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Item 6A13 SOUTHLAKE CITY OF Department of Planning & Development Services STAFF REPORT December 20, 2010 CASE NO: ZA10 -066 PROJECT: Site Plan for Expansions to Dawson Middle School and Eubanks Intermediate School EXECUTIVE SUMMARY: On behalf of Carroll Independent School District, Hart, Gaugler & Associates, Inc. is requesting approval of a site plan to allow expansions to Dawson Middle School and Eubanks Intermediate School on property located at 400 and 500 S. Kimball Ave., being described as Lot 1 R, Block 1, CISD No. 4 Addition and being approximately 35.39 acres. REQUEST DETAILS: The proposed site plan includes an approximately 8,823 square foot two -story expansion to Dawson Middle School and an approximately 13,520 square foot two -story expansion to Eubanks Intermediate School. The materials used for the expansion facades will match the materials used on the existing school building. To address comments from the Planning and Zoning Commission on December 9, 2010, the landscape plan has been revised to add six (6) Live Oak trees along the southern boundary for additional screening. VARIANCE REQUESTED: Residential Adjacency Setback — No non - single family residential building may encroach in the area above a line having a slope of 4:1 from any single - family residential property (Zoning Ordinance No. 480, Section 43.13.a.8). The expansion to Eubanks Intermediate School has a maximum height of 32.25', which would require a setback of 129' from the adjacent residential properties in the Kimball Hills Addition. The applicant is requesting a setback of 81.3 feet. ACTION NEEDED: 1) Conduct a public hearing 2) Consider approval of a site plan ATTACHMENTS: (A) (B) (C) (D) (E) (F) (G) Background Information Vicinity Map Plans and Support Information - Link to PowerPoint Presentation Site Plan Review Summary No. 2, dated December 3, 2010 November 8, 2010 SPIN Meeting Report Surrounding Property Owners Map and Responses Full Size Plans (for Commission and Council Members Only) STAFF CONTACT: Ken Baker (817) 748 -8067 Richard Schell (817) 748 -8602 Case No. ZA10 -066 BACKGROUND INFORMATION OWNER: Carroll Independent School District APPLICANT: Hart, Gaugler & Associates, Inc. PROPERTY SITUATION: 400 and 500 S. Kimball Ave. LEGAL DESCRIPTION: Lot 1 R, Block 1, CISD No. 4 Addition CURRENT ZONING: "CS" Community Service District HISTORY: -A zoning change and site plan (ZA99 -120) from "SF -20A" Single Family District to "CS" Community Service District was approved by City Council on February 1, 2000. -A final plat (ZA00 -044) for Lot 1, Block 1, CISD No. 4 Addition was filed on January 29, 2001. -An amended plat (ZA08 -071) for Lot 1 R, Block 1, CISD No. 4 Addition was filed on November 7, 2008. -A Site Plan (ZA10 -056) to allow a 34' x 34' x 12' shade structure at the southern portion of the property was approved August 17, 2010. CITIZEN INPUT/ BOARD REVIEW: A SPIN meeting was held on November 8, 2010. The SPIN meeting report is included as Attachment "E" of this report. PATHWAYS MASTER PLAN: An eight (8) foot multi -use trail is proposed along the future alignment of the Village Center collector extension. An on- street bikeway is planned for S. Kimball Ave. A five (5) foot sidewalk exists along S. Kimball Ave. TREE PRESERVATION: No existing protected trees are proposed to be altered to construct the proposed building additions but there are approximately for five (5) existing required interior landscape trees that will be affected by the north building addition. PLANNING AND ZONING COMMISSION: December 9, 2010: Approved (4 -0), subject to Review Summary No. 2, dated December 3, 2010, granting