2011-01-26 OFFICIAL MINUTES
Approved by the Southlake Library Board
1M CITY OF
SOUTHLAKE
2
3 Southlake Library Board Meeting:
4 January 26, 2011
5
6 LOCATION: Southlake Town Hall
7 1400 Main Street, Room 3D
8 Southlake, Texas
9
10 Members Present: Library Board Chair June Koelker, Vice Chair Brenda Flores, and
11 Library Board members Lori Burr, Emily Galpin and Kimberly Roberts
12
13 Commission Members Absent: Cheri' Ross
14
15 Staff Members Present: Kerry McGeath, Deputy Director of Community Services —
16 Library; Jennifer Tucker, Librarian - Operations Manager
17
18 Guests: None
19
20 REGULAR SESSION
21
22 Agenda Item No. 1. Call to Order — The meeting was called to order by Chair Koelker at
23 7:06 p.m.
24
25 Agenda Item No. 2. Administrative Comments
26
27 A. City Librarian's Report — Director McGeath reported Council member
28 Carolyn Morris and Charlene Weirsum are exploring the possibility of
29 restarting a Library Foundation which could raise larger grant funds
30 specifically for the Southlake Library. The Library has been the benefactor
31 of previous grants from the Sid Richardson Foundation, the Hudson
32 Foundation and Hillcrest Foundation. If a Foundation is formed, a grant
33 writer may be hired to pursue available local, state and federal grants for
34 libraries. A Foundation that benefits the Library would give the library
35 greater flexibility to receive funding for projects that cannot be met through
36 the usual budget allocations. Such as, the Library would like to add a
37 feature, "local history section," at the entry to the library and there are ten
38 other identified projects that could be funded through grants.
39
40 Director McGeath and Cynthia Pfledderer are taking a more proactive
41 position in the community. They are becoming more involved with the
42 Southlake Chamber of Commerce luncheons and events and the Carroll
43 ISD. They will also be working on the revisions to the Southlake Master
44 Plans, beginning with the Bob Jones Nature Center Master Plan and the
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
OFFICIAL MINUTES
Approved by the Southlake Library Board
1 Southlake Arts Council Master Plan. Their involvement in the community
2 and with other organizations will help raise awareness of the services,
3 activities and benefits the library provides. Director McGeath commended
4 his staff for their fine work with the library which has allowed him to take a
5 more proactive role in the community.
6
7 Director McGeath also reported that Shawn Brumley provided a quote
8 recently on a new upgrade for a check -in /check -out system and the price
9 has been reduced about $30,000 to approximately $64,000. There are not
10 available budget funds for such an expenditure at this time so this could
11 be one area that a grant funding could be pursued to cover an upgrade.
12 Staff may also let the Hudson Foundation know about this need.
13
14 B. Library Statistics — Director McGeath reported the library had its biggest
15 December ever as far as traffic and circulation — each month is showing an
16 increase from the previous year's stats. The branches at Watermere, Sabre
17 and the senior center are going very strong. The virtual branch for the
18 nature center is still being worked on and a computer and monitor has
19 been located for the center. Statistics report will be distributed at another
20 time.
21
22 Agenda Item 3A. Consider: Approval of the minutes from the October 26, 2010
23 Southlake Library Board meeting.
24
25 Motion was made to approve the minutes of the October 26, 2010 Library Board
26 meeting.
27 Motion: Roberts
28 Second: Burr
29 Ayes: Burr, Flores, Galpin, Koelker and Roberts
30 Nays: None
31 Abstention: None
32 Vote: 5 -0
33 Motion carried.
34
35 Agenda Item No. 4. Public Forum — There was no one present to address the
36 Commission during Public Forum. Public Forum was opened and closed at 7:29 p.m.
37
38 Agenda Item No. 5A, Discussion: Advocacy Program Update — Director McGeath led a
39 discussion about the proposed library foundation opportunities and FOSL's campaign to
40 sell book bags. As an incentive to purchase the book bags, Chick -Fil -A is offering a free
41 sandwich to anyone that purchases a bag.
42
43 Agenda Item No. 5B. Discussion: Board Opportunities Update — The Board was
44 provided details about the Southlake Tailgate Event to be held Saturday, February 5,
45 2011 at Town Square in Cornish Park. Volunteers are needed and board members
City of Southlake Values:
Integrity ♦ Innovation • Accountability ♦ Commitment to Excellence ♦ Teamwork
.
OFFICIAL MINUTES
Approved by the Southlake Library Board
1 were encouraged to participate. A sign -up sheet was distributed. The library will host the
2 Information Booth at the event.
3
4 a. Visit area libraries - -- Plans are being made for a visit to several area public
5 libraries and in April. Staff will provide more details when available.
6
7 b. Library Foundation Opportunities - -- This item discussed in Librarian's Report.
8
9 Agenda Item No. 5C. Discussion: North Texas Regional Library System (NTRLS)
10 Update -- Ms. Pfledderer and Director McGeath are doing programs for the NTRLS on
11 time management and ethics programs.
12
13 Library is planning to have a collection of popular downloadable audio compatible with
14 IPod and some droids available in April. They will also get E -pub and PDF that work
15 with portable reading devices. Staff hopes to debut these in April once the website is
16 built. The library has also added Book Flicks and Tumble Books interactive resources
17 for youth patrons which can be accessed through the library's website.
18
19 Agenda Item No. 5D. Discussion: Friends of the Library (FOSL) Update — FOSL's sale
20 of book bags has not gone as well as hoped but staff is looking for opportunities for
21 more sales as mentioned above. FOSL is also working on bringing in a new treasurer
22 for the organization.
23
24 Agenda Item No. 8.Adjournment.
25
26 Chair Koelker adjourned the meeting at 7:53 p.m.
27
28
/16 f.
31 ._ - , � _J\ cO Ctlh ^ra_
32 Q �
33
34 Ke l Geat Deputy Director, Southlake Public Library
35
36
37 A recording of this meeting may be requested in the Office of the City Secretary.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork