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Safety
Town Park
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SITE PERSPECTIV II
This is Pilar Schank with the City Manager's office. For the next several minutes I will be
discussing Safety Town Park in this power point project briefing. For questions about this
presentation, please call Assistant City Jim Blagg at 817 - 748 -8601.
Project Briefing Purpose
• History of Safety Town
• City Council Safety Town Actions
• Safety Town Funding
• Next Steps
SOUTHLAKE ra is Lo
SOUTHLAKE
The Southlake DPS Citizen's Association (SDCA) first brought the Safety Town Park project
to the City's attention in 2003, and many steps have taken place since then to bring the
project to where it is today. The purpose of this briefing is to outline these steps by
examining the history behind the Safety Town project, detailing the actions taken by the
City Council on the project, and discussing the funding and next steps associated with the
project.
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History
• Project spearheaded
by SDCA
• Offer educational
safety programs in a
real life environment
• Field trip destination
U SOUTHLAKE
The SDCA's objective for Safety Town Park is to create a Town Square like environment that
will serve as a teaching aid for young children, allowing them to learn about pedestrian
safety, bicycle and helmet safety, and traffic safety. Additional programs involving fire
safety, severe weather safety, and computer safety will also be part of the curriculum.
These educational programs, proposed to be offered with instruction from the Southlake
Department of Public Safety Community Initiatives Unit, are intended to afford students
the opportunity to learn about safety in an engaging, real life environment. Due to its
curriculum, it is expected that Safety Town will be a premier field trip destination in the
Northeast Tarrant County area.
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History
City Council Actions — Bicentennial Park Location
Date
9/20/2005 Parks and Recreation and Open Space Master Plan approved 7 -0, which
included Safety Town in Bicentennial Park
9/5/2006 Matching funds for $9,000 approved 6 -0 for architectural design at the
Bicentennial Park location
2/6/2007 Bicentennial Park Schematic Design adopted 6 -0, including Safety Town
6/19/2007 Revised Bicentennial Park site plan to include Safety Town approved 6 -0.
4/15/2008 Matching funds request approved 6 -0 for $50,000 for construction at th
Bicentennial Park location
®SOUTHLAKE
Formal action began on the project in 2005. At the time, the Safety Town Project was
originally included in the plans for the redesign of Bicentennial Park. This plan called for the
inclusion of a "DPS Safety Town" as a new addition to the site to teach children about
pedestrian and bike safety as a Phase II addition to the park. This concept first went before
Council as Resolution 05 -032 which adopted the Parks, Recreation, and Open Space Master
Plan (which included the redesign plans for Bicentennial Park), and passed unanimously on
September 20, 2005.
This approval made it possible to proceed with developing the park, and Council
unanimously approved a SPDC matching funds request for $9,000 for the architectural
design of Safety Town on September 5, 2006. Actions on the development of the
Bicentennial Park site continued into 2007, with the City Council unanimously adopting the
Schematic Design of Bicentennial Park on February 6, 2007, which included Safety Town
and gave a general overview of the components that would be included in the Bicentennial
Park project.
Following the approval of the schematic design, the site plan for Bicentennial Park was
revised to include Safety Town, and was unanimously approved by Council on June 19,
2007. The approval of the site plan and schematic design shifted the project's focus
forward towards construction, and on April 15, 2008, Council approved a SPDC matching
funds request in the amount of $50,000 for construction at the Bicentennial Park site.
