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Item 6H13 SOUTHLAI<,,E CITY OF Department of Planning & Development Services STAFF REPORT January 13, 2010 CASE NO: ZA10 -077 PROJECT: Southlake Tailgate Event EXECUTIVE SUMMARY: The City of Southlake, Department of Community Services is requesting approval of a specific use permit to allow a mass gathering on February 5, 2011 at Frank Cornish Park, Grand Avenue and the parking lots between the Hilton Hotel and West Parking Garage in Southlake Town Square for the Southlake Tailgate. SPIN #8 DETAILS: This event is being held in conjunction with Super Bowl XLV being held in North Texas the following day on Sunday, February 6, 2011. The following are some of the details of the event: • The event is planned to be held on Saturday, February 5, 2011 from 12 p.m. to 12 a.m. • Anticipated attendance of up to 10,000 people; • The event will take place in the Grand Avenue area around Frank Cornish Park in Southlake Town Square; • The event will feature The Ticket sports radio station; • Live music will be held with multiple performers; • Local restaurants will have tents set up for the sale of food and beverages; • Alcoholic beverages will be sold throughout the event area only; • Department of Public Safety will have a mobile station set up with first aid available; • Multiple football themed games will be set up throughout the event area; • And, tailgating for vehicles will be permitted at designated locations of specific parking lots adjacent to the main event area. ACTION NEEDED: 1) Conduct Public Hearing 2) Consider Specific Use Permit Approval Request ATTACHMENTS: (A) (B) (C) (D) (E) (F) (G) Background Information Vicinity Map Plans and Support Information — Link to PowerPoint Presentation Surrounding Property Owners Map Surrounding Property Owners Responses Resolution No. 11 -003 Full Size Plans (for Commission members only) STAFF CONTACT: Ken Baker (817) 748 -8067 Daniel Cortez (817) 748 -8070 Case No. ZA10 -077 BACKGROUND INFORMATION OWNER: City of Southlake APPLICANT: City of Southlake, Department of Community Services PROPERTY SITUATION: Bounded by State Highway 114 to the north, Main Street to the south, State Street to the West and Central Avenue to the East LEGAL DESCRIPTION: Blocks 12 — 14, 17 and 18, Southlake Town Square, Phase IV and Blocks 3R2, 4R1 Southlake Town Square, Phase I LAND USE CATEGORY: Town Center CURRENT ZONING: "DT" Downtown District STAFF COMMENTS: The City Council shall consider the following in determining whether to grant a Specific Use Permit for a mass gathering event according to the Comprehensive Zoning Ordinance No. 480, Section 45.14c, as amended: 1. whether there is convenient and safe access for the ingress and egress of pedestrians and vehicular traffic; 2. whether sufficient traffic control personnel is proposed to insure safety to all members of the traveling public, including pedestrians, along all public roadways in the proximity of the mass gathering and /or along which the public is likely to travel to reach the mass gathering areas shall be provided; 3. whether the mass gathering area is well drained and so arranged to provide sufficient space for persons assembled, vehicles, sanitary facilities, and appurtenant equipment; 4. whether sufficient illumination will be provided at night to protect the safety of the persons assembled; 5. whether adequate parking areas, including disabled persons' parking spaces, shall be provided for persons arriving by vehicular means. If the promoter proposes to utilize temporary off -site parking, then the promoter the mass gathering event the off -site temporary parking area will not be utilized for purposes other than the mass gathering event; and 6. whether adequate provisions have been made for food supply, medical assistance, garbage disposal, water supply, parking, sanitation and toilet facilities, vermin control, and safety. The City Council may establish specific conditions