Item 4DCITY OF
SOUTH LADE
MEMORANDUM
October 27, 2010
TO: Shana Yelverton, City Manager
FROM: Chris Tribble, Director of Community Services
4D -1
SUBJECT: Approve SPDC Matching Funds request from Southlake
Baseball Association in the amount of $42,269 for batting cage
improvements at Bicentennial Park
Action Requested: Approve SPDC Matching Funds request from Southlake
Baseball Association (SBA) in the amount of $42,269 for
batting cage improvements at Bicentennial Park.
Background
Information: The original concept for the Bicentennial Park, Phase I
improvements included two (2) new batting cages. Due to
resident noise concerns, the batting cages were relocated
near four (4) existing batting cages and designed to match.
Southlake Baseball Association would like to improve the
new and existing batting cages with concrete surfaces,
artificial turf and add electrical power.
If approved, matching funds will be used to pay for half of the
overall improvement cost ($84,538).
Dean Construction, the Construction Manager at Risk on the
Bicentennial Park Phase 1 project, will construct the batting
cages as part of Phase 1. It is anticipated that the
improvements will be complete by February 2011.
Financial
Considerations: Funding in the amount of $513,249 was included in the FY
2011 SPDC Matching Funds Budget.
To date, $88,700 in FY 2011 SPDC Matching Funds have
been allocated for the following projects:
■ $2,350 to Keep Southlake Beautiful for courtyard
expansion in Liberty Garden (Oct. 5, 2010)
■ $25,000 to Southlake DPS Citizens Association for
Safety Town (Oct. 5, 2010) — NOTE: Approval was
City Council
Meeting Date — November 2, 2010
Page 2 of 4
El I1�r
for $125,000, however, $100,000 of the approved
amount was dependent on the receipt of a grant
which has since been denied.
■ $61,350 to Southlake Senior Funding, Inc. for a bus
(Oct. 5, 2010)
With these allocations, $424,549 is currently available for
matching funds projects. If the current request for $42,269
from SBA for batting cage improvements is granted, an
unencumbered balance of $382,280 would remain in the FY
2011 Matching Funds budget.
Strategic Link: This item is linked to the City's Strategy Map related to the
focus areas of Quality Development and Partnerships and
Volunteerism and meets the Corporate Objectives to Provide
Attractive and Unique Spaces for Enjoyment of Personal
Interests, Actively Promote Opportunities for Partnerships
and Volunteer Involvement, Invest to Provide and Maintain
High Quality Public Assets, and Collaborate with Select
Partners to Implement Service Solutions.
Citizen Input/
Board Review: Parks Board recommended approval (7 -0) at their October
11, 2010 meeting
SPDC and City Council will consider November 2, 2010
Legal Review: N/A
Alternatives: Alternatives may include the following:
• Recommendation for approval as presented
• Recommendation for approval with input as desired
• Decision not to recommend approval
Supporting
Documents: Supporting Documents include:
• SPDC Matching Funds Request Form
• Dean Construction Estimate
Staff
Recommendation: Approve SPDC Matching Funds request from Southlake
Baseball Association (SBA) in the amount of $42,269 for
batting cage improvements at Bicentennial Park.
City Council
Meeting Date — November 2, 2010
Page 3 of 4
!! 1 01
City of Southlake
PROJECT MATCHING FUNDS REQUEST FORM
PROJECT Batting Cage Improvements
NAME:
Contact Person: David Young
Mailing Address: David southlake@yahoo.com
City: Southlake State: Tx ZIP: 76092 Day 817 - 946 -8395
Phone:
Night Phone
Additional Contact
Person:
PROJECT DESCRIPTION:
Day Phone:
Improve new and existing batting cages with concrete surfaces, artificial
turf, and electrical power.
Proposed Start Date: November 2010 Projected Completion
Date:
Projected Cost: $84,538 Amount of Funds
Requested:
Fax Number:
January 2011
$42,269
City Council
Meeting Date — November 2, 2010
Page 4of4
Batting Cage Pricing
DEAN CONSTRUCTION ESTIMATE
1. Excavate $ 4,000.00
2. Trucking $ 1,350.00
3. Concrete $32,600.00
4. Misc Labor $ 3,000.00
5. Carpet $34,600.00
6. Carpet Installation $ 3,750.00
7. Install 6 electrical outlets $ 5,238.00
H11511
Total $84,538.00