17 per player, per season
SCLA
Select/Academy
Program not offered
Program not offered
Note: For GSSA, a resident is defined as a participant that resides in either Southlake or Grapevine
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Requested Action
City Council approve Facilities Utilization
Agreements as presented, to include a
term of 3 years.
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Questions?
Integrity
Innovation
Chris Tribble
Accountability
(817) 748 -8021
Commitment
to Excellence
Teamwork
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