depending upon the nature of the proposed event and traffic, health and safety issues according to Ordinance 480, Section 45.14.a, as amended. Case No. Attachment A ZA10 -077 Page 1 Due to the limited scope of the event no staff review summary has been provided for this proposal. PLANNING & ZONING COMMISSION: January 6, 2011; Approved (7 -0) subject to the staff report dated December 22, 2010 and permitting for appropriate signage to be placed up to two (2) weeks prior to the event for promotional purposes. N.1Community DevelopmentWEMO12010 Cases1077 - SUP - Southlake TailgatelStaff Report Case No. Attachment A ZA10 -077 Page 2 Case No. ZA10 -077 Attachment B Page 1 Vicinity Map Southlake Tailgate �9T UU ti k, � O i 7 sr Q U ' LLL o° Q �V `V MAIN ST 0 E1= SOUTHLAKE BLVD (FM 1709) ZA 10 -077 Specific Use Permit Southlake Town Square 0 47 0 940 1,880 Feet 5 Case No. ZA10 -077 Attachment B Page 1 CITY OF SOUTHLAKE 1 9 December 16, 2010 Macc Gatherinq Permit Information Section 15.14 [,o) L Promoter Information City of Southlake 1404 Main St. Southlake, TX 75C92 ii. Mass Gatherine Area The Southlake Tailgate event is to he held at Southlake Town Square in the Grand Avenue District and Frank Cornish Park, specifically. A map of the affected areas is attac h ed. iii. Maximum Number of Patrons An estima =ed attendance of up to 10,000 is anticipated. This is a first time event, so am attendance estimate is difficult. iv. Dates and Times Saturday, Febrviary 5, 12:04 p-m. - 12:00 a.T... V. Previous Mass Gatherings Although phis is a first time event, other City run events have taken place at this location including Home for the Holidaya and Stars and Stripes. 11 Safety Issues Promoter's preparations City staff will handle trash cleanup. In adeition, volunteers will assist with additional cleanup as necessary. Portable toilets and comfort stations will be on hand, including those with handicap accessibility. All food vendors will have appropriate licensing and insurance and will manage their own cleanup. Security All security and traffic control is being handled directly through Southlake's Department of Public Safety. Minors Minors are welcome to attend the event. With regard to alcohol, persons of legal drinking age will be required to show identification when purchasing beverage tickets. They will be provided a wrist oand that designates them as being over 21. Any worker that has a question regarding a person's legality will request that person show their identification a second time. All information is provided by promoter, and therefore, based on his/her best information and belief. Water SupplV 1400 Main Street, Suite 464, Southlake, TX 76092, (817) 748 -8261 Case No. Attachment C ZA10 -077 Page 1 CITY 01 SOUTHLAKE City water is readily available. Toilet Facilities The City will provide an adequate number of toilets based on the anticipated number of attendees. Minimum Area The event site provides adequate space for the attendees. Solid Waste Facilities The City will provide an adequate number of 55 gallon drums at the event. City staff and volunteers will handle the maintenance of these drums during the event. Noise Control Noise control requirements are not applicable because of City Ordinance No. 778. Food Sanitation All food vendors will be required to comply with all current health codes. Medical and Nursinix Care Southlake DPS will provide medical Care and will comply with all current medical requirements. 2) Diagram See attached 3) Per ormers Several performers are antiripate. d, inr_Liding Petty Theft and Stoney La rue. Additionally, other live bands could be on hand. These will be paid performers. 