Item 4LCITY OF
SOUTH LADE
MEMORANDUM
(January 18, 2011)
To: Shana Yelverton, City Manager
From: Robert H. Price, P.E., Director of Public Works
Subject: Award annual purchasing agreement for utility parts to Atlas
Utility Supply, and H. D. Supply Waterworks
Action
Requested: Award annual purchasing agreement for utility parts to Atlas Utility
Supply, and H. D. Supply Waterworks
Background
Information: Throughout the year, the Water and Wastewater Divisions of Public
Works make numerous purchases of parts and supplies for use in
the repair and maintenance of the water and sewer system. In
order to obtain competitive pricing and facilitate these purchases,
staff solicited sealed bids for the most commonly used supplies
from local vendors.
Bids were received from five vendors on December 17 2010. The
bids have been reviewed by City Staff and are tabulated on the
basis of the best price and past performance. In order to obtain the
best possible value, the supplies were divided into categories with
the intention of awarding each category to the best qualified bidder.
It is recommended that the City Council award annual purchasing
agreement for utility parts to Atlas Utility Supply, and H. D. Supply
Waterworks by category as indicated on the tabulation sheet.
Financial
Considerations: Funding for purchases under these agreements is available in the
FY 2011 operating budgets for the Water and Wastewater
Divisions. The prices shown on the bid tab are based on estimated
quantities for the purpose of comparing unit pricing and do
represent the actual amount to be spent during the contract term.
Strategic Link: The maintenance of the utility system links to the city's strategy
map relative to focus area of Performance Management and
Service Delivery. The specific corporate objective that is met by
this purchase agreement is investing to provide and maintain high
quality public assets.
Citizen Input/
Board Review: N/A
Legal Review: N/A
Alternatives: The City Council may approve or deny these agreements.
Supporting
Documents: Bid Tabulation
Staff
Recommendation: Award annual purchasing agreement for utility parts to Atlas Utility
Supply, and H. D. Supply Waterworks.
Staff Contact. Robert H. Price, P.E., Public Works Director
Chuck Kendrick, Deputy Director of Public Works - Operations
CITY OF SOVTHLAKE DEPARTMENT:
BID TABULATION FORM OVOTE DVE:
RFB #
Form Prepored By: Tim Slifko for PW
Dote Prepored: 12 -21 -2010 ACT PIPE AND SUPPLY
Ouot¢r #:
Com— Nam¢: DAVE DAVIS
Conto<t Numb¢r: 817 - 831 -1663
FORT WORTH, TEXAS
Pbyzical Addr¢ss: 76111
ITEM D¢sciption:
Finance for PW Ad-
12/1]/2010
101IB360CK100028
N¢m¢ of
V¢ndor
ATLAS UTILITY SUPPLY
FERGUSON
HD SUPPLY
MAINLINE
NO RESPONSE: Hydra
Flow, MAC Waterworks,
KENNETH RUBARTS Municipal Water —kz
214 - 660 -3662 HUBS: Texan Water
Praductz, A -C Sales,
BALCH SPRINGS, North Texas Pipe,
TEXAS 75180 Simba, -w—.I Supply
W JOHNSON
PETER LOUDIS
MICHAEL SISSON
817 -831 -4275
817 -267 -3900
817- 401 -9548
FORT WORTH, TEXAS
]611]
2850 S. PIPELINE RD.
EULESS, TEXAS 76040
RICHLAND HILLS,
TEXAS 76118
It¢m 1.
SECTION # 1 ITEM #'S 1 -79
$ 192,18376
$ 9909]44
$ 144,19298
$ 88598.18
$ 92295.10
It¢m 2.
SECTION # 2 ITEM #'S 80 -86
$ 2218853
$ 20 963 02
$ 2113681
$ 2207900
$ 22 516 00
Item 3.
SECTION # 3 ITEM #'S 87 -101
$ 3003822
$ 32263.13
$ 31 326 79
$ 3227250
1 $ 3],18500
It¢m 4.
SECTION # 4 ITEM #'S 102 -106
$ 445347
$ 4,15050
$ 4083.92
$ 406900
$ 4287 00
It¢m 5.
SECTION # 5 ITEM #'S 107 -111
$ 1,23020
$ 1,14800
$ 1,28]30
$ 1,28020
$ 1,33300
It¢m 6.
SECTION # 6 ITEM #'S 112 -117
$ 365040
$ 4,1133]
$ 325620
$ 352944
$ 355200
It¢m 7.
SECTION # 7 ITEM #'S 118 -122
NO BID
$ 10,81]48
$ 10,]0280
$ 11,80250
$ 11,83000
It¢m 8.
