Item 4BCity of Southlake, Texas
MEMORANDUM
November 10, 2004
TO: Honorable Mayor and Members of City Council
FROM: Billy Campbell, City Manager
SUBJECT: Agenda Item Comments and Other Items of Interest for City Council Meeting
November 16, 2004
4D. Local Business Report. The Economic Development Department will be introducing Troy
Kingsley and /or Mike Swirczynski with Dueling Chefs.
5A. Approve the minutes for the November 3, 2004, special City Council meeting and the
November 8, 2004, special City Council meeting_ The minutes were included in your packet.
Contact Lori Farwell with questions on this item.
7A. ZA04 -073, Site Plan for Lot 2R, Block 5, Cornerstone Business Park. This property is located
on the east side of South Nolen Drive, across from the intersection of South Nolen Drive and
Silicon Drive. A concept plan and S -P -2 zoning with limited I -1, 0-1 and C -2 uses for the
complex were approved in June. This is the first site plan for construction of a 26,400 square
feet office /warehouse building within a five building office /warehouse complex that totals
approximately 126,000 square feet of floor area. The applicant has met all applicable site plan
requirements. Planning and Zoning Commission members had concerns about internal
maneuvering of trucks into the loading dock areas. Their recommendation for approval was (6-
0) subject to review; requiring signage that directs trucks in such a manner as to facilitate truck
traffic while promoting safety.
Contact Ken Baker or Dennis Killough with questions on this item.
8A. Ordinance No. 480- 421A,(ZA04 -089), 1` Reading, Zoning Change and Development Plan for
Estes Park, Phase I Addition. The primary purpose of this request is to amend the rear -yard
setback requirements to match that of Estes Park Phase IL The proposal is to change the
minimum rear -yard setback of 40 feet to 30 feet, with the exception of two lots abutting
residents that have requested minimum rear yard setbacks of 60 feet and two lots containing
20 -feet wide "No Disturbance /Tree Preservation" areas along the rear property lines. The
Honorable Mayor and Members of City Council
Agenda Item Comments
City Council meeting November 16, 2004
Page 2 of 5
applicant has indicated the reduction is to allow builders more flexibility in shaping and placing
homes on the lots to save certain trees. Further clarification on fencing requirements has also
been provided.
The Planning and Zoning Commission recommended approval (6 -0) as presented, subject to
development plan review summary No. 1, dated October 29, making the following changes to
the document that was distributed, titled Residential Planned Unit Development District For
Estes Park Phase One :
1. Under Rear Yard - amend to read: The rear yard shall not be less than 30 feet except on
Lots 13 and 14, Block 1, as shown on the attached development plan which shall have a
rear yard of not less than 60 feet;
2. Lots 14 and 15, Block 1, as shown on the attached development plan, shall have a "no
disturbance /tree preservation area" along the rear property line of not less than 20 feet
in width;
3. Under Perimeter Fencing - amend to read: All fencing surrounding the project and
internally, if built in the residential PUD, shall be six foot wrought iron fencing except
Lots 1, 2, and 3, Block 3, as shown on the attached development plan, which shall be
eight foot brick or wrought iron or a combination of both. Furthermore, the developer
has also committed to build a wrought iron fence on the rear of Lots 15 through 20,
Block 1 and along the west side of Lot 14, Block 1, as shown on the attached
development plan, as a part of the subdivision construction rather than the individual
home construction.
Contact Ken Baker or Dennis Killough for questions on this item.
9A. Resolution No. 04 -071, Amending City of Southlake Personnel Policies to adopt a Workplace
Conduct Policy, incorporating and superseding the current Sexual Harassment Policy and EEO
Discrimination Complaint Procedure. The current City Personnel Policies include an EEO
Discrimination Complaint Procedure, adopted in 1990, and a Sexual Harassment Policy,
adopted in 1997. While these policies have served us effectively, it is desirable to include
broader terms of harassment and discrimination into the written policy, as well as to address
Honorable Mayor and Members of City Council
Agenda Item Comments
City Council meeting November 16, 2004
Page 3 of 5
contemporary issues such as workplace violence. The proposed Workplace Conduct Policy
was developed to accomplish this goal and to also eliminate duplication and potential conflict
between policies related to equal employment protection.
