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Item 5ACITY OF SOUTHLAKE REGULAR CITY COUNCIL MEETING MINUTES: OCTOBER 5, 2004 LOCATION: 1400 Main Street, Southlake, Texas Council Chambers in Town Hall CITY COUNCIL PRESENT Mayor Andy Wambsganss, Mayor Pro Tem Keith Shankland and Deputy Mayor Pro Tem Carolyn Morris; and Councilmembers Gregory Jones, Virginia M. Muzyka, and John Terrell. CITY COUNCIL ABSENT Councilmember Laura K. Hill. STAFF PRESENT City Manager Billy Campbell, Assistant City Manager Shana Yelverton, Executive Secretary Kim Bush, Library Administrator Kerry McGeath, Manager of Technical Services Gary Gregg, Information Systems Technician Sam Cobb, Director of Community Services Malcolm Jackson, Deputy Director of Community Services Steve Polasek, Director of Economic Development Greg Last, Director of Finance Sharen Elam, Director of Human Resources Kevin Hugman, Interim Director of Planning Ken Baker, Senior Planner Dennis Killough, Director of Public Safety Rick Black, Chief Building Official Paul Ward, Director of Public Works Pedram Farahnak, Deputy Director of Public Works Charlie Thomas, Assistant to the Director of Public Works Valerie Bradley, City Attorney E. Allen Taylor, Deputy City Secretary Tara Brooks, and City Secretary Lori Farwell. WORK SESSION The work session was called to order by Mayor Wambsganss at 5:31 p.m. City Council reviewed the agenda items with city staff and applicants. Agenda items 8A to table to the first meeting in November; 8C to table to October 19, 2004; 10A; 1013; 1OC; IOD to table to October 19, 2004; 10E; IOF; 10G; and 101-1 were added to the consent agenda. The work session ended at 6:30 p.m. REGULAR SESSION: Agenda Item No. 1. Call to order The regular session was called to order by Mayor Wambsganss at 6:30 p.m. Agenda Item No. 2A. Executive Session Mayor Wambsganss announced that the City Council would be going into Executive Session pursuant to the Texas Government Code, Section 551.071, consultation with city attorney and Section 551.087, deliberation regarding economic development negotiations. City Council adjourned for Executive Session at 6:30 p.m. Executive Session began at 6:50 p.m. and ended at 7:25 p.m. Agenda Item No. 2B. Reconvene Mayor Wambsganss reconvened the regular meeting at 7:26 p.m. The Mayor asked if there was any action necessary as a result of the Executive Session. Motion was made to authorize the settlement in Marpave, Inc., vs. City of Southlake. Motion: Jones UNOFFICIAL REGULAR CITY COUNCIL MEETING MINUTES, OCTOBER 5, 2004 Page 1 of 9 Second: Terrell Ayes: Jones, Morris, Muzyka, Shankland, Terrell, Wambsganss Nays: None Approved: 6 -0 Agenda Item No. 3. Invocation The invocation was given by Scott Berry from First Baptist Church. Boy Scout Troop 402 presented the colors and led the audience in the Pledge of Allegiance. Agenda Item No. 4A. Mayor's Report Mayor Wambsganss announced upcoming meetings and events and presented a proclamation to Joanne Hon for the Master Gardeners' contributions to Liberty Garden. The Mayor also recognized the following people for their outstanding service to the Liberty Garden: Dottie Woodson, Jackie Peel, Donna Haggerty, Debra Sanders, Dick and Pat Oliver, Toni Hernandez, L.J. Williams, Janice Newbrand, Lou Milner, Barbara Munn, Scott Wood, and Keep Southlake Beautiful Liberty Garden Committee Members — Rosemary Hutchins, Wendi Carlucci, Emily Galpin, Debra Heath, Vicki Glover, John Shock, Mary Jean Oman, Dorothy Wood, Jackie Phillips, Elizabeth McCracken, Liz Durham, Stephanie Talley, Laura Flaherty, Kie Muzyka, Becky Gamble and Barbara Adkins. There was no one present to receive the proclamation in honor of Relationship Violence Awareness Month. Councilmember Jones recognized City employee Paul Ward for his outstanding service and dedication and for a job well done. Agenda Item No. 4B. City Manager's Report None. Agenda Item No. 4C. SPIN Board Report: A written report was included in Council's packet. Agenda Item No. 4D. Library Board Report: A written report was included in Council's packet. Agenda Item No. 4E. Park and Recreation Board Report: Park Board member Cara White announced upcoming and recent park activities. Agenda