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WS Item 3SOUTHLAKE Safety Town Park Integrity v Fi i Innovation �� } 0 Accountability r, Commitment to Excellence Teamwork 1' " " " -; - -. . SITE PERSPECTIV II This is Pilar Schank with the City Manager's office. For the next several minutes I will be discussing Safety Town Park in this power point project briefing. For questions about this presentation, please call Assistant City Jim Blagg at 817 - 748 -8601. Project Briefing Purpose • History of Safety Town • City Council Safety Town Actions • Safety Town Funding • Next Steps SOUTHLAKE ra is Lo SOUTHLAKE The Southlake DPS Citizen's Association (SDCA) first brought the Safety Town Park project to the City's attention in 2003, and many steps have taken place since then to bring the project to where it is today. The purpose of this briefing is to outline these steps by examining the history behind the Safety Town project, detailing the actions taken by the City Council on the project, and discussing the funding and next steps associated with the project. VA History • Project spearheaded by SDCA • Offer educational safety programs in a real life environment • Field trip destination U SOUTHLAKE The SDCA's objective for Safety Town Park is to create a Town Square like environment that will serve as a teaching aid for young children, allowing them to learn about pedestrian safety, bicycle and helmet safety, and traffic safety. Additional programs involving fire safety, severe weather safety, and computer safety will also be part of the curriculum. These educational programs, proposed to be offered with instruction from the Southlake Department of Public Safety Community Initiatives Unit, are intended to afford students the opportunity to learn about safety in an engaging, real life environment. Due to its curriculum, it is expected that Safety Town will be a premier field trip destination in the Northeast Tarrant County area. 3 History City Council Actions — Bicentennial Park Location Date 9/20/2005 Parks and Recreation and Open Space Master Plan approved 7 -0, which included Safety Town in Bicentennial Park 9/5/2006 Matching funds for $9,000 approved 6 -0 for architectural design at the Bicentennial Park location 2/6/2007 Bicentennial Park Schematic Design adopted 6 -0, including Safety Town 6/19/2007 Revised Bicentennial Park site plan to include Safety Town approved 6 -0. 4/15/2008 Matching funds request approved 6 -0 for $50,000 for construction at th Bicentennial Park location ®SOUTHLAKE Formal action began on the project in 2005. At the time, the Safety Town Project was originally included in the plans for the redesign of Bicentennial Park. This plan called for the inclusion of a "DPS Safety Town" as a new addition to the site to teach children about pedestrian and bike safety as a Phase II addition to the park. This concept first went before Council as Resolution 05 -032 which adopted the Parks, Recreation, and Open Space Master Plan (which included the redesign plans for Bicentennial Park), and passed unanimously on September 20, 2005. This approval made it possible to proceed with developing the park, and Council unanimously approved a SPDC matching funds request for $9,000 for the architectural design of Safety Town on September 5, 2006. Actions on the development of the Bicentennial Park site continued into 2007, with the City Council unanimously adopting the Schematic Design of Bicentennial Park on February 6, 2007, which included Safety Town and gave a general overview of the components that would be included in the Bicentennial Park project. Following the approval of the schematic design, the site plan for Bicentennial Park was revised to include Safety Town, and was unanimously approved by Council on June 19, 2007. The approval of the site plan and schematic design shifted the project's focus forward towards construction, and on April 15, 2008, Council approved a SPDC matching funds request in the amount of $50,000 for construction at the Bicentennial Park site. EI History City Council Actions — DPS West Location 2/17/2009 Zoning change and site plan for DPS West location approved 6 -0 on 1 reading 3/3/2009 Zoning change and site plan for DPS West location approved 7 -0 on 2 °d reading 3/3/2009 Plat revision approved 7 -0, designating the land as a Southlake Park 8/3/2009 Safety Town ranked 4th in CIP project priority list during joint CC /SPDC /Parks and Recreation Board meeting 2/16/2010 Matching funds request for $50,000 approved 7 -0 for construction at DPS West location 8/2/2010 Safety Town ranked 7th in CIP project priority list during joint CC /SPDC /Parks and Recreation Board meeting 10/5/2010 Matching funds request for $125,000 approved 7 -0. ($125.000 contingent upon Hudson Foundation grant, $25.000 donation received from SDCA on December 17. 