Item 4HCITY OF
SOUTH LADE
MEMORANDUM
November 2, 2010
To: Shana Yelverton, City Manager
From: Sharen Jackson, Director of Finance
Timothy Slifka, Purchasing Manager
Subject: Item 4H Approve the Purchase of New Vehicle from Philpott
Motors in the amount of $95,110
Action
Requested:
Authorization to purchase new vehicle from Philpott Motors
for Public Works Water in the amount of $95,110.
Background
Information:
This unit is an additional unit added to the fleet approved as
part of the approved FY 2011 Public Works Water budget. In
July 2010, staff contacted Philpott Motors to secure vehicle
pricing. The State of Texas and City of Southlake bidding
requirements have been met by utilizing a BuyBoard
cooperative purchasing contract. The specific purpose of
this equipment is for the maintenance and repair of water
valves and fire hydrants. It is designed to automate the
testing and acquisition of GPS coordinates of these fixtures,
allowing a maintenance crew to service 50% more fixtures in
a work day.
Financial
Considerations:
The request will be funded through the approved FY 2011
Public Works Water budget.
Strategic Link:
B2 — Collaborate with select partners to implement service
solutions.
B5 — Improve performance of delivery and operational
processes.
F2 — Invest to provide and maintain high quality public
assets.
Citizen Input/
Board Review:
None
Legal Review: None
Alternatives: Deny and maintain current valve exercising (Opening and
Closing), maintenance and GPS mapping procedures.
Supporting
Documents: BuyBoard Pricing Worksheet.
Staff
Recommendation: Approve the purchase of this vehicle from Philpott Motors.
CUSTOMIZED PRODUCT PRICING SUMMARY BASED ON CONTRACT
Vehicles
BUYBOARD #281 -07
End User: CITY OF SOUTHLAKE
Contact: TIM SLIFKA tslifka @ci.southlake.tx.us
Product Description: 2011 FORD F450 CHASSIS
A. Bid Series:
20
B. Published Options [Itemize each below]
Philpott Rep: RICHARD HYDER
Date: 24- May -10
A. Base Price: I S 22,733.00
Code
Options
Bid Price
Code
Options
Bid Price
DELIVERY -- PHILPOTT WILL DELIVER
VEHICLE TO CLS FOR UPFIT. CLS WILL
MOUNT BODY AND DELIVER COMPLE
UNIT TO SOUTHLAKE
FLOOR PLAN INTEREST
$ 477.40
$ 99.00
LED LIGHTBAR W/ SPLIT TA
$ 2,395.00
$ 99.00
LOT INSURANCE
$ 68.20
66S
UPFITTER SWITCHES
$
DD
FACTORY DESTINATION CHG
$ 975.00
WESTIN CAB STEPS
12X8 FLATBED W/ HEADBOARD
$ 3,581.00
99T
6.71, V8 DIESEL B20
$ 6,895.00
CLS
SEWER EQUIPMENT PER CLS
QUOTE #KR37011
$ 51,200.96
44W
6 -SPD AUTO TRANSMISSION
$ 178.00
572
AIR CONDITIONING
$
X4N
4.10 LIMITED SLIP AXLE
$ 338.00
165
165" WHEELBASE 84" CA
$ 250.00
90L
POWER EQUIPMENT GROUP
$ 996.00
AS
VINYL 40/20/40 SEATING
$
512
SPARE TIRE AND WHEEL
$ 329.00
66S
UPFITTER SWITCHES
$
1 16500# GVWR
$
Total of B. Published Options: I S 67,683.56
C. Unpublished Options [Itemize each below. not to exceed 25 %] S= 1.0 %
Options
Bid Price
Options
Bid Price
PDI CHARGE
$ 80.00
DELIVERY -- PHILPOTT WILL DELIVER
VEHICLE TO CLS FOR UPFIT. CLS WILL
MOUNT BODY AND DELIVER COMPLE
UNIT TO SOUTHLAKE
S -
WIGWAGS
$ 99.00