4) Property Address 399 Grand Avenue Southlake, TX 76D92 5) Owner Agreement Southlake Town Square is currently working on the agreement. It will be provided to the City of South Iake upon its completion. Respectfully submitted, Perry Glaze Recreation Coordinator — Special Events, City of Southlake 1400 Main Street, Suite 460, Southlake, TX 76092, (817) 748 -8261 Case No. Attachment C ZA10 -077 Page 2 Advertising F eb Banner SOUTHLAKE THE GA E TA aT5` HERS. Advertising SOUTHLAKE 1 � r FEBRUARY 5, 2011 Will Ed SOUTHLAKE TOWN WARE - FRANK EDGAR CORNISH. IV PARK KICK AT 5:00 PM TFTE E A T ME E. Event Ma L t SOUTHLAKE A &ILG , J oin the Ci of Soruthlake as we celebrate The Big Game in True Southlake Style. TAILGATING STARTS AT 2:00 PM KICKOFF STARTS AT 5:00 PM SOUTHLAKE TOWN SBIIARE FRANK EDGAR CORNISH, IV PARK FOR MORE iNPURMATION "SIT — SnuthlakeTcilgMe.— FEATURING: 0v' 7HE ' ftAE MAI RMS1 H ERE. Case No. Attachment C ZA10 -077 Page 3 Logo Desigr SOUTHLAK. -E SOUTHLAKE 60�. Frank Cornish Park UPDATED 12/14110 Case No. Attachment C ZA10 -077 Page 4 N 13ARRICADESIFENCING ® ENTRYIFXIT POINTS 0 TAILGATE AREA 0 STAGE BEER VENDOR 0 TENTED EVENT SPACE VIP TENT GAMES PLI SCREENS RESTROOMS I] HANDICAP PARKING i UPS STATION FOOTBALL AC TI V ITE S SOUTHLAKE 6 0FEBR M UARY 5, 2011 Tent Estimate Restaurants: (1) 20x20 Frame Tent with 3 side walls, weight barrels, and basic lighting Cheesecake Factory: (1) 30x45 Frame Tent with 3 side walls, heating, and basic lighting Snuffer's: (1) 20x60 Frame or Pole Tent with 3 side walls, heating and basic lighting Campania's: (1) 30x45 Frame Tent with 3 side walls, heating, and basic lighting Taco Diner: (1) 20x60 Frame Tent with 3 side walls, heating, and basic lighting Copeland's: Providing their own tent (size not yet known) Brio: Providing their own tent with possible extensions provided by City Event Tent Space: Over Cornish Fountain: (1) 40x60 Pole Tent or Structure with heat and lighting Street Beer Stand 1: (1) 20x20 Frame Tent with 3 side walls, weight barrels, and basic lighting Street Beer Stand 2: (1) 20x20 Frame Tent with 3 side walls, weight barrels, and basic lighting Barbeque Alley: (1) 20x30 Frame Tent with 3 side walls, weight barrels, and basic lighting Gaming Area: (1) 20x60 Frame Tent with 3 side walls, weight barrels, and basic lighting VIP Tent (Council) (1) 20x30 Frame Tent with 3 side walls, weight barrels, and basic lighting Beer Storage Tent (1) 10x10 Frame Tent with 3 or 4 side walls with weight barrels Case No. Attachment C ZA10 -077 Page 5 Surrounding Property Owners Southlake Tailgate SPO # M Owner L Zoning Land Use Acreage Response 1. Town Square Ventures Lp DT Town Center Varies NR 2. Slts Grand Avenue II Lp DT Town Center Varies NR 3. Slts Grand Avenue Lp DT Town Center Varies NR 4. Town Square Ventures Lp SP1 Town Center 2.66 NR 5. United States Postal Service SP1 Town Center 2.97 NR 6. H & C Southlake Hilton Llc DT Town Center 3.72 NR 7. Town Square Ventures Iv Lp DT Town Center Varies NR 8. Slts Block 22 Lp DT Town Center 0.40 NR 9. Town Square Ventures V Lp DT Town Center 1.10 NR 10. Early, Fidelma DT Town Center 0.07 NR 11. Farhat, Ashley S DT Town Center 0.06 NR 12. Colvin, John F Etux Brenda R DT Town Center 0.06 F 13. Mills, Michael D Etux Rita DT Town Center 0.06 NR 14. Wang, Tzuchung S & Julia Huang DT Town Center 0.06 NR 15. Lewis, Terry W Etux Debra K DT Town Center 0.06 NR 16. Pekowski, Raymond J Etux Linda DT Town Center 0.06 NR 17. Hale, Genevieve Etvir John DT Town Center 0.06 F 18. Kienast, Joseph P Etux Deanna DT Town Center 0.06 NR 19. Nelson, Kenneth R & Sharon DT Town Center 0.06 NR 20. Posey, James H DT Town Center 0.06 NR Case No. ZA10 -077 Attachment D Page 1 FI - i j � � _ JIIIIII 21. Schirle, Joseph LJr DT Town Center 0.06 NR 22. Vance, Frederick Etux Carol DT Town Center 0.06 NR 23. Talkington, Timothy J DT Town Center 0.06 NR 24. R & K Lehmann Investments DT Town Center 0.06 NR 25. Julia, Thomas Etux Mary Jane DT Town Center 0.06 NR 26. Durant, Tom & Susan Durant DT Town Center 0.13 NR 27. Muns, Ludmilla DT Town Center 0.04 NR 28. Pote, C Edwina DT Town Center 0.04 F 29. Torres, Carlos DT Town Center 0.04 NR 30. Zagar Revocable Trust DT Town Center 0.06 NR 31. Visosky, Mark DT Town Center 0.07 NR 32. Winfrey, Jayne A DT