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Item 4LCITY OF SOUTH LADE MEMORANDUM (January 18, 2011) To: Shana Yelverton, City Manager From: Robert H. Price, P.E., Director of Public Works Subject: Award annual purchasing agreement for utility parts to Atlas Utility Supply, and H. D. Supply Waterworks Action Requested: Award annual purchasing agreement for utility parts to Atlas Utility Supply, and H. D. Supply Waterworks Background Information: Throughout the year, the Water and Wastewater Divisions of Public Works make numerous purchases of parts and supplies for use in the repair and maintenance of the water and sewer system. In order to obtain competitive pricing and facilitate these purchases, staff solicited sealed bids for the most commonly used supplies from local vendors. Bids were received from five vendors on December 17 2010. The bids have been reviewed by City Staff and are tabulated on the basis of the best price and past performance. In order to obtain the best possible value, the supplies were divided into categories with the intention of awarding each category to the best qualified bidder. It is recommended that the City Council award annual purchasing agreement for utility parts to Atlas Utility Supply, and H. D. Supply Waterworks by category as indicated on the tabulation sheet. Financial Considerations: Funding for purchases under these agreements is available in the FY 2011 operating budgets for the Water and Wastewater Divisions. The prices shown on the bid tab are based on estimated quantities for the purpose of comparing unit pricing and do represent the actual amount to be spent during the contract term. Strategic Link: The maintenance of the utility system links to the city's strategy map relative to focus area of Performance Management and Service Delivery. The specific corporate objective that is met by this purchase agreement is investing to provide and maintain high quality public assets. Citizen Input/ Board Review: N/A Legal Review: N/A Alternatives: The City Council may approve or deny these agreements. Supporting Documents: Bid Tabulation Staff Recommendation: Award annual purchasing agreement for utility parts to Atlas Utility Supply, and H. D. Supply Waterworks. Staff Contact. Robert H. Price, P.E., Public Works Director Chuck Kendrick, Deputy Director of Public Works - Operations CITY OF SOVTHLAKE DEPARTMENT: BID TABULATION FORM OVOTE DVE: RFB # Form Prepored By: Tim Slifko for PW Dote Prepored: 12 -21 -2010 ACT PIPE AND SUPPLY Ouot¢r #: Com— Nam¢: DAVE DAVIS Conto<t Numb¢r: 817 - 831 -1663 FORT WORTH, TEXAS Pbyzical Addr¢ss: 76111 ITEM D¢sciption: Finance for PW Ad- 12/1]/2010 101IB360CK100028 N¢m¢ of V¢ndor ATLAS UTILITY SUPPLY FERGUSON HD SUPPLY MAINLINE NO RESPONSE: Hydra Flow, MAC Waterworks, KENNETH RUBARTS Municipal Water —kz 214 - 660 -3662 HUBS: Texan Water Praductz, A -C Sales, BALCH SPRINGS, North Texas Pipe, TEXAS 75180 Simba, -w—.I Supply W JOHNSON PETER LOUDIS MICHAEL SISSON 817 -831 -4275 817 -267 -3900 817- 401 -9548 FORT WORTH, TEXAS ]611] 2850 S. PIPELINE RD. EULESS, TEXAS 76040 RICHLAND HILLS, TEXAS 76118 