Item 4BCity of Southlake, Texas
MEMORANDUM
September 29, 2004
TO: Honorable Mayor and Members of City Council
FROM: Billy Campbell, City Manager
SUBJECT: Agenda Item Comments and Other Items of Interest for City Council Meeting
October 5, 2004
4A. Mayor's Report The Mayor will present a proclamation to a representative of Friends of the
Family for Relationship Violence Awareness Month and also will present a proclamation to
several Master Gardeners for their many contributions to the Liberty Garden.
4B. City Manager's Report. Parks Master Plan Telephone Survey. The city contracted with
Decision Analyst to conduct a professional telephone survey of Southlake residents as part of
the process of updating the Parks Master Plans. This type of survey is exempt from the
national "Do Not Call Registry" and these consultants are doing legitimate business for the
city. The survey callers will identify themselves as being affiliated with official City of
Southlake Parks and Recreation business. The legitimate surveyors will not request personal
identification or private information and no private information should be given over the
telephone. We encourage those citizens who are randomly selected for the survey to
participate in order that we can better plan for our future park and trail system. Should you
have any questions about the survey or the process, please contact Senior Park Planner Chris
Carpenter at 817 - 481 -1585.
4C. SPIN Board Report. The SPIN Standing Committee is gearing up for a transportation forum in
November. In John's absence support to them will be provided by Economic Specialist
Stefanie Wagoner. Note that a citywide meeting on Town Square Grand Avenue proposal is
scheduled for Monday, October 4. Contact Stefanie Wagoner with questions on this item.
4D. Library Board Report The Southlake Library Board respectfully submits a written report for
your review this month. Contact Library Administrator Kerry McGeath with questions or
comments regarding this agenda item.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting October 5, 2004
Page 2 of 12
5A. Approve minutes for the September 21, 2004, regular City Council meeting_ Contact Lori
Farwell with questions or comments on this item.
5B. Authorize the City Manager to enter into an agreement for the purchase of park property. A
purchase agreement has been reviewed by the city attorney and will be presented at the City
Council meeting. Contact me with questions on this item.
5C. Approve an Interlocal Agreement for funding the Teen Court Program between the cities of
Southlake, Colleyville, and Grapevine Since October 1, 1996, Southlake has sponsored Teen
Court in conjunction with the City of Grapevine and the City of Colleyville. The proposed FY
2004 -05 participation cost for the City of Southlake will be $21,215 which was included in the
recently adopted budget. Contact Sharen Elam with questions on this item.
7A. Ordinance No. 880, 2 " Reading, Amendment to Chapter 9.5 - Environment of the Southlake
City Code to add Article IV "Gas and Oil Well Permits." Recently, interest in natural gas and
oil exploration, drilling, and production has increased in the area. As such, the city has
recognized the need to develop and provide ordinance regulations to govern possible future
activities.
On September 7, the City Council approved Ordinance 480 -YY which permits gas and oil well
drilling by Special Use Permit in the I -2 district and added standards for approval of such
requests.
Proposed ordinance 4880 will regulate the technical, operation and maintenance activities
throughout the drilling and operation process. The ordinance addresses aspects such as road
repair, truck access to the site, inspections, emergency plans, noise, lighting, screening, location
and insurance requirements.
On September 21, the City approved this item on consent (7 -0). Changes to the ordinance from
the first reading include:
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting October 5, 2004
Page 3 of 12
• Provided a regulation which states that each individual well must obtain a gas & oil
well permit (Section E.2).
• Increased the inspection fee from $5,000 to $7,500 (Section F.2).
Contact Ken Baker with questions on this item.
7B. Ordinance No. 881, 2nd Reading, Amendment to Section 12 -78 of Article III, Park and
Recreation Board Meetings and by -laws, of Chapter 12 of the Southlake City Code, providing
for revision to election of officers. Following the 2004 appointments to the Parks Board, the
city attorney determined that as a result of the delayed appointments to the Parks Board in
2003, the wording in the current ordinance regulating the election of board positions created a
conflict between the provisions that require an election and the time periods for the election and
duration of the office. A subsequent letter of clarification from the city attorney indicated that
an appropriate remedy would be to amend the ordinance to clarify the election process and
terms of office. The city attorney provided a revision that both clarifies and simplifies the board
election process. It should be pointed out that this ordinance amendment does not require a
new election at the time of its adoption. If the city council desires a new election as a part of
this ordinance revision, it will be important to include that direction as a part of the motion. A
copy of Ordinance No. 881 as approved at first reading by the City Council at the September
21, meeting is in your packet and made available for public hearing. Contact Malcolm Jackson
with questions on this item.