the variance to the residential adjacency setback requirement, noting the applicant's willingness to work with the landscape administrator to review the existing landscaping and to repair or replace any dead or missing landscaping to bring it up to current landscape code requirements, noting that the two portable buildings will be removed after completion of the expansions and noting the applicant's willingness to place trees adjacent to neighboring properties to the south of the building expansion. STAFF COMMENTS: Attached is Site Plan Review Summary No. 2, dated December 3, 2010. Case No. Attachment A ZA10 -066 Page 1 Vicinity Map 400 and 500 S. Kimball Ave. EAST SOUTHLAKE BLVD 0 O O r w r s 4 I I Case No. ZA10 -066 550 1.100 Attachment B Page 1 Dv j N o (D o z c� o D a1 n S ( C4 3 (D '* K1" ICE wuM�.U� - s T �< (Fo -ILL T o m c z o•� o _ ,. 9s E -- -- -- ,� i i i �� IF�i � �✓' � r� � ! � � � r� i , IT FATFIIT III IT IPI 1 11 LIIIENSIF1' III TI III IF 1111 Ull—I _ LL oL uRL p a o LIT 11 ILIII I p IF - "a LIT 17-1 IT RT LIT -1 FLIT LIT �K, ���_... IT -�� ��o �' E� -- - -- ono A IT — — '� COURT �� _ _ T' MF is _F a u,cn - a, n — — Po�A��E. 0, �R a. FL­ IT L L oL, REVSFUD 9TTD PLAT g�.: c e carvcoLi or 3 0 L L L,♦ - - mre[oLxuc.,s IF fi z —\� a a co.m Ci- NO. - nee N m r z C W m v Z O m m N iv N 0 O r z r v m O R s 0 VARIANCE REQUEST LETTER H G A Hart, Gaugler & Associates, Inc. Civil & Structural Engineering A d November 22, 2010 Mr. Dennis Killough City of Southlake Department of Planning 1400 Main Street, Suite 310 Sou thlake, TX 76092 Re: Carroll Independent School District Dawson MS/Eubanks IS HGA Project Number 209078 Dear Dennis: Carroll ISD desires to add classrooms to both Dawson MS and Eubanks IS located at 400 and 500 S. Kimball in Southlake, Texas. The property is presently zoned CS — Community Service District. The proposed two -story building expansion on Eubanks Intermediate School will encroach into the 4:1 slope from the property to the south zoned SF20A which is a violation of Section 43, Part III, Residential Adjacency Standards. We request a variance to this requirement allowing our two -story building expansion to encroach into the 4:1 slope from a residentially zoned property. V i Please contact me with any questions or continents you may have. Sincerely Hart, Gaugler & Associates, Inc. John D. Blacker, P.E. Principal F: t2P0 9124 9 0 7 81Civikl5uhinistalsll�H6 -11 -22 FcOMMI SubaNElaA261 0.11- 22-LTR- Variance dawwn- ntanks.dm I2801 N. Central Expressway • Suite 1400 • 1-}AW, TX 75243 a VoW972 -239 -5111 • Fax 972 - 239 -5055 x i Case No. Attachment C ZA10 -066 Page 2 NARRATIVE OF ACCESS, UTILITIES AND LANDSCAPE IMPROVEMENTS H Haft, G Gaugier & Associates, hic. Civil & Structural Engineering D 4 November 22, 2010 Mr. Dennis Killough City of Southlake Department of Planning 1400 Main Street, Suite 310 Southlake, TX 76092 Re: Carroll Independent School District Dawson MS/Eubanks I3 HGA Project Number 209078 Dear Dennis: Carroll ISD desires to add classrooms to both Dawson NIS and Eubanks IS located at 400 and 500 S. Kimball in Southlakc, Texas. Roadway /Access Driveways /access are not affected by this addition. Swing gates will be added to the drop off lanes at the back of the school campus to provide a more permanent segregation barrier between schools. At present, the administration uses cones to segregate the traffic in the mornings and afternoons. Utilities ,p w Water and Sanitary Sewer ,,� Water and sanitary sewer will be extended from the existing on- site systems to the new expansions. Storm Sewer The onsite drainage will be adjusted for the building expansions. We anticipate the use of RCP for larger diameter pipes and HDPE for smaller diameter pipes. The storm drainage will .be piped into the existing storm drainage system on campus. Electric, 'Telephone, and Gas Franchise utilities exist on -site. Landscape: New plantings shall comply with applicable requirements of the City of Southlake Landscape Ordinance. The existing landscape areas arc assumed to be compliant with the City of Southlake Landscape Ordinance. Please contact me with any questions or comments you may have. Sincerely, Hart, Gaugler & Associates, Ine. John D. Blacker, P.E. Principal F: VAQ9120907E1Ci�iCLStihmit1e1s12030 -i 1.22 Fb--i 8ub.RtO2010- 11- 22 -LTR- DESIGN NARRATIVE dawson- cubenk9A00 } 12861 N. Central Expressway • Suite 1409 • Dallas, Tx 75243 • Voi..972- 239 -5111 • Fax 972- 239 -5655 Case No. Attachment C ZA10 -066 Page 3 SITE PLAN REVIEW SUMMARY 1§6 =_ 0rw,oil �lI010 •7 Project Name: Site Plan — Dawson /Eubanks Expansion Date of Review: 12/03/10 /_1» I C81e10111 Wne T1 1 FTa.Tm Hart, Gaugler and Associates 12801 N. Central Expy. Ste. 1400 Dallas, TX 75243 Phone: (972) 239 -5111 - E-Mail: jblacker @hartGaugler.com OWNER: Derek Citty Carroll ISD 3051 Dove Rd. Grapevine, TX 76051 Phone: (817) 949 -8218 E -Mail: dcitty @cisdmail.com CITY STAFF HAS REVIEWED THE ABOVE REFERENCED PROJECT RECEIVED BY THE CITY ON 11/22/10 AND WE OFFER THE FOLLOWING STIPULATIONS. THESE STIPULATIONS ARE HEREBY MADE CONDITIONS OF SITE PLAN APPROVAL UNLESS SPECIFICALLY AMENDED BY THE CITY COUNCIL. IF YOU HAVE ANY QUESTIONS OR NEED FURTHER CLARIFICATION, PLEASE CONTACT RICHARD SCHELL AT (817) 748 -8602 OR DENNIS KILLOUGH AT (817) 748 -8072. — NO 1`10il-Single Tamily reTMTMTffMui l Ming may encroacr in Ine area above a line having a slope of 4:1 from any single - family residential property (Zoning Ordinance No. 480, Section 43.13.a.8). The expansion to Eubanks Intermediate School has a maximum height of 32.25', which would require a setback of 129' from the adjacent residential properties in the Kimball Hills Addition. The applicant is requesting a setback of 81.3 feet. 2. Show any intended lighting. All lighting must comply with the Lighting Ordinance No. 693, as amended with regard to type of lighting, intensity, glare and spill -over. Tree Conservation /Landscape Review TREE CONSERVATION AND LANDSCAPE COMMENTS: No existing protected trees are proposed to be altered to construct the proposed building additions but there are approximately for five (5) existing required interior landscape trees that will be affected by the north building addition. Please be aware that all existing trees shown to be preserved on the City Council approved Tree Conservation Plan must be preserved and protected during all phases and construction of the development. Alteration or removal of any of the existing trees shown to be preserved on the approved Tree Conservation Plan is a violation of the Tree Preservation Ordinance and the zoning as approved by the Southlake City Council. Please ensure that the layout of all structures, easements, utilities, structures grading, and any other structure proposed to be constructed do not conflict with existing trees intended to be preserved. LANDSCAPING: The proposed building additions exceed 5,000 square feet. New construction greater in size than 30% of the existing building or greater than 5,000 square feet shall require compliance with the regulations of both the Landscape Ordinance as it applies to the entire square footage of the existing building and proposed addition, and the required bufferyards. Additional landscaping is being provided for the proposed building additions, but please Case No. Attachment D ZA10 -066 Page 1 demonstrate that the entire development site is