Item No. 4F. Local Business Report: Director Last introduced local business owner, Calvin Evanoff of The Boardroom — a Men's Salon, who presented his business to the Council. CONSENT AGENDA: Consent agenda items are considered to be routine by the City Council and are enacted with one motion. The Mayor read the items into the record. Agenda Item No. 5A. Approve minutes for the September 21, 2004, regular City Council meeting. Approved as presented. Agenda Item No. 5B. Authorize the City Manager to enter into an agreement for the purchase of park property. City Manager Campbell presented this item to Council during the work session. Agenda Item No. 5C. Approve an Interlocal Agreement for funding the Teen Court Program between the cities of Southlake, Colleyville, and Grapevine. Director Elam presented this item to Council during the work session. UNOFFICIAL REGULAR CITY COUNCIL MEETING MINUTES, OCTOBER S, 2004 Page 2 of 9 Agenda Item No. 8A. Ordinance No. 480 -446, (ZA04 -044), 1S Reading, Zoning Change and Concept Plan for Kimball Estates located at 1470 North Kimball Avenue. Current Zoning: SF- IA Single Family Residential District. Requested Zoning: SF -20A Single Family Residential District. SPIN Neighborhood #5. The applicant requested to table this item to the first meeting in November. Agenda Item No. 8C. Ordinance No. 480 -448, (ZA04 -054), 1S Reading, Zoning Change and Concept Plan for St. Emilion Subdivision located at 1580 East Highland Street; on the north side of East Highland Street, approximately 650 feet west of Sunshine Lane, being approximately 17 acres. Current Zoning: AG Agricultural District. Requested Zoning: SF -30 Single Family Residential District. SPIN Neighborhood #5. The applicant requested to table this item to October 19, 2004. Agenda Item No. 10A. Consider excusing members of the City Council and of the Planning and Zoning Commission for absences from meetings City Council excused the absence of Mike Springer from the September 23, 2004, Planning and Zoning Commission meeting. Agenda Item No. lOB. ZA04 -065, Plat Revision for Lots 1 through 5, Block 5, Cornerstone Business Park being a revision of Lots 1, 2R1, 3, 4 and 5, Block 5, Cornerstone Business Park, to include Tracts 11E1 and 11F, Thomas Easter Survey, Abstract No. 474. The property is located on the east side of South Nolen Drive, approximately 600 feet south of East Southlake Boulevard. Current Zoning: S -P -2 General Site Plan District. SPIN Neighborhood #7. Senior Planner Killough presented this item to Council during the work session. Applicant Max Kruegler answered Council's questions. Mr. Kruegler agreed to look at the possibility of horizontal trenching in an effort to save more trees. Agenda Item No. IOC. Consider SPO4 -210, Variance to Sign Ordinance No. 704 -B, Highland Nails & Spa, located at 2125 West Southlake Boulevard, Suite 335 Senior Planner Killough presented this item to Council during the work session. Applicant Steve Jesop, 1940 Forest Road, Grapevine, answered Council's questions on this item. Agenda Item No. IOD. Consider SPO4 -212, Amendment to Conditional Sign Permit for Gateway Plaza Phase II, located at East Southlake Boulevard and Nolen Drive. The applicant requested to table this item to October 19, 2004. Item No. 10E. Consider SPO4 -223. Variance to Sian Ordinance No. 704 -13. Harris Methodist Southlake, located at 1545 East Southlake Boulevard. Senior Planner Killough presented this item, in conjunction with item IOF, to Council during the work session. Applicant Frank Sapienza, 1411 Pegosa Trail, Carrollton, answered Council's questions. Mr. Sapienza agreed to change the E3 sign on FM 1709 to include stone similar to their main sign on FM 1709. Agenda Item No. IOF. Consider SPO4 -224, Conditional Sign Permit for a Directory and Directional Signage System at Harris Methodist Southlake, located at 1545 East Southlake Boulevard. Senior Planner Killough presented this item, in conjunction with item 10E, to UNOFFICIAL REGULAR CITY COUNCIL MEETING MINUTES, OCTOBER 5, 2004 Page 3 of 9 Council during the work session. Applicant Frank Sapienza, 1411 Pegosa Trail, Carrollton, answered Council's questions. Agenda Item No. 