7C. ZA04 -049, Site Plan for Guaranty Bank. The property is located at 415 E. Southlake Blvd.
MPI Architects is requesting approval of a site plan for the construction of a 3,896 square foot
bank with a drive -thru.
The applicant has requested a variance to the review comment requiring that the trash dumpster
be shown on the site plan. The applicant has indicated that trash will be stored inside the
building and picked up by their own service. Staff believes that the dumpster should be shown
on the site plan even if it is not built until a later date. Trash collection must comply with any
City codes and current franchise agreements. Staff will provide additional information on the
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting October 5, 2004
Page 4 of 12
applicant's intended collection method and how it is affected by City codes and agreements
prior to the meeting.
The Planning and Zoning Commission recommended approval (6 -0) subject to review; granting
the variance for the dumpster and reducing the number of parking spaces to twenty -two (22).
Contact Ken Baker or Dennis Killough with questions on this item.
7D. Resolution No. 04 -069, (ZA04 -074), Specific Use Permit to Allow Outside Sales and Service
for the Pumpkin Patch. The Pumpkin Patch has operated at this location for several years
under the previous seasonal sales regulations. The current regulations require approval of a
Specific Use Permit. The Pumpkin Patch request includes a bounce house and an area for sale
of pumpkins, bedding plants and other seasonal items. The request also includes a banner sign
to be displayed on the temporary fencing closest to Southlake Boulevard. Unless specifically
approved otherwise, this permit is good for the period indicated by the applicant's letter which
states sales are to end October 31, and site to be cleared and restored by November 2.
The Planning and Zoning Commission recommended approval (6 -0) approving the signage as
shown. Contact Ken Baker or Dennis Killough with questions on this item.
7E. ZA04 -066, Revised Concept Plan for Southlake Town Square This concept plan will revise
the north end of the Town Square development by changing some of the street and block
arrangements of the previously approved concept plan. A variance to the Subdivision
Ordinance requiring a minimum right -of -way width of 60 feet for non- residential development
is requested.
The Planning and Zoning Commission recommended approval (6 -0), granting the requested
variance. Contact Ken Baker or Dennis Killough with questions regarding this item.
7F. ZA04 -067, Site Plan for Southlake Town Square Grand Avenue District. This is the site plan
for the north side of Town Square to be known as the Grand Avenue District. The plan
includes a 200 room five story hotel, fourteen - screen movie theater, and 205,000 square feet of
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting October 5, 2004
Page 5 of 12
retail, restaurant and office space. Also shown are two four -level parking garages. A Specific
Use Permit is required for the garages for which the next item on your agenda addresses. The
applicant requested that the buildings and site design be approved as proposed, specifically
with regard to the following:
• driveway spacing and stacking.
• orientation of the hotel and theater to the street.
The Planning and Zoning Commission recommended approval (6 -0) subject to review, granting
requested variance for driveways and orientation of the theater and hotel to the street. Contact
Ken Baker or Dennis Killough with questions on this item.
7G. Resolution No. 04- 070,(ZA04 -069), Specific Use Permit to Allow Multi -level Parking Garages
for Non- Residential Property on Lot 2, Block 3RI and Lot 3, Block 4R, Southlake Town
Square, Phase I and on a Portion of Tracts 2A5 and 3 in the Richard Eads Survey, Abstract No.
481. This is the permit request for the two parking garages. The Planning and Zoning
Commission recommended approval (6 -0) subject to review, recognizing the concrete that is
shown will be panelized. Contact Ken Baker or Dennis Killough with questions on this item.
7H. ZA04 -070_ Revised Preliminary Plat for Blocks 3R2. 4R1. 12 -14. 17 and 18_ Southlake Town
Square, being a revision of Lot 3, Block 4R and Lot 2, Block 3RI, Southlake Town Square,
Phase I and being a portion of land in the Richard Eads Survey, Abstract No. 481. This
preliminary plat revises the previous preliminary plat to conform to the revised concept plan.