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History
City Council Actions — DPS West Location
2/17/2009 Zoning change and site plan for DPS West location approved 6 -0 on 1 reading
3/3/2009 Zoning change and site plan for DPS West location approved 7 -0 on 2 °d reading
3/3/2009 Plat revision approved 7 -0, designating the land as a Southlake Park
8/3/2009 Safety Town ranked 4th in CIP project priority list during joint CC /SPDC /Parks
and Recreation Board meeting
2/16/2010 Matching funds request for $50,000 approved 7 -0 for construction at DPS West
location
8/2/2010 Safety Town ranked 7th in CIP project priority list during joint CC /SPDC /Parks
and Recreation Board meeting
10/5/2010 Matching funds request for $125,000 approved 7 -0. ($125.000 contingent
upon Hudson Foundation grant, $25.000 donation received from SDCA on
December 17. 2010
U SOUTHLAKE
On August 6, 2008, staff and council members toured Frisco Safety Town, a project similar
in scope to the planned Southlake Safety Town. The consensus of this tour was that Safety
Town needed to be located on a larger piece of land to allow for the building of a classroom
space. SDCA took action to re- evaluating the scope of Safety Town, which resulted in the
movement of the project to the DPS West facility, where an acre of land was available to
house the project. City Council Actions — DPS West Location
The process of publicly formalizing this new site began with a SPIN meeting held on January
26, 2009. Case number ZA08 -112 then went before the Planning and Zoning Commission
and the City Council for approval. During this process, both the Commission and Council
unanimously approved a plat revision that designated Safety Town as a public park, and
also approved the applicable zoning change and site plan for Safety Town Park. After the
approval of the new location, another $50,000 in SPDC matching funds were granted on
February 16, 2010 for construction at the new DPS West location. Further funding was also
appropriated during this time period, which is noted both in the current considerations
section, and on the funding details chart.
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Current Considerations
• Sponsorships
— Over $125,000 raised
• SPDC Matchinq Funds
— $109,000 si
® SOUTHLAKE
Many of the current considerations surrounding the Safety Town Park project deal with funding. SDCA's promotion and
fundraising efforts have generated over $125,000 of funding from sponsors such as Central Market, Park Place Lexus of
Grapevine, Cook's Childrens Hospital, Sabre Holdings, Preferred Imaging, James Landscaping, Inc and All Star Orthopedics
and Sports Medicine. The funding generated from these sponsorships has been used to apply for and receive SPDC
matching funds amounting to $109,000.
SPDC Matching Funds Requests
$9,000
09/05/2006
Architectural design, Bicentennial park location
$50,000
04/15/2008
Construction, Bicentennial Park location
$50,000
02/01/2010
Construction, DPS West location
Does not include contingent funding authorized during October 5, 2010 City Council meeting
A
Current Considerations
• CIP Funding
- FY 2008 - $150,000 from SPDC
- FY 2010 - $150,000 from SPDC
• Project ranked 4t"
— FY 2011 — No additional funding
• Project ranked 7th
®SOUTHLAKE
The City has designated funding for Safety Town Park via the Capital Improvements
Program. The Capital Improvements Program (CIP) for FY2008 first authorized $150,000 for
the project, then located at Bicentennial Park.
As part of the process for establishing the CIP in FY2010, a joint City Council, Southlake
Parks and Development Corporation (SPDC), and Parks and Recreation Board meeting
performed a ranking exercise to prioritize the importance of the proposed CIP projects, so
that the highest priority projects received funding. Safety Town Park ranked 4th during this
ranking process on August 3, 2009, meaning that Safety Town was considered the 4th
highest priority, which resulted in $150,000 in CIP funding for Safety Town that fiscal year.
For FY2011, Safety Town's priority ranking was 7th during the joint City Council, SPDC, and
Parks and Recreation Board Meeting on August 2, 2010 and was included as a prior funded
project in the CIP with no out year funding.
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In total, Safety Town Park has received $300,000 in SPDC CIP funding since the project was
first included in FY 2008. Other sources of funds for the project include $150,000 from the
Park Dedication Fund allocated in FY 2009 and $75,000 from the Red Light Camera fund
allocated in FY 2011. This amounts to $634,000 in City funding for the project, and brings
total available funding to $759,000 with the inclusion of the SDCA dollars.
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Project
Funding
Funding Sources for Safety Town Park
• • •
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$109,000*
FY 06, FY 08,
SPDC Matching Funds
F Y 10
$300,000
FY 08,
SPDC CIP Funding
FY 10
$150,000
FY 09
P
$75,000
FY 11
Red Light Camera Fund
$125,000*
FY 09
SDCA Cash
FY 10
FY 11
$759,000
Total Project Funding
$634,000
Total City Funding
®SOUTHLAKE
In total, Safety Town Park has received $300,000 in SPDC CIP funding since the project was
first included in FY 2008. Other sources of funds for the project include $150,000 from the
Park Dedication Fund allocated in FY 2009 and $75,000 from the Red Light Camera fund
allocated in FY 2011. This amounts to $634,000 in City funding for the project, and brings
total available funding to $759,000 with the inclusion of the SDCA dollars.