The proposed policy defines and prohibits all forms of harassment based on race, color,
national origin, religion, sex, disability or age; prohibits workplace violence; and provides a
means for the reporting, investigation, and appeal of alleged violations of the policy.
Contact Kevin Hugman with questions on this item.
10A. Consider excusing members of the City Council and of the Planning and Zoning Commission
for absences from meetings No absences to report this period.
1013. Consider SPO4 -267, Variance to the Sign Ordinance 704 -B for Gobs Of Gifts located at 1110
East State Highway 114. The tenant is located in the Carroll Oaks shopping center at the
southwest corner of the intersection of Carroll Avenue and eastbound access road of SH 114.
This is a variance for letter height, sign area and sign width. With regard to the sign width, the
sign must be within the middle 75% of the lease space and if the facade is articulated, must be
within the middle 75% of the articulated facade wall. The lease space is 21 feet in width and
the sign must fit within the middle 16 feet of the lease space width. However, the lease space
spans 21 feet of a 25 feet articulated facade wall. The remaining 4 feet of the facade wall is
part of the adjoining lease space. The sign is placed within the middle 84% of the articulated
facade wall, but encroaches approximately 2 feet into the adjoining lease space. The applicant
has received permission from the building owner and the adjacent tenant for the encroachment.
The specific variances requested are as follows:
Sign Regulation
Maximum Permitted
Maximum Requested
Letter Height
12 inches
24 inches
Sign Area 16 square feet 51 square feet
Honorable Mayor and Members of City Council
Agenda Item Comments
City Council meeting November 16, 2004
Page 4 of 5
Sign Width 16 feet within middle 21 feet wide and off -set
75% of lease space outside of the store front by 2
feet
Contact Ken Baker or Dennis Killough with questions on this item.
10C. Consider SPO4 -268, Variance to the Sign Ordinance 704 -B for Shogun Restaurant located
at 2970 East Southlake Boulevard. This site is located at 2970 East Southlake Boulevard in
Gateway Plaza Phase L This is a request to amend the approved conditional sign permit with
respect to the permitted sign location along Southlake Boulevard. The current conditional sign
permit restricts the sign to be within the center area of the wider wall plane of the building
facade. This proposal would allow a vertical sign as an alternative sign area in one of the
pilasters of the facade. This request appeared before the City Council in July and was denied.
The sign was erected without a permit and the applicant was not present to represent the
variance request.
Contact Ken Baker or Dennis Killough with questions on this item.
lOD. Authorize the Mayor to enter into TIF development and 380 agreements and the associated
parking agreement with SLTS Grand Avenue District, L.P., for the development of the Grand
Avenue District. As directed by Council, staff has notified the developer that all proposed
revisions to the agreements must be received no later than 8:00 a.m. on Friday. Once received,
legal staff will review and advise Council. Contact Sharen Elam with questions on this item.
IC
Staff Extension Numbers:
Baker, Ken, Director of Planning, 481 -2046
Black, Rick, DPS Director, 481 -2406
Campbell, Billy, City Manager, 481 -1409
Elam, Sharen, Finance Director, 481 -1713
Farahnak, Pedram, Public Works Director, 481 -2308
Farwell, Lori, City Secretary, 481 -1519
Honorable Mayor and Members of City Council
Agenda Item Comments
City Council meeting November 16, 2004
Page 5 of 5
Hugman, Kevin, Human Resources Director, 481 -1952
Jackson, Malcolm, Community Services Director, 481 -1527
Killough, Dennis, Senior Planner, 481 -2073
Thatcher, Ben, Assistant to the City Manager, 481 -1433
Last, Greg, Economic Development Director, 481 -1671
Yelverton, Shana, Assistant City Manager, 481 -1429