2010 U SOUTHLAKE On August 6, 2008, staff and council members toured Frisco Safety Town, a project similar in scope to the planned Southlake Safety Town. The consensus of this tour was that Safety Town needed to be located on a larger piece of land to allow for the building of a classroom space. SDCA took action to re- evaluating the scope of Safety Town, which resulted in the movement of the project to the DPS West facility, where an acre of land was available to house the project. City Council Actions — DPS West Location The process of publicly formalizing this new site began with a SPIN meeting held on January 26, 2009. Case number ZA08 -112 then went before the Planning and Zoning Commission and the City Council for approval. During this process, both the Commission and Council unanimously approved a plat revision that designated Safety Town as a public park, and also approved the applicable zoning change and site plan for Safety Town Park. After the approval of the new location, another $50,000 in SPDC matching funds were granted on February 16, 2010 for construction at the new DPS West location. Further funding was also appropriated during this time period, which is noted both in the current considerations section, and on the funding details chart. 5 Current Considerations • Sponsorships — Over $125,000 raised • SPDC Matchinq Funds — $109,000 si ® SOUTHLAKE Many of the current considerations surrounding the Safety Town Park project deal with funding. SDCA's promotion and fundraising efforts have generated over $125,000 of funding from sponsors such as Central Market, Park Place Lexus of Grapevine, Cook's Childrens Hospital, Sabre Holdings, Preferred Imaging, James Landscaping, Inc and All Star Orthopedics and Sports Medicine. The funding generated from these sponsorships has been used to apply for and receive SPDC matching funds amounting to $109,000. SPDC Matching Funds Requests $9,000 09/05/2006 Architectural design, Bicentennial park location $50,000 04/15/2008 Construction, Bicentennial Park location $50,000 02/01/2010 Construction, DPS West location Does not include contingent funding authorized during October 5, 2010 City Council meeting A Current Considerations • CIP Funding - FY 2008 - $150,000 from SPDC - FY 2010 - $150,000 from SPDC • Project ranked 4t" — FY 2011 — No additional funding • Project ranked 7th ®SOUTHLAKE The City has designated funding for Safety Town Park via the Capital Improvements Program. The Capital Improvements Program (CIP) for FY2008 first authorized $150,000 for the project, then located at Bicentennial Park. As part of the process for establishing the CIP in FY2010, a joint City Council, Southlake Parks and Development Corporation (SPDC), and Parks and Recreation Board meeting performed a ranking exercise to prioritize the importance of the proposed CIP projects, so that the highest priority projects received funding. Safety Town Park ranked 4th during this ranking process on August 3, 2009, meaning that Safety Town was considered the 4th highest priority, which resulted in $150,000 in CIP funding for Safety Town that fiscal year. For FY2011, Safety Town's priority ranking was 7th during the joint City Council, SPDC, and Parks and Recreation Board Meeting on August 2, 2010 and was included as a prior funded project in the CIP with no out year funding. 7 In total, Safety Town Park has received $300,000 in SPDC CIP funding since the project was first included in FY 2008. Other sources of funds for the project include $150,000 from the Park Dedication Fund allocated in FY 2009 and $75,000 from the Red Light Camera fund allocated in FY 2011. This amounts to $634,000 in City funding for the project, and brings total available funding to $759,000 with the inclusion of the SDCA dollars. 