It¢m 1. SECTION # 1 ITEM #'S 1 -79 $ 192,18376 $ 9909]44 $ 144,19298 $ 88598.18 $ 92295.10 It¢m 2. SECTION # 2 ITEM #'S 80 -86 $ 2218853 $ 20 963 02 $ 2113681 $ 2207900 $ 22 516 00 Item 3. SECTION # 3 ITEM #'S 87 -101 $ 3003822 $ 32263.13 $ 31 326 79 $ 3227250 1 $ 3],18500 It¢m 4. SECTION # 4 ITEM #'S 102 -106 $ 445347 $ 4,15050 $ 4083.92 $ 406900 $ 4287 00 It¢m 5. SECTION # 5 ITEM #'S 107 -111 $ 1,23020 $ 1,14800 $ 1,28]30 $ 1,28020 $ 1,33300 It¢m 6. SECTION # 6 ITEM #'S 112 -117 $ 365040 $ 4,1133] $ 325620 $ 352944 $ 355200 It¢m 7. SECTION # 7 ITEM #'S 118 -122 NO BID $ 10,81]48 $ 10,]0280 $ 11,80250 $ 11,83000 It¢m 8. SECTION # 8 ITEM #'S 123 -212 $ 4547034 $ 4051101 $ 4020908 $ 4004400 $ 41 64300 It¢m 9. SECTION # 9 ITEM #'S 213 -226 $ 18,94100 NO BID $ 21,]2300 $ 21,19200 $ 19,52500 It¢m 10. SECTION # 10 ITEM #'S 227 -229 $ 198800 $ 206000 $ 100300 $ 228800 $ 218800 It¢m 11. SECTION # 11 ITEM #'S 230 -267 NO BID $ 2949959 $ 1989905 $ 2139]45 $ 23 336 50 It¢m 12. SECTION # 12 ITEM #'S 268 -274 $ 18,413.15 $ 18,50622 $ 1],88830 $ 15,831 75 $ 15,398 00 It¢m 13. SECTION # 13 ITEM #'S 275 -277 NO BID NO BID $ 80409 58 $ 8409000 NO BID Item 14. SECTION # 14 ITEM #'S 278 -305 NO BID $ 26 , 15429 $ 2996149 $ 3359130 NO BID It¢m 15. SECTION # 15 ITEM #'S 306 -318 $ 9,33]05 $ 12,18108 $ 10,88942 $ 9,15050 NO BID It¢m 16. SECTION # 16 ITEM #'S 319 -323 NO BID $ 5,411.70 $ 553362 $ 695900 NO BID It¢m 17. SECTION # 17 ITEM #'S 324 -328 NO BID $ 1955603 $ 974 8O $ 1192500 NO BID Item 18. SECTION # 18 ITEM #'S 329 -333 NO BID $ 2.906.63 $ 3,19]00 $ 375500 NO BID It¢m 19. SECTION # 19 ITEM #'S 334 -336 NO BID No BID $ 9,9]800 $ 10,8]500 NO BID Item 20. SECTION # 20 ITEM #'S 337 -340 $ ]8,51924 $ ]],2]901 NO BID $ 89,80000 $ 89,84200 It¢m 21. SECTION #21 ITEM #'S 341 -363 $ 1]]58.14 $ 1]]3556 $ 2108200 $ 2200050 $ 21337 00 It¢m 22. SECTION # 22 ITEM #'S 364 -365 $ 919909 $ 989909 $ 959909 $ 972909 $ 1929500 It¢m 23. SECTION # 23 ITEM # 366 $ 13,18204 $ 13 200 00 $ 1300000 $ 13 200 00 $ 17400 00 It¢m 24. SECTION # 24 ITEM #'S 367 -371 $ 26 , 151 05 $ 2] 01944 $ 25257 05 $ 24 960 00 $ 2640500 It¢m 25. SECTION # 25 ITEM #'S 372 -373 $ 13 540 35 $ 14 952 00 $ 13 642 50 $ 1327500 $ 14 220 00 It¢m 26. SECTION # 26 ITEM #'S 374 -377 $ 85811 00 $ 88 099 20 $ 83 355 00 $ 8227500 $ 84 900 00 It¢m 27. SECTION # 27 ITEM #'S 378 -380 $ 12,8]200 NO BID $ 12,59800 $ 12,20000 $ 18,80000 It¢m 28. SECTION # 28 ITEM #'S 381 -386 $ 211]800 $ 20 703 20 $ 21 264 00 $ 22,19250 $ 2101000 It¢m 29. NO BID $ 83]500 $ 695000 NO BID It¢m 30. FIRST YEAR RENEWAL ESCALATION 8.00X 8.00% 7.00% 8.00% 6.00% It¢m 31. SECOND YEAR RENEWAL ESCALATION 8.00% 8.00% 8.00% 8.00% 8.00% It¢m 32. SECTION # 4 TOTAL COST ALL 3 YEARS $ 13,1]309 $ 1329950 Total: SECTION # 29 INCORRECT PRICE NOTE TO PURCHASING MANAGER: ESCALATION ITEM # 16, 18, DID GIVEN BY PERCENTAGE WAS TAKEN INTO ACCOUNT FOR NOT BID ALL ITEMS FERGUSON. EACH SECTION TO COME UP WITH DOLLAR UNABLE TO HONOR TOTAL OVER LIFE OF CONTRACT BID PRICE R¢gn¢st —rd to ATLAS AND HD SUPPLY for th¢ following raoson(s): Low Bid Delivery Time X Other BEST VALVE (¢xploin othor)