2011-01-31 CITY OF
SOUTI-ILAKE
TEXAS
CITY COUNCIL WINTER RETREAT
HILTON SOUTHLAKE
1400 PLAZA PLACE
SOUTHLAKE, TEXAS
JANUARY 31, 2011
MINUTES
CITY COUNCIL PRESENT: Mayor John Terrell, Mayor Pro Tem Laura K. Hill, and
Councilmembers Carolyn Morris, Pamela Muller, Jeff Wang, and Al Zito.
CITY COUNCIL ABSENT: Deputy Mayor Pro Tem Brandon Bledsoe.
STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager / Director of
Public Safety Jim Blagg, Assistant City Manager Ben Thatcher, Assistant to the City
Manager Alison Ortowski, Community Relations Officer Pilar Schank, Executive
Secretary Lori Payne, City Manager's Office Intern Kyle Taylor, Director of Community
Services Chris Tribble, Economic Development Director Greg Last, Director of Finance
Sharen Jackson, Director of Human Resources Stacey Black, Director of Information
Technology Dale Dean, Fire Chief Mike Starr, Police Chief Robert Finn, Director of
Planning and Development Services Ken Baker, Director of Public Works Robert Price,
and Interim City Secretary Tara Brooks.
Agenda Item No. 1. Call to order. Mayor Terrell called the session to order at 5:28 p.m.
Agenda Item No. 2. Strategic Focus discussion - Board and commission partnerships.
City Manager Yelverton gave the opening comments. She discussed the evening's
plans and goals.
Council participated in an exercise and discussed this item.
Agenda Item No. 4A. Strategic Focus Area discussion - Quality Development. This
item was not discussed.
Agenda Item No. 4B. Strategic Focus Area discussion — Infrastructure. This item was
not discussed.
Agenda Item No. 4C. Strategic Focus Area discussion — Mobility. This item was not
discussed.
Agenda Item No. 4D. Strategic Focus Area discussion — Partnerships. This item was
not discussed.
MINUTES FOR THE STRATEGY SESSION WITH THE SOUTHLAKE CITY COUNCIL
JANUARY 31, 2011 PAGE 1 OF 2
Agenda Item No. 4E. Strategic Focus Area discussion - Safety and Security. This item
was not discussed.
Agenda Item No. 4F. Strategic Focus Area discussion — Volunteerism. This item was
not discussed.
Agenda Item No. 4G. Strategic Focus Area discussion - Performance Management.
This item was not discussed.
Agenda Item No. 4A. Executive Session. An executive session was not held.
No action was taken at tonight's strategy session.
Agenda Item No. 5. Meeting adjourned. Mayor Terrell adjourned the meeting at 8:59
p.m.
alk
John Terrell
Mayor
ATTEST:
Lheihitvid
Tara Brooks
Interim City Secretary
MINUTES FOR THE STRATEGY SESSION WITH THE SOUTHLAKE CITY COUNCIL
JANUARY 31, 2011 PAGE 2 OF 2
Q CITY OF
SOUTHLAKE
MEMORANDUM
January 26, 2011
To: Honorable Mayor and Council Members
From: Shana K. Yelverton, City Manager
Subject: City Council 2011 Winter Retreat
The Winter Retreat is scheduled as follows:
City Council Winter Retreat
Monday, January 31, 2011
5:30 pm — 9:00 pm
Southlake Hilton
The focus for this year's retreat is "Super Boards," with an emphasis on the
partnership between the City Council, Boards and Commissions and staff. As
you will note on the attached working agenda, we are planning an interactive
exercise to generate ideas on ways to improve our processes that relate to board
member application, selection, training, communication, management and
accountability. Small groups will work on each area, report out to the larger
group and, ultimately, a plan of action will be developed from Council's direction.
The second part of the Retreat will be a discussion of issues related to each of
the city's priorities or focus areas. This will give Council an opportunity to cover
issues related to Safety & Security, Mobility, Infrastructure, Quality Development,
Partnership & Volunteerism, and Performance Management & Service Delivery.
Your packet includes a CD with audio PowerPoint presentations on our volunteer
program and a report on follow -up items from your 2010 June Retreat. We have
also included an audio PowerPoint that was in your June Retreat packet related
to managing your boards and commissions as a reference.
We look forward to meeting with you on Monday evening. Remember that we will
begin the evening at the Hilton Hotel at 5:30 p.m. with a casual dinner. Please
let me know if you have any questions or concerns regarding the presentations
included in your packet or the items that we will be discussing Monday night.