10G. Consider SPO4 -229, Variance to Sign Ordinance No. 704 -13, Velocity Sports Performance, located at 1800 East State Highway 114, Suite 102. Senior Planner Killough presented this item to Council during the work session. Applicant Wayne Foster, 1206 Westgate, Irving, answered Council's questions. Agenda Item No. 10H. Consider Option #3 of the Joint Utilization Analysis Report. Deputy Director Polasek presented this item to Council during the work session. Motion was made to approve items 5A; 513; 5C; 8A to table to the first meeting in November; 8C to table to October 19, 2004; 10A excusing the absence of Mike Springer who missed the September 23, 2004, meeting; lOB as approved by the Planning and Zoning Commission and requiring the applicant to work with staff to minimize the loss of trees and subject to Plat Review Summary No. 4, dated September 17, 2004; IOC reducing the request to 24 square feet and subject to the plan submitted at the October 5, 2004, City Council meeting; lOD to table to October 19, 2004; 10E; lOF as requested but requiring sign E3 on FM 1709 to have a stone accent similar to the main sign within 90 days; IOG; and IOH. Motion: Terrell Second: Morris Ayes: Jones, Morris, Muzyka, Shankland, Terrell, Wambsganss Nays: None Approved: 6 -0 Deputy Mayor Pro Tern Morris thanked all those who participated in the walk for PKD on September 25. REGULAR AGENDA: Agenda Item No. 6. Public Forum Kelli Riley of the Southlake Lacrosse Association thanked Council for their assistance during the State Championships and presented them with t- shirts. Agenda Item No. 7A. Ordinance No. 880, 2nd Reading, Amendment to Chapter 9.5 - Environment of the Southlake City Code to add Article IV "Gas and Oil Well Permits. Interim Planner Baker presented this item to the Council. In accordance with Section 4.21 of the City Charter, the caption for this term is listed as follows: AN ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS, REGULATING THE DRILLING AND PRODUCTION OF GAS AND OIL WELLS WITHIN THE CITY; PROVIDING A PENALTY; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR PUBLICATION; PROVIDING FOR SEVERABILITY; PROVIDING FOR REPEAL OF CONFLICTING PROVISIONS; PROVIDING A CUMULATIVE CLAUSE; AND ESTABLISHING AN EFFECTIVE DATE. No one spoke during the public hearing. UNOFFICIAL REGULAR CITY COUNCIL MEETING MINUTES, OCTOBER 5, 2004 Page 4 of 9 Motion was made to approve Ordinance No. 880, 2nd Reading. Motion: Terrell Second: Shankland Ayes: Jones, Morris, Muzyka, Shankland, Terrell, Wambsganss Nays: None Approved: 6 -0 Agenda Item No. 7B. Ordinance No. 881, 2nd Reading, Amendment to Section 12 -78 of Article III, Park and Recreation Board Meetings and by -laws, of Chapter 12 of the Southlake City Code, providing for revision to election of officers. Director Jackson presented this item to Council. In accordance with Section 4.21 of the City Charter, the caption for this term is listed as follows: AN ORDINANCE MODIFYING SECTION 12 -78 OF THE CITY CODE REGARDING THE ELECTION OF OFFICERS OF THE PARK AND RECREATION BOARD, PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; AND PROVIDING AN EFFECTIVE DATE. No one spoke during the public hearing. Motion was made to approve Ordinance No. 881, 2 " Reading, allowing the Park Board to have at this time new elections for officers. Motion: Shankland Second: Terrell Ayes: Jones, Morris, Muzyka, Shankland, Terrell, Wambsganss Nays: None Approved: 6 -0 Agenda Item No. 7C. ZA04 -049, Site Plan for Guaranty Bank located at 415 East Southlake Boulevard. Current Zoning: S -P -2 General Site Plan District. SPIN Neighborhood #9W. Senior Planner Killough presented this item to Council. No one spoke during the public hearing. Motion was made to approve ZA04 -049 subject to Site Plan Review Summary No. 3, dated September 17, 2004, and reducing the number of parking spaces on the site to twenty -two and incorporating the items included in the Staff Report dated September 29, 2004. Motion: Jones Second: Terrell Ayes: Jones, Morris, Muzyka, Shankland, Terrell, Wambsganss Nays: None Approved: 6 -0 Agenda Item No. 7D. Resolution No. 04- 069,(ZA04 -074), Specific Use Permit to Allow Outside Sales and Service for