Item 9A MemoCity of Southlake, Texas
MEMORANDUM
November 9, 2004
TO: Billy Campbell, City Manager
FROM: Kevin Hugman, Director of Human Resources
SUBJECT: Resolution No. 04 -071, Amending City of Southlake Personnel Policies to adopt a
Workplace Conduct Policy, incorporating and superceding the current Sexual
Harassment Policy and EEO Discrimination Complaint Procedure.
Action Requested: City Council approval of Resolution No. 04 -071, amending the Personnel
Policies to adopt the Workplace Conduct Policy.
Background
Information: The City currently has in place an Equal Employment Opportunity statement,
as well as an EEO Discrimination Complaint Procedure, adopted in 1990, and
a Sexual Harassment Policy adopted in 1997. While these policies have served
the City well, it has become necessary to broaden the scope of these policies
and to include more contemporary issues such as workplace violence.
The proposed Workplace Conduct policy will:
• Prohibit all forms of harassment whether it be sexual, racial, gender,
disability, age, or any other basis protected by federal law;
• Define types of harassment to include offensive language, taunting or
gestures, or possession in the workplace of offensive materials such as
posters, cartoons, etc.
• Prohibit workplace violence including threats, sabotage or physical
violence;
• Provide a mechanism for the reporting, investigation, and appeal of
findings regarding any alleged violations of the policy; and
• Prohibit retaliation against any person who reports a violation of the
policy or assists in an investigation.
The proposed policy encompasses and protects all employees, elected officials,
and volunteers of the City.
Financial
Considerations: Not Applicable.
Citizen Input/
Board Review: Not Applicable.
Legal Review: The City Attorney has reviewed the policy.
Alternatives: Input as desired by Council.
Billy Campbell, City Manager
November 9, 2004
Page 2
Supporting
Documents:
• Resolution No. 04 -071, Amending the Personnel Policies to adopt a
Workplace Conduct Policy, incorporating and superceding the current
Sexual Harassment Policy and EEO Discrimination and Complaint
Procedure.
• Workplace Conduct Policy
Staff
Recommendation: City Council approval of the Workplace Conduct policy and Resolution No.
04 -071, adopting the Workplace Conduct policy and including it in the City
Personnel Policies.