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Item 9C-9F AudioSOUTHLAKE 1 5 Items 9C - 9F Approve Facilities Utilization Agreements Integrity Innovation Accountability Chris Tribble Commitment Director of Community Services to Excellence Teamwork Action Requested City Council approve Facilities Utilization Agreements with: — Grapevine Southlake Soccer Association (GSSA) — Southlake Carroll Lacrosse Association (SCLA) — Southlake Baseball Association (SBA) — Southlake Girls Softball Association (SGSA) U SOUTHLAKE E Background • FUA govern use of City -owned fields and facilities • FUA Modification Committee (PB Members Slocum and Berman) held several meetings over past year to look at FUA's for 2011 • FUA Modification Committee ultimately requested assistance from Mayor John Terrell with impasse • FUA Work Group Created including Mayor Pro Tern Laura Hill and Council Member Al Zito U SOUTHLAKE 3 Background • FUA Work Session -November 15, 2010 — 3 Party Moderator — City Council Members Laura Hill & Al Zito — Parks Board Members John Slocum & Sherry Berman — Representatives from each Athletic Association — Staff (CS and CMO) U SOUTHLAKE 0 Background • Proposed FUA developed using results of that Work Session as a guide: — Essentially same agreements — Addition of a Non - Resident Maintenance Fee of $17 per player, per season — 3 year term (previously 1 year) • Proposed FUA's utilize general core content of the previous FUA's approved by City Attorney • City Attorney have reviewed FUAs 0 SOUTHLAKE 5 Field Utilization • GSSA: Bob Jones Park Soccer Complex • SBA: Bicentennial Park Baseball Complex, Southlake Sports Complex & Koalaty Park • SCLA: Southlake Sports Complex (and North Park when complete — shared usage with City Flag Football Program • SGSA Bob Jones Park Softball Complex U SOUTHLAKE 0 Grapevine Southlake Soccer Association Bob Jones Park Soccer Complex _ - . F 'iv or SOUTHLAKE Southlake Baseball Association F centennial Park Southlake Sports Koalaty Park seball Complex Complex El rr 3 i r r 9SOUTHLAKE R Southlake Carroll Lacrosse Association F S77=hlake , Sports Comlex USOUTHLAKE North Park (Shared when complete) G W T North Park sy:� 9 Southlake Girls Softball Association City O�JIhlal�.. _ f , 5 Bob Jones Park Softball Complex �SOUTHLAKE 10 Additional Information Parks Board recommended approval (8 -0) at January 10, 2011 meeting with recommendations: — Term of agreements be changed from 3 year agreements to 1 year agreements with two (2) one year automatic renewal options; requiring 30 day written notice by either party to end or renegotiate the agreements �Steff recommends 3 year agreements) — Increase field maintenance fees for Select /Academy participants (since their seasons typically run twice as long as the Fall & Spring seasons • $24 per player, per season for Southlake residents • $34 per player, per season for non - resident 0 SOUTHLAKE 11 Additional Information — Specific language be added: "The ASSOCIATION, while able to use the facilities pursuant to the terms of this agreement, will in good faith work with the CITY regarding the CITY'S efforts to also make such facilities available on an equitable basis to any other entity(ies) deemed suitable by the City that also legitimately seek to have some use of the facilities." (Included) 0 SOUTHLAKE 12 Financial Consideration Recommended Maintenance Fees Association Season Maintenance Fees Maintertance Fees� 41 (Residents) (Non-Residents) Fall & Spring $12 per player, per season S 17 per player, per season GSSA SeleCt/ACademy $24 per player, per season S34 per player, per season Fall &Spring $12 per player, per season $17 per player, per season SBA Select/Academy $24 per player, per season $34 per player, per season Fall & Spring $12 per player, per season $17 per player, per season SGSA Select/Academy $24 per player, per season $34 per player, per season Fall & Spring $12 per player, per season $17 per player, per season SCLA Select/Academy Program not offered Program not offered Note: For GSSA, a resident is defined as a participant that resides in either Southlake or Grapevine USOUTHLAKE 13 14 Requested Action City Council approve Facilities Utilization Agreements as presented, to include a term of 3 years. 0 SOUTHLAKE 15 SOUTHLAKE 1 5 Questions? Integrity Innovation Chris Tribble Accountability (817) 748 -8021 Commitment to Excellence Teamwork 16