the Pumpkin Patch located at 2171 East Southlake Boulevard. Current Zoning: S -P -1 Detailed Site Plan District. SPIN Neighborhood #8. Senior Planner Killough presented this item to Council. Applicants Derek Malone and Eric Buchanan, 2171 East UNOFFICIAL REGULAR CITY COUNCIL MEETING MINUTES, OCTOBER 5, 2004 Page 5 of 9 Southlake Boulevard, answered Council's questions. In accordance with Section 4.21 of the City Charter, the caption for this term is listed as follows: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, GRANTING A SPECIFIC USE PERMIT FOR OUTDOOR SALES OR SERVICES ON PROPERTY WITHIN THE CITY OF SOUTHLAKE, TEXAS, LOCATED AT 2171 E. SOUTHLAKE BOULEVARD, BEING LEGALLY DESCRIBED AS LOT 3, J.A. FREEMAN NO. 529 ADDITION, MORE FULLY AND COMPLETELY DESCRIBED IN EXHIBIT "A," AND AS DEPICTED ON THE APPROVED CONCEPT PLAN ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT `B" AND PROVIDING AN EFFECTIVE DATE. No one spoke during the public hearing. Motion was made to approve Resolution No. 04 -069 (ZA04 -074) Specific Use Permit to allow outside sales and service for the Pumpkin Patch located at 2171 East Southlake Boulevard subject to the signage as shown and the time limits set in the applicant's letter. Motion: Morris Second: Shankland Ayes: Jones, Morris, Muzyka, Shankland, Terrell, Wambsganss Nays: None Approved: 6 -0 Auenda Item No. 7E. ZA04 -066. Revised Concept Plan for Southlake Town Sauare. The property is bounded by State Highway 114 on the north side and Southlake Town Square, Phase I on the south side. Current Zoning: DT Downtown District. SPIN Neighborhood #8. Senior Planner Killough presented this item to Council along with items 7F, 7G, 7H and 7I. Applicant Brian Stebbins of Cooper and Stebbins made a presentation to Council and answered their questions. No spoke during the public hearing. Motion was made to approve ZA04 -066, subject to the Concept Plan Review Summary No. 2, dated September 17, 2004, and granting the requested variance to right -of -way width. Motion: Terrell Second: Shankland Ayes: Jones, Morris, Muzyka, Shankland, Terrell, Wambsganss Nays: None Approved: 6 -0 Auenda Item No. 7F. ZA04 -067. Site Plan for Southlake Town Sauare Grand Avenue District The property is bounded by State Highway 114 on the north side and Southlake Town Square, Phase I on the south side. Current Zoning: DT Downtown District. SPIN Neighborhood 98. Senior Planner Killough presented this item to Council along with items 7E, 7G, 7H and 7I Applicant Brian Stebbins made a presentation to Council and answered their questions. Mayor Wambsganss opened the public hearing. UNOFFICIAL REGULAR CITY COUNCIL MEETING MINUTES, OCTOBER 5, 2004 Page 6 of 9 Frank Bliss, 1008 Quail Run Road, Southlake, said they are reviewing the feasibility of omitting one of the driveways that do not align south of this development. Mayor Wambsganss closed the public hearing. Motion was made to approve ZA04 -067, subject to Site Plan Review Summary No. 2, dated September 17, 2004; granting the requested variances to driveway spacing and stacking; granting the variance to the orientation of the hotel and theatre to the street; and requiring City Council review and approval of theatre building elevations prior to issuance of a building permit. Motion: Terrell Second: Morris Ayes: Jones, Morris, Muzyka, Shankland, Terrell, Wambsganss Nays: None Approved: 6 -0 Agenda Item No. 7G. Resolution No. 04- 070,(ZA04 -069), Specific Use Permit to Allow Multi- level Parking Garages for Non - Residential Property on Lot 2, Block 3R1 and Lot 3, Block 4R, Southlake Town Square, Phase I and on a Portion of Tracts 2A5 and 3 in the Richard Eads Survey, Abstract No. 481. The sites are located approximately 1,000 feet east of North Carroll Avenue and approximately 1,000 feet south of State Highway 114. Current Zoning: DT Downtown District. SPIN Neighborhood #8. Senior Planner Killough presented this item to Council along with items 7E, 7F, 7H and 71. Applicant Brian Stebbins made a presentation to Council and answered their questions. In accordance with Section 4.21 of the City Charter, the caption for this term is listed as follows: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, GRANTING