Item 4KCITY OF
SOUTH LADE
MEMORANDUM
(January 18, 2011)
To: Shana Yelverton, City Manager
From: Robert H. Price, P.E., Director of Public Works
Subject: Award annual purchasing agreement for signs and pavement
marking to Pathmark Traffic Products of Texas, Inc. and
Vulcan, Inc.
Action
Requested: Award annual purchasing agreement for Signs and Pavement
Marking to Pathmark Traffic products of Texas, Inc. and Vulcan,
Inc.
Background
Information: Throughout the year, the Street Division of Public Works makes
numerous purchases of signs and pavement marking materials for
use in the repair, maintenance, and replacement of traffic control
signs and pavement markings. In order to obtain competitive
pricing and facilitate these purchases, staff solicited sealed bids for
the most commonly used supplies from relevant vendors.
Bids were received from four vendors on December 17 2010.
The bids have been reviewed by City Staff and are tabulated on the
basis of the best price and past performance. In order to obtain the
best possible value, the supplies were divided into categories with
the intention of awarding each category to the best qualified bidder.
It is recommended that the City Council award annual purchasing
agreement for Signs and Pavement Marking to Pathmark Traffic
products of Texas, Inc. and Vulcan, Inc. by category as indicated
on the bid tabulation sheet.
Financial
Considerations: Funding for purchases under these agreements is available in the
FY 2011 operating budget of the Street Division. The prices shown
on the bid tab are based on estimated quantities for the purpose of
comparing unit pricing and do represent the actual amount to be
spent during the contract term.
Strategic Link: The maintenance and replacement of signs and pavement
markings links to the city's strategy map relative to the focus areas
of Infrastructure and
Delivery. The specific
purchase agreement is
quality public assets.
Citizen Input/
Board Review
Legal Review:
Alternatives:
Supporting
Documents:
N/A
N/A
Performance Management and Service
corporate objective that is met by this
investing to provide and maintain high
The City Council may approve or deny these agreements.
Bid Tabulation
Staff
Recommendation: Award annual purchasing agreement for Signs and Pavement
Marking to Pathmark Traffic products of Texas, Inc. and Vulcan,
Inc.
Staff Contact: Robert H. Price, P.E., Public Works Director
Chuck Kendrick, Deputy Director of Public Works - Operations
CITY OF SOVTHLAKE DEPARTMENT: PUBLIC WORKS
BID TABVLATION FORM BID DUE: ---------
RFB# RFB1013B36WK100029
Form Prepared By: Tim Slifka Nam¢ of Vendor
Dote Prepared: 12 -29 -2010
NO RESPONSE: NON- RESPONSIVE
Vendor Nam¢: PATHMARK VULCAN —AL PAVEMENT STENCIL ^t.rlire Supply, CUSTOM PRODUCTS
Anericaa Sign eradretz, CORP (CPC) DID NOT
Contact Nam¢: .JOSE fEREZ DAVID BEVIACQUA ALAN CHRISTOPFER R. CALVIN BELL Sherwin Willi.- Paint SUBMIT PRICING
Couryamy, Ozbura SCHEDULE IIN
Contact Number: 800 -547 -0874 800- 633 -6845 740- 998 -2122 540- 427 -1325 A. —tez, Zolia REQUITED FORMAT
3186 CR 550 PO BO% 18034 C tr i.. and D.ziga,
PO BO% 1066 SAN PO BO% 1850 HOLEY, FRANKFORT, OP1I0 ROANOKE, VIRGINIA Telecom Ele —iml Supply,
Physical Address: MARCO -, TEXAS 78667 ALABAMA 36536 -1850 45628 24014 Dallas Lit. and Barricade,
Barco Raduciz, Woods
ITEM Description: Graphics a Sig., A—
Graphics, Impact
R.ca..r S ,
NO BID E—&., Safeway Sig.
Item 1. SECTION # 1 ITEM #'S 1 -46 $ 44,955.25 $ 33 461.60 $ 37,117M Co,., HUBS:
Foodruarer Traffic
Supply, Cem Sales,
Item 2.
SECTION # 2 ITEM #'S 47 -126
$ 67,548.85
$ 48,596.35
$ 55033.75
NO BID
Buy.rz Barrimd.z, C. —e
Dist., Direrzified HigMvay
Products, Sivaba
NO BID
Iadurtri.z
Item 3.
SECTION # 3 ITEM #'5127 -149
$ 21,291.00
$ 16,191.60
$ 18,893.60
NO BID
NO BID
NO BID
Item 4.
SECTION # 4 ITEM # 150 -164
$ 8,826.70
NO BID
Item 5.
SECTION # 5 ITEM #'S 165 -188
$ 69,224.00
$ 54,044.00
$ 62,876.00
NO BID
NO BID
Item 6.
SECTION # 6 ITEM #'S 189 -192
$ 8,150.00
$ 8,250.00
DID NOT BID ALL
Item 7.
SECTION # 7ITEM #'5193 -196
ITEMS
$ 114,120.00
NO BID
NO BID
NO BID
NO BID
NO BID
Item 8.
SECTION # 8 ITEM #'5197 -208
$ 42,224.00
NO BID
NO BID
NO BID
NO BID
Item 9.
SECTION # 9 ITEM #'S 209 -219
NO BID
NO BID
NO BID
Item 30.
SECTION # 10 ITEM WS 220 -246
$ 75,816.60
NO BID
NO BID
NO BID
Item 11.
SECTION # 11 ITEM WS 247 -263
$ 180,688.00
NO BID
NO BID
Item 12.
SECTION At 12 ITEM #'S 264 -266
$ 1,164.60
$ 794.83
NO BID
NO BID
Item 13.
SECTION # 13 ITEM #'S 267 -273
$ 9,850.00
$ 16,349.00
NO BID
NO BID
NO BID
Item 14.
$ 28,929.50
8%
5%
5%
0%
Item 15.
VENDOR ESCALATION %FIRST YEAR RENEWAL
8%
5%
5%
0%
Item 16.
VENDOR ESCALATION %SECOND RENEWAL
Item 17.
SECTION # 6 WITH ESCALATION FIRST RENEWAL
$ 8,802.00
$ 8,662.50
SECTIOIN # 6 WITH ESCALATION SECOND YEAR
Item 18.
RENEWAL
$ 9506.16
$ 9,095.63
Item 19.
TOTAL SECTION # 6 ALL THREE YEARS
$ 18,308.16
$ 17,758.13
Item 20.
SECTION # 13 WITH ESCALATION FIRST YEAR RENEWAL
$ 10,638.00
$ 16,349.00
SECTION # 13 WITH ESCALATION SECOND YEAR
Item 21.
RENEWAL
$ 11,489.041
$ 16,349.00
Item 22,
TOTAL SECTION # 13 ALL THREE YEARS
$ 22,127.04
$ 32,698.00
Item 23.
Item 24.
Item 25.
Item 26.
Total:
SECTION # 14 DID
NOT BID ALL ITEMS
BUT AWARDING
SECTION BASED ON
ONLY BIDDER
SUBMITTING ON
SECTION
Request PARTIAL award to PATHMARK AND VULCAN for the following reaso,(s):
_ Low Bid
Delivery Time X Other BEST VALUE
(explain other)