F. Total of A + B + C + D + E = F
REAR FLASHERS
$ 99.00
ROUND 6 WIRE CONNECTOR
$ -
H. BUYBOARD Administrative Fee (5400 per purchase order)
4 KEYS
$ 6.00
S 3,375.00
WESTIN CAB STEPS
$ 225.00
S 95,110.56
WINDOW TINT LEGAL
$ 200.00
EQUIPMENT SERVICES
$ 210.00
Total of C. Unpublished Options:
I S 919.110
D. Contract Price Adjustment:
E. Delivery Charges: 300 miles
S -
F. Total of A + B + C + D + E = F
S 91,335.56
G. Quantity Ordered 1 x F =
S 91,335.56
H. BUYBOARD Administrative Fee (5400 per purchase order)
S 400.00
L Non -Equip Charges & Credits 1 ESP PREMUIM CARE 6/100 $100 DED
S 3,375.00
J. TOTAL PURCHASE PRICE INCLUDING BUYBOARD FEE
S 95,110.56
Quotation
TO: City of Southlake
Attn: Kyle Flannagan
kflanagan@ci.southlake.tx.us
CLS Sewer is pleased to offer the following quotation
Date: 10/11/2010
Quotation Number: KR37011
Payment Terms: Net 30 Days
Shipping Terms:
FOB Harvard
Valid Through: 10/10/2010
Item Number
Description QTY U/M Unit Price
1 79- 000 -01
ERV -750 Automated Valve Operator (without) Datalogger, 1 EA
featuring Wach Patented Automation. Extendable arm
produces full 750ft lbs. of torque. The system utilizes a dual
pivot point to locate over any valve box /hydrant. Locking disc
brake holds the full torque of the machine while operating. 3"
square steel tube construction and mechanical lock system for
travel. Includes operation manual.. (Requires Ruggedized ERV -
750 Control ler/Datal ogger Part #79 - 410 -00).
2 79- 410 -00
Ruggedized ERV -750, TM7 and TM -6 Controller /Datalogger to 1 EA
operate and collect data during the operation of the machine.
A fully GPS compatible windows based controller when you add
the 79- 411 -00 GPS or 79- 412 -00 submeter GPS)
3 11- 408 -00
Telescopic Valve Key. Manufactured from high- strength steel, 1 EA
adjustable from 4ft to 9ft with spring loaded pin to eliminate
loss. Rated to 800lbs -ft of torque for use with the Wachs P/2
and RS /2 valve operators and ERV 750 (Weighs only 24lbs!)
4 79- 401 -00
ERV -750 Installation Kit (Flat bed only) includes hardware EA
required for mounting.
WWW.SEWERTOOLS.COM
726. S. Sherman St. Richardson, TX. 75081
P -972- 479 -1335 f -972- 479 -1336
Disc% Line Totals
5 77- 402 -20 200 Gal Spoils Tank w /Hyd Latching Door with our exclusive EA
slide and dump debris removal system. Hydraulic cylinders to
dump tank and open door. Full opening rear door and
electronic control activation. Includes 20' suction hose and
standard 3" wand.
6 77- 406 -27 27 Kohler over -head cam air - cooled gas engine with 500 CFM- EA $47,400.96
11" Hg positive displacement blower, tach /hour meter, silencer,
washable filter, 10 gallon gas tank and clutch driven pressure
washer outputting 2.Sgpm @ 3000psi, 5 gallon anti - freeze tank,
125 gallon water tank, 8gpm @ 2000psi hydraulic pump, 10
gallon reservoir with cooler and 50' hose reel with curbside
controls.
Mounting of body to chassis
Quote Total
WWW.SEWERTOOLS.COM
726. S. Sherman St. Richardson, TX. 75081
$3,800.00
$51,200.96
P -972- 479 -1335 f -972- 479 -1336