A SPECIFIC USE PERMIT FOR MULTI -LEVEL PARKING GARAGES FOR NON - RESIDENTIAL PROPERTY ON PROPERTY WITHIN THE CITY OF SOUTHLAKE, TEXAS, BEING LEGALLY DESCRIBED AS LOT 2, BLOCK 3R1 AND LOT 3, BLOCK 4R, SOUTHLAKE TOWN SQUARE, PHASE I AND A PORTION OF TRACTS 2A5 & 3, SITUATED IN THE R. EADS SURVEY, ABSTRACT NO. 481, MORE FULLY AND COMPLETELY DESCRIBED IN EXHIBIT "A ", AND AS DEPICTED ON THE APPROVED SITE PLAN ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT `B" AND PROVIDING AN EFFECTIVE DATE. No one spoke during the public hearing. Motion was made to approve Resolution No. 04 -070, subject to the Specific Use Permit Review No. 1, dated September 23, 2004, requiring City Council review and approval of the ground level garage screening prior to issuance of a building permit. Motion: Terrell Second: Shankland Ayes: Jones, Morris, Muzyka, Shankland, Terrell, Wambsganss Nays: None Approved: 6 -0 UNOFFICIAL REGULAR CITY COUNCIL MEETING MINUTES, OCTOBER 5, 2004 Page 7 of 9 Agenda Item No. 7H. ZA04 -070, Revised Preliminary Plat for Blocks 3R2, 4R1, 12 -14, 17 and 18, Southlake Town Square; being a revision of Lot 3, Block 4R and Lot 2, Block 3R1, Southlake Town Square, Phase I and being portion of land in the Richard Eads Survey, Abstract No. 481. The property is bounded by State Highway 114 on the north side and Southlake Town Square, Phase I on the south side. Current Zoning: DT Downtown District. SPIN Neighborhood #8. Senior Planner Killough presented this item to Council along with items 7E, 71 7G and 7I. Applicant Brian Stebbins made a presentation to Council and answered their questions. Motion was made to approve ZA04 -070 subject to the Plat Review Summary No. 2 dated September 17, 2004. Motion: Terrell Second: Morris Ayes: Jones, Morris, Muzyka, Shankland, Terrell, Wambsganss Nays: None Approved: 6 -0 Agenda Item No. 7I. ZA04 -071, Plat Revision for Blocks 3R2, 4R1, 12 -14, 17 and 18, Southlake Town Square, being a revision of Lot 3, Block 4R and Lot 2, Block 3R1, Southlake Town Square, Phase I and being a portion of land in the Richard Eads Survey, Abstract No. 481. The property is bounded by State Highway 114 on the north side and Southlake Town Square, Phase I on the south side. Current Zoning: DT Downtown District. SPIN Neighborhood 98. Senior Planner Killough presented this item to Council along with items 7E, 71 7G and 7I. Applicant Brian Stebbins made a presentation to Council and answered their questions. Motion was made to approve ZA04 -071, subject to the Plat Review Summary No. 2, dated September 17, 2004. Motion: Terrell Second: Muzyka Ayes: Jones, Morris, Muzyka, Shankland, Terrell, Wambsganss Nays: None Approved: 6 -0 Auenda Item No. 8B. Ordinance No. 480 -447. (ZA04 -051). 1s Reading_ Zoning Chance and Site Plan for Clearview Eyecare & Laser Center located at 2100 East State Highway 114. Current Zoning: C -2 Local Retail Commercial District. Requested Zoning: S -P -1 Detailed Site Plan District with C -2 Local Retail Commercial District uses. SPIN Neighborhood #6. Senior Planner Killough presented this item to Council. Applicants Skip Blake, Blake Architects and Dr. Wally Ryan answered Council's questions. Motion was made to approve Ordinance No. 480 -447, 1s Reading, subject to the Site Plan Review Summary No. 3, dated September 17, 2004, and the recommendations of the Planning and Zoning Commission and requiring that the dumpster be relocated to face the building instead of the street. Motion: Jones UNOFFICIAL REGULAR CITY COUNCIL MEETING MINUTES, OCTOBER S, 2004 Page 8 of 9 Second: Terrell Ayes: Jones, Morris, Muzyka, Shankland, Terrell, Wambsganss Nays: None Approved: 6 -0 Mayor Wambsganss announced that the November 2, 2004, City Council meeting will be moved to November 9, 2004, and that the second meeting in November will still be held on the third Tuesday, November 16. Agenda Item No. 12. Meeting adjourned Mayor Wambsganss adjourned the meeting at 9:29 p.m. *An audio recording of this ineeting will be permanently retained in the City Secretary's Office. Andy Wambsganss Mayor ATTEST: Lori A. Farwell, TRMC City Secretary UNOFFICIAL REGULAR CITY COUNCIL MEETING MINUTES, OCTOBER S, 2004 Page 9 of 9