in compliance with both the interior landscape and bufferyards regulations. Update the Interior Landscape Chart to include the additional building footprint area. The required landscape area will be 30% of the building footprint (193,592 x .30 = 57,078 sq. ft.) The following plants shall be required, at a minimum, within the required interior landscape areas at the ration indicated. -1 Canopy Tree per 500 square feet -1 Understory Tree per 250 square feet -1 shrub per 40 square feet - Ground Cover — 15% of required area - Seasonal Color — 2% of required area Public Works /Engineering Review No comments. Informational Comments: No review of proposed signs is intended with this site plan. A separate building permit is required prior to construction of any signs. All mechanical equipment must be screened of view right -of -ways and residential properties in accordance with the Zoning Ordinance No. 480, as amended. All lighting must comply with the Lighting Ordinance No. 693, as amended. All development must comply with the Drainage Ordinance No. 605 and the Erosion and Sediment Control Ordinance No. 946, as amended. It appears that this property lies within the 65 LDN D /FW Regional Airport Overlay Zone and will require construction standards that meet requirements of the Airport Compatible Land Use Zoning Ordinance No. 479. Development must comply with all requirements in Zoning Ordinance No. 480, Section 43, Overlay Zones. The applicant should be aware that prior to issuance of a building permit, a fully corrected site plan, landscape plan, irrigation plan, and building plans, must be submitted for approval and all required fees must be paid. This may include but not be limited to the following fees: Park Fee, Perimeter Street Fee, Water & Sewer Impact and Tap Fees, and related Permit Fees. Denotes Informational Comment Case No. Attachment D ZA10 -066 Page 2 USOUTHLAKE SPIN MEETING REPORT CASE NO. ZA10 -066 PROJECT NAME: Dawson Middle School and Eubanks Intermediate School Building Additions SPIN DISTRICT: SPIN # 8 MEETING DATE: November 8, 2010 MEETING LOCATION: 1400 Main Street, Southlake, TX Training Rooms 3A & 3B TOTAL ATTENDANCE: Eleven (11) • SPIN REPRESENTATIVE(S) PRESENT: Pattie Minder ( #8) • APPLICANT(S) PRESENTING: John Blacker, Hart, Gaugler & Associates, Inc.; Shane Garthoff, Garthoff Design; Derek Citty, CISD • STAFF PRESENT: Lorrie Fletcher, Planner I STAFF CONTACT: Richard Schell, Planner II, (817)748 -8602; rschell(o)ci.southlake.tx.us EXECUTIVE SUMMARY Property Situation The property is located at 400 S. Kimball Avenue. Development Details • The applicant is requesting approval of a site plan that proposes classroom additions and renovations to the existing dual school campus. Two (2) portable classroom buildings currently exist at the southwest corner of Eubanks Intermediate School; these portables will be removed and sold. The site plan proposes an addition on the south end of Eubanks Intermediate School that is two -story, 13,520 square feet, and twelve (12) new classrooms. The proposed addition to Dawson Middle School is on the north end, two- story, 8,823 square feet, six (6) new classrooms plus the expansion of two (2) science labs. The architecture proposed consist of the same materials that exist today, making the proposed additions appear seamless upon completion. The site plan also indicates the installation of swing gates at the west side of the campus to aid in controlling AM /PM traffic flow. The applicant stated that this is the last SPIN meeting regarding the 2009 Bond Program projects. QUESTIONS / CONCERNS • Is this the last addition? o We anticipate that this will accommodate any future growth. • The expansion