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Project Cost
• Projected cost of
$1.54 million
— Phase I: $827,304
— Phase II. $710, 585
• Costs will be "at risk"
—City pays maximum
amount
— Contractor absorbs
excess expenses
®SOUTHLAKE
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The Safety Town Park project has a projected cost of $1.54 million dollars, which is broken
down into two phases. Phase I, which includes the Southlake Town Square mockup, has an
estimated cost of $827,304. Phase II includes the education building portion at a cost of
$710,585. These figures are based on current prices quoted to our construction manager.
Once final bids are received by the construction manager we will sign an "at- risk" contract
with the construction manager. This simply means that the City would pay a maximum
guaranteed price, and any additional costs beyond that amount would be absorbed by the
contractor; reducing the financial risk to the City.
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Project Cost
$1,800,000
$1,600,000
$1,400,000
Phase II
$1,200,000
$710,585
$1,000,000
$800,000
$600,000
Phase 1
$400,000
$759,000
$827,304
$200,000
$0
Total Funding Total Project Cost
®SOUTHLAKE
The $759,000 in total funding for the project is 91.74% of the funding needed to complete
Phase I at the estimated cost of $827,304 and represents 49.35% of the total funding
necessary to complete the entire project.
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Project Funding
Matching funds for $125,000 approved
on October 5, 2010
—Contingent upon receipt of $100,000 grant
from Hudson Foundation and $25,000 from
SDCA
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®SOUTHLAKE
The City Council unanimously approved a SPDC matching funds request during their
October 5, 2010 meeting in the amount of $125,000, contingent upon $25,000 cash from
SDCA, and a $100,000 grant from the Hudson Foundation. The project was approved for
the $100,000 grant from the Hudson Foundation for the construction of the phase II
Education Building, as long as $200,000 is raised to match the $100,000 grant by the end of
2010.
Since the additional $200,000 was not raised in 2010, the Foundation has agreed to review
and consider a request in 2011, when construction of the Education Building becomes
clearer. Should this funding come together, it would represent an additional $250,000 for
the project in the form of $100,000 from the Hudson Foundation, $125,000 in SPDC
Matching Funds, $25,000 from SDCA (received on December 17, 2010), and the remaining
$50,000 necessary to match the grant. This would bring the total funding for the project to
$1,059,000, which would account for 68.86% of the total funds necessary to finish the
park.
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Future Operations Costs
• Safety Town Park to be
operated by DPS
Community Initiatives Unit
• Community Services
department to provide
park maintenance
®SOUTHLAKE
Pending completion of the project, Safety Town Park will be operated by the Department of
Public Safety Community Initiatives Unit, which is housed at the adjacent DPS West facility.
The Community Services department will provide maintenance of the park. Programming
could include programs that teach pedestrian safety, traffic safety, bicycle safety, severe
weather safety, computer safety, and more.
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Summary
• Safety Town Park
Evolution - Bicentennial
Park to DPS West
• Projected cost: $1.5
million
• Currently $759,000 in
funding exists; 49.35%
of total project cost
• Seek Council's
Direction
U SOUTHLAKE
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Cook, t v j E'
Development of Safety Town Park, a project meant to emphasize safety programs to kids,
has been ongoing since 2003. Safety Town has evolved during this time from a small
installation included in the redesign of Bicentennial Park to its current designation as a City
Park on an acre of land adjacent to the DPS West facility. The project has a total projected
cost of $1.5 million, with $759,000 raised thus far. This amount represents 49.35% of the
total funding needed to complete the project.
We look forward to working with the Council and seeking council's direction with regards to
future commitments of Safety Town Park. Thank you for your attention. Again, if you have
questions about this presentation, please call Assistant City Jim Blagg at 817 - 748 -8601.
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