Item 5BCity of Southlake, Texas
MEMORANDUM
October 28, 2004
To: Billy Campbell, City Manager
From: Gary Gregg, Technical Services Manger
Subject: Authorize the City Manager to execute a contract with Microsoft
Corporation for an enterprise software agreement.
Action Requested: Authorize the City Manager to execute a contract with Microsoft
Corporation for an enterprise software agreement for $62,625.
Background
Information: The City of Southlake currently has 225 computers actively in its inventory
and being used on a daily basis. These computers have various different
revisions of Windows operating systems and Office productivity suites
installed. The management of these devices is difficult because of the
differences between platforms. Users are not able to fully utilize
productivity enhancements based on differences between software
revisions. This contract will allow the City of Southlake to bring all our
computers and servers to the most current software levels, maintain them
there as well as simplify license management. The agreement further
provides for home use rights for city employees as well as provides for
enhanced online training for enrolled city employees.
Financial
Considerations:
This is a three year agreement with provisions for a fourth and fifth year
renewal at reduced costs. The contract contains necessary language
regarding cancellation should future councils choose not to fund it. This
item was budgeted in the FY 04/05 Support Services budget.
Citizen Input/
Board Review:
None
Legal
Review: The City Attorney is currently reviewing the proposed agreement and any
necessary changes will be incorporated before final signatures are obtained.
Alternatives: The Council may approve the agreement or deny it. If the Council chooses
to deny approval, desktop software will be replaced on a case by case basis
as funding allows.
Supporting
Documents: Agreement
Staff
Recommendation: Authorize the City Manager to execute a contract with Microsoft
Corporation for an enterprise software agreement in the amount of
$62,625.
Staff
Contact: Gary Gregg, Technical Services Manager