shown on the original site plan did not show much landscaping? Case No. Attachment E ZA10 -066 Page 1 ° Will the portables be removed aa soon mm school's out? c They any planned to be removed about a month or so after school starts to ensure there are no problems. A|oo, the am|Ung process of school property takes time. � Will there baen elevator |n the new addition for handicapped students? c No; elevators already exist. The new additions will not increase footage to a distance that would require additional elevators. SPIN Meeting Reports are general observations of SPIN Meetings by City staff and SPIN The report is neither verbatim noxoffiGial meeting minutes. rather it serves to inform elected and appo officials, City staff, and the public of the issues and questions raised by residents and the general responses made- Responses as summarized in this report should not be taken as guarantees by the applicant. Interested parties are strongly encouraged to follow the case through the Planning and Zoning Commission and final mobonby City Council- Case No. Attachment ZA1 0-066 Page 2 Surrounding Property Owners 400 and 500 S. Kimball Ave. co 35 2 38 36 37 34 33 Owner CarrollISD Zoning CS Land Use Public /Semi - Public Acreage 35.39 1 2. Gateway Church CS Office Commercial 13.66 32 31 30 SF20A 2g 28 12 11 10 9 8 7 6 5 4 3 SF20A Medium Density Residential 0.46 NR 6. Stoyanoff, Michael Etux Pamela SF20A Medium Density Residential 13 14 15 77 SF20A 18 19 20 21 40 41 w 1 m Y 2 H O 22 23 24 25 26 27 SPO # 1. Owner CarrollISD Zoning CS Land Use Public /Semi - Public Acreage 35.39 Response NR 2. Gateway Church CS Office Commercial 13.66 NR 3. Lukosavich, Hanna SF20A Medium Density Residential 0.52 NR 4. Uys, Craig Etux Samantha SF20A Medium Density Residential 0.46 NR 5. Orler,Jerry D Etux Kathryn A SF20A Medium Density Residential 0.46 NR 6. Stoyanoff, Michael Etux Pamela SF20A Medium Density Residential 0.46 NR 7. Patel, Anurag R EtuxTrusha SF20A Medium Density Residential 0.46 NR 8. McSweeney, John SF20A Medium Density Residential 0.46 NR 9. Stonaker, William E Etux P N SF20A Medium Density Residential 0.46 NR 10. Pisati, Jayasudha SF20A Medium Density Residential 0.47 NR 11. Smith, Henry M Etux Laura F SF20A Medium Density Residential 0.48 NR 12. Roussos, Christopher Etux Kare SF20A Medium Density Residential 1.39 O 13. Havens, James & Joyce SF20A Medium Density Residential 0.55 NR 14. Young, Diana Lynn SF20A Medium Density Residential 0.48 NR Case No. Attachment F ZA10 -066 Page 1 15. K Stone Company SF20A Medium Density Residential 0.46 NR 16. C Scott Lewis Homes Inc SF20A Medium Density Residential 0.46 NR 17. Donohue, Gerard S & Julia D SF20A Medium Density Residential 0.46 NR 18. Mark, Robert Etux Carrie SF20A Medium Density Residential 0.46 NR 19. Prokopeas, Chris SF20A Medium Density Residential 0.46 NR 20. Akintade, Oluwafunmilayo 0 SF20A Medium Density Residential 0.46 NR 21. Andrews, Dustin Etux Ashley SF20A Medium Density Residential 0.51 F 22. Po, Chin & Whey -Ping PO SF1 -A Low Density Residential 3.51 NR 23. Thompson, Teresa Jane SF1 -A Low Density Residential 4.09 NR 24. Thompson, Wm B & Kim Koelzer SF1 -A Low Density Residential 3.95 NR 25. Api -South Nolen Lp SF1 -A Low Density Residential 3.89 NR 26. Wang, Jeff Etux Chung -Ming SF1 -A Low Density Residential 3.96 NR 27. Faglie, Darrell G SF1 -A Low Density Residential 4.03 NR 28. Parker, Linda K SF1 -A Low Density Residential 3.58 NR 29. Minder, Dennis Etux Pattie SF1 -A Low Density Residential 3.49 NR 30. Logan, John A Etux Susan B SF1 -A Low Density Residential 2.62 NR 31. Tuttle, George Etux Corrinne SF1 -A Low Density Residential 2.61 NR 32. Thayer, George D Etux Joan P SF1 -A