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Item 5ACITY OF SOUTHLAKE REGULAR CITY COUNCIL MEETING MINUTES: OCTOBER 19, 2004 LOCATION: 1400 Main Street, Southlake, Texas Council Chambers in Town Hall CITY COUNCIL PRESENT Mayor Andy Wambsganss, Mayor Pro Tern Keith Shankland and Deputy Mayor Pro Tern Carolyn Morris; and Councilmembers Laura K. Hill, Gregory Jones, Virginia M. Muzyka, and John Terrell. CITY COUNCIL ABSENT None. STAFF PRESENT City Manager Billy Campbell, Assistant City Manager Shana Yelverton, Executive Secretary /Office Manager Kim Bush, Library Administrator Kerry McGeath, Manager of Technical Services Gary Gregg, Audio Visual System Technician Pam Jordan, Director of Community Services Malcolm Jackson, Deputy Director of Community Services Steve Polasek, Director of Economic Development Greg Last, Director of Finance Sharen Elam, Director of Human Resources Kevin Hugman, Interim Director of Planning Ken Baker, Senior Planner Dennis Killough, Director of Public Works Pedram Farahnak, Deputy Director of Public Works Charlie Thomas, City Attorney E. Allen Taylor, and City Secretary Lori Farwell. WORK SESSION The work session was called to order by Mayor Wambsganss at 5:25 p.m. City Council reviewed the agenda items with city staff and applicants. Agenda items 813, 10A, and IOC were added to the consent agenda. The work session ended at 6:14 p.m. REGULAR SESSION: Agenda Item No. 1. Call to order The regular session was called to order by Mayor Wambsganss at 6:14 p.m. Agenda Item No. 2A. Executive Session Mayor Wambsganss announced that the City Council would be going into Executive Session pursuant to the Texas Government Code, Section 551.071, consultation with city attorney, Section 551.072, deliberation regarding real property, and Section 551.074, deliberation regarding personnel matters. City Council adjourned for Executive Session at 6:14 p.m. Executive Session began at 6:36 p.m. and ended at 8:04 p.m. Agenda Item No. 2B. Reconvene Mayor Wambsganss reconvened the regular meeting at 8:06 p.m. The Mayor asked if there was any action necessary as a result of the Executive Session. No action was necessary. Agenda Item No. 3. Invocation The invocation was given by Mayor Pro Tem Shankland. Mayor Wambsganss led the pledge of allegiance. UNOFFICIAL REGULAR CITY COUNCIL MEETING MINUTES, OCTOBER 19, 2004 Page I of 5 Agenda Item No. 4A. Mayor's Report Mayor Wambsganss announced upcoming meetings and events. The Mayor announced City Manager Campbell's resignation and stated that Assistant City Manager Yelverton will be the next City Manager beginning March 2, 2005. Agenda Item No. 413. City Manager's Report None. Agenda Item No. 4C. Financial Report. A written report was included in City Council's packet. Agenda Item No. 4D. School District Reports. Dr. Kay Waggoner with Grapevine - Colleyville Independent School District gave a brief report to City Council. Dr. Gary Matthews with Carroll Independent School District gave a brief report to City Council. Agenda Item No. 4E. Local Business Report. Director Last introduced Rick Caro, General Manager of Foot Solutions, who gave a presentation on his business. CONSENT AGENDA: Consent agenda items are considered to be routine by the City Council and are enacted with one motion. The Mayor read the items into the record. Agenda Item No. 5A. Approve minutes for the October 5, 2004, regular City Council meeting_ Approved as presented. Agenda Item No. 513. Authorize the Mayor to execute a professional services agreement with Cheatham and Associates for the design of the Florence Elevated Storage Tank. Director Farahnak presented this item to City Council during the work session. Agenda Item No. 5C. ZA04 -063, Revised Development Plan for Pecan Creek, Lot 2R, Block 60, Timarron Addition Phase 5, located on the east side of the 200 block of Byron Nelson Parkway approximately 500 feet south of East Southlake Boulevard. Current Zoning: R -PUD Residential Planned Unit Development District. SPIN Neighborhood #9e. This item will be tabled to November 9, 2004, City Council meeting. Agenda Item No. 5D. Authorize the Mayor to execute a Commercial Developer's Agreement with M.C. Properties for the construction of a 12" water line along SH 114 from North Kimball Avenue to Briarwood Drive. Deputy Director Thomas presented this item to City Council during the work session. Agenda Item No. 5E. Authorize the Mayor to execute a Residential Developer's Agreement for Estes Park II, a 46 -lot subdivision, located on the west side of North Carroll Avenue between Carroll Meadows Court and Dove Street. Deputy Director Thomas presented this item to City Council during the work session. Agenda Item No. 5F. Approve the appointment of Ken Baker as Director of Planning_ City Manager Campbell presented this item to City Council during the work session. Agenda Item No. 5G. Approve a lease agreement for property located at 315 and 379 Shady Oaks Lane. City Manager Campbell presented this item to City Council during the work session. UNOFFICIAL REGULAR CITY COUNCIL MEETING MINUTES, OCTOBER 19, 2004 Page 2 of 5 Agenda Item No. 8B. Ordinance No. 480- 449,(ZA04 -079), 1s Reading, Zoning Change for 711 South White Chapel Boulevard being a portion of Lot 3R1, Block A, White Chapel Place Addition. Current Zoning: SF-IA Single Family Residential District. Requested