0 Project Funding Funding Sources for Safety Town Park • • • fl _,._ `� �, J', �. $109,000* FY 06, FY 08, SPDC Matching Funds F Y 10 $300,000 FY 08, SPDC CIP Funding FY 10 $150,000 FY 09 P $75,000 FY 11 Red Light Camera Fund $125,000* FY 09 SDCA Cash FY 10 FY 11 $759,000 Total Project Funding $634,000 Total City Funding ®SOUTHLAKE In total, Safety Town Park has received $300,000 in SPDC CIP funding since the project was first included in FY 2008. Other sources of funds for the project include $150,000 from the Park Dedication Fund allocated in FY 2009 and $75,000 from the Red Light Camera fund allocated in FY 2011. This amounts to $634,000 in City funding for the project, and brings total available funding to $759,000 with the inclusion of the SDCA dollars. 0 Project Cost • Projected cost of $1.54 million — Phase I: $827,304 — Phase II. $710, 585 • Costs will be "at risk" —City pays maximum amount — Contractor absorbs excess expenses ®SOUTHLAKE .Ea The Safety Town Park project has a projected cost of $1.54 million dollars, which is broken down into two phases. Phase I, which includes the Southlake Town Square mockup, has an estimated cost of $827,304. Phase II includes the education building portion at a cost of $710,585. These figures are based on current prices quoted to our construction manager. Once final bids are received by the construction manager we will sign an "at- risk" contract with the construction manager. This simply means that the City would pay a maximum guaranteed price, and any additional costs beyond that amount would be absorbed by the contractor; reducing the financial risk to the City. 9 Project Cost $1,800,000 $1,600,000 $1,400,000 Phase II $1,200,000 $710,585 $1,000,000 $800,000 $600,000 Phase 1 $400,000 $759,000 $827,304 $200,000 $0 Total Funding Total Project Cost ®SOUTHLAKE The $759,000 in total funding for the project is 91.74% of the funding needed to complete Phase I at the estimated cost of $827,304 and represents 49.35% of the total funding necessary to complete the entire project. 10 Project Funding Matching funds for $125,000 approved on October 5, 2010 —Contingent upon receipt of $100,000 grant from Hudson Foundation and $25,000 from SDCA t AYJ' � hr_ ®SOUTHLAKE The City Council unanimously approved a SPDC matching funds request during their October 5, 2010 meeting in the amount of $125,000, contingent upon $25,000 cash from SDCA, and a $100,000 grant from the Hudson Foundation. The project was approved for the $100,000 grant from the Hudson Foundation for the construction of the phase II Education Building, as long as $200,000 is raised to match the $100,000 grant by the end of 2010. Since the additional $200,000 was not raised in 2010, the Foundation has agreed to review and consider a request in 2011, when construction of the Education Building becomes clearer. Should this funding come together, it would represent an additional $250,000 for the project in the form of $100,000 from the Hudson Foundation, $125,000 in SPDC Matching Funds, $25,000 from SDCA (received on December 17, 2010), and the remaining $50,000 necessary to match the grant. This would bring the total funding for the project to $1,059,000, which would account for 68.86% of the total funds necessary to finish the park. 11 Future Operations Costs • Safety Town Park to be operated by DPS Community Initiatives Unit • Community Services department to provide park maintenance ®SOUTHLAKE Pending completion of the project, Safety Town Park will be operated by the Department of Public Safety Community Initiatives Unit, which is housed at the adjacent DPS West facility. The Community Services department will provide maintenance of the park. Programming could include programs that teach pedestrian safety, traffic safety, bicycle safety, severe weather safety, computer safety, and more. 12 Summary • Safety Town Park Evolution - Bicentennial Park to DPS West • Projected cost: $1.5 million • Currently $759,000 in funding exists; 49.35% of total project cost • Seek Council's Direction U SOUTHLAKE O Saf o� Zb �w� Cook, t v j E' Development of Safety Town Park, a project meant to emphasize safety programs to kids, has been ongoing since 2003. Safety Town has evolved during this time from a small installation included in the redesign of Bicentennial Park to its current designation as a City Park on an acre of land adjacent to the DPS West facility. The project has a total projected cost of $1.5 million, with $759,000 raised thus far. This amount represents 49.35% of the total funding needed to complete the project. We look forward to working with the Council and seeking council's direction with regards to future commitments of Safety Town Park. Thank you for your attention. Again, if you have questions about this presentation, please call Assistant City Jim Blagg at 817 - 748 -8601. 13