Low Density Residential 2.63 NR 33. Faughn, Larry L Etux Ava SF1 -A Low Density Residential 3.10 NR 34. Dorris, Carlos E Etux Karen W SF1 -A Low Density Residential 3.64 NR 35. Chapman, Teresa SF1 -A Low Density Residential 2.73 NR 36. Southlake Plaza 11 Ltd Prtn B1 Retail Commercial, Office Commercial 8.48 NR 37. Teeter, Robert W Etux Pam Etal AG Retail Commercial, Office Commercial 2.25 NR 38 Greenway- 1709 /Eleven Partners B1 Retail Commercial, Office Commercial 9.39 NR 39. Po, Chin Etux Whey -Ping SF1 -A Retail Commercial 0.05 NR 40. Young, Peggy A SP1 Retail Commercial 1.58 NR 41. Carr, Howard E Jr SF1 -A Retail Commercial 2.86 O Responses: F: In Favor O: Opposed To U: Undecided Notices Sent: Forty -one (41) Responses Received: Three (3) NR: No Response Case No. Attachment F ZA10 -066 Page 2 Surrounding Property Owners Resopnses Notification Response Form ZA10 -066 Thursday, December 9, 2010 — 6:30 PM Andrews, Dustin Etux Ashley 2137 Kimball Hill Ct Southlake Tx, 76092 22609 2 6 PLEASE PROVIDE COMPLETED FORMS VIA MAIL, FAX OR HAND DELIVERY BEFORE THE START OF THE SCHEDULED PUBLIC HEARING. Being the owner(s) of the property so noted above, are hereby =favor opposed to undecided about (circle or underline one) the proposed Site Plan referenced above. Space for comments regarding your position: Signature: Additional Signature: Date: 1 l G Date: Printed Name(s): 00 � 5 Must be property owner(s) whose name(s) are printed at top. Otherwise contact the Planning Department. One form per property. Phone Number (optional): Case No. Attachment F ZA10 -066 Page 3 01/02/2010 08:50 FAX 8174211900 MATHNASIUM OF SOUTHLAKE Notification Response form ZA10 -066 Thursday, December 9, 2010 — 6:30 PM Roussos, Christopher Etux Kars 2100 Kimball Hill Ct Southlake Tx, 76092 22609 1 10 @6001 PLEASE PROVIDE COMPLETED FORMS VIA MAIL, FAX OR HAND DELIVEf Y BEFORE THE START OF THE SCHEDULED PUBLIC HEARING. Being the owner(s) of the property so noted above, are hereby in favor of o undecided about (circle or underline one) the proposed Site Plan -reference4above. Space for comments regarding your posMon: U ,�,.1 t�tfi room 0fi Such & nenl Schovl r c arc i'a l k( neW OLM C000 'W rL & 'i`h LC � VU SC h c�d l wtca ncec.bc �- ed II' I �.mS I i k� Pt�vr Pla.nni nc Tres Ce_'O_lrorc-Uin5 ike Q #kn artek J � - t ! �2, -_� .r � � � 101. � ►!1[�Q '�LQ r eve rUa.� cI/IC JUL; C t u �T�¢, 4�u� W Ve f SC.hunl do rum �� r�L {car41 t S - t� i r - over -t , -�Y ow ?. c[��, ef�u"t� atre.Q'lY Signature: Date: _ Additional Signature: Date: Printed Name(s): c bCafer - � I Ivu c_� Must be property owner(%) whose neme(s) are printed at top. Otherwise contact the Planning.tlepartmenl. One form per propeRY Phone Number (optional): Case No. Attachment F ZA10 -066 Page 4 Dec.09.2010 11:39 AM HOWARD CARR 817 443 3607 817 443 3607 PAGE. 1J 1 Notification Response Form ZA10 -066 Thursday, December 9, 2010 — 6:30 PM Carr, Howard E Jr 6800 Westcreek Cir Fort Worth Tx, 76126 A1098 2A PLEASE PROVIDE COMPLETED FORMS VIA MAIL, FAX OR HAND DELIVERY BEFORE THE START OF THE SCHEDULED PUB1JC=HEARING. Being the owners} 4t,the property so noted above, are hereby in favor of Copposedto undecided about (circle or underline one) the proposed Site Plan referencedaboXe. Space for comments regarding your position: I. ti ► �. ���tialtt; �r � ti�� t'� u r..�:,: I NJ 1 l 1hi5 ^Ttt •r1�� ,�1 ►41 t�1tt�L� WL_UL �=�4 W ` .1� 1r'L Signature: Date: S 5L. < �1 Additional Signature: G _ G.�, ._ Date: Printed Name(s): 1E;�ti L L,��►2 Must be property owner(s) whose name(s) are printed at top. Otherwise contact the Pianning €)apartment One Conn per property. Phone Number (optional): C � Case No. Attachment F ZA10 -066 Page 5