The Planning and Zoning Commission recommended approval (6 -0) subject to review. Contact
Ken Baker or Dennis Killough with questions on this item.
7I. ZA04 -071, Plat Revision for Blocks 3R2, 4RI, 12 -14, 17 and 18, Southlake Town Square,
being a revision of Lot 3, Block 4R and Lot 2, Block 3R1, Southlake Town Square, Phase I and
being a portion of land in the Richard Eads Survey, Abstract No. 481. The plat revision is the
document to be recorded with the County showing the lots, blocks and streets in conformance
with the revised concept plan and preliminary plat. A plat revision is required because the
southern portion of the site is already platted and will be revised by this plat. The Planning and
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting October 5, 2004
Page 6 of 12
Zoning Commission recommended approval (6 -0) subject to review. Contact Ken Balser or
Dennis Killough with questions on this item.
8A. Ordinance No. 480 -446, (ZA04 -044), l' Reading, Zoning Change and Concept Plan for
Kimball Estates The property is located at 1470 N. Kimball Avenue. Current zoning is SF- lA
and the requested zoning is SF -20A. The applicant has requested to table this item until
November 2. Contact Ken Balser or Dennis Killough for questions on this item.
8B. Ordinance No. 480- 447,(ZA04 -051), l' Reading, Zoning Change and Site Plan for Clearview
Eyecare & Laser Center This property is located at the northeast corner of Briarwood and SH
114. Current zoning is C -2 and the requested zoning is for S -P -1 with C -2 uses for the
development of a medical office building of approximately 11,565 square feet. The primary
purpose for the zoning change request is to allow for 11 covered parking spaces as an accessory
use on the north side of the building.
Under the S -P -1 detailed site plan district zoning the applicant proposes C -2 local retail district
uses and development regulations with the following modifications:
• Covered Parking — Covered parking shall be a permitted accessory use and limited to
the 11 spaces as shown on the site plan. Covered parking shall be constructed of the
same materials, style, etc. as the medical office building.
• Loading Spaces — A loading space is not required for this site.
• Articulation — The articulation on the rear (north) elevation shall be allowed as shown
on the site plan.
The following variances are being requested:
• Driveway Spacing — The minimum spacing from an intersection on the service road of
State Highway 114 is 200 feet. The minimum spacing between drives on the service
road of State Highway 114 is 250 feet. The proposed driveway is approximately 159
feet from the intersection to the west and approximately 90 feet from the next drive to
the east.
• Driveway Stacking Depth — The required stacking depth for this site is 50 feet for each
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting October 5, 2004
Page 7 of 12
drive. A stacking depth of approximately 29 feet is requested for the drive on
Briarwood Drive.
• Driveway Prohibited — Commercial, multi- family and service driveways shall not be
permitted on collector or local streets unless the tract or lot has no other public access.
The applicant is requesting a driveway on Briarwood Drive.
The Planning and Zoning Commission recommended approval (6 -0) subject to review;
accepting the applicant's commitment to add a left turn only sign onto Briarwood; noting the
applicant's comments that the landscaping will be similar to the adjacent office building; and
accepting the variances as proposed.
Contact Ken Baker or Dennis Killough with questions on this item.
8C. Ordinance No. 480 -448, (ZA04 -054), 1 st Reading, Zoning Change and Concept Plan for St.
Emilion Subdivision The property is located at 1580 E. Highland Street, on the north side of
the street, approximately 650 feet west of Sunshine Lane, and is approximately 17 acres. The
current zoning is AG and the requested zoning is SF -30. The applicant is requesting to table
this item until October 19. Contact Ken Baker or Dennis Killough for questions on this item.
10A. Consider excusing members of the City Council and of the Planning and Zoning Commission
for absences from meetings P &Z Commissioner Mike Springer missed the September 2' )
meeting because he was out of town. Contact Lori Farwell with questions on this item.
lOB. ZA04 -065, Plat Revision for Lots I through 5, Block 5, Cornerstone Business Park being a
revision of Lots 1, 2R1, 3, 4 and 5, Block 5, Cornerstone Business Park, to include Tracts 1 IE I
and I IF, Thomas Easter Survey, Abstract No. 474. The property is located on the east side of
South Nolen Drive, approximately 600 feet south of East Southlake Boulevard. This plat will
create five lots in conformance with the approved concept plan for the property.