SECTION # 8 ITEM #'S 123 -212
$ 4547034
$ 4051101
$ 4020908
$ 4004400
$ 41 64300
It¢m 9.
SECTION # 9 ITEM #'S 213 -226
$ 18,94100
NO BID
$ 21,]2300
$ 21,19200
$ 19,52500
It¢m 10.
SECTION # 10 ITEM #'S 227 -229
$ 198800
$ 206000
$ 100300
$ 228800
$ 218800
It¢m 11.
SECTION # 11 ITEM #'S 230 -267
NO BID
$ 2949959
$ 1989905
$ 2139]45
$ 23 336 50
It¢m 12.
SECTION # 12 ITEM #'S 268 -274
$ 18,413.15
$ 18,50622
$ 1],88830
$ 15,831 75
$ 15,398 00
It¢m 13.
SECTION # 13 ITEM #'S 275 -277
NO BID
NO BID
$ 80409 58
$ 8409000
NO BID
Item 14.
SECTION # 14 ITEM #'S 278 -305
NO BID
$ 26 , 15429
$ 2996149
$ 3359130
NO BID
It¢m 15.
SECTION # 15 ITEM #'S 306 -318
$ 9,33]05
$ 12,18108
$ 10,88942
$ 9,15050
NO BID
It¢m 16.
SECTION # 16 ITEM #'S 319 -323
NO BID
$ 5,411.70
$ 553362
$ 695900
NO BID
It¢m 17.
SECTION # 17 ITEM #'S 324 -328
NO BID
$ 1955603
$ 974 8O
$ 1192500
NO BID
Item 18.
SECTION # 18 ITEM #'S 329 -333
NO BID
$ 2.906.63
$ 3,19]00
$ 375500
NO BID
It¢m 19.
SECTION # 19 ITEM #'S 334 -336
NO BID
No BID
$ 9,9]800
$ 10,8]500
NO BID
Item 20.
SECTION # 20 ITEM #'S 337 -340
$ ]8,51924
$ ]],2]901
NO BID
$ 89,80000
$ 89,84200
It¢m 21.
SECTION #21 ITEM #'S 341 -363
$ 1]]58.14
$ 1]]3556
$ 2108200
$ 2200050
$ 21337 00
It¢m 22.
SECTION # 22 ITEM #'S 364 -365
$ 919909
$ 989909
$ 959909
$ 972909
$ 1929500
It¢m 23.
SECTION # 23 ITEM # 366
$ 13,18204
$ 13 200 00
$ 1300000
$ 13 200 00
$ 17400 00
It¢m 24.
SECTION # 24 ITEM #'S 367 -371
$ 26 , 151 05
$ 2] 01944
$ 25257 05
$ 24 960 00
$ 2640500
It¢m 25.
SECTION # 25 ITEM #'S 372 -373
$ 13 540 35
$ 14 952 00
$ 13 642 50
$ 1327500
$ 14 220 00
It¢m 26.
SECTION # 26 ITEM #'S 374 -377
$ 85811 00
$ 88 099 20
$ 83 355 00
$ 8227500
$ 84 900 00
It¢m 27.
SECTION # 27 ITEM #'S 378 -380
$ 12,8]200
NO BID
$ 12,59800
$ 12,20000
$ 18,80000
It¢m 28.
SECTION # 28 ITEM #'S 381 -386
$ 211]800
$ 20 703 20
$ 21 264 00
$ 22,19250
$ 2101000
It¢m 29.
NO BID
$ 83]500
$ 695000
NO BID
It¢m 30.
FIRST YEAR RENEWAL ESCALATION
8.00X
8.00%
7.00%
8.00%
6.00%
It¢m 31.
SECOND YEAR RENEWAL ESCALATION
8.00%
8.00%
8.00%
8.00%
8.00%
It¢m 32.
SECTION # 4 TOTAL COST ALL 3 YEARS
$ 13,1]309
$ 1329950
Total:
SECTION # 29
INCORRECT PRICE
NOTE TO PURCHASING MANAGER: ESCALATION ITEM # 16, 18, DID GIVEN BY
PERCENTAGE WAS TAKEN INTO ACCOUNT FOR NOT BID ALL ITEMS FERGUSON.
EACH SECTION TO COME UP WITH DOLLAR UNABLE TO HONOR
TOTAL OVER LIFE OF CONTRACT BID PRICE
R¢gn¢st —rd to ATLAS AND HD SUPPLY for th¢ following raoson(s):
Low Bid
Delivery Time X Other BEST VALVE
(¢xploin othor)