Town Center 0.07 NR 33. Chu, Edward DT Town Center 0.07 NR 34. Ryne, Wallace R DT Town Center 0.08 NR 35. Francis, Tim D Etux Pamela D DT Town Center 0.09 NR 36. Faulkner, Sandra Potter DT Town Center 0.09 NR 37. Angeluna Properties Llc DT Town Center 0.08 NR 38. Smith, Pete DT Town Center 0.08 NR 39. Fout, April R Etvir George D DT Town Center 0.08 NR 40. Osorio, Federico G Etux Paula DT Town Center 0.08 NR 41. Martin, John Etux Patricia D DT Town Center 0.08 NR 42. Shetterly, Mark Etux Kathern DT Town Center 0.08 NR 43. Stebbins, Brian R DT Town Center 0.07 NR 44. Teeuws, John DT Town Center 0.07 NR 45. Biersmith, Mark A & Sally A DT Town Center 0.07 F 46. Jones, Brent M Etux Dana DT Town Center 0.08 NR 47. Arnold, William Etux Joanna DT Town Center 0.08 NR 48. Brownstone At Town Square Lp DT Town Center Varies NR 49. Pennington, Brent & Harriet P DT Town Center 0.10 NR 50. Fields, Jennifer A DT Town Center 0.06 NR 51. Squires, Jonathan Etux Amy DT Town Center 0.06 NR 52. Coons, Robert & Kathy DT Town Center 0.06 NR 53. Alexander, Stanley Etux Lisa DT Town Center 0.06 NR 54. Ahern, Timothy & Leonor Ahern DT Town Center 0.08 NR 55. Shamrock Pipeline Corp, The C3 Town Center 0.41 F 56. Slts Land Lp DT Town Center Varies NR Responses - F: In Favor O: Opposed To Notices Sent: Fifty -Six (56) U: Undecided NR: No Response Responses Received: Five (5) Case No. ZA10 -077 Attachment D Page 2 12/28/2010 10:15 FAX Notification Response Form zAt0 -077 Hale, Genevieve Etvir John 1520 Main St Southlake Tx, 76092 396188 21 21 1m001/001 PLEASE PROVIDE COMPLETED FORMS VIA MAM FAX OR HAND DELIVERY-, BEFORE THE -START OF THE SCHEDULED PVRLIC HEAR11.NG.. Being the owner(s) of the properly so noted - above,-• are- hereby irl favor of opposed to undecided about (circle or underline ane)_ the proposed Specific Use Permit referenced above. Space for comments regarding your position: Signature: Date: lz Z3a Additional Signature: Date: Printed Name(s): Must be properly owner(s) whose names) are printed at top. otherwise contact the Planai rgDepadment. One farm per prOFQ4. Phone Number (optional) Case No. Attachment E ZA10 -077 Page 1 Notification Response Form ZA7 0 -077 Biersmith, Mark A & Sally A 1589 Main St Southlake Tx, 76092 396188 24 20 PLEASE PROVIDE COMPLETED FORMS VIA MAIL, FAX OR HAND DELIVERY BEFORE THE START OF THE SCHEDULED PUBLIC HEARING. Being the owner(s) of the property so noted above, are hereby ( ifavor of opposed to undecided about (circle or underline one) the proposed Specific Use Permit referenced above. Space for comments regarding your position: Signature Date; Zd o /l� Additional Signatur fU Printed Name(s): Must be property owner(s) whose Phone Number (optional): , 4` d , /I o Case No. Attachment E ZA10 -077 Page 2 Notification Response Form ZA10 -077 Colvin, John F Etux Brenda R 165 Summit Ave Southlake Tx, 76092 39618B 21 16 PLEASE PROVIDE COMPLETED FORMS VIA MAIL, FAX OR HAND DELIVERY BEFORE THE START OF THE SCHEDULED PUBLIC HEARING. Being the owner(s) of the property so noted above, are hereby in favor of opposed to undecided about (circle or underline one) the proposed Specific Use Permit referenced above. Space for comments regarding your position: Signature: ( Date: 4 ? 23 ,-� 2 61 Additional Signature: Date: 2 -a3. ,2 010 Printed Name(s): 1U /T, r, � 22 r U121 Must be property owner(s) whose na e(s) are printed at top. Otherwise contact the Planning Department. One form per property. Phone Number (optional): Case No. Attachment E ZA10 -077 Page 3 Notification Response Form ZA10 -077 Pote, C Edwina 165 Summit Ave Southlake Tx, 76092 396188 24 3 PLEASE PROVIDE COMPLETED FORMS VIA MAIL, FAX OR HAND DELIVERY BEFORE THE START OF THE SCHEDULED PUBLIC HEARING. Being the owner(s) of the property so noted above, are hereby favor of opposed to undecided about (circle or underline one) the proposed Specific Use Permit referenced above. Space for comments regarding your position: Signature , j9 i Date: I "261c) Additional Signature: Printed Name(s): ' t7c0 Must be property owner(s) whose name(s) are printed at top. Otherwise contact the Planning Department. Phone Number (optional): form per property. Date: Case No. Attachment E ZA10 -077 Page 4 Jan 04 it 10 :518 Nustar Grapevine 8174811514 p.1 Notification Response Forme ZA10 -077 Shamrock Pipeline Corp, The P® Box 780339 San Antonio Tx, 78278 A 481 2A01 PLEASE PROVIDE COMPLETED FORMS VIA EMAIL, FAX OR HAND DELIVERY BEFORE THE START OF THE SCHEDULED PUBLIC REARING: Being the owner(s) of the property so noted above, are hereby in =favor opposed to undecided about (circle or underline one) the proposed Specific Use Permit referenced above. Space for comments regarding your position: r, m om; Signature: 7 dzAev `mil L Date: Additional Signature: Date: Printed Name(s): _ye- <<u N S`�A2 2 G Must be property owner(s) whose names) are tininted at top. Otherwise contact the Planning Oepadment One form per property: � Phone Number (optional): Case No. Attachment E ZA10 -077 Page 5 RESOLUTION NO. 11 -003 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, GRANTING A SPECIFIC USE PERMIT FOR A MASS GATHERING EVENT FOR SOUTHLAKE TAILGATE EVENT ON FEBRUARY 5, 2011 ON PROPERTIES BEING BOUNDED BY STATE HIGHWAY 114 TO THE NORTH, MAIN STREET TO THE SOUTH, STATE STREET TO THE WEST AND CENTRAL AVENUE TO THE EAST BEING DESCRIBED AS BLOCKS 12 - 14,17 AND 18, SOUTHLAKE TOWN SQUARE, PHASE IV AND BLOCKS 3R2, 4R1 SOUTHLAKE TOWN SQUARE, PHASE 1, MORE FULLY AND COMPLETELY DESCRIBED IN EXHIBIT "A ", AND AS DEPICTED ON THE APPROVED SITE PLAN ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT "B" AND PROVIDING AN EFFECTIVE DATE. WHEREAS, a Specific Use Permit for a mass gathering event for Southlake Tailgate Event has been requested by a person or corporation having a proprietary interest in the properties zoned as "DT" Downtown District; and, WHEREAS, in accordance with the requirements of Sections 45.1 (36) & 45.14 of the City's Comprehensive Zoning Ordinance, the Planning and Zoning Commission and the City Council have given the requisite notices by publication and otherwise, and have afforded the persons interested and situated in the affected area and in the vicinity thereof; and, WHEREAS, the City Council does hereby find and determine that the granting of such Specific Use Permit is in the best interest of the public health, safety, morals and general welfare of the City. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS: SECTION 1. A Specific Use Permit is hereby granted for a mass gathering event for Southlake Tailgate Event on February 5, 2011 and the event location being bounded by State Highway 114 to the north, Main Street to the south, State Street to the West and Central Avenue to the East being described as Blocks 12 — 14, 17 and 18, Southlake Town Square, Phase IV and Blocks 3R2, 4R1 Southlake Town Square, Phase I, an addition to the City of Southlake, Tarrant County, Texas, according to the plat recorded in Cabinet `A', Slide 10949, 10950, 10951 and 10952 Plat Record, Tarrant County, Texas, more fully and completely described in Exhibit "A ", and as depicted on the approved Site Plan Case No. Attachment F ZA10 -077 Page 1 attached hereto and incorporated herein as Exhibit "B" and providing an effective date, subject to the provisions contained in the comprehensive zoning ordinance and the restrictions set forth herein. The following specific requirements and special conditions shall be applicable to the granting of this Specific Use Permit: 1. SECTION 2. This resolution shall become effective on the date of approval by the City Council. PASSED AND APPROVED THIS 18 DAY OF JANUARY, 2011. CITY OF SOUTHLAKE ATTEST: City Secretary John Terrell, Mayor go Case No. Attachment F ZA10 -077 Page 2 EXHIBIT "A" RESERVED FOR METES AND BOUNDS DESCRIPTION Case No. Attachment F ZA10 -077 Page 3 EXHIBIT "B" RESERVED FOR APPROVED SITE PLAN Case No. Attachment F ZA10 -077 Page 4