The Planning and Zoning Commission recommended approval (6 -0) subject to review
specifically noting that the applicant will work with city staff to ensure only necessary utility
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting October 5, 2004
Page 8 of 12
easements are placed in order to minimize the loss of trees. Contact Ken Balser or Dennis
Killough for questions on this item.
10C. Consider SPO4 -210, Variance to Sign Ordinance No. 704 -B, Highland Nails & Spa, located
at 2125 West Southlake Boulevard, Suite 335. This is a request for a variance from the
maximum sign area permitted for attached signs. The store front is approximately 20 feet wide
and the maximum sign area permitted is 15 square feet. The applicant is requesting a sign area
of approximately 30 square feet. The only change proposed since the last City Council meeting
is the applicant has indicated the sign color is to be white. Contact Ken Balser or Dennis
Killough with questions on this item.
lOD. Consider SPO4 -212_ Amendment to Conditional Sian Permit for Gatewav Plaza Phase
II, located at East Southlake Boulevard and Nolen Drive. The current conditional permit
allowed two monument signs on SH 114 and one on E. Southlake Boulevard, larger than
permitted by the sign ordinance. This is a proposal to remove one previously approved
monument sign from SH 114 and add two additional monument signs along E. Southlake
Boulevard. There has been no new material received since the last appearance before the City
Council. Contact Ken Baker or Dennis Killough with questions on this item.
10E. Consider SPO4 -223, Variance to Sign Ordinance No. 704 -B, Harris Methodist Southlake,
located at 1545 East Southlake Boulevard. This is a request for a conditional sign permit for
the Harris Methodist Southlake medical facility for attached signs on the northeast and the west
building facades. The following is proposed:
Maximum
Sign Reg. Permitted Requested
Location I (north side facing ,Southlake Blvd.)
Letter /Logo Height 24 inches 30 inches
Location 3 (west side facing common drive)
Letter /Logo Height 24 inches 30 inches
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting October 5, 2004
Page 9 of 12
Contact Ken Baker or Dennis Killough with questions on this item.
I OF. Consider SPO4 -224, Conditional Sign Permit for a Directory and Directional signage System at
Harris Methodist Southlake, located at 1545 East Southlake Boulevard. This is a request for a
Conditional Sign Permit for the Harris Methodist Southlake medical facility for directory and
directional signage on the site. The following is proposed:
Directory ,Signs (Type El):
Sign Reg.
Number of Signs
Letter Height
Text to Sign Edge
Structure Material
Permitted
Max. 1 sign per
street entrance
Min. 6 inches
Min. 6 inches
Match main building or
stone and brick
Requested
2 signs
2 inches
2 inches
painted metal
Directional ,Signs (Tvpe E2 & E3)
Sign 1 Reg. Permitted Requested
Number of Signs Max. 2 signs per
street entrance 9 signs
Area (E2 Only) Max. 8 s.f. (4 / face) 12 s.f. (6 / f ace)
Letter Height Min. 6 inches 2 inches
Text to Sign Edge Min. 6 inches 2 inches
Structure Material match main building or painted metal
stone and brick
Contact Ken Baker or Dennis Killough with questions on this item.
IOG. Consider SPO4 -229, Variance to Sign Ordinance No. 704 -13, Velocity Sports Performance,
located at 1800 East State Highway 114, Suite 102 This is a request for a variance to allow
larger than permitted letter /logo height and more than the maximum permitted number of
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting October 5, 2004
Page 10 of 12
attached signs. The tenant is located at 1800 East S.H. 114, Suite 102 on the west bound access
road. The specific variances requested are as follows:
Sign Reg. Permitted Requested
Letter/Logo Height max. 12 inches 20 inches
Letter Height min. 6 inches 3 '/2 inches
Number of signs 1 per street front 3
Contact Ken Baker or Dennis Killough with questions on this item.
I OR Consider Option 43 of the Joint Utilization Analysis Report The City and CISD currently have
in place interlocal agreements for the joint use of facilities. Periodically these agreements are
reviewed in order to allow an opportunity to update the documents in regards to facilities,
procedures, operations, and any other pertinent issues. At the January 8, meeting, the JUC
asked CISD and city staff to jointly review and analyze the costs associated with providing
school facilities for joint use for city programs and events. The goals included providing a
document that detailed the findings of the analysis and to report such findings to the
Committee. The intent of the report is to provide officials from both the City and CISD with
background information, calculations and financial data, options, and recommendations from
which suitable decisions can be made relating to the joint use of CISD and city facilities.