Zoning: RE Residential Estate District. SPIN Neighborhood #9w. Senior Planner Killough presented this item to City Council during the work session. George Fox, 711 South White Chapel Boulevard, Southlake, submitted a comment form in support of this request. Agenda Item No. 10A. Consider excusing members of the City Council and of the Planning and Zoning Commission for absences from meetings. City Council excused the absences of Councilmember Hill from the October 5, 2004 City Council meeting and Commissioner Stansell from the October 7, 2004 Planning and Zoning Commission meeting. Agenda Item No. 10C. Consider SPO4 -246, Variance to the Sign Ordinance 704 -B for Lake Wood Acres office building located at 750 -758 North Carroll Avenue. Senior Planner Killough presented this item to City Council during the work session. Applicant Chris Lawton, 756 North Kimball Avenue, Southlake, answered City Council's questions. Motion was made to approve consent agenda items 5A, 513, 5C to table to November 9, 5D, 5E, 5F, 5G, 813, 10A, and 10C. Motion: Shankland Second: Terrell Ayes: Jones, Hill, Morris, Muzyka, Shankland, Terrell, Wambsganss Nays: None Approved: 7 -0 REGULAR AGENDA: Agenda Item No. 6. Public Forum No one spoke. Agenda Item No. 7A. Ordinance No. 480 -447, (ZA04 -051), 2nd Reading, Zoning Change and Site Plan for Clearview Eyecare & Laser Center located at 2100 East State Highway 114. Current Zoning: C -2 Local Retail Commercial District. Requested Zoning: S -P -1 Detailed Site Plan District with C -2 Local Retail Commercial District uses. SPIN Neighborhood #6. Senior Planner Killough presented this item to City Council. Architect Skip Blake answered City Council's questions. In accordance with Section 4.21 of the City Charter, the caption for this term is listed as follows: AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS; GRANTING A ZONING CHANGE ON A CERTAIN TRACT OR TRACTS OF LAND WITHIN THE CITY OF SOUTHLAKE, TEXAS BEING LEGALLY DESCRIBED AS LOT B, BLOCK B, BRIARWOOD ESTATES; AND BEING 1.523 ACRES, AND MORE FULLY AND COMPLETELY DESCRIBED IN EXHIBIT "A" FROM "C -2" LOCAL - RETAIL COMMERCIAL DISTRICT TO "S -P -1" DETAILED SITE PLAN DISTRICT WITH "C -2" LOCAL - RETAIL DISTRICT USES, AS DEPICTED ON THE APPROVED SITE PLAN ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT "B ", SUBJECT TO UNOFFICIAL REGULAR CITY COUNCIL MEETING MINUTES, OCTOBER 19, 2004 Page 3 of 5 THE SPECIFIC REQUIREMENTS CONTAINED IN THIS ORDINANCE; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; DETERMINING THAT THE PUBLIC INTEREST, MORALS AND GENERAL WELFARE DEMAND THE ZONING CHANGES AND AMENDMENTS HEREIN MADE; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING AN EFFECTIVE DATE. Mayor Wambsganss opened the public hearing. Maria Chase, 600 Cherry Lane, Southlake, spoke in support of this request. Mayor Wambsganss closed the public hearing. Motion was made to approve Ordinance No. 480 -447, (ZA04 -051), 2nd Reading, subject to the first reading approval and the trash dumpster exhibit submitted at tonight's meeting marked as Exhibit `A'. Motion: Jones Second: Morris Ayes: Jones, Hill, Morris, Muzyka, Shankland, Terrell, Wambsganss Nays: None Approved: 7 -0 Auenda Item No. 8A. Ordinance No. 480 -448. (ZA04 -054). 1 st Readiniz_ Zoninu Chance and Concept Plan for St. Emilion Subdivision located at 1580 East Highland Street, on the north side of East Highland Street, approximately 650 feet west of Sunshine Lane, being approximately 17 acres. Current Zoning: AG Agricultural District. Requested Zoning: SF -30 Single Family Residential District. Amended Requested Zoning: SF -IA Single Familv Residential District. SPIN Neighborhood 95. Senior Planner Killough presented this item to Council. Applicant Phil Chaffin, 1832 Broken Bend Drive, Westlake, answered City Council's questions. Motion was made to approve Ordinance No. 480 -448, (ZA04 -054), 1 st Reading, approving SF- IA Single Family Residential District. Motion: Terrell Second: Shankland Ayes: Jones, Hill, Morris, Muzyka, Shankland, Terrell, Wambsganss Nays: None Approved: 7 -0 Agenda Item No. IOB. Consider SPO4 -212, Amendment to Conditional Sign Permit for Gateway Plaza Phase II, located at Southlake Boulevard and Nolen Drive. Senior Planner Killough presented this item to City Council. Applicants Terry Wilkinson of Wyndham Properties and Mike Barnett of Canyon Partners answered City Council's questions. UNOFFICIAL REGULAR CITY COUNCIL MEETING MINUTES, OCTOBER 19, 2004 Page 4 of 5 Motion was made to approve as submitted, allowing a total of three monument signs along East Southlake Boulevard (including the existing entry feature sign west of North Nolan Drive) by eliminating monument sign SN2A and replacing SN2 with the revised plan submitted at tonight's meeting. Motion: Terrell Second: Jones Ayes: Jones, Hill, Morris, Muzyka, Shankland, Terrell, Wambsganss Nays: None Approved: 7 -0 Agenda Item No. 11A. Southlake Town Square development There was no discussion on this item. No action was taken on this item. Agenda Item No. 12. Meeting adjourned Mayor Wambsganss adjourned the meeting at 9:02 p.m. *An audio recording of this meeting will be permanently retained in the City Secretary's Office. Andy Wambsganss Mayor ATTEST: Lori A. Farwell, TRMC City Secretary UNOFFICIAL REGULAR CITY COUNCIL MEETING MINUTES, OCTOBER 19, 2004 Page 5 of 5