Following a thorough review of the Joint Utilization Analysis report, the JUC at their
September 9, meeting recommended approval (7 -0) of Option #3 as detailed in the analysis.
Option #3 suggests city payment of fees resulting from direct impact of joint use ($61,267).
This lump sum payment is in lieu of current funding methods and funding is allocated in the
FY2004 -05 budget. Option #3 also continues the pass through of fees to CISD for city
managed aquatics (approximately $7,400) and CIS field use (approximately $1,100) and allows
for consideration for minor and major maintenance cost sharing as stipulated in the existing
interlocal agreement. Option #3 results in annual City expenditures and the pass through of
fees to CISD of approximately $69,767. A copy of the Joint Utilization Analysis report was
previously provided to the Council. Contact Malcolm Jackson with questions on this item.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting October 5, 2004
Page 11 of 12
Other Items of Interest
1. Chuck Bloomberg attended the Texas Energy Partnership (TEP) meeting and training session
on Wednesday, September 8, in Arlington, Texas as a representative for the city. Southlake
was recognized for the report compiled by John Eaglen, documenting energy savings for city
facilities and the Southlake Building Services leadership role in Energy Code adoption and
promotion of good building practices. Building Services participation on the code committees
of the NCTCOG provided the framework of support for the recognition. Contact Rick Black
with questions on this item.
2. Attachments to my memo
► CARS September 2004 monthly report
am
Staff Extension Numbers:
Baker, Ken, Acting Director of Planning, 481 -2046
Black, Rick, DPS Director, 481 -2406
Campbell, Billy, City Manager, 481 -1409
Elam, Sharen, Finance Director, 481 -1713
Farahnak, Pedram, Public Works Director, 481 -2308
Farwell, Lori, City Secretary, 481 -1519
Hugman, Kevin, Human Resources Director, 481 -1952
Jackson, Malcolm, Community Services Director, 481 -1527
Killough, Dennis, Senior Planner, 481 -2073
Last, Greg, Economic Development Director, 481 -1671
McGeath, Kerry, Library Administrator, 481 -8378
Wagoner, Stefanie, Economic Specialist, 481 -1676
Yelverton, Shana, Assistant City Manager, 481 -1429
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting October 5, 2004
Page 12 of 12
OTHER ITEMS OF INTEREST
CALL A RIDE OF SOUTHLAKE, INC.
Monthly Summary of Service Provided to Seniors and Handicapped — 2004
Jan.
Feb.
Mar.
April
May
June
July
Aug.
Total
Newly Qualified Users
1
2
3
3
7
11
1
0
Total Qualified Users
134
136
139
142
149
160
161
161
Total Volunteer Drivers
32
33
33
34
34
33
34
34
Unduplicated Users Served
14
15
16
15
25
21
17
16
Volunteer Drivers Used
16
23
18
16
22
23
18
17
Driver Vehicle Miles Traveled
890
1031
1040
815
1209
1083
982
1243
8293
Driver Hours
44
61
58
48
69
77
69
71
497
Van Miles Traveled
0
40
64
0
66
272
188
44
674
Office volunteer Hours
33
16
0
1
5
3
1
1
63
Trip Requests Not filled
0
0
0
0
0
0
0
0
0
Pickup Ten Minutes Late
0
0
0
0
0
0
0
0
0
One Way Trips
Medical/Dental
26
126
16
16
29
31
24
28
187
Southlake Senior Center
64
10
96
87
102
125
99
84
783
Personal Needs
17
0
4
11
24
24
16
22
128
Shopping
0
0
2
6
4
9
8
27
56
Business
0
0
20
0
0
0
0
0
0
Other Senior Centers
0
0
2
0
0
2
1
0
5
Other
0
0
27
2
12
26
16
83
Total One Way Trips
107
153
147
122
171
217
164
161
1242
Rider Groups
Senior & Handicapped >54
107
145
146
121
171
214
164
156
1224
Handicapped >17 <55
0
1
1
0
0
0
1
3
Handicapped <18
8
0
0
0
3
0
4
15
Total Rider Groups
